Reference_Authorization_Form_-_UPDATE.pdf

This is a Reference Authorization Form document associated with the City of Wheat Ridge, Colorado's procurement for a Police Pension Board Investment Consultant. The form serves as a template for bidders to submit three professional references as part of their proposal submission. Bidders must provide contact information for each reference, including the reference contact's name, company affiliation, email address, and phone number, along with a description of relevant project information demonstrating past performance and expertise. The form requires authorized company representation through printed name, title, and signature fields. Proposals are due by August 12, 2025, at 2:00 pm Mountain Time, and the selected consultant will provide comprehensive investment consulting services for the City's Money Purchase Plan for Designated Police Department Employees. The contract term is one year with options to renew for four additional one-year periods, with fees subject to negotiation following an interview process and evaluation based on weighted criteria including qualifications and experience (20%), services and methodology (20%), responsiveness and timeliness (20%), history and stability (15%), and fee schedule (25%).

The procurement is being conducted under a best value model that emphasizes proposer qualifications, price, service capabilities, and alignment with city policies. The City encourages participation from disadvantaged business enterprises and is exempt from sales and use taxes. Monthly invoicing will be processed via Electronic Funds Transfer with price escalation limitations restricted to one adjustment per contract term not exceeding 10% of the original cost. Contractors must maintain specified insurance coverage including workers' compensation, employer liability, commercial general liability, and comprehensive automotive liability. The existing agreement is expiring at the end of 2025, and the procurement is designed to allow for potential month-to-month continuation or rebidding if performance standards are not met.