CallAtch1TO0001CFTO05Feb2008.doc

BAA 08-RD-01

CALL 0001

Attachment 1 High energy Research and applications (HERA)

Task Order Statement

Combined Functions Task Order (CFTO) Task Order 0001 17 Sep 2007

1.0 OBJECTIVE AND SCOPE:

1.1 Objective: Provide the Air Force Research Laboratory High Power Microwave Systems Branch (AFRL/RDHP) with combined functions, which is defined as program management for the contract at large, research and development (R&D) operations, and operation and site preparation of various state-of-the-art facilities, R&D equipment, and R&D test/diagnostic equipment/systems.

1.2 Scope: The scope of this task order (TO) includes laboratory operations, system modification, program management, management plans, documentation, reports, and manuals, program management review, equipment and inventory, contractor and personnel management, hazardous materials handling and disposal, security, shared equipment, safety and related issues, computer system administration and repair, preparation and negotiation of task orders, bid and proposal costs, and the use of government office facilities.

2.0 BACKGROUND: The High Power Microwaves (HPM) High Power Systems Branch of the Air Force (AF) Research Laboratory, Directed Energy (RD) Directorate, Kirtland AFB, New Mexico, seeks to advance HPM technologies and applications of pulse power that will enable applications centered around the use of high power microwaves and applications of the associated pulse power systems. It works to develop solutions that are lightweight, packageable, technically viable, and offer military advantages to the user. This program is developing potential designs and hardware for both single shot and rep-rate systems.

3.0 Applicable Documents: Security Classification Guide (SCG) for High Power Microwave Weapon / Counter High Power Microwave (CHPM) Weapon Technology – 21 June 1999. All applicable health, safety and environmental regulations.

4.0 TECHNICAL REQUIREMENTS/TASKS:

4.1 Laboratory Operations: This area covers the daily operation for R&D purposes of the Pulse Power System (PPS), HPM source and radiating system. All required activities, equipment operation, and repair and upgrade activities, which are required for the daily operations (such as vacuum systems), are included. All logistic activities required to accomplish these activities are included. This task order includes combined functions at 11 facilities located throughout Kirtland AFB, and these locations are subject to change and/or other buildings/locations may be added/deleted. (CDRL A004)

4.2 System Modification: This area covers any electrical or mechanical design changes of any of the system components, which may be the result of R&D requirements, or safety related issues. This sub-area may also require the use of in-house machining or transport to a commercial manufacturing shop. (CDRLs A001, A002, A004, A006, A008)

4.3 Program Management: The contractor shall provide program management for the High Energy Research & Applications (HERA) efforts. The contractor shall manage all Task Orders (TO) issued under the parent contract. The contractor shall: provide overall program management and subcontractor coordination; provide consolidation of efforts for common tasks among all TOs; handle hazardous materials; manage the inventory of parts and equipment; manage industrial safety; and provide coordination of resources among the various TOs. The contractor shall provide a local (Albuquerque, NM) Program Manager (PM), who is able to resolve problems related to milestones, project deadlines, equipment usage among TOs, and other conflicts and issues that may arise among the TOs. The PM shall respond to, and resolve, these problems within three (3) hours of the request, as made by the Contracting Officer’s Representative (COR), alternate COR, TO Officer, alternate TO Officer, or Contracting Officer. This response time also applies for conflicts among or problems involving subcontractors. For each facility mentioned in the contract Statement Of Work (SOW), the contractor shall designate one of its employees as the single point of contact with authority to make and execute binding technical, programmatic, and administrative decisions in the absence of the PM. This single point of contact shall provide coordination and problem resolution between the contractor and the government. The PM shall also be responsible for: scheduling, preparing, and delivering in a timely manner all required administrative and technical documentation; approving all data items; and providing the government with access to contractually pertinent records, data, drawings and plans. (CDRLs A001, A002, A004, A006, A008)

4.4 Management Plans, Documentation, Reports, and Manuals: The contractor shall formulate and implement a Management Plan, which details the contractor’s approach for accomplishing all required contract actions. The contractor shall develop a Quality Assurance Plan, which assures all studies, designs, analysis, hardware, and software developed under this contract are planned, controlled, documented, and kept current at a high level of quality. The contractor shall develop and update experimental systems and hardware manuals to reflect current configurations and maintenance procedures and cycles. The contractor shall formulate and implement an Equipment Management Plan, which details the contractor's approach for accomplishing all required contract actions for detailed calibration, maintenance and service records of all GFE (Government Furnished Equipment) and equipment GFE’d to the contractor. All contractually pertinent documentation and safety records shall be cohesive and traceable to enable government review and verification, and shall be archived and catalogued. (CDRLs A002, A004, A008)

4.5 Program Management Review: The contractor shall hold periodic on-site briefings to inform government and other concerned personnel on status, schedules and plans of projected and ongoing efforts. Such briefings shall include technical, administrative, programmatic and management concerns. Such briefings may be informal, and as such may not have the associated reporting requirements stated in the Contract Data Requirement List (CDRL). However, the contractor shall formalize such periodic briefings at the direction of the COR, and if formalized shall include the associated CDRL reports. These meetings shall occur at least once every two (2) calendar months at an on-site location determined by government personnel. Attendees shall include the contractor and appropriate subcontractor personnel that have administrative, programmatic or technical topics or issues included in such discussions. (CDRL A003)

4.6 Equipment and Inventory: The contractor shall automate theinventory of equipment, supplies and spare parts consistent with the maximum operational capability of systems comprising the research facilities. The contractor shall control said equipment in such a fashion as to know where every item is at any given time, cost of items, and a cross reference to government records (if available). A list of equipment, which was current at the time of the basic contract’s award, is contained in an attachment to the basic contract. The quantity and types of equipment to be controlled will fluctuate during the period of this task order. (CDRL A004)

4.7 Machine Shop: Provide qualified machinist with proof of hands on training certification that will act as shop supervisor. Ensure all personnel using shop equipment have received training from qualified shop supervisor prior to operating equipment, inform RDOS and RDBA of authorized users. Manage and organize a machine shop in accordance with RD and AF requirements. Comply with AFOSH STD 91-501, TO 00-20-05 and report any mishaps in accordance with RD OI 91-101. (CDRL A004)

4.8 Equipment Maintenance: Manage and provide for the maintenance of all equipment provided in the Machine Shop. (CDRL A004)

4.9 Management Files: Establish a technical administration activity with responsibility for hosting historical files, preparing and submitting records of calibration, storing technical publication files, and controlling administrative procedures. (CDRL A004)

4.10 Technical Publication Accounts: Establish historical files at the operating site IAW the directions contained in Air Force Technical Order 00-20-8 and guidance contained in Air Force Technical Order 00-20-4 for each end item of equipment. Develop, publish, and use Maintenance Procedures (MPs) for all equipment that does not have an approved maintenance routine. A copy of each MP shall be stored in the machine shop. (CDRL A004)

4.11 Equipment Management Logs: Initiate logs to reflect equipment status, inspections, and services performed. Logs shall be retained for a minimum of 3 years from the date of last entry. (CDRL A004)

4.12 Test, Measurement, and Diagnostic Equipment (TMDE): Comply with the AF Metrology and Calibration (AFMETCAL) Program as directed in AFI 21-113 and implemented in Air Force Technical Order 00-20-14, 33K-1-100-1, 33K-1-100-2, 33-1-27, as well as government-identified Precision Measurement Equipment Laboratory (PMEL) directives. Promptly dispose of excess or unusable TMDE equipment through approved supply channels. (CDRL A004)

4.13 Contractor and Personnel Management: The contractor shall develop and implement a training program that ensures all contractor and government personnel are briefed and trained, as it pertains to their job, on the use of safety procedures for experimental equipment, computational equipment/software, maintenance standards, maintenance manuals, hardware operations, safety operations and procedures, and operational security and any other training required by the government. The contractor shall perform said briefings and training of all contractor, subcontractor, and government personnel within 30 days of entry into the governmental research program, or when procedures or equipment changes. The contractor shall conduct monthly safety refresher and awareness briefings for contractor, subcontractor, and government personnel. (CDRLsA003, A004)

4.14 Hazardous Materials Handling and Disposal: The contractor shall establish and conduct a Hazardous Material/Hazardous Waste management in accordance with all Federal, DOD, Air Force, State and Local regulations, AFI 32-7086 and AFI 32-7042 and their AFMC supplements (latest version). Specifically the contractor shall manage and provide for the ordering, handling, storage, and disposal of hazardous materials/waste used in the performance of this contract in compliance with applicable local Air Force operating plans and instructions as well as Federal, State and local laws and regulations. The contractor shall train all pertinent (government, contractor, subcontractor) personnel in the proper handling, control, disposal and use of hazardous materials/waste for contractor activities. Report Mishap and Chemical Release to 846-4574 or 846-4573. (CDRLs A001, A002, A008)

4.15 Security: The contractor shall ensure its employees hold the security clearances required for each task. The contractor shall coordinate its security with the Air Force Security Officers in each area where contract related work is performed. The contractor shall ensure proper handling of classified and sensitive data, and provide for proper storage of said material up to the classification indicated by the DD Form 254 for this contract. (CDRL A004)

4.16 Shared Equipment & Facility Access: The government anticipates that other contractors shall perform experiments using equipment and facilities referenced in this contract. In accordance with the Enabling Clause between Prime and Service Contractors, Section I, the contractor shall establish agreements that outline the responsibilities between the Prime and Service Contractors. In the event of experiment/test scheduling conflicts, the COR will indicate which requirement takes precedence. (CDRL A004)

4.17 Environment, Safety and Occupational Health (ESOH): The contractor shall comply with all precautions established by Federal, State, and local governments and by DOD and the Air Force and Air Force Research Lab during all activities performed in connection with this contract. The contractor shall set up and conduct an ESOH program in accordance with RD Operating Instruction 91-101. The contractor shall report personnel injuries, damage to government property or equipment, and accidental chemical releases that occur as a result of the contractor's activities to the AFRL Safety & Environmental Office (846-4574) as soon as possible, not to exceed 24 hours. If the government elects to conduct an investigation of the mishap, the contractor shall cooperate fully with government personnel until the investigation is completed. The contractor shall comply with requirements in AFRLI 91-2021; perform safety inspections and safety meetings, these efforts must be documented in accordance with AF instructions. (CDRLs A001, A002, A008)

4.18 Permits and Approvals: Prior to conducting an experiment or demonstration, the contractor shall conduct a system safety program using MIL-STD 882 (latest version) as a guide. The contractor shall perform and document a safety analysis for all tests and demonstrations to comprehensively evaluate the mishap risk being assumed prior to initial test or operation of a system. The contractor shall assess and document the environmental consequences of the technology being developed and of experiments/demonstrations to be performed in accordance with AFI 32-7061. The contractor shall submit this documentation to the AFRL/RDOS Safety & Environmental Quality Office for review. Based upon these results the contractor shall acquire all necessary approvals and permits to conform to all Federal, DOD, Air Force, State and local requirements in preparing for each experiment or demonstration. Required permits and approvals include, but may not be limited to, system safety, environmental, security and frequency clearance permits, AFRLI 91-101. (CDRLs A001, A002, A004, A008)

4.19 Ionizing Radiation Safety Requirements: If using radioactive materials and/or devices containing radioactive materials or producing ionizing radiation, the contractor shall establish and implement a Radiation Safety Program in accordance with Title 10 of the Code of Federal Regulations, AFI 48-148, Ionizing Radiation Protection. Prior to bringing any radioactive material on Kirtland AFB, the contractor shall notify AFRL/RDOS and the Base Radiation Protection Officer. All contractor personnel involved in test operations with X-ray or radioisotope radiation are required to receive As Low A Radiation As possible (ALARA) training annually. (CDRLs A001, A002, A004, A008)

4.20 Non-Ionizing Radiation: Non-Ionizing Radiation Safety Requirements must meet "Exposure to Radiofrequency (RF) Radiation", KAFBI 48-108 Radiofrequency Radiation Hazard Control Program and AFOSH STD 48-9. The use of any non-ionizing source is controlled by the AFRL/RDOS Safety Office. Each RF radiation major program must be documented in an operational test and safety plan. This plan must be approved and authorized by the issuance of a laboratory system safety permit from the AFRL/RDOS Safety Office in accordance with RDOI 91-101. (CDRLs A001, A002, A004, A008)

4.21 Preparation and Negotiation of Task Orders. The contractor shall use this TO for the purposes of charging time and Other Direct Charges (ODCs) required for the preparation and negotiation of a TO (under the parent contract) with the government. Technical efforts shall not be charged under this TO. (CDRL A004)

4.22 Use of Government Office Facilities. For performance of this task order, AFRL/RDH will provide office space to the contractor in the following buildings: Bldg 322, Bldg 66071 (HERTF), the Chestnut Site, Bldg 963 in Sandia Area 4, Bldgs 613 and 614, Manzano Mountain complex, Bldg 499, Bldg 276 (storage sheds), and Bldg 326. (CDRL A004)

5.0 SCHEDULE, DATA ITEMS, AND OTHER DELIVERABLES

5.1 Start work:

DOA

5.2 End work:

DOA + 6 years

5.3 CDRL A001: System Safety Hazard Analysis Report DOA and prior to any test

5.4 CDRL A002: Safety Assessment Report 10 working days prior to test

5.5 CDRL A003: Presentation Materials Upon Request

5.6 CDRL A004: Status Report Semiannually

5.7 CDRL A006: Developmental Design Drawings and Associated Lists As Required

5.8 CDRL A007: Test Plan 30 days prior to event

5.9 CDRL A008: Environmental Health and Safety Plan Yearly

6.0 TASK ORDER OFFICERS:

Primary: Jonathan P Hull, AFRL/RDHP, (505) 846-2651 Alternate: Tyrone Tran, AFRL/RDHP, (505) 6-0299