Refueler Parts Combo.pdf

Refueler Parts Combined Synopsis: FA527024QA116 (The quote must be valid for 90 days from the due date)

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation FA527024QA116 is being issued as a Request for Quotation (RFQ). This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Regulations (FAR). All responsible sources may submit a quote.

• This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05. Effective date 05/22/2024.

• The North American Industry Classification System (NAICS) code is 336390 – (Other Motor Vehicle Parts Manufacturing). The Product Service Code (PSC) is 2590 – (Miscellaneous Vehicular Components).

• Offerors must be registered in the System for Award Management (SAM) at https://sam.gov/content/home, in order to be considered for award. A current copy of a prospective awardee’s Representation and Certification will be validated using the SAM website prior to the issuance of an award.

• The following commercial provisions and clauses are applicable to this acquisition: 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), 52.212-2 Evaluation— Commercial Products and Commercial Services (Nov 2021), 52.212-3 Alt I (CD 2023-O0002) Offeror Representations and Certifications - Commercial Products and Commercial Services (DEVIATION 2023- O0002) (DEC 2022), 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Dec 2022), and 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Dec 2022).

• Except for what’s listed within this Combined Synopsis/Solicitation, there are no other additional terms and conditions that the Contracting Officer has considered to be necessary for this acquisition and consistent with commercial practices.

• All yellow highlighted fields must be filled out.

• If you have any questions or inquiries, please email A1C Austin A. Howton at austin.howton@us.af.mil no later than (NLT) 21 June 2024, 10:00 AM Japan Standard Time (JST). All questions received after this time may not be answered or entertained.

• Please submit your quote through email to the above point of contact (POC) NLT 28 June 2024, 10:00 AM JST. It is the vendor’s responsibility to monitor the SAM (https://sam.gov) system for amendments issued in reference to this requirement. Any potential amendments will be posted in the same fashion as the solicitation. All Contractors who provide goods/services to the DoD must be registered in the System for Award Management (SAM) Found at https://sam.gov. Failure to comply with SAM registration will deem the Offeror non-responsive and may be ineligible for award.

• LATE QUOTES. All quotes received later than the due date may result in disqualification. Please ensure that 18CONS/PKA received your quote timely.

• Please provide the following documents to 18 CONS/PKA:

o Price List (Including Country of Origin) o Annual Representations and Certifications o Brand Name/ Equal information IAW FAR 52.211-6 (if applicable) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P296_49373 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P296_49373 mailto:austin.howton@us.af.mil https://sam.gov/ https://sam.gov/

(The quote must be valid for 90 days from the due date) o DFAS Enrollment Form (If applicable)

• Incomplete information may result to disqualification of your quote or offer to competition. Additionally, other documents listed above submitted to 18CONS/PKA may not be reviewed or accepted.

List of attachments

ATTACHMENT 1: PROVISIONS AND CLAUSES

ATTACHMENT 2: PARTS LIST

2. DELIVERY ADDRESS:

Delivery & Inspection:

Tracy Distribution Warehouse

W62N2A

DEFENSE DISTRIBUTION DEPOT – SAN JOAQUIN

WHSE 30, CCP

25600 South Chrisman Road Tracy, CA 95376

Marked for:

DELIVERY ADDRESS

F2H3D3 18 LRS/LGRV Materiel Control POC: TSGT Cameron Olson Bldg#268 UNIT 5198 Kadena AFB, Okinawa

APO, AP 96368

PHYSICAL ADDRESS

18 LRS/LGRV

Bldg. #268 Materiel Control Kadena Air Base, Okinawa, Japan 904-0203

DELIVERY TIMELINE: 90 DAYS AFTER RECEIPT OF ORDER(ARO)

(The quote must be valid for 90 days from the due date)

3. REQUIRED/ MANDATORY INFORMATION

FOB WARRANTY ESTIMATED

DELIVERY

DATE

PAYMENT

TERMS

Destination

COMPANY

NAME

ADDRESS DUNS NUMBER CAGE CODE

POINT OF CONTACT E-MAIL ADDRESS PHONE NUMBER TAX ID NUMBER

# Pieces Package Type (Example:

Box, Container, Create, Skid/Wood Pallet, etc.)

Dimensions Weight of Each Individual Piece

4. DAFFARS provisions and clauses are applicable to this solicitation: It is the contractor’s responsibility to be familiar with applicable clauses and provisions. Clauses and provisions can be found at:

https://www.acquisition.gov/content/regulations (For full text references, go to the link above.)

5352.201-9101 - OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330- 1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (JUL 2023)

(a) Contractors shall not:

(1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

(2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

[Note: This prohibition does not apply to manufacturing.]

(b) For the purposes of Departmet of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086) are Class I ODSs:

(1) Halons: 1011, 1202, 1211, 1301, and 2402;

https://www.acquisition.gov/content/regulations

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

(3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

[NOTE: Material that uses one or more of these Class I ODSs as minor constituents do not meet the Department of the Air Force definition of a Class I ODS.]

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

5352.242-9000 CONTRACTOR ACCESS TO DEPARTMENT OF AIR FORCE INSTALLATIONS (JUL

2023)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures ] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program ] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.