RegistrationGuide.pdf

How to Register as a Procurement Supplier Version 1 Page 1 10/25/2013

How to Register as a Procurement Supplier

Registering as a Procurement Supplier | Step 1 – Vendor Identification |

Step 2 – Vendor Details | Step 3 – Submit Registration Form | Step 4 – Create User ID

Registering as a Procurement Supplier

Go to the PA Supplier Portal to complete the four-step supplier registration process.

1. Open your web browser and enter www.pasupplierportal.state.pa.us.

2. Select the Supplier Registration link to begin.

The vendor registration wizard displays. It will assist you with the completion of your registration.

Help is available on each page within the Instructions area of the wizard.

http://www.pasupplierportal.state.pa.us/ http://www.pasupplierportal.state.pa.us/

How to Register as a Procurement Supplier Version 1 Page 2

Caution – do not use Internet Explorer’s navigation controls:

Getting Help:

If you experience any difficulty during the Supplier Registration process, please contact our Supplier Service Center at (877) 435-7363 and choose option 1, or email: ra-pscsrmportal@pa.gov.

mailto:ra-pscsrmportal@pa.gov

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Step 1 – Vendor Identification

1. Enter the Employer Identification Number (EIN) or Social Security Number (SSN) for your business.

Enter either the EIN or SSN – do not make an entry in both fields.

Use whole numbers and do not include any special characters in your entry. .

2. Select the Next button.

Upon entry of an unregistered EIN or SSN, you will proceed to Step 2 where you will provide details about your company.

If you are already a registered vendor, you will be asked to enter your assigned

Vendor Number in order to access your company’s profile.

– If you do not know your Vendor Number, please contact our Supplier

Service Center at (877) 435-7363 and choose option 1 or email: ra-pscsrmportal@pa.gov.

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Step 2 – Vendor Details

1. Enter the Employer Identification Number (EIN) or Social Security Number (SSN) for your business.

There are 11 fields in Step 2 which are required to be completed, as noted with a red asterisk (*):

– Legal Name

– Name of Person Creating the Registration

– Type of Business

– Email Address

– Telephone

– Street Number and Name (or PO Box)

– City, State, and Zip Code

– County

– Country

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For demonstration purposes, an example of a completed form is shown below.

The lower portion of the form contains areas to select your product category for delivery, and to confirm the Data Privacy Statement.

3. Select the checkbox next to the type(s) of product categories your company can deliver.

4. Carefully read the Data Privacy Statement; select the checkbox if you accept the terms.

5. Select the Next button to continue.

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The supplier registration system contains a United States Postal Service (USPS) address validation which verifies:

– The existence of the address

– The +4 in the zip code

If applicable, select the appropriate button when presented with the Address

Validation prompt.

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Step 3 – Submit Registration Form

The completed W-9 Form is displayed for Verification and Electronic Signature. It contains the information entered during Steps 1 and 2.

1. Carefully review the information on the W-9 Form.

2. If the information is not correct, select the Back button and revise the information.

3. If the information is correct, select the checkbox to confirm your electronic signature.

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4. Select the Submit W-9 and Create User ID button. (Please do NOT select the button multiple times.)

The supplier registration system contains a validation with the IRS which verifies the EIN/SSN and supplier name.

– When the match is verified you will move to Step 4

Please allow adequate time for the system to establish a vendor number for your business.

Step 4 – Create User ID

Upon advancement to Step 4, you will receive the unique vendor number established for your business. Retain the vendor number for your records.

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1. Complete the form to create your company’s login credentials.

2. Select the Create User ID button.

Passwords require a minimum of 7 characters; containing 1 special character

(i.e., @ or #), 1 uppercase letter, 1 lowercase letter, and 1 number.

For demonstration purposes, an example of a completed form is shown below.

A message is displayed confirming the registration and creation of a User ID. For demonstration purposes, an example is shown below.

END