Regional_Hazmat_Plan.doc

MULTI-COMMUNITY PLAN

“NAME”

REGIONAL EMERGENCY PLANNING COMMITTEE

REGIONAL

HAZARDOUS MATERIALS

EMERGENCY RESPONSE PLAN

Month, Day, Year

R E C O R D O F A M E N D M E N T S

A record of changes to the plan will be noted on the record of amendments, which will contain the following:

· Date of change

· Page number of change

· Description of change

A complete list of plan users will be maintained in a central location specified by the REPC.

DATE OF CHANGE

CHANGE

L I S T O F C O M M U N I T I E S I N

R E G I O N A L E M E R G E N C Y P L A N N I N G C O M M I T T E E

P R E F A C E

This Hazardous Materials Emergency Plan (HMEP) was prepared in accordance with the provisions of Section 303, The Emergency Planning and Community Right-to-Know Act, Massachusetts General Law c. 21E, 310 CMR 40.0000 (The Massachusetts Contingency Plan), the Massachusetts Comprehensive Emergency Management Plan, Chapter 639 Acts of 1950 and E.O. 242.

The Massachusetts State Emergency Response Commission (SERC) and the Regional Emergency Planning Committee (REPC) adopt this plan to provide for the protection of the public located within the REPC, in the event of a hazardous chemical emergency.

Name:

Date:

Title: Chair, Name Regional Emergency Planning Committee

Name: (Head Of Government)

Title:

Community

L I S T O F C O M M U N I T I E S / O R G A N I Z A T I O N S A N D

P E R S O N S W I T H A C O P Y O F T H I S P L A N

NAME

Municipal Departments

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Municipal Departments

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Municipal Departments

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Municipal Departments

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Municipal Departments

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Municipal Departments

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Municipal Departments

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Municipal Departments

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Municipal Departments

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Municipal Departments

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Municipal Departments

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Municipal Departments

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Municipal Departments

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T A B L E OF C O N T E N T S

H A Z M A T R E L E A S E F O R M 5-1

T I T L E P A G E 5-3

R E C O R D O F A M E N D M E N T S 5-5

L I S T O F H O L D E R S 5-7

P R E F A C E 5-9

T A B L E O F C O N T E N T S 5-11

I N T R O D U C T I O N 5-15

PURPOSE

5-15

MEMORANDUM OF AGREEMENT

5-15

OBJECTIVES

5-16

ORGANIZATION

5-16

B A S I C P L A N 5-17

INCIDENT SUMMARY INFORMATION

5-17

PROMULGATION

5-17

AUTHORITY

5-17

LIST OF ABBREVIATIONS

5-19

ASSUMPTIONS

5-23

Local Conditions 5-23

Necessity of a HAZMAT Plan 5-24

CONCEPT OF OPERATIONS

5-24

Response Level Criteria 5-24

ORGANIZATIONS AND RESPONSIBILITIES

5-25

P L A N U P D A T I N G 5-27

PLAN DEVELOPMENT AND MAINTENANCE

5-27

UPDATE POLICY

5-27

P L A N N I N G R E Q U I R E M E N T S C H E C K L I S T 5-29

H A Z A R D A N A L Y S I S 5-31

A. HAZMAT Facilities 5-31

Hazard Analysis Map 5-37

B. Special Needs Facilities 5-39

C. Highways 5-41

D. Railroads 5-42

E. Waterways 5-42

F. Pipelines 5-42

A N N E X A (NOTIFICATION AND ALERTING)

5-A-1

Appendix 1 – Emergency Assistance Telephone Roster 5-A-5

A N N E X B (DIRECTION AND CONTROL)

5-B-1

Figure 1 – Incident Command System 5-B-2

Attachment 1 – Community Direction and Control 5-B-7

A N N E X C (CONTAINMENT)

5-C-1

A N N E X D (ASSESSMENT AND EVAULATION)

5-D-1

Attachment 1 – HAZMAT Release Form 5-D-5

Attachment 2 – Hazardous Materials Data Sheet 5-D-7

A N N E X E (PUBLIC WARNING AND EMERGENCY INFORMATION)

5-E-1

Attachment 1 – Sample Emergency Alert System Messages 5-E-5

A N N E X F (PROTECTIVE ACTIONS)

5-F-1

Attachment 1 – Shelter-In-Place Instructions 5-F-7

A N N E X G (EMERGENCY MEDICAL SERVICES)

5-G-1

Attachment 1 – Ambulance Services/Hospitals with HAZMAT Treatment 5-G-3

A N N E X H (TRAINING)

5-H-1

A N N E X I (EXERCISES)

5-I-1

A N N E X J (EMERGENCY RESOURCES)

5-J-1

A N N E X K (FACILITY PROFILES)

5-K-1

STANDARD OPERATING PROCEDURES

5-SOP-1

I N T R O D U C T I O N

PURPOSE

The Regional Emergency Planning Committee (REPC) Hazardous Materials Emergency Plan (HMEP) has been prepared to meet both Federal and State statutory planning requirements, and to provide for a higher degree of preparedness to respond to incidents involving hazardous chemicals. Congress passed the Emergency Planning and Community Right-to-Know Act (EPCRA) of 1986, which requires local and state governments to plan for chemical emergencies. Massachusetts General Law c. 21E, Ch. 639 Acts of 1950 and Executive Order 242 require emergency planning by communities for chemical emergencies. The primary purpose of this plan, however, is to provide the framework and methodology to efficiently respond to hazardous materials emergencies within the communities of the _______ REPC so as to protect lives, property and the environment.

In order to meet the emergency planning requirements, the Chief Executive Officer of each community will ensure that their communities will develop and maintain individual community HAZMAT plans, and will enter into multi-community Memoranda of Agreements with all the other REPC communities. The CEOs of each community will also ensure that any changes to that community’s plan that is a part of the REPC’s HAZMAT plan will be forwarded to the REPC in a timely manner.

JOINT PROCLAMATION

FOR

LOCAL EMERGENCY PLANNING COMMITTEE

AMONG

List of Communities

KNOW ALL MEN BY THESE PRESENTS that;

WHEREAS, the provision of local emergency planning is mandated by the Federal Planning and Community Right to Know Act of 1986, thereby creating the Massachusetts Emergency Response Advisory Council, and

WHEREAS, said Advisory Council has designated each municipality as the local emergency planning committee, and

WHEREAS, municipalities are authorized pursuant to M.G.L. Chapter 40, Section 4A to enter into inter-municipal agreements, and

WHEREAS, the parties to this Agreement wish to coordinate and meet to investigate the parameters of an agreement that may be entered into pursuant to said M.G.L. Chapter 40, Section 4A for the provision of joint local emergency planning services, and

WHEREAS, the parties to this Agreement desire to work cooperatively to negotiate a mutually acceptable inter-municipal agreement for the provision of such services under Section 4A of Chapter 40 of the General Laws of Massachusetts.

NOW THEREFORE, the undersigned communities, acting through their respective executive officers, do hereby proclaim, as follows:

1. This agreement is intended for the ________ undersigned communities to accept local plans and to share resources;

2. The parties hereto agree to designate individuals to meet regularly to plan for regional emergency planning services, subject to the approval as required by Section 4A of Chapter 40 of the General Laws of Massachusetts;

3. The parties hereto agree that such representatives shall use their best efforts to complete a suitable regional plan subject to necessary approval by the local executive authorities;

4. Such plan shall clearly state (1) its maximum term and duration not to exceed twenty-five years; (2) the maximum financial liability of the parties thereto as determined by authorizing votes in their respective municipalities; (3) the authorization of the necessary authority to enter into such agreement; (4) the method of keeping records of services performed, cost incurred, and reimbursement ad contributions received; (5) the keeping of financial accounts and issuance of financial statements to the parties; (6) the method of payment of bills and invoices; (7) the method of withdrawal of a party from such agreement; (8)the method of appointing officers to serve in such commission; and (9) all other necessary and relevant provisions incidental to the operation and effectiveness of municipal contracts and finance; (10) a resource list comprised of personnel and equipment from, but not limited to, public works, fire, police, emergency management, school, housing, health, and the executive department of each community.

IN WITNESS WHEREOF I have herewith set my hand and seal of the

OBJECTIVES

The objectives of the Name REPC, Massachusetts Hazardous Materials Emergency Plan are to:

1. Describe the regional course of action that will minimize hazards to life and result in adverse impacts upon the environment for the release of a hazardous material.

2. Establish procedures to activate and provide for a coordinated effort by state, local and private industry within the region in response to a hazardous materials emergency.

3. Identify regional emergency response organizations, equipment, and other resources, that can be utilized during a hazardous materials incident.

4. Provide a mechanism (NIMS) to integrate community and facility response procedures to be implemented immediately upon a declaration of an emergency.

ORGANIZATION (Describe)

The organization of the Name REPC, Massachusetts Hazardous Materials Emergency Plan is as follows:

A. The basic plan describes general information about the purpose and scope of this hazardous materials emergency plan and system.

B. The hazard analysis portion describes the known hazardous chemical facilities and transportation routes within the REPC.

C. The plan is then divided into functional Annexes that describe different components of an emergency response for hazardous materials incidents.

D. The REPC plan is organized as follows:

*This information is also found in the Individual Community Plans (ICPs)

B A S I C P L A N

The REPC is organized as a Multi-Community Emergency Planning Committee and provides the Hazardous Materials Emergency Plan (HMEP) for the REPC communities listed below:

List of Communities

Each community in the Name REPC is requested to submit its CEM plan and acceptance letter to the Name REPC Chair.

Facilities’ endorsements and the plan are filed with the REPC along with municipal approvals. Letters of agreement between affected local jurisdictions shall also reside in prevention and response plans developed by the communities. This document will be maintained by the REPC and copies will be provided to the local communities. Changes to the local community plan shall be forwarded to the REPC for incorporation into the regional plan. Updates to the regional plan will be provided to the local communities in the REPC.

INCIDENT SUMMARY INFORMATION

Incident reporting has been standardized by use of the documents provided in Annex A “Notification and Alerting”. A reporting form is located at the front of this plan and in Annex A.

PROMULGATION

The Name REPC will direct the promulgation of the Hazardous Materials Emergency Plan (HMEP) by executing an appropriate document under the delegated authority of the Commonwealth of Massachusetts State Emergency Response Commission (SERC).

AUTHORITY

This HMEP is authorized and regulated under the Emergency Planning and Community Right-to-Know Act (EPCRA) of 1986, Public Law 99-499, Massachusetts General Law c. 21E, 310 CMR 40.0000 (The Massachusetts Contingency Plan) and the Massachusetts Comprehensive Emergency Management Plan. Other supporting legislation exists in the Clean Water Act, the Clean Air Act section 112 R, the National Contingency Plan, and Disaster Relief Programs. Chapter 639 Acts of 1950 and E.O. 242 requires emergency planning at the community level.

LIST OF ABBREVIATIONS

ARC

American Red Cross

ATSDR

Agency for Toxic Substances & Disease Registry

CAMEO

Computer Aided Management for Emergency Operations

CDC

Center For Disease Control

CEPP

Chemical Emergency Preparedness Program

CERCLA

Comprehensive Environmental Response, Compensation

& Liability Act of 198- (PL 96-510)

CFR

Code of Federal Regulations

CHEMTRC

Chemical Transportation Emergency Center

CHRIS

Chemical Hazards Response Information System

CMA

Chemical Manufacturers Association

CMED

Centralized Medical Dispatch Center

CWA

Clean Water Act

DECON

Decontamination

DEP

Department of Environmental Protection

DOD

U.S. Department of Defense

DOE

U.S. Department of Energy

DOT

U.S. Department of Transportation

DPH

Department of Public Health

EBS/EAS

Emergency Broadcast System/Emergency Alert System

EHS

Extremely Hazardous Substance

EMA

Emergency Management Agency

EMI

Emergency Management Institute

EOC

Emergency Operation Center

EOP

Emergency Operations Plan

EPA

U.S. Environmental Protection Agency

EPCRA

Emergency Planning & Community Right-to-Know Act

FAA

Federal Aviation Administration

FEMA

Federal Emergency Management Agency

FWPCA

Federal Water Pollution Control Act

GIS

Geographical Information System

HAZMAT

Hazardous Materials

HHS

U.S. Department of Health and Human Services

HMEP

Hazardous Materials Emergency Plan

HMRT

HAZMAT Response Team

IC

Incident Commander

ICS

Incident Command System

IEMS

Integrated Emergency Management System

JIC

Joint Information Center

MEMA

Massachusetts Emergency Management Agency

MOA

Memorandum of Agreement

MSDS

Material Safety Data Sheet

NACA

National Agricultural Chemicals Association

NCP

National Contingency Plan

NCRIC

National Chemical Response & Information Center

NETC

National Emergency Training Center

NFA

National Fire Academy

NFPA

National Fire Protection Association

NIOSH

National Institute of Occupational Safety and Health

NOAA

National Oceanic and Atmospheric Administration

NRC

National Response Center/Nuclear Regulatory Commission

NRT

National Response Team

NRT-1

Hazardous Materials Emergency Planning Guide

NRT-1A

Criteria for Review of Hazardous Materials Emergency Plans

OHMTADS

Oil and Hazardous Materials Technical Assistance Data System

OSC

On Scene Coordinator

PIO

Public Information Officer

REPC

Regional Emergency Planning Committee

RQs

Reportable Quantities

RRT

Regional Response Team (State or Federal)

SARA

Superfund Amendments and Reauthorization Act of 1986 (PL 99-499)

SCBA

Self Contained Breathing Apparatus

SERC

State Emergency Response Commission

SLG 101

Guide for all-hazard Emergency Operations Planning

SOP

Standard Operating Procedure

TPQ

Threshold Planning Quantity

USCG

U.S. Coast Guard (DOT)

USDA

U.S. Department of Agriculture

USGS

U.S. Geological Survey

ASSUMPTIONS

1.

Hazardous Materials incidents of varying degrees of severity will occur within the

Name REPC jurisdiction. Such an incident can occur at a fixed facility or on a transportation route or a combination thereof.

2.

Local authorities, mutual aid agreements and memoranda of agreements will provide assistance.

City/Regional HAZMAT Teams, the Commonwealth of Massachusetts and the Federal Government will also provide assistance, depending upon the magnitude of the incident.

3.

Each community within the REPC has appointed a Community Emergency Response Coordinator. The Coordinator’s name and contact information will be on file with the REPC chairperson and MEMA.

4.

Depending upon the magnitude of an incident, this plan or portions of it will be implemented to coordinate actions, conserve resources and expedite mitigation of that incident.

Local Statistics

(Square

Miles) # Of

HAZMAT Facilities

Facilities

Necessity of a Multi-Plan REPC HAZMAT Plan

The REPC, the applicable local Fire Departments and the State Emergency Response Commission shall receive Tier II reports from Facilities required to report hazardous substances under EPCRA, Section

302 (c). Review of these Tier II reports indicates that chemical hazards exist in the REPC’s area.

Railroad companies in Massachusetts also transport Extremely Hazardous Substances (EHSs) through REPC’s area.

Although no qualitative or quantitative information is available regarding the presence of EHSs on the transportation routes, including railroads and waterways, the REPC assumes that hazardous chemicals are transported on nearly all REPC and state roads in the REPC’s area.

CONCEPT OF OPERATIONS

The protection of the health and welfare of the residents of REPC’s area must be managed at the local level. Assistance from other communities within the REPC and the State will be provided when requested, or in cases where a hazardous material emergency exceeds the capability of local response resources. REPC communities should develop their own concepts within existing emergency procedures.

Hazardous materials emergencies can range from small fuel spills to large-scale releases requiring major evacuations and cause other problems. For purposes of consistency, the following response level definitions have been developed for this plan:

Response Level Criteria

Level 1 – Controlled Emergency Condition

· Incident that can be controlled by the primary first response agencies of a local jurisdiction

· Single jurisdiction and limited agency involvement

· Does not require evacuation, except for the structure or affected facility

· Confined geographic area

· No immediate threat to life, health or property

Level 2 – Limited Emergency

· Potential threat to life, health or property

· Expanded geographic scope

· Limited evacuation of nearby residents or facilities

· Involvement of one, two, three, or more jurisdictions

· Limited participation or mutual aid from agencies that do not routinely respond to emergency incidents in the area

· Specialist or technical team is called to the scene

· Combined emergency operation such as fire fighting and evacuation, or containment and emergency medical care

Level 3 – Full Emergency Condition

· Serious hazard or severe threat to life, health and property

· Large geographic impact

· Major community evacuation

· Multi-jurisdictional involvement

· State and Federal involvement

· Specialists and technical teams deployed

· Extensive resource management and allocation

· Multiple emergency operations

ORGANIZATION AND RESPONSIBILITIES

1.

The Regional Emergency Planning Committee will perform the following functions:

· Establish Bylaws by which the REPC will function

· Establish provisions for public notification, comments, etc.

· Develop, maintain and update the Regional HAZMAT Plan incorporating the plan with information received from the communities in the REPC

· Assist the jurisdiction, departments and agencies with regional HAZMAT plan development

· Coordinate Regional HAZMAT exercises as required

· Coordinate and ensure that REPC response personnel are trained to the appropriate levels.

2.

Departments and agencies with responsibilities under this plan will develop and maintain procedures for implementing this regional hazardous materials plan. Facilities with EHS will develop and maintain procedures for implementing this hazardous materials plan. Facilities with EHS will develop plans specific to the chemicals they use and the area they may affect. These plans will be kept at the Fire Department, which serves the facility.

3.

The Commonwealth of Massachusetts shall provide assistance to the REPC as provided for in the Commonwealth of Massachusetts Comprehensive Emergency Management Plan and the Massachusetts Contingency Plan.

4.

The individual communities in the REPC have the responsibility of providing updated information to the REPC in a timely fashion

5.

The REPC has the responsibility of updating the REPC plan when information is received from the communities in the REPC and disseminating the updated plan in a timely fashion

P L A N U P D A T I N G

PLAN DEVELOPMENT AND MAINTENANCE

The Regional Emergency Planning Committee (REPC) developed this Hazardous Materials Response Plan with assistance from the Massachusetts State Emergency Response Commission (SERC).

Each community in the REPC will update its information in the HAZMAT Plan as necessary but in no case, less than annually. Each community will forward its updated information to the REPC that will incorporate updates into the REPC HAZMAT plan. Updating of the plan will be preceded by a review of its contents and/or a test and critique of the plan. Execution of the plan in response to an actual event will be considered as a test and will require a critique and after-action report to be submitted to the Chairman of the REPC.

Those items, which are subject to frequent change shall be reviewed annually for possible updating include, but are not limited to, the following:

1.

Community and facility notification and alerting lists, including identity and phone numbers of response personnel.

2.

Facilities subject to the provisions of EPCRA, Section 302 ( c), and the name of the Facility

Emergency Coordinator (FAC).

3.

Facility Hazard Analysis and Maps.

4.

Transportation routes for hazardous materials, including railroads, pipelines and waterways.

5.

Inventories of critical equipment, supplies, and other resources.

In addition, facility and community-specific functions and procedures should be reviewed and revised as appropriate.

UPDATE POLICY

The following policies apply to the review and updating of the Regional Hazardous Materials Emergency Plan:

1.

It is the responsibility of the Regional Emergency Planning Committee Chairperson(s) to coordinate the review and update of the plan with information from community HAZMAT plans provided by said communities in the REPC. The departments, agencies, communities, facilities, and others who have a role in hazardous materials response under the plans of both the individual and REPC plans will provide support. It is the responsibility of the Chief Executive of each community to delegate update responsibility of community information in the individual plans and ensure that the information is provided to the REPC chairperson(s).

2.

The plan shall be updated as necessary at a minimum of once a year . The plan must have been completed or reviewed within the past year.

3.

Departments, agencies and facilities that maintain annexes and/or procedures that are a part of this plan shall review that portion of the plan pertaining to their function on an annual basis.

4.

The Chair of the REPC shall maintain a list of plan holders, to ensure changes are sent to all plan holders.

5.

Internal (Public) Review Process Comments, corrections or suggestions on any aspect of this plan should be forwarded to:

Chair, Name REPC

Office

City, State, Zip, Phone, E-mail

P L A N N I N G R E Q U I R E M E N T S C H E C K L I S T

Section 303(c) of Emergency Planning and Community Right-To-Know Act (EPCRA) stipulates nine (9)-planning provisions, which must be adequately addressed in this Plan. The plan also meets requirements found in NRT-1 Documents. The following chart lists the nine provisions and cites their location(s) in the REPC Hazardous Materials Emergency Plan:

REFER TO THE LIST FOUND ON PAGE _

REFER TO PAGES 5 - - IN THIS PLAN

ANNEX B – Direction and Control

REFER TO PAGES 5 - - IN THIS PLAN

ANNEX A – Notification and Alerting ANNEX B – Direction and Control

BASIC PLAN – Local Conditions

ANNEX D – Assessment and Evaluation

ANNEX A – Notification And Alerting

ANNEX B – Direction and Control

ANNEX C – Containment

ANNEX E – Public Warning and

Emergency Information

ANNEX B – Direction and Control

ANNEX C – Containment

ANNEX E – Public Warning and

Emergency Information

Emergency Information

ANNEX F – Protective Actions

ANNEX I – Exercises

ANNEX I – Exercises

H A Z A R D A N A L Y S I S

This section in the Individual Community Plans (ICPs) contains a list of all facilities that have reported chemical inventories to the Local Fire Department, the State Emergency Response Commission, and the REPC in compliance with EPCRA, Sections 302 & 312 (c); as well as those facilities considered a risk by the REPC. This section in the Individual Community Plans (ICPs) also contains summary information of Public Venues, Transportation Facilities, Critical Infrastructure, and Health and Medical Facilities.

(NOTE: Refer to ANNEX K of the ICPs this plan for details on EHS facilities, Public Venues, Transportation Facilities, Critical Infrastructure.) The hazard analysis includes the facility name and address and hazardous substances reported. The hazard analysis is updated annually after the deadline for submission of Tier II reports.) Additionally, information on highways and railroads is included.

An asterisk (*) indicates facilities that have chemicals in the Threshold Planning Quantity (TPQ).

Please refer to the chart below for statistical information of each community in the REPC

(Square

Miles) # Of

HAZMAT Facilities

Facilities

Figure 5.0

(Name) REPC B O U N D A R Y M A P (s)

INSERT A MAP SHOWING THE BOUNDARIES, CITIES/TOWNS AND, MAJOR ROADS OF YOUR REPC.

REFER TO THE MAPS OF INDIVIDUAL COMMUNITIES FOR DATA ABOUT SPECIFIC HAZMAT FACILITIES, TRANSPORTATION ROUTES AND VULNERABLE POPULATIONS INCLUDING SCHOOLS.

(See Attached Map)

A N N E X A

(ALL COMMUNITY NOTIFICATION AND ALERTING)

PURPOSE

To provide for the initial notification to the local 24-hour point of contact, the State 24-hour Point of Contact Massachusetts Department of Environmental Protection (888-304-1133) the State coordinating agency, the Massachusetts Emergency Management Agency (508-820-2000) and the National Response Center (800-424-8802) of a hazardous material emergency and the subsequent alerting of other local and State response personnel.

SITUATION

Timely, informative and accurate notification of a hazardous material emergency is critical for an effective emergency response operations. Section 304 of EPCRA requires the immediate notification of the community emergency coordinator and the State when a release of an extremely hazardous substance or hazardous chemical in an amount above the Reportable Quantity (RQ) occurs. Specific information is required by the notification such as chemical name, method of release, health effects, medical attention and protective actions.

The Commonwealth of Massachusetts State Emergency Response Commission (SERC) believes that the direct notification through the local point of contact is critical. The Release Report Form (Attachment 1) provides for notification to the local point of contact. Requirements set forth by the Commonwealth of Massachusetts Department of Environmental Protection also require the responsible party to report the release of oil or hazardous material to DEP. The Release Report Form (Attachment 1) should be used when calling the 24-hour contact point (888-304-1133). Under Federal requirements the NRC shall also be immediately notified (800-424-8802).

NOTE: The local point of contact is the local fire department through the 911 dispatch Center. The nature and extent of the incident will dictate the order and number of phone calls to be placed.

In addition to notifications required by statute, communities must immediately notify the Massachusetts Emergency Management Agency of any hazardous materials emergency that meets Level 2 or Level 3 criteria. MEMA can be reached at 508-820-2000.

This procedure details the notification information required from the emergency site to the selected local point of contact and the State and the subsequent alerting of State HAZMAT response personnel.

This procedure reflects the belief that both local and State response personnel must be notified immediately of a release.

PARTICIPATING AGENCIES

A.

Primary Local Point of Contact (i.e.: 911 Dispatch Center)

B.

Alternate Local Point of Contact (i.e.: Police or Fire Dispatch Center)

Mandatory Reporting Agencies

EMERGENCY ASSISTANCE TELEPHONE ROSTERS

*Notification Required

Railroad

Commuter Rail

National Weather Service

Poison Control

Red Cross

Utilities

*Medical listings can be found in the Resource Manual found in Individual CEM Plans

Newspaper-

Newspaper-

TV Station -

TV Station –

TV Station –

Radio Station -

Radio Station –

TITLE III HAZARDOUS MATERIALS FACILITIES AND FACILITY COORDINATORS WILL BE FOUND IN THE HAZMAT PLANS OF THE INDIVIDUAL COMMUNITIES IN THE REPC

STATE RESPONSE PROCEDURES

A.

Upon notification of a hazardous material emergency, the State Coordination Agency (MEMA) shall record all emergency notification information.

B.

The State Coordinating Agency (MEMA) shall receive and act upon requests for State assistance.

C.

The State Coordinating Agency (MEMA) shall notify the appropriate State agencies of the

HAZMAT emergency as specified in the Commonwealth of Massachusetts, Comprehensive

Emergency Management Plan.

D.

State agencies will provide assistance as described in the Massachusetts Hazardous Materials

Incident Response Plan and/or the Massachusetts Comprehensive Emergency Management Plan.

H A Z A R D O U S M A T E R I A L S R E L E A S E F O R M

Locally Dial 911 NRC Dial 1-800-424-8802

Massachusetts Department of Environmental Protection 1-888-304-1133

Massachusetts Emergency Management Agency 508-820-2000

1. Caller Name:

Call Date:

2. Affiliation:

Time:

3. Telephone:

Ref #:

Yes / No

4. Material Released:

EHS:

DOT# / CAS #:

5. Amount Released:

Gals/Lbs:

6. Date of Release:

Duration:

Hrs

Min

7. Release Medium:

Air __________Water__________Land

(include height and direction of plume) (-----------------------describe terrain---------------------------------)

8. Weather Conditions:

(Direction, MPH, Temperature, etc.)

9. Location of Release:

(address – street, building #, City, County, etc)

10. Facility Name:

Address:

11. Facility Emergency Contact:

(Name)

(Address)

12. Incident Description:

(Color, odor, solid, liquid, gas)

13. Nearby Populations:

14. Other Hazardous Materials Nearby:

15. Additional Notifications Made:

Local Fire Department

Community Emergency Coordinator

MA DEP

Federal National Response Center

16. Number of Dead / Injured:

17. Dead / Injured taken to:

18. Action Taken:

19. Form Completed by:

(Print Name and Title)

(Signature)

A N N E X B

(DIRECTION AND CONTROL)

PURPOSE

To provide for effective leadership, coordination and unified on-scene command of emergency response forces in the event of a local or regional hazardous material emergency.

SITUATION

A hazardous material emergency may require a broad range of on-scene response organizations including emergency service personnel from neighboring communities and all levels of government, industry representatives, private contractors and the media. The need for specialized equipment and technical knowledge during response may also be extensive, as are the number of critical decisions that must be made in areas of release containment, resources, emergency worker safety, public protective actions and environmental protection.

It is recognized that response organizations are typically trained to operate within their agency command structure, but they are rarely called upon to perform their duties as part of a unified and integrated multi-organizational or community response, such as that required for a major hazardous materials emergency. Therefore, this plan calls for implementation of a strong system of direction and control.

Direction and Control begins with the initial local response, but is expanded as the emergency escalates to a larger, multi-jurisdictional response which may possibly need to be coordinated or directed by the State.

PARTICIPATING AGENCIES (See Attachment 1)

· Chief Executive

· Fire Department

· Emergency Management Coordinators (REPC and facility)

· Emergency Medical Services

· Health Officer

· Police Department

· Public Works Department

· Public Information (Designee)

· Volunteer Groups

· Public and private schools

· Local Transportation

NATIONAL INCIDENT MANAGEMENT SYSTEM

The National Incident Management System (NIMS) is the combination of facilities, equipment, personnel, procedures and communications operating within a common organizational structure with responsibility for the management of assigned resources to effectively accomplish stated objectives pertaining to the incident.

In accordance with OSHA regulation 29CFR 1910.120 EPA regulation 40CFR 311, any Homeland Security Presidential Directive (HSPD)-5, NIMS must be used when dealing with any Hazardous Materials Incident.

NATIONAL INCIDENT MANAGEMENT SYSTEM

RESPONSE PROCEDURES

Unified Command

This plan addresses the need to ensure Direction and Control for a multi-jurisdiction/multi-agency response to hazardous materials emergency, which highlights the demand for a unified command structure among responding organizations under the direction of one Incident Commander. The concept of Unified Command simply means that all agencies that have jurisdictional responsibilities and authority at an incident will contribute to the process of:

· Determining overall response objectives

· Selection of response strategies

· Ensuring joint planning and application of tactical activities

· Ensuring integrated planning and application of operational requirements; including emergency protective measures, containment, safety and security

· Maximizing use of available resources

Incident Commander (Local)

Upon notification of hazardous material emergency, the ranking community fire officer, or his/her designee, with local jurisdiction and authority in which the hazardous material emergency has occurred will assume Incident Command

If the incident affects multiple communities, unified ICS may be established..

Command Post

The Incident Commander will assess the emergency situation, establish a Command Post and institute the “Incident Command System” (example: Figure 1 – previous page). The Incident Commander should also declare a Response Level according to the Response Level Criteria listed in this section.

Responding State Agency

Upon notification by the State Coordinating Agency (MEMA) of a hazardous material emergency the appropriate responding State agency may contact the Incident Commander to assess the situation. This contact can be made by the assignment of an official to the scene or by radio or telephone.

Response Level Criteria

Level 1 – Controlled Emergency Condition

· Incident that can be controlled by the primary first response agencies of a local jurisdiction

· Single jurisdiction and limited agency involvement

· Does not require evacuation, except for the structure or affected facility

· Confined geographic area

· No immediate threat to life, health or property

Level 2 – Limited Emergency Condition

· Potential threat to life, health or property

· Expanded geographic scope

· Limited evacuation of nearby residents or facilities

· Involvement of one, two, three, or more jurisdictions

· Limited participation or mutual aid from agencies that do not routinely respond to emergency incidents in the area

· Specialist or technical team is called to the scene

· Combined emergency operations such as fire fighting and evacuation, or containment and emergency medical care

Level 3 – Full Emergency Condition

· Serious hazard or severe threat to life, health and property

· Large geographic impact

· Major community evacuation

· Multi-jurisdictional involvement

· State and Federal involvement

· Specialists and technical teams deployed

· Extensive resource management and allocation

· Multiple emergency operations

Declaring a Response Level

The Incident Commander should declare a Response Level. If a response level has not been declared, the responding State agency should recommend that the Incident Commander declare a Response Level.

If necessary, the responding State agency may declare a response Level for the purpose of activating and coordinating the State response. In all cases, the responding State agency should coordinate with the Incident Commander in declaring a Response Level.

Authority Dynamics and Transfer

Just as the dynamics of on-scene Direction and Control operations expand and change as an incident escalates, leadership and authority may also have to be transferred as an emergency expands. In this regard, the following criteria could be used to determine where Direction and Control authority should be centered:

· Geographic area involved

· Single or multi-jurisdictions affected

· Number of response agencies

· Resource commitments

· Response operational requirements (i.e. fire fighting, environmental contamination, public health impacts, evacuation, containment, and emergency medical)

· State and/or local statutes/ordinances

Based on these criteria, authority, unified command and the designation of an Incident Commander could change as a hazardous material emergency expands.

Responsibilities

Response Level 1 – Controlled Emergency Condition

· Responding local agency(s) designate Incident Commander

· Command Post established, incident Command System implemented

· Incident Commander establishes liaison with the Facility Emergency Coordinator

· Incident Commander ensures the appropriate local emergency organization(s) are notified and briefed

· Notify State DEP (888-304-1133)

· Incident Commander evaluations the need to declare a higher response level, if appropriate

· Continue evaluation of incident Response Level 2 – Limited Emergency Condition

· Identify Incident Commander

· Command Post established, Incident Command System implemented

· Incident Commander evaluates the need for a Deputy or other on-scene assistants

· Incident Commander designates a Safety Officer

· Unified command established

· Notify State DEP (888-304-1133) and MEMA (508-820-2000)

· Incident Commander evaluates the need to declare higher or lower Response Level

· Local chief executive notified and briefed

· Public Information Officer notified or appointed by Incident Commander

· Local Chief Executive evaluates the need to declare a Local State of Emergency

· Local Emergency Manager or Incident Commander determines the need for activation of the local Emergency Operations Center

· Continue evaluation of incident and make adjustments as necessary

Response Level 3 – Full Emergency Condition

· NOTE: If the incident begins at this level, response activities must include all functions designated at the previous level (Limited Emergency Condition above)

· Chief Executive declares a Local State of Emergency and notifies MEMA (508-820-2000)

· Emergency Manager activates the Emergency Operations Center

A full Emergency Condition Response level could be of the magnitude that requires resources from State and Federal agencies and other national sources. The Commonwealth of Massachusetts Emergency Management Agency (MEMA) coordinates the application of the state’s resources in an emergency, in support of local government. At this response level, unified command would likely include State and possibly, Federal resources. Local and State officials should re-examine response requirements and designations of the Incident Commander at this time based upon the scope, technical complexity and State and local statutes and ordinances.

NOTE: Response Levels may be given designations (titles) by agreement between planning authorities. As plans and procedures are developed (with the district) it is recommended that specific response levels be given standard titles, (i.e. Level One, Two, and Three) or some comparable designations. Such titles should be consistent within and between adjacent districts.

Attachment 1

(Name) REPC COMMUNITY DIRECTION AND CONTROL

Chief Executive

Fire Department

Emergency Management

Coordinators

Emergency Medical

Services

Health Officer

Police Department

Public Works

Department

Public Information (Designee)

Volunteer Groups

(Other)

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

(Other)

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

(Other)

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

(Other)

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

(Other)

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

(Other)

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

(Other)

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

Chief Executive

Fire Department

Emergency Management

Emergency Medical

Health Officer

Police Department

Public Works

Public Information (Designee)

Volunteer Groups

(Other)

Please duplicate for each community in the REPC A N N E X C

(CONTAINMENT)

PURPOSE

Provide for the control of a hazardous material release or spill into the environment.

SITUATION

The fixed facility using or storing hazardous materials, or a company transporting hazardous materials, or any other organization, responsible for a spill of a hazardous material is liable for the spill.

The EPCRA Section 302© facilities in each community have designated a Facility Emergency Coordinator (FEC) to act as liaison to the Community Emergency coordinator (CEC) in a hazardous materials emergency. The FEC will arrange for the use of containment material provided by the facility in a mutual aid situation.

The Incident Commander will make determinations regarding the need for local/regional resources and assistance. The DEP and/or MEMA will coordinate the provision of state containment resources. The responding State agency will determine if Federal assistance is required and contact the Regional Response Team (RRT).

LOCAL PARTICIPATING AGENCIES

· Local Fire Department

· Facility Response Coordinator(s)

· Department of Public Works

· Health Officer

· Incident Commander

· Watershed (water supply, private water company or municipal (well fields, etc)

· Clean-up Contractors

· Massachusetts DEP

· HAZMAT Response Team(s)

RESPONSE PROCEDURES

Response Level Criteria

Level 1 – Controlled Emergency Condition

· Incident Commander will assess the impact of the release, the need for containment operations and clean up. DEP, facility personnel and the responsible party may assist

· Fire Chief monitors containment assistance and resource requirements

· Safety Officer monitors health impact of all containment activities on emergency workers and nearby residents. Health Officer and EMS may assist.

Level 2 – Limited Emergency Condition

· Incident Commander, in consultation with DEP, facility personnel and responsible party takes appropriate containment action

· Local Fire Chief activates Facilities Emergency Coordinator (see Attachment 1) and coordinates containment resources and assistance

· Facilities Emergency Coordinator advises Fire Chief of facilities’ containment resources situation

· Fire Chief assesses need for State resources to assist with containment

· Safety Officer monitors health impact of all containment activities on emergency workers and nearby residents. Health Officer and EMS may assist

Response Level 3 – Full Emergency Condition

· Incident Commander, in consultation with DEP, HAZMAT Team and other…