call TA4 solicitation v7 9Apr2008.doc

BAA 08-RD-01

CALL 0002

BROAD AGENCY ANNOUNCEMENT

BAA-08-RD-01

Air Force Research Laboratory/Directed Energy Directorate

PROPOSAL CALL ANNOUNCEMENT (CALL) 0002

amendment 01 BROAD AGENCY ANNOUNCEMENT TITLE: High Energy Research & Applications (HERA)

BROAD AGENCY ANNOUNCEMENT NUMBER: BAA-08-RD-01

PROPOSAL CALL ANNOUCEMENT (CALL) TITLE: HERA/Theoretical & Computational R&D

PROPOSAL CALL ANNOUNCEMENT (CALL) NUMBER: 0002

TECHNICAL POINT OF CONTACT: The technical point of contact for this CALL is Mr. Jonathan Hull, AFRL/RDHP, Kirtland AFB, NM, Phone 505-846-2651, Fax 505-846-9853, Email Jon.Hull@Kirtland.af.mil. Technical points of contact for each task order is specified in each respective task order.

CONTRACTING POINTS OF CONTACT: The contracting points of contact for this CALL are: Contract Specialist: Ms. Rita Varley , Det 8 AFRL/RDKP, Kirtland AFB, NM, Phone 505-846-4398, Fax 505-853-3398, Email Rita.Varley@Kirtland.af.mil or Contracting Officer: Ms. Jill Wodochek, Det 8 AFRL/RDK, Kirtland AFB, NM, Phone 505-846-4417, Fax 505-853-3398, Email Jill.Wodochek@Kirtland.af.mil.

REQUIREMENT DESCRIPTION:

The Air Force Research Laboratory (AFRL) Directed Energy Directorate (RD) is interested in receiving proposals from all offerors to develop theoretical techniques and computational tools in directed energy technology that will enable applications centered on the production of tools for integrated HPM and other pulsed power system modeling. The end goal is to provide tools and data for further development of HPM and other pulsed power systems Offers proposing to this CALL shall submit a separate comprehensive C-SOW addressing Technical Area 4. This C-SOW is limited to 5 pages. Do not include proprietary information in the C-SOW since the C-SOW will be attached to the contract. Technical Area 4 is described in the Broad Agency Announcement. Offerors are not required to prepare task order C-SOWs (as required by the baseline BAA paragraph C.2.(a)(4)) as the task order statements attached to this CALL (attachments 1-3) satisfies this requirement.

Offerors may propose on one or more task order statements attached to this CALL.

TASK ORDER 0001 – “Pulsed Power High Energy Density Physics Theoretical & Computational Efforts” Technical Area 4 (Attachment 1)

TASK ORDER 0002 – “High Power Microwave System Theoretical and Computational Modeling” Technical Area 4 (Attachment 2)

TASK ORDER 0003 – “High Power Microwave System Modeling Computational Infrastructure and Data Handling” Technical Area 4 (Attachment 3). Offerors may submit a proposal addressing the complete Task Order Statement and/or portions of this Task Order Statement. A C-SOW (as required by the baseline BAA paragraph C.2.(a)(4)) must be prepared for proposals addressing only portions of this Task Order Statement.

ANTICIPATED FUNDING: The maximum value of orders to be placed under this instrument is $5M. Anticipated funding for this CALL (not per contract or award) is: FY08 $500K; FY09 $1.125M; FY10 $1.125M; FY11 $1.125M; FY12 $1.125M.

The anticipated funding for the attached Task Order 0001 – “Pulsed Power High Energy Density Physics Theoretical & Computational Efforts” is $2.5M.

The anticipated funding for the attached Task Order 0002 – “High Power Microwave System Theoretical and Computational Modeling” is $800K.

The anticipated funding for the attached Task Order 0003 – “High Power Microwave System Modeling Computational Infrastructure and Data Handling” is $600K.

This funding profile is an estimate only and will not be a contractual obligation for funding. All funding is subject to change due to government discretion and availability.

PERIOD OF PERFORMANCE: The ordering period for the resultant IDIQ contract will be 60 months. The anticipated period of performance for individual task orders resulting from this CALL is specified in each respective Task Order Statement. The period of performance is to be proposed in the format “includes XX months for technical effort and 3 months for Final Report preparation.”

PROPOSAL DUE DATE AND TIME: The due date for proposals submitted in response to this CALL is no later than 12 noon MDT on 28 Apr 2008. Proposals for any other technology area identified in the baseline BAA will not be accepted at this time unless a CALL for proposals in that specific area is open. Proposals received after the due dates and times shall be governed by the provisions of FAR 52.215-1(c)(3).

TECHNICAL PROPOSAL PAGE LIMITATION. The technical proposal (unclassified volume) for each task order shall be limited to 30 pages, single spaced, double-sided, 8.5 by 11-inch pages. Select an easy to read font no smaller than 12 pitch fixed or proportional font size 10 or larger. Smaller type may be used in figures and tables as long as it is clearly legible. The page limitation includes all information i.e., classified volume, indices, photographs, foldouts (2 page), appendices, attachments, resumes, etc. Each printed side counts as one page. Blank pages, title pages, tables of content, lists, tabs or cover sheets are not included in the page count. The Government will not consider pages in excess of this limitation.

OTHER INSTRUCTIONS FOR THE TECHNICAL PROPOSAL.

When proposing, indicate the appropriate CDRLs for your effort in your technical proposal, and the applicable Task Order Statement paragraph in block 5 of the associated CDRL. Although the cost to prepare CDRL materials is included in the basic price, provide an estimated cost specific to each CDRL proposed. Please complete blocks 17 and 18 of each CDRL.

Any classified information shall be submitted in a separate classified volume per below instructions.

Classified Material

Classified proposals should be submitted in accordance with NISPOM and shall be sent either first class or overnight mail to the address below.

AIR FORCE RESEARCH LABORATORY/RDHE

ATTN. BAA 08-RD-01 CALL 0002

3550 ABERDEEN AVE SE

KIRTLAND AFB, NM 87117

Do not hand-carry classified proposals. The Government expects the technical proposals to be classified appropriately and the cost proposals to be unclassified. Offerors shall separate classified material into a separate portion marked volume while maintaining least impact to unclassified volume content/information. Proposals containing unclassified information shall be sent to the PCO. The contractor will not submit any materials containing SCI classified information in response to this BAA.

CALL AMENDMENTS: Offerors should monitor FedBizOpps/EPS http://www.fbo.gov for any additional notices to this CALL that may permit extensions to the proposal submission date or otherwise modify this announcement.

ANTICIPATED TYPE OF CONTRACTS/INSTRUMENTS: The Air Force anticipates awarding Indefinite Delivery/Indefinite Quantity (IDIQ) contract(s) with cost plus fixed fee completion form or cost plus incentive fee task order(s) as a result of this CALL but reserves the right to award the instrument best suited to the nature of research proposed.

ANTICIPATED NUMBER OF AWARDS: The Air Force anticipates awarding multiple contracts. However, the Air Force does reserve the right to make a single award or no awards pursuant to this CALL.

ANTICIPATED AWARD DATE: 31 May 2008 INTENT TO PROPOSE: Potential offerors are requested to advise the contracting point of contact if they intend to submit a proposal in response to this CALL. Such notification is merely a courtesy and is not a commitment by the offeror to submit a proposal.

DELIVERABLES ITEMS:

The following Contract Data Requirements List is representative of data requirements that may be required by each respective task order. The full text CDRLs are included at Attachment 4.

A001 – Presentation Materials

A002 – Status Report

A003 – Scientific & Technical (S&T) Report

A004 – Developmental Design Drawings and Associated Lists

A005 – Computer Program End Item Documentation

A006 – Software User’s Manual

OTHER RELEVANT INFORMATION:

1. Program security classification for this CALL is Secret (draft DD254, front page, at Attachment 5)

2. Offeror(s) will require access to classified data to adequately respond to Task Order 0002 ““High Power Microwave System Theoretical and Computational Modeling” Technical Area 4 (Attachment 2). Offeror(s) shall contact Dr. Peter Mardahl, AFRL/RDHE, (505) 846-8571 to schedule a visit to view classified documents. Only individuals with verifiable credentials at the SECRET level will be granted access.

3. Resultant contract requires access to export-controlled technical data or may result in the generation of such technical data, in order to be considered a responsible contractor under this acquisition, the Offeror must be currently certified and registered by the Defense Logistics Services (DLSC), Battle Creek, Michigan (http://www.dlis.dla.mil/jcp) to receive export controlled technical data.

4. AFMCFARS 5352.209-9002 Organizational Conflict of Interest Alternates III, IV, and VI apply.

5. Cost proposal instructions for an IDIQ contract can be found at the following AFRL website, http://www.kirtland.af.mil/library/factsheets/factsheet.asp?id=8124/cpi.aspx.

6. Information Technology Security.

6.1 The requirements in paragraph 6.3 shall be included in all SOWs which involve contractors requiring access to any AFRL computer system. This applies to AFRL Phillips Research Site (PRS) new contracts, modifications to current contracts, and issuance of task orders, purchase orders, or delivery orders which meet the above criteria.

EXAMPLES: This can include, but is not limited to:

· Contractors requiring a computer account on any PRS computer systems;

· Contractors performing maintenance or repair of PRS computer systems;

· Contractors performing network support services, for example, local area network (LAN) server administration;

· Contractors working on a research project that involves accessing PRS C4 systems, such as to provide data acquisition or other support services;

· On-site or off-site contractors with access to PRS C4 systems who are working on a PRS software development project;

· Contractors performing work related to reuse or disposal of PRS C4 assets; etc.

6.2 The SOW requirement does the following:

· Prohibits contractors from attaching unauthorized computer hardware or software to the PRS network;

· Requires contractors with access to PRS information technology assets to comply with PRS computer security requirements;

· Requires contractors who need a PRS computer account to obtain it via proper channels and inactivate it within one workday when no longer needed;

· Requires contractor personnel working with or on PRS information technology assets to attend mandatory C4 Systems Security training (IAW 18 Feb 98 AFMC Sup to AFI 33-103);

· Requires contractors to inform the Contracting Officer’

6.3 STATEMENT OF WORK STANDARD WORDING. If applicable (see above instructions), insert the following wording in your statement of work:

INFORMATION TECHNOLOGY SECURITY

1. Acronyms for this section:

C4 Systems – Command, Control, Communications and Computer Systems

COR – Contracting Officer’s Representative

PRS – Phillips Research Site, an operating location of the Air Force Research Lab (AFRL)

CIO – Corporate Information Officer

DAA – Designated Approval Authority

2. The contractor shall comply with the following requirements:

2.1 The contractor is prohibited from attaching any computer hardware to the PRS network, or running any computer software unless it 1) is government furnished equipment, or 2) has been certified and accredited according to current PRS Operating Instructions. Any such requests for reconfiguration, upgrade, or addition of computer hardware or software must be approved by the Phillips Research Site Designated Approval Authority (DAA) Representative via the contractor's submission of a written request to the COR. Contractor use of computer modems on any machine attached to the PRS network is prohibited unless prior written approval is obtained from the PRS DAA Representative. Use of commercial Internet service providers is prohibited unless prior written approval is given by the PRS DAA Representative.

2.2 Contractor personnel using any PRS information technology assets shall comply with all PRS computer security requirements. In addition, should contractor personnel require access to PRS computer networks or databases, they shall inform the COR or Alternate COR, who will arrange for the contractor personnel to complete the required documentation for a new computer account. The contractor shall notify the COR or Alternate COR within one workday of any contractor personnel who no longer require an open account and shall take action to close the computer account with the appropriate PRS office within that same workday.

2.3 All contractor personnel who will be using C4 systems belonging to the federal government to generate, process, store, transfer, or communicate information shall attend mandatory C4 systems security training. The format for the training may be either the Air Force C4 Systems Security Awareness Training program format or an in-house contractor program, subject to agreement by the COR. The training must be completed within the first thirty calendar days of the start of the contract or within the first 10 calendar days for contracts that have a duration of 60 days or less. The contractor shall inform the COR when the training has been completed. The notice shall include the contract number and any applicable task order number, names of contractor personnel who attended and dates of training.

2.4 All contractor personnel who perform daily network management control or administration of information flow responsibilities (i.e., Workgroup Manager or System Administrator) are required to be certified Information Assurance (IA) network professionals. This IA certification is required by Air Force instruction and is obtained by completing Air Force-provided interactive computer-based training (CBT). These IA CBTs are in addition to the mandatory C4 systems security training mentioned above.

2.5 The contractor shall immediately notify the COR of any government C4 system problems or issues which come to their attention which may impact the contractor's or the government's ability to access the systems.

2.6 All contractor personnel who require access to Phillips Research Site (PRS) C4 systems are required to obtain a National Agency Check (NAC) consistent with Public Trust Positions (Standard Form 85P or most current form). The contractor may submit a request to the COR that the government grant contractor employee(s) interim access to the PRS C4 network while awaiting the results of a NAC. Interim access to the PRS C4 network will only be granted after the contractor employees obtain at least a local background files check, and have submitted the appropriate documentation to obtain a NAC. These requests will be processed in accordance with government information security regulations and policy, and must include PRS Directorate Security Office and DAA Representative approval. These requests may be subject to disapproval. In no case will a contractor be given access to the network, including a group account, until a favorable NAC has been completed or interim access granted by the DAA Representative. Any interim accesses that may be granted may be rescinded at any time by the contracting officer, COR, PRS CIO, Directorate Security Office or PRS DAA Representative at the government’s discretion. Any individual who subsequently does not pass the requirements for a full NAC shall not be authorized to work under this effort.

7. The requirements specified in Subparagraphs 7.1 through 7.3 shall be incorporated in the contract level C-SOW and shall be applied to all approved task orders statements unless specifically excluded.

7.1 Management. The Contractor shall incorporate into each task order all program management tasks required to oversee the successful and efficient performance of each task order and the overall management of the contract. This will include providing the skills and resources required to plan, organize, coordinate, direct, accomplish, and document technical efforts and track funding requirements, use of effective cost, schedule, and technical performance control systems, and implement an efficient organizational structure, flexible enough to meet changing requirements and workloads.

7.2 Security. The work on this contract is anticipated to have classification level up to SECRET. Proper procedures for storing, protecting, and securing classified information shall be followed without exception. TEMPEST qualified data processing equipment shall be employed as required.

7.3 Environment, Safety, and occupational health. The contractor will establish an Environment, Safety and Occupational Health program free from those conditions that can cause death, injury, occupational illness, damage to or loss of equipment or property or damage to the environment. The contractor will comply with all precautions established by the Air Force and Air Force Research Lab Directed Energy Directorate during all activities performed in connection with this contract. The contractor shall set up and conduct a system safety program using MIL-STD 882 (latest version). The contractor shall report personnel injuries, damage to Government property or equipment, and accidental chemical releases that occur as a result of the contractor's activities, report to the AFRL Safety & Environmental Office (846-4574) as soon as possible, not to exceed 24 hours. If the Government elects to conduct an investigation of the mishap, the contractor shall cooperate fully with Government personnel until the investigation is completed. The contractor shall comply with requirements in AFRLI 91-2021.

7.3.1 HAZARDOUS MATERIALS/HAZARDOUS WASTE: The contractor shall establish and conduct a Hazardous Material/Hazardous Waste management program in accordance with all Federal, DoD, Air Force, State and Local regulations, AFI 32-7086 and AFI 32-7042 and their AFMC supplements (latest version). Specifically the contractor shall manage and provide for the ordering, handling, storage, and disposal of hazardous materials/waste used in the performance of the contract in compliance with applicable Local Air Force operating plans and instructions as well as Federal, State and Local laws and regulations. The contractor shall train all pertinent (government, contractor, subcontractor) personnel in the proper handling, control, disposal and use of hazardous materials/waste for contractor activities. Report Mishap and Chemical Release to 846-4574 or 846-4573.

7.3.2 OCCUPATIONAL HEALTH: The contractor shall comply with the provisions of all Air Force and AFOSH Standards and Requirements (AFI 48 series and AFOSH Std 91 and161 series), as applicable, for radio frequency radiation (RFR), laser, noise, chemical and other industrial hygiene concerns for operations conducted in connection with this contract. Costs associated with obtaining required physical examinations will be borne by the contractor.

7.3.3 SYSTEM SAFETY PROGRAM AND ENGINEERING: The contractor shall set up and conduct a system safety program IAW MIL-STD 882 (latest version). The contractor shall perform an initial hazard analysis of all laboratory equipment, hand tools, power supplies, high voltage systems, RFR sources, laser systems, software, chemicals, cryogenic liquids, flammable materials, hoists and bonding stations and any other applicable safety hazards to identify hazard controls prior to work starting, AFI 91-202/AFMC Sup 1 and AFRLI 91-101. This documentation requirement applies to activities performed on government properties and/or with government personnel and/or at acquired properties. It shall be submitted to the AFRL/ DEOS Safety Office for review and comment. The contractor shall subsequently conduct and document a system safety hazard analysis.

7.3.4 PERMITS AND APPROVALS: Prior to conducting an experiment or demonstration, the contractor shall perform the following safety and environment tasks.

7.3.4.1 SAFETY. Prepare and document a safety assessment or a safety plan and test hazard analysis for all tests and demonstrations to comprehensively evaluate the mishap risk being assumed prior to initial test or operation of a system IAW AFI 91-202/AFMC Sup 1 and AFRLI 91-101.

7.3.4.2 ENVIRONMENT. The contractor shall assess and document the environmental consequences of the technology being developed and of experiments/demonstrations to be performed IAW AFI 32-7061.

The contractor shall submit this documentation to the AFRL/DEOS Safety & Environmental Quality Office for review. Based on these results, the contractor shall acquire all necessary approvals and permits to conform to all Federal, DoD, Air Force, State and Local laws, instructions and regulations in preparing for each experiment or demonstration. Required permits and approvals include, but may not be limited to, safety, security, laser certifications, National Environmental Policy Act documentation, hazardous material/waste, and frequency clearance allocations. The contractor shall submit this documentation to the AFRL/DEOS Safety Office.

7.3.5 Test and Evaluation Requirements. All experiments and tests to include aircraft flight tests/experiments/demonstrations (including balloon and UAV) in-house or off-site must accomplish test plans and meet the requirements in DEOI 99-103 and AFRLI 99-103.

7.3.6 Government equipment/property requirements. Contractors must meet OSHA and AFOSH Standard requirements when using or operating government fabrication/machine shop equipment, see AFOSH Std 91-501 or latest version. Test, measurement and diagnostic equipment must be maintained and calibrated IAW AFI 21-113. Other AF equipment must be maintained IAW manufacturer’s documentation or applicable AF Technical Orders.

APPLICABILITY OF BASELINE BAA: All requirements of BAA-08-RD-01 apply unless specifically amended and addressed in this CALL. For complete information regarding BAA-08-RD-01, refer to the baseline BAA as amended. It contains information applicable to all CALLS issued under the BAA and provides information on the overall program, proposal preparation and submission requirements, proposal review and evaluation criteria, award administration, agency contacts, etc. Direct questions to the points of contact identified above.