Rediscovering Our Revolutionary Tradition 2025 NOFO.pdf

Notice of Funding Opportunity

Rediscovering Our Revolutionary Tradition

Funding Opportunity Number: 20250904-PQ

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.149

Application Deadlines:

September 4, 2025 January 15, 2026

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

It may take several weeks to register with SAM.gov and Grants.gov.

NEH will not grant deadline extensions for lack of registration.

Division of Preservation and Access Email: preservation@neh.gov Telephone: 202-606-8570 Telecommunications Relay Service: 7-1-1

OMB control number 3136-0134, expiration date October 31, 2027 mailto:preservation@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Division of Preservation and Access is accepting applications for the Rediscovering Our Revolutionary Tradition program. The purpose of this program is to preserve and improve access to primary source materials that document the history of America’s founding era and of American government in federal, state, and local contexts. Supported activities include conservation treatment and rehousing, digitization and description, transcription and translation, and updating existing digital resources to ensure long-term public availability.

This program is offered in honor of the 250th anniversary of the signing of the Declaration of Independence in 2026.

Funding Opportunity Title Rediscovering Our Revolutionary Tradition Funding Opportunity Number 20250904-PQ Federal Assistance Listing Number 45.149 Application Deadlines September 4, 2025, 11:59 p.m. Eastern Time

January 15, 2026, 11:59 p.m. Eastern Time Anticipated Award Announcements April 30, 2026

August 31, 2026 Anticipated FY 2025 Funding Approximately $14,000,000 Estimated Number and Type of Awards Approximately 30 Award Amounts Individual Institution: up to $350,000

Consortium: up to $750,000 Cost Sharing/Match Required No Period of Performance Individual Institution: up to two years

Consortium: up to three years

If you apply to the September 2025 deadline, your project must start between June 1, 2026, and September 1, 2026.

If you apply to the January 2026 deadline, your project must start between November 1, 2026, and January 1, 2027.

Eligible Applicants • nonprofit organizations recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• accredited institutions of higher education (public or nonprofit)

• state and local governments and their agencies

• federally recognized Native American Tribal governments

See C. Eligibility Information for additional information.

Program Resource Page https://www.neh.gov/program/rediscovering-our-revolutionary-tradition Published June 16, 2025 https://www.neh.gov/program/rediscovering-our-revolutionary-tradition

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Table of Contents

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

2. Cost Sharing

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the Rediscovering Our Revolutionary Tradition program.

In honor of the 250th anniversary of the signing of the Declaration of Independence and the nation’s principles of equality, liberty, and government by consent, the Rediscovering Our Revolutionary Tradition program supports activities to preserve and improve access to primary source materials—including archival records; documents and rare publications; art and material culture; and photographs and sound recordings—that document:

1) The history of American independence and establishment and/or expansion of the nation, including the experiences of states, territories, and communities—in the original colonies and beyond—joining the nation; or

2) The history of American government in federal, state, and local contexts, including the federal Constitution, the Bill of Rights, the Declaration of Independence, state constitutions, governors’ papers, charter documents, court and legislative records, and other foundational documents.

Applications may be submitted for projects that address one or more of the following activities:

• providing conservation treatment for and/or rehousing original items or groups of items;

• cataloging or arranging and describing collections of archival records, documents, and rare publications; art and material culture; and photographs, sound recordings, and other primary sources;

• digitizing collections and making them available for public use through websites, portals, or local, state, or national repositories;

• using advanced imaging and associated data to promote the research value of primary sources;

• transcribing or translating primary source materials, including through crowdsourced means;

• updating previously digitized resources to improve access and preserve digital surrogates or other digital assets; and

• developing indexes, databases, or other project-specific digital resources to codify information on a subject or to aggregate selected humanities materials.

See D6. Funding Restrictions for unallowable activities. Applications unrelated to the purpose of this program or that include unallowable costs or activities may be judged nonresponsive and returned without review.

See E1. Review Criteria for the standards NEH will use to evaluate applications under this notice.

Funding categories Awards are available in two funding categories:

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• Individual Institution (up to $350,000 in two years) for projects focusing on the collections or activities of a single institution, and

• Consortium (up to $750,000 in three years) for projects involving collaboration among two or more eligible cultural heritage repositories.

Supported activities are the same for both categories. If you are applying as a Consortium, one organization must serve as the applicant. The applicant can compensate consortium partners through subawards; however, other forms of recognition and/or payment are allowed, such as honoraria, consultant fees, etc. You are expected to have appropriate partnership agreements in place at the time of application. You should supply such documentation in Attachment 5:

Letters of commitment.

Program Outputs and Outcomes The outputs of a successful award may include, but are not limited to:

• conserved or rehoused documents, objects, or other primary sources;

• catalog records and/or finding aids, including updated metadata to improve accuracy and discoverability;

• digital surrogates of humanities collections;

• advanced images, using multispectral, three-dimensional, or other imaging techniques, and associated data that enhances the research value of primary sources;

• transcriptions or translations that promote the readability of primary sources;

• technical updates to sustain legacy digital resources and preserve digital assets; and

• indexes, databases, and digital resources that support the use of primary sources.

The outcome of a successful award will be the preservation of and improved access to primary source materials that support understanding of America’s founding era and the establishment and practice of its government.

You will describe your project outputs, and how they would support the overall purpose of the Rediscovering Our Revolutionary Tradition program, in Attachment 1: Narrative, and quantify them in Attachment 2: Outputs. If you receive an award, NEH will assess your performance based on the outputs you identify in the proposal against what you describe in your performance report. See F3. Reporting.

2. Background NEH offers this funding opportunity under the authority of 20 U.S.C. § 956 and Executive Order 14189, Celebrating America’s 250th Birthday. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations.

Under Section 3(a) of the National Foundation on the Arts and the Humanities Act of 1965, as amended, “The term ‘humanities’ includes, but is not limited to, the study of the following:

language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy;

archaeology; comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods;

and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956 https://www.federalregister.gov/documents/2025/02/03/2025-02231/celebrating-americas-250th-birthday https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/general-terms-and-conditions-grants-after-oct-2024 https://www.govinfo.gov/content/pkg/USCODE-1998-title20/pdf/USCODE-1998-title20-chap26-subchapI-sec952.pdf

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Learn more about NEH.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding Award amounts You may request up to $350,000 for Individual Institution projects and $750,000 for Consortium projects.

NEH anticipates awarding approximately $14,000,000 among an estimated 30 recipients over two deadlines.

NEH will not determine the exact amount available for funding until Congress makes official appropriations for FY 2026. NEH will issue awards subject to the availability of appropriated funds and is publishing this notice as a contingency to ensure processing of applications and issuance of awards in a timely manner, should sufficient funds become available.

Period of performance You may request a period of performance of up to two years for Individual Institution projects and up to three years for Consortium projects.

If you apply to the September 2025 deadline, your project must start between June 1, 2026, and September 1, 2026.

If you apply to the January 2026 deadline, your project must start between November 1, 2026, and January 1, 2027.

The period of performance is the time during which you may incur expenses to carry out the work under the award. It must start on the first day of the month and end on the last day of the month.

C. Eligibility Information

1. Eligible Applicants To be eligible to apply, your organization must be established in the United States or its jurisdictions as one of the following:

• a nonprofit organization recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• an accredited institution of higher education (public or nonprofit) https://www.neh.gov/about https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://ope.ed.gov/dapip/#/home

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• a state or local government or one of their agencies

• a federally recognized Native American Tribal government

Individuals and other organizations, including foreign and for-profit entities, are ineligible.

If your organization is eligible, you may apply on behalf of a consortium of collaborating organizations. If NEH selects your proposal for funding, you will be programmatically, legally, and fiscally responsible for the award.

The recipient may not function solely as a fiscal agent but should make substantive contributions to the success of the project.

2. Cost Sharing NEH does not require cost sharing in this program.

Cost sharing refers to project costs that are covered with non-NEH funds. You may contribute voluntary cost share if the total project costs exceed the amount awarded by NEH. Voluntary cost share includes:

• cash contributions made to the project by you or a third party

• your unrecovered indirect costs

• in-kind contributions (non-cash contributions, such as property or services, that benefit the project and are contributed without charge) by you or a third party

Do not include voluntary cost share on your Research and Related Budget. The Research and Related Budget should include only funds you are requesting from NEH. You may describe voluntary cost share in your budget justification.

Peer reviewers will not consider any voluntary cost share in their evaluation of applications.

You must maintain auditable records of the source and use of cost share. See 2 CFR § 200.306.

Learn about types of funds NEH offers

3. Other Eligibility Information An organization may submit only one application under this notice.

If you submit multiple applications (including submitting to the wrong funding opportunity or making corrections/updates), NEH will accept only your last validated submission prior to the deadline under the correct Grants.gov funding opportunity.

Per 2 CFR § 200.403(f), NEH does not permit overlapping costs on two or more awards for federal funding and/or approved federal award budgets. If you are submitting proposals to other NEH programs or government agencies, specify when and to whom in the Supplementary Cover Sheet for NEH Grant Programs. NEH may disallow overlapping project costs. An individual’s level of effort cannot exceed 100% across multiple active federally funded awards.

NEH does not issue awards to other federal entities. If your project is so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities, it is ineligible. You may use funds from, or sites and materials controlled by, other federal entities in your project.

https://www.federalregister.gov/documents/2022/01/28/2022-01789/indian-entities-recognized-by-and-eligible-to-receive-services-from-the-united-states-bureau-of https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306 https://www.ecfr.gov/cgi-bin/text-idx?SID=3aeab4e3a836f5b6807999701e518c94&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1306 https://www.neh.gov/grants/manage/types-funding https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E/subject-group-ECFRea20080eff2ea53/section-200.403

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NEH does not provide financial assistance to foreign institutions or organizations. If you are an eligible domestic entity, you may apply for collaborative projects involving foreign organizations provided you do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §§ 200.1 and .331(a). You may obtain the services of foreign individuals and consultants to carry out programmatic activities on a fee-for-service basis, as specified in 2 CFR § 200.459. You may obtain goods and services from foreign vendors, such as in-country transportation services, in accordance with 2 CFR § 200.331(b). If you plan to submit an application involving international collaboration, contact program staff at preservation@neh.gov.

Except for the rare cases covered by its late submission policy, NEH will not consider applications submitted after the deadline.

NEH will not consider incomplete, nonresponsive, or ineligible applications for funding.

NEH will not consider applications that exceed mandatory page limits or deviate from formatting instructions. See the Application Components Table.

Learn more about managing subawards.

D. Application and Submission Information

1. Application Package You must apply using Grants.gov Workspace or a Grants.gov system-to-system solution. You can find this funding opportunity in Grants.gov under number 20250904-PQ. There is also a link on the program resource page.

Once you have located the funding opportunity in Grants.gov, you will find the application package under the “Package” tab. It includes a series of required and conditionally required forms. You will upload additional application components using the Attachments Form.

You must complete a multistep registration process prior to submitting your application. See D3.

Unique Entity Identifier and System for Award Management.

Contact preservation@neh.gov to request a paper copy of this notice.

2. Content and Form of Application Submission Your application will include a narrative, budget, and other forms and attachments. You will complete the forms within Grants.gov Workspace and upload other components into the Attachments Form. See the Application Component Table.

Application formatting Your application attachments must be PDFs and conform to the following formatting requirements, unless otherwise indicated:

• pages no larger than standard letter (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font no smaller than 11 points https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_11 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331 https://www.ecfr.gov/cgi-bin/text-idx?SID=35fcd29238edd42c8b1f8b1628e39d47&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1459 https://www.ecfr.gov/cgi-bin/text-idx?SID=b76712a585433486e57dafcd521c952e&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1331 mailto:preservation@neh.gov https://www.neh.gov/grants/policy-on-late-submissions https://www.neh.gov/general-guidance-pass-through-entities-managing-subawards mailto:preservation@neh.gov

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In addition, NEH encourages you to format your attachments consistently with the following:

• single spacing

• a readable font such as Arial, Georgia, Helvetica, or Times New Roman

• any standard citation style (include citations in page counts)

Application Component Table NEH has assigned each application component one of the following designations:

• Required: You must submit this component.

• Conditionally required: You must submit this component if your proposal meets the specified conditions.

• Recommended: NEH encourages, but does not require, you to submit this component.

• Conditionally required for recipients: You are encouraged but not required to submit this component when you apply. You must submit it if you receive an award and your proposal meets the specified conditions.

NEH will not review applications missing any required documents or relevant conditionally required documents.

Do not include attachments other than those listed in the table in this notice. If you do, NEH will reject your application.

In addition, NEH has established page limits for some application components:

• Mandatory: You must not exceed the page limit.

• Suggested: NEH encourages, but does not require, you to abide by the page limit.

Note page limits and formatting instructions in this notice. NEH will not review applications that exceed mandatory page limits or deviate from formatting instructions.

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Application Component File Name Designation Page limit Attachments 1: Narrative narrative.pdf Required 12 (mandatory) 2: Outputs outputs.pdf Required 1 (suggested) 3: Work plan workplan.pdf Required 4: Résumés or biographies resumes.pdf Required 2 pages per person (suggested)

5: Letters of commitment commitment.pdf Conditionally required

6. Letters of support support.pdf Recommended 7: Supporting documentation supportingdocs.pdf Recommended 15 (suggested) 8: Subrecipient budget(s) subrecipient.pdf Conditionally

9: Federally negotiated indirect cost rate agreement agreement.pdf Conditionally

10: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally required for recipients

Grants.gov forms SF-424 Application for Federal Assistance - Short Organizational

Required

Supplementary Cover Sheet for NEH Grant Programs

Required

Project/Performance Site(s) Location Form

Required

Research and Related Budget and Budget Justification

Required

Attachments Form Required Certification Regarding Lobbying Conditionally

Standard Form-LLL “Disclosure of Lobbying Activities”

Conditionally

Application Components: Attachments Each attachment must be a single PDF file. See the Attachments Form instructions for further guidance about file requirements. Read those instructions carefully, as Grants.gov will not accept files that do not meet the requirements.

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Attachment 1: Narrative (required) Compose a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that peer reviewers can understand the proposed project.

You must limit the narrative to 12 single-spaced pages. Do not include an executive summary, cover page, or table of contents. You may include images, charts, diagrams, footnotes, or endnotes if they fit within the page limit. Name the file narrative.pdf.

Organize your narrative using the following headings. Each section aligns with one or more review criteria NEH will use to evaluate your proposal.

Introduction & Significance Introduce your project goals and what you are requesting NEH funds to support. Justify the project’s importance based on its long-term benefits to research, education, or public engagement in the humanities. Describe the nature and importance of the collections that would be the focus of this project and how they support greater understanding of the history of American independence, the establishment and/or expansion of the nation, and/or the history of American government.

Methods & Activities Summarize the project’s history, including information about preliminary research and planning.

Explain how you would execute the project and how it would conform to or adapt any relevant national standards and accepted professional practices common to the humanities disciplines or in the library, archives, and museum fields.

Discuss any intellectual property, privacy, or cultural considerations that might affect the availability of the collections. Describe how you would address those issues during the period of performance and provide documentation of applicable permissions, donor agreements, licenses, or proofs of informed consent in Attachment 7: Supporting documentation.

Provide an overview of the project activities, including the roles of the staff, consultants, vendors, and/or advisors. For Consortium projects, describe the distribution of responsibilities among partners. Provide a detailed work plan in Attachment 3: Work plan and further information on project personnel in Attachment 4: Resumes or biographies.

Provide the following information, as relevant to your project:

For projects that involve conservation treatment and/or rehousing, describe the amount, types, and condition of materials you will treat and discuss how access would be enhanced as a result. Justify the chosen method and identify applicable procedures. Include treatment proposals and/or vendor quotes for preservation-quality storage equipment and supplies, including cabinetry, shelving units, storage containers, boxes, folders, and sleeves, in Attachment 7: Supporting documentation. For conservation treatment, you should identify the qualified conservator and include a letter of commitment in Attachment 5: Letters of commitment.

For archival processing projects, discuss the rationale for the arrangement of the collections and the level of description proposed for the finding aids.

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For cataloging projects, describe the level of detail of the records you will create; the metadata schema, controlled vocabularies, and software you will use; and the extent to which the records involve original, enhanced, or copy cataloging. Describe if and how the metadata would be shared and any plans to support its reuse.

For digitization projects, quantify the digital objects to be made available, the formats and quality of the sources from which they would be derived, and the handling and care of original materials during and after reformatting. Describe the process for digital imaging or conversion from another format, data entry, and optical character recognition, if applicable. List the preservation and distribution formats to be produced, levels of resolution, and the accuracy of textual conversion.

For advanced imaging projects, describe the technology to be used and the data it would produce. Justify the chosen technology and describe the ways it would inform conservation treatment plans and/or enhance the research value of the document, object, or collection.

For transcription and translation projects, describe how the process would be done and by whom. Describe any technology to be used, as well as the methods and procedures for quality control.

For projects that sustain legacy digital resources and preserve digital assets, specify the data formats and metadata schemas in use or to be implemented; the current extent of accessibility or obsolescence; and the strategies to ensure enduring use, such as format migration, data harvesting, or other methods to enhance discoverability.

For projects that create indexes, databases, or other project-specific digital resources, describe the software used to manage and present digital content, including any technical specifications that facilitate end use.

Outputs Describe your project outputs; you will quantify them in Attachment 2: Outputs. If some portion of your project will be completed or announced in 2026, provide details about what you plan to produce. Peer reviewers will not consider the availability of conserved or digital collections in 2026; however, such information may be used in NEH’s publicity related to America’s Semiquincentennial.

Consistent with NEH’s policy on providing access to NEH-funded products, you should provide access to all products through the internet, on-site use, interlibrary loan, or duplication of materials at cost, insofar as the condition of the materials, intellectual property rights, and privacy and cultural considerations allow.

Sustainability & Outreach Summarize your organization’s approach to sustaining long-term access to collections and/or digital resources. Describe the staff workflows and technical systems in place to maintain the project’s results. As relevant, provide details on your organization’s preservation infrastructure and policies (physical and digital), such as storage requirements and capacity, digital repository systems, format migration strategies, and collaborative or third-party arrangements.

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Describe your plans to share the project with relevant communities, including both specialized and general public audiences. Within reasonable limits, your budget may include staff time and other eligible expenses related to disseminating the NEH-funded products; however, your budget should focus on preservation and access activities. In many cases, the outreach components accomplished during the period of performance would be preparatory and developmental, or associated with broader plans to mark the Semiquincentennial; larger-scale dissemination work would more likely occur after the project concludes. When considering your outreach plans, please consult D6. Funding Restrictions for unallowable activities.

Attachment 2: Outputs (required) Include the following information, as relevant (suggested length is one page):

• the total number of documents or objects to be conserved and/or rehoused;

• the total amount of linear feet to be arranged and described;

• the number of finding aids and/or collection-level descriptions to be produced;

• the total number and type(s) of items to be cataloged;

• the total number and type(s) of items to be digitized;

• the total number of advanced images to be produced and the scope of the associated dataset;

• the total number of pages to be transcribed and/or translated;

• the total number of records or entries to be created for an index, database, or other digital resource; or

• the number and type of any other quantifiable products expected as a result of the grant.

Name the file outputs.pdf.

Attachment 3: Work plan (required) Your work plan should reflect the major activities you describe in your narrative, the project dates on your SF-424 Application for Federal Assistance - Short Organizational, and your Research and Related Budget.

Describe the activities that will take place during the period of performance to achieve the proposed outputs. Use a timeline that includes each activity and identifies the project team members involved. For Consortium projects, discuss the distribution of responsibilities across each institution.

Name the file workplan.pdf.

Attachment 4: Resumes or biographies (required) List all project personnel and their institutional affiliations, including advisory board members, consultants, and vendors, if applicable. Include résumés for key personnel (suggested length is no more than two pages per person) or a biographical sketch. Include a job description for any individuals who will work on the project but who have not yet been hired.

Name the file resumes.pdf.

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Attachment 5: Letters of commitment (conditionally required) Provide letters of commitment from your institution’s leadership, consortium or other partners, consultants, or others who would work closely with you on your project, receive grant funds, or contribute funds to the completion of project activities. Letters of commitment must be signed and dated.

Name the file commitment.pdf.

Attachment 6: Letters of support (recommended) Provide letters of support that address the project’s significance and the program’s review criteria by experts in the project’s subject area and users of the collections or digital resources.

Authors of letters of support will not participate in the NEH review process. We recommend no more than three letters of support.

Elected government officials, NEH staff, and current members of the National Council on the Humanities may not serve as letter writers.

Name the file support.pdf.

Attachment 7: Supporting documentation (recommended) The following documentation is strongly encouraged, as relevant to the project (suggested page limit is 15 pages):

• Images of collection items and/or excerpts of preservation assessments, collection policies, or reports;

• treatment proposals and cost estimates prepared by qualified conservators;

• sample webpages, collection records, or metadata schema;

• documentation of permissions, donor agreements, licenses, or proofs of informed consent; or

• vendor quotes and equipment specifications.

Name the file supportingdocs.pdf.

Attachment 8: Subrecipient budget(s) (conditionally required) If your project includes subawards, you must provide a separate Research and Related Budget and budget justification for each subrecipient.

Download a fillable PDF of the Research and Related Budget form from the NEH website for each subrecipient. You must open and complete this form in Adobe Reader 8.0 or higher rather than in your web browser.

Prepare a budget and budget justification for each subrecipient using the same instructions in this notice, with a few exceptions:

• Enter the subrecipient’s Unique Entity Identifier, organization name, and period of performance start and end dates (these fields will not pre-populate).

• For “budget type,” check “Subaward/Consortium.”

https://www.neh.gov/sites/default/files/inline-files/RR_Budget10_3_0-V3.0.pdf

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If your subrecipients have a federally negotiated indirect cost rate, you must honor it. If they do not have a federally negotiated indirect cost rate, they may negotiate a rate with you consistent with 2 CFR § 200.414 or use the de minimis rate.

Rather than attaching related documents (budget justification, additional personnel, additional equipment) to the form itself, you will separately convert each document into a PDF and combine all subrecipients’ budget forms and related documents into a single document. Do not attach portfolios containing multiple PDFs.

NEH cannot accept security-enhanced PDFs (e.g., XFA files, PDFs that include password protection, encryption, digital signatures). Remove these features (or “flatten” these files) before merging them into a single PDF and uploading it to the Attachments Form.

Name the file subrecipient.pdf.

Attachment 9: Federally negotiated indirect cost rate agreement (conditionally required) If your organization is claiming indirect costs and has a current federally negotiated indirect cost rate agreement, provide a copy of the agreement. If applicable, provide the indirect cost rate agreements for subrecipients claiming indirect costs. If you and your subrecipients are requesting the de minimis rate, you do not need to submit this attachment.

Name the file agreement.pdf.

Attachment 10: Explanation of delinquent federal debt (conditionally required for recipients) If your organization is delinquent in the repayment of any federal debt, explain why. Provide evidence that you have entered into a repayment agreement with the Internal Revenue Service, if applicable, and that you are current on all payments due. Examples of relevant debt include delinquent payroll or other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.

Name the file delinquentdebt.pdf.

Application Components: Grants.gov Forms

SF-424 Application for Federal Assistance – Short Organizational (Grants.gov form) This form requests basic information about your institution, the proposed project, and key contacts. Items 1, 2, and 4 will be automatically filled in; leave item 3 blank.

5. Applicant Information a-d. Provide your organization’s legal name, address, and web address. Select the applicant type that best describes your organization from the drop-down menu.

e-f. Provide your organization’s employer/taxpayer identification number (EIN/TIN) and Unique Entity Identifier assigned by the System for Award Management. If you do not know your identifier, contact your grant administrator or chief financial officer. See D3. Unique Entity Identifier and System for Award Management.

https://www.ecfr.gov/cgi-bin/text-idx?SID=d22b09774a679ad264cf0098635dabb8&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1414 https://obamawhitehouse.archives.gov/omb/circulars_a129_rev2013 https://obamawhitehouse.archives.gov/omb/circulars_a129_rev2013

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g. Provide your congressional district with your two-character state abbreviation followed by your three-character district number. For example, if your institution is located in the 5th congressional district of Alabama, enter “AL-005.” If your institution is in a state or U.S.

jurisdiction that does not have districts, enter “000” in place of the district number. If your institution is outside the U.S., enter “00-000.”

6. Project Information

a. Provide your project’s title. It should be brief (no more than 125 characters, including spaces), descriptive of the project, and easily understood by the general public. If NEH funds your project, the agency may retitle your project for clarity in internal and external communications, including the public announcement of awards. Regardless, you may use your preferred title when carrying out the project.

b. Provide a brief description of your project (no more than 1,000 characters, including spaces).

You should write the description for a nonspecialist audience, clearly stating the importance of the proposed work and its relation to larger issues in the humanities. This description will appear on the cover sheet of your application and will serve as a project abstract during the review process. If funded, this description will also appear in NEH’s database of funded projects.

c. State the start and end dates of your project’s period of performance. Your project must start on the first day of the month and end on the last day of the month. See B2. Summary of Funding for allowable periods of performance.

7. Project Director Provide the project director’s name, title, and contact information. The project director is responsible for the programmatic aspects and day-to-day management of the proposed project.

If the project director is not employed by the applicant organization, you must have a formal written agreement with the project director that specifies an official relationship between the parties even if the relationship does not involve a salary or other form of remuneration.

8. Primary Contact/Grant Administrator Provide the name, title, and contact information for the official responsible for the administration of the award (e.g., negotiating the budget and ensuring compliance with the terms and conditions of the award).

As a matter of NEH policy, the project director and primary contact/grant administrator must not be the same person.

The grant administrator (also called the “institutional grant administrator”) functions as the representative of the recipient organization. This individual should have authority to act on the organization’s behalf in matters related to the administration of the award. The institutional grant administrator must sign or countersign financial reports and prior approval requests such as budget revisions, extensions to the period of performance, and changes in key personnel.

NEH will address official correspondence (for example, the offer letter or Notice of Action) to the institutional grant administrator and copy the project director.

https://www.house.gov/representatives/find-your-representative

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9. Authorized Representative Provide the name, title, and contact information for the authorized organization representative (AOR) who is submitting the application on behalf of the institution. This person, often called an “authorizing official,” is typically someone from the Office of Sponsored Projects, or the institution’s president, vice president, executive director, or board chair. The institution’s Grants.gov E-Business Point of Contact must designate the AOR. The AOR’s signature must match the contact’s name. See the Grants.gov Online User Guide.

Supplementary Cover Sheet for NEH Grant Programs (Grants.gov form)

1. Project Director Select the project director’s major field of study from the drop-down menu.

2. Institutional Information Select your institution type from the drop-down menu.

3. Project Funding Enter the amount requested under “Outright Funds.” Do not enter anything under “Federal Match” or “Cost Sharing.”

Learn more about the types of funding NEH offers.

4. Application Information Indicate whether you or others will submit complementary proposals to other NEH programs, government agencies, or private entities. If so, specify when and to whom. NEH will not consider this information when evaluating the merits of your proposal. See C3. Other Eligibility Information for restrictions regarding overlapping costs.

For type of application, check “new.”

Select the project’s primary discipline from the drop-down menu. If applicable, select the project’s secondary and tertiary disciplines.

Project/Performance Site Location(s) Form (Grants.gov form) Provide the primary location and any other locations where you will conduct project activities during the period of performance.

Enter congressional districts using the two-letter state abbreviation followed by your three-character district number. For example, if your institution is in the 5th congressional district of Alabama, enter “AL-005.” If your institution is in a state or U.S. jurisdiction that does not have districts, enter “000” in place of the district number. If your institution is outside the U.S., enter “00-000.”

The form has space for 300 sites. If your project includes additional locations, list them in a separate document. Save the document as a PDF named additionallocations.pdf and attach it under “Additional Locations.”

https://apply07.grants.gov/help/html/help/index.htm?callingApp=custom#t=GetStarted%2FGetStarted.htm https://www.neh.gov/grants/manage/types-funding https://www.house.gov/representatives/find-your-representative

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Research and Related Budget (Grants.gov form) You must submit a project budget using the Research and Related Budget form included in the Grants.gov application package and attach a budget justification. Complete the SF-424 Application for Federal Assistance - Short Organizational form prior to completing your Research and Related Budget.

Complete a separate detailed budget for each 12-month span of the period of performance. The form will generate a cumulative budget.

The form indicates required fields in yellow. Round all costs to the nearest whole dollar. The inclusion of a cost category on the Research and Related Budget form does not automatically indicate that an expense is allowable in this program. See D6. Funding Restrictions to ensure that proposed costs are allowable.

If you provide voluntary cost share, do not include it on the Research and Related Budget form.

You may describe it in your budget justification.

All costs must be reasonable, necessary to accomplish project objectives, allowable in terms of 2 CFR 200 Subpart E - Cost Principles, auditable, and incurred during the period of performance. Costs are subject to audit, record retention, and other requirements set forth in 2 CFR 200 Subpart F - Audit Requirements.

You should include only your own employees under A. Senior/Key Person and B. Other Personnel. Include team members in leadership roles in the project under A. Senior/Key Person. Include other team members under B. Other Personnel. Include costs for non-employees under F3. Consultant Services or F5. Subawards/Consortium/Contractual Costs, as appropriate.

If you charge indirect costs to the project, you must not charge the same costs to the project as direct costs. See H. Indirect Costs.

Introductory Fields Your SF-424 Application for Federal Assistance - Short Organizational form should pre-populate introductory fields. If not pre-populated, indicate your organization’s Unique Entity Identifier, name, and the period of performance. This should match the information you provide on your SF-424 Application for Federal Assistance - Short Organizational. Your period of performance must start on the first day of the month and end on the last day of the month. For budget type, check “project.”

A. Senior/Key Person Include personnel who are employed by the applicant institution in leadership roles on the project. Do not include collaborators at other institutions or consultants, as you will include them in F. Other Direct Costs.

Enter the base salary (annual compensation) for each senior/key person and identify the number of months they will devote to the project. If you do not include base salaries, your award may be delayed.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-E https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5#sp2.1.200.e https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#subpart-F https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200#subpart-F

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Many non-academic institutions organize their budgets using calendar months. If your organization does not differentiate between academic and summer months, use only the calendar months column.

If your organization follows an academic calendar, you may differentiate levels of effort by using the academic and summer months columns. You may use both columns if your institutional policy requires separate accounting for academic and summer months. If your institution does not use a nine-month academic year and a three-month summer period, include your institution's definition of these terms in your budget justification.

Enter the requested salary and fringe benefits for each senior/key person. Per 2 CFR § 200.431, fringe benefits are allowances and services you provide in addition to salaries and wages. Fringe benefits may include the costs of leave (e.g., vacation, family-related, sick, or military), employee insurance, pensions, and unemployment benefit plans.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466 and fringe benefits must comply with 2 CFR § 200.431.

The form will calculate the requested salary and fringe benefits for each key person.

The form has space for up to eight people. If you request funds for additional key personnel, list them in a separate document using the same format as the Research and Related Budget.

Save the document as a PDF named additionalpersonnel.pdf and attach it under “Additional/Senior Key Persons.” If applicable, enter the total funds requested for additional senior/key persons in the "Total Funds requested for all Senior/Key Persons in the attached file" field.

B. Other Personnel Include personnel employed by the applicant institution who will play a supporting role on the project. For each project role, identify the number of personnel proposed, the total number of months, total salary, and total fringe benefits requested as described in A. Senior/Key Person.

The form will calculate the requested salary and fringe benefits for each group.

Post-doctoral associates, graduate students, and undergraduate students For all post-doctoral associates, graduate students, and undergraduate students, individually list names, roles, associated months, and requested salary and fringe benefits in L. Budget Justification.

As a matter of programmatic policy, tuition remission is not allowed in this program.

Administrative/Clerical In most circumstances, you should include the salaries of administrative, secretarial, or clerical staff as indirect costs (see H. Indirect Costs). Per 2 CFR § 200.413(c), you may charge salaries for administrative or clerical staff as direct costs only if they meet the following conditions:

• The administrative or clerical services are integral to a project or activity.

• The individuals can be specifically identified with the project or activity.

• You explicitly include these costs in your budget or have prior written approval from

NEH.

• You do not recover the costs as indirect costs.

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If you include administrative or clerical salaries in your budget as direct costs, describe how direct charging meets all four conditions in your budget justification. NEH may request additional information to assess if proposed costs are allowable.

Additional Other Personnel List additional project roles, if applicable. The form has space for six named roles. If you have more, combine project roles on the form and explain in your budget justification.

Requested salaries and wages must comply with 2 CFR §§ 200.430 and .466, and fringe benefits must comply with 2 CFR § 200.431.

Do not list collaborators at other institutions or consultants here, as you will include them in F.

Other Direct Costs.

C. Equipment Description Equipment is nonexpendable personal property costing $10,000 or more per item and having a service life of more than one year (unless your organization has established a lower level). See 2 CFR §§ 200.313 and .439.

You may purchase equipment if analysis demonstrates that it is more economical and practical than leasing. You may charge depreciation in compliance with 2 CFR § 200.436. If you lease equipment, include equipment rental/user fees in F. Other Direct Costs.

Per 2 CFR § 200.322, you should preference goods, products, and materials produced in the United States purchased or acquired under a federal award. If NEH funds your project, you must include the requirements of this section in all subawards, contracts, and purchase orders for work or products.

List each item of equipment you plan to purchase and its estimated cost, including shipping and maintenance. Include supporting information, such as a price quote, in your budget justification.

The form has space for ten items. If you request funds for additional equipment, list them in a separate document. Save the document as a PDF named additionalequipment.pdf and attach it under “Additional Equipment.” Enter the total funds for the additional equipment in the “Total funds requested for all equipment listed in the attached file” field.

The form will calculate total equipment costs.

D. Travel Enter the total funds you are requesting for both domestic travel (local and long-distance) and foreign travel (including travel to Canada and Mexico). Detail costs for each trip in your budget justification. If you make non-refundable travel arrangements, it is at your own risk. You cannot charge cancelled travel to your award.

Travel costs must comply with 2 CFR § 200.475 and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued October 1, 2024, or…