Justin Elicker Mayor Malinda M. Figueroa

Shawn J. Garris

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/newhavenct

BUREAU OF PURCHASES

Department of Finance

City of New Haven

200 Orange Street, Rm 301

New Haven, CT 06510

Malinda M. Figueroa

Purchasing Agent

Shawn J. Garris

Deputy Purchasing Agent

Table Of Contents

1. Project Summary

1.1. Summary

1.2. Timeline

1.3. Procurement Contact

2. Instruction to Respondents

2.1. How to Use OpenGov: Educational Resource

2.2. Notice Regarding Disclosure of Contents of Document

2.3. Electronic Submission and Delivery Instructions

2.4. Separation of Proposal and Pricing/ Budget Proposal

2.5. Confidentiality

2.6. Alternate Responses

2.7. Pre-Proposal Meeting

2.8. Definitions

3. City Requirements

3.1. Equal Employment Opportunity

3.2. Non-Collusion Affidavit of Proposer

3.3. Ban The Box Agreement

3.4. Certificate of Non-Arrearage

4. General Requirements

4.1. Sample Contract

4.2. Change Order Management-Amendment

4.3. Local Preference

4.4. No Purchase Order -No Payment Policy

4.5. E-Invoice Submission

4.6. Acceptance of Conditions

4.7. City of New Haven Living Wage Ordinance

4.8. Error and Omissions

4.9. Patent Fees; Patent, Copyright; Trade Secret, Trademark Fees

4.10. Taxes

4.11. Request for Taxpayer Identification number and Certification (IRS Form W-9)

4.12. Limitation on Liability

4.13. Insurance Requirements

4.14. Availability of Funds

4.15. Addenda

4.16. Reservations

4.17. Documents to be construed together

4.18. RFP not Contractual

4.19. Protest

5. Awarding of Contract

5.1. Review and Award

5.2. Contract Duration

5.3. Notice to Proceed

5.4. Payment Policy

5.5. No Purchase Order – No Payment Policy

5.6. Termination of Contract

5.7. Price Adjustments

6. Submittal Instructions

6.1. Early Preparation for submission

6.2. Vendor Registration Instructions & Customer Service information:

6.3. OpenGov Technical Support

6.4. Electronic Submission and Delivery Instructions

6.5. Follow these steps to submit your proposal digitally

6.6. Withdrawal of Proposal

7. Project Details

7.1. Proposal Specifications

7.2. Evaluation Criteria

7.3. Response Submittals

7.4. Attachments

Attachments:

A - 311 Valley Prospectus_9325

B - Phase I ESA Report 311 Valley Street_New Haven - Draft- 20251020

1. Project Summary

1.1. Summary

Project name:Redevelopment of the Former West Rock STREAM Academy, 311 Valley Street New Haven, CT

06515

Project #:2025-RFP-CNH-290

Department:Economic Development Administration

The City of New Haven’s (the “City”) Economic Development Administration has issued this Request for

Proposal (the “RFP”) to seek project proposals, including qualifications and conceptual plans, for the adaptive reuse or redevelopment of the former West Rock STREAM Academy, located at 311 Valley St, in the West Rock neighborhood of New Haven.

The City is seeking to select a respondent who presents a vision, strategy and detailed proposal that will transform the Site into a vibrant, community-serving asset that integrates with other land uses in the area and reflects one or more of the City’s legislative priorities aimed to create good jobs for New Haven residents, enhance public safety, create quality places to live and advance health equity and environmental justice for all.

The City will select a respondent that is qualified to both plan and execute, not least related to an exceptional design and sound financing strategy, recognizing that community and stakeholder involvement is critical to the project delivery process. The selected respondent will be expected to secure public approvals, demonstrate market viability and complement the ongoing renaissance of the City and the West Rock neighborhood. Given the size of the Site and the potential for multiple uses, the City will entertain long-term lease and sale options as well as responses with a mix of uses, provided the respondent presents a unified vision, plan and clarity of organization with one lead developer.

INTRODUCTION

A. Property and Surrounding Area Information

The ~4.6-acre Site, located at 311 Valley Street in the West Rock section of New Haven, consists of a multi-story, ~30,000 square feet building, set back from the east side of Valley Street and in the shadow of West

Rock Ridge Park with adjacent playfields and parking. Accessible from Valley Street and adjacent neighborhood roads. its position places it close to natural green space while still within New Haven’s urban fabric.

The Site was closed in 2021 due to non-repairable HVAC systems that failed to meet updated post-COVID air quality standards and has remained vacant since that time. In June 2025, the City’s Board of Education (the

“Board”) determined the former public school building is surplus to the system and returned it to the care and custody of the City with the intention of disposal for redevelopment via a competitive process. The City’s

Economic Development Administration (“EDA”) is coordinating the redevelopment program for both schools.

West Rock lies in the northwestern part of New Haven, framed by the ridgeline of West Rock Ridge State Park to the west and bordered by the West River to the east. The neighborhood stretches toward Hamden and

Woodbridge and is largely residential, with a mix of single-family homes, apartment complexes, and public housing developments.

B. Physical Considerations

• The Site is generally level with the surrounding street grades, with asphalt and concrete cover as well as various landscaped ground surfaces.

• Exclusive of right-of-way, the current land is unused, whose ownership was transferred from the Board to the City in June 2025

• As part of the West Rock neighborhood, the site is well-suited to take advantage of existing public utilities, including electricity, telephone/fiber, natural gas, potable water and sanitary sewer.

• For the Site, it is important to consider the proximity of utilities and the neighborhood greenspaces when considering construction strategies. It will be beneficial to have experience with infill development on irregularly-shaped lots in complex construction situations.

• A Phase 1 Environmental Report is included with this solicitation

C. Environmental Considerations

• The use of the Site by New Haven Public Schools was discontinued after it was found that their ventilation systems were out of compliance during the COVID Pandemic. The required MERV 13 air filters that catch airborne viruses could not be installed in the building because of a combination of factors, including building age and prohibitive cost, rendering it unsafe for occupancy during that time.

• The City has commissioned a Phase 1 environmental report and the results of this report will be made publicly available. Respondents are encouraged to plan for additional environmental investigation, and any proposed project is subject to all federal and state regulations with regard to environmental suitability

• The site is located less than 0.2 miles from the West River. As such, any future redevelopment must consider stormwater management, erosion control, and potential impacts to nearby wetlands or riparian zones.

D. Planning Considerations

Setting

• The location of the site is strategically positioned near key transportation corridors in the northwestern part of New Haven. The property lies less than 1 mile from the Wilbur Cross Parkway (Route 15) and the Heroes Tunnel, providing quick regional access north toward Hartford and south toward Fairfield

County and New York City. I-91 and I-95 are approximately 2 miles away, linking the site to the broader

New England corridor.

• The site is approximately 4.5 miles from Union Station, New Haven’s primary rail hub with Amtrak, Metro-North, and Shore Line East service, which provides commuter rail access and parking for regional travelers. Tweed New Haven Airport is located roughly 7.5 miles away, offering convenient national air travel options for both residents and businesses.

• Located just under 3 miles from Downtown New Haven, the property has proximity to the city’s central business district, the Westville Village commercial district, Yale University, Southern Connecticut State

University, and major employers. It also sits adjacent to West Rock Ridge State Park, providing natural recreational space. The property is served by CT Transit Route 241 along Valley Street, with additional nearby connections to Routes 237 and 243, enhancing accessibility for transportation-dependent residents.

• The surrounding area is a mix of residential homes, many older and/or historic with some larger multi-unit developments farther to the west, with the Site itself adjacent to some of the most significant green and/or open spaces in the neighborhood, including the West Rock Nature Center and West Rock

Ridge State Park

Valley Street Complete Streets Project

The $2.2 million Valley Street Complete Streets redesign is one of the city’s most significant infrastructure undertakings in West Rock in recent years. The project aims to re-imagine Valley Street as a safer, more pedestrian-friendly corridor by rebuilding large stretches of the roadway, adding raised intersections and speed tables to slow traffic, and installing high-visibility crosswalks with flashing beacons. Sidewalks are being widened and repaved to ADA standards, and new curbing is being added to better manage stormwater. The improvements are designed to address long-standing safety issues, particularly for the students, families, and residents who walk along Valley Street to reach nearby schools, parks, and community facilities. Once complete, the project will make the corridor more inviting for both everyday use and future redevelopment.

Neighborhood Safety Improvements

Beyond the major roadwork, New Haven has invested in smaller, targeted safety projects around West Rock to directly respond to community concerns. The City installed new speed bumps and traffic-calming features along residential stretches of Valley Street and Brookside Avenue, reducing cut-through speeding and creating safer routes to school. A bus stop near Common Ground High School has been reconfigured with better signage and pedestrian buffers, improving visibility and safety for transit users. Plans are also advancing for a pedestrian bridge across Wintergreen Brook, which will provide a direct, car-free connection between homes, schools, and green space. Together, these measures complement the larger Complete Streets effort, ensuring that neighborhood infrastructure upgrades are both broad in scope and responsive to community needs.

E. REGULATORY FRAMEWORK

New Haven Zoning Ordinance

The site is located in an RM-1 District: Low-Middle Density. According to the City’s Zoning Ordinance, RM-1 districts are intended for the protection of areas developed predominantly for single-family detached dwellings, with limited non-residential uses that support and harmonize with a low-density residential area. All

RM-1 districts are subject to the general provisions for residence districts set forth in Article IV, as well as all other applicable sections of the ordinance.

Permitted residential uses in RM-1 include single-family detached dwellings as the principal structure on a lot, as well as accessory residential buildings and structures. Certain non-residential uses are permitted as of right, including public and private elementary and secondary schools, parks and playgrounds, religious institutions, cultural facilities, and certain municipal uses, provided they meet the district’s dimensional and operational standards.

Any conversion of existing buildings to more dwelling units than currently permitted requires a variance meeting specific hardship, design, and parking standards outlined in the ordinance.

Any potential uses that do not conform to these zoning regulations may require further land use approval, which shall not be a disqualifying factor at this stage of the process but should be fully disclosed as part of the submission.

At minimum, site plan review for the adaptive reuse or redevelopment of the Site will be required.

Construction Workforce and Small Contractor Development Programs

The City values its equal opportunity hiring initiative and will expect any project to comply with the City’s

Ordinance regarding our 12¼ small contractor and 12½ workforce development requirements. Both provisions will be included in any formal agreement between the City and a selected respondent and will apply to all renovations as may be associated with readying the site for its new use to the point of Certificate of

Completion.

F. SURROUNDING RECENT OR ONGOING DEVELOPMENT ACTIVITY

West Rock Nature Center Renovation

The West Rock Nature Center, located a short distance from the Site, has been revitalized with more than

$250,000 in renovations that reopened its Visitor Center and Nature House after years of limited use. The improvements introduced interactive and educational features such as a live snake exhibit, a sensory art space, and a children’s nature library, transforming the center into a dynamic learning environment. Actively used by Common Ground High School and Solar Youth, the center now hosts environmental education, after-school programs, and community activities that connect young people to the natural world. By blending ecological stewardship with youth enrichment, the renovation strengthens the West Rock neighborhood as a hub where urban life and natural landscapes intersect, enhancing both the community’s identity and its quality of life.

West Ridge Apartments

Just down the road, construction is underway on the West Ridge Apartments, a $34.3 million development at

7–17 Stone Street that represents one of the largest recent housing investments in the West Rock area. The seven-story complex will provide 65 new apartments, including 52 affordable rentals reserved for seniors and individuals with disabilities, alongside 13 market-rate units to ensure a mixed-income environment. Designed and constructed to Passive House and LEED Platinum standards, the project emphasizes sustainability through energy efficiency, reduced utility costs, and environmentally friendly building practices. The inclusion of accessible units directly responds to community housing needs, while the mixed-income structure helps foster economic diversity.

Valley Street Townhouses Redevelopment

The Valley Street Townhouses, located at 210–290 Valley Street, have been fully redeveloped under the HUD

Rental Assistance Demonstration (RAD) program, a federal initiative aimed at preserving and modernizing affordable housing. The redevelopment replaced aging public housing units with 40 new townhome-style residences designed to meet modern standards of comfort, safety, and accessibility. The new units include

ADA-compliant housing for residents with mobility needs, alongside an on-site community center that offers shared amenities and programming space for tenants. This redevelopment not only improved the quality of housing stock but also reconfigured the property to enhance walkability, green space, and site usability. By integrating supportive services with upgraded housing, the Valley Street Townhouses redevelopment has become a cornerstone of the neighborhood’s affordable housing infrastructure, strengthening stability for families in West Rock.

McConaughy Terrace Renovations

In the broader West Rock area, McConaughy Terrace has been the focus of major renovations aimed at modernizing one of New Haven’s largest family-oriented housing complexes. Originally built in the mid-20th century, the garden-style walk-up development provides 201 units designed primarily for large families.

Renovations have included updated interiors, building system upgrades, and enhancements to shared outdoor areas, ensuring safer and more comfortable living conditions for residents. Beyond the physical improvements, McConaughy Terrace now offers a range of supportive amenities, including community rooms, after-school and youth development programs, and on-site social services that connect families with resources. The addition of landscaped courtyards and shared green space further contributes to a sense of community.

The Shack Community Center

“The Shack”, officially the 333 Valley Street Center, is a revitalized, intergenerational community center.

Originally closed for nearly 20 years, it reopened in 2022 through neighborhood-led fundraising and volunteer efforts led by the local Alder and others.

The center offers a wide variety of programs for both youth and seniors, including homework tutoring, GED help, computer literacy, exercise classes, music theory, and home-cooking classes. Other amenities include a game room, a recording/music studio, a food pantry, and laundry facilities, all designed based on input from the community.The Shack is a “safe haven”: it gives young people a place to hang out, learn, connect, and feel supported while also serving as a gathering space for older adults, fostering meaningful connections across generations.

III. PROJECT GOALS

This project presents a unique opportunity for the selected respondent to have a significant positive impact on the West Rock neighborhood. The City envisions any number of potential mixed uses that drive positive community outcomes consistent with City legislative and development goals. The City would like to pair this design vision with the deployment of efficient and sustainable building technologies and the utilization of highly paid labor, primarily undertaken by New Haven residents.

The City is seeking project concepts and qualifications from one or more qualified developers for the redevelopment of the Site in a manner which advances the following goals:

• Creation of mixed-income/mixed-use and/or community asset-type development in a manner consistent with the vibrancy of the West Rock neighborhood

• Creation of high-qulaity, career-oriented, sustainable jobs both in construction and in operations

• Development of spaces and entities that enhance health equity and/or community well-being.

• Expansion of New Haven’s property tax base, or in the case of a lease, payments to the City in the form of monthly payments.

• Development which advances the City’s climate resiliency and carbon reduction strategy.

• Alignment with the City’s land use regulations and comprehensive plan.

Proposals must demonstrate:

• Financial and technical feasibility

• Schedule and ability to deliver the project in a timely fashion.

• Community benefits and stakeholder engagement

• Alignment with goals listed in Section III.

IV. SITE INFORMATION

• Address: 311 Valley St, New Haven, CT 06515

• Parcel Size: 4.6 Acres

• Building Size: 33,605 square feet

• Zoning: RM-1

• Ownership: City of New Haven

• Current Use: vacant/former public school

V. PROPOSAL SUBMISSION

A. PROPOSAL INSTRUCTIONS

Responses to this RFP should be submitted entirely via the City’s Purchasing Division solicitation portal

(OpenGov). More info here: https://www.newhavenct.gov/government/departments-divisions/purchasing-division/general-information/bids

B. PROPOSAL SUBMISSION REQUIREMENTS & FORMAT

The following is requested for the City to evaluate the experience and capacity of the developer to undertake the proposed Project:

1. Transmittal Cover Letter

• Name, address, telephone number, fax number, etc. for the lead development company.

• Name, title, address, telephone number, fax number, and email address of the person designated as the primary contact for the lead development company.

• Legal structure of lead development company or anticipated entity (e.g., corporation, joint venture, limited partnership, etc.) and date of legal establishment.

2. Development Team Summary

The development team could consist solely of a developer and design lead, and the City does not expect that respondents can at this time identify all the professionals that might eventually be involved in the Project.

However, to the extent that a more comprehensive set of team members can be identified, please do so by providing the following information on each member of your team.

• If the lead development company has already considered outside consultants to assist in the Planning, design, negotiations, or other aspects of the Project, please identify these consultants and briefly describe the nature and type of service to be provided and a description of the roles of key team members plus one-to-two-page resumes of relevant staff assigned to this Project.

https://www.newhavenct.gov/government/departments-divisions/purchasing-division/general-information/bids%22%20/t%20%22_blank https://www.newhavenct.gov/government/departments-divisions/purchasing-division/general-information/bids%22%20/t%20%22_blank

• Description of core business activities.

• Number of years in business.

• Number of full-time employees.

• Supplemental materials, such as company brochures, etc.

• List of any commercial properties or development sites in currently owned or controlled by developer or any of its identified team members.

3. Project Concept

The City is interested in a response that provides a Project concept that meets the City’s goals for the Sites in unique and innovative ways. The City expects that the respondent’s concept would not necessarily need to include any detailed design drawings (e.g., site plan, floor plans, elevations); however, respondents are encouraged to submit as many renderings with details as they deem appropriate for the City to clearly understand the proposal.

• Describe the overall project in a narrative which should describe the proposed use(s). List types of uses

(e.g.,non-profit programming, residential, office, retail, etc.) including building area by use and how the

Project relates to City objectives and supports its goals.

• Describe the scale of development including building heights and massing, articulation of ground-level spaces and relationship to the public realm.

• Articulate the marketing focus of the proposed uses and how that market focus might be reflected in unit type, Project features and price point.

• Describe location of key uses, size/distribution of tenant spaces, interrelationship with parking resources, identification of illustrative tenancies, and related factors.

• A summary of the process for community engagement and involvement.

4. Relevant Development Experience and Development Capacity

Please provide a description of no more than three (3) relevant projects completed or in process by the respondent’s team. Members of the team for the proposed Project should have had a significant role in these past projects including:

• Project name, location, and type of real estate product

• Description of the real estate product, its quality, and amenities

• Experience in developing community consensus and securing community support for the project

• Current status of the project (i.e., construction status or number of years since completion)

• Photos and site plans of the project

• Names and roles of partners involved in the project (if applicable)

• Development cost and financing summary

• Primary sources of equity and debt

• Primary sources of cash or cash equivalents employed during pre-development

• List of lenders for the project including contact information

• Indication of whether the project involved a business relationship with a public agency and a description of the nature of any such relationship.

5. Demonstration of Financial Capacity and Related Information

Please provide the following information to demonstrate the financial capacity to undertake and complete the development proposed in the Site and Project Concept section. Respondents shall mail or deliver one (1) bound original of the Evidence of Financial Capacity, Section V of the RFP (which shall remain confidential) under separate cover by the same date and time to the Purchasing Department. This information will be used solely by them for purposes of evaluation under the RFP and will be treated as confidential to the extent allowed by law. This one original will be returned at the conclusion of the selection process with no copies retained by the City.

• Financial Statements for the previous three (3) fiscal years for the lead development or team members

(as applicable). Certified statements are preferred.

• Most recent annual report(s).

• List of any current non-performing loans or loan defaults in the past five (5) years

• Description of instances in which a member of the respondent’s team or any named individual has been involved in litigation or other legal dispute regarding a real estate venture during the past five years. Include information regarding the outcome of the litigation or dispute

• Information about instances in which any member of the development team has ever filed for bankruptcy, or any projects that have been lost to foreclosure

• Past history of raising capital

• Composition of real estate portfolio by type and occupancy percentage

• Any available evidence that demonstrates that the development team has the financial capacity to engage in the planning and development of the Site, specifically:

• balance sheets detailing cash or cash equivalent funds sufficient to fund necessary pre-development activities pursuant to a Memorandum of Understanding (MOU).

• evidence of financial capacity to carry out the development of the Site.

6. References

Provide references with sufficient information to ensure easy contact. This should include company/organization, names, titles, telephone numbers, and email addresses for individuals who can provide information relating to the following items:

• Financial Contacts – Identify at least three (3) contacts that have provided members of the development team with debt or equity financing of at least the magnitude likely to be required for the

Project.

• Public or Government – Identify at least two (2) municipalities, county, city, or other public officials who have been involved with a project completed by members of the respondent’s development team

(e.g., city managers, planning directors, economic development directors, etc.).

• General – Provide the names of up to two (2) other contacts that could provide information about the experience and capability of members of the development team for a program of the magnitude proposed

VI. PROPOSAL SELECTION

A. PROCEDURE FOR SELECTION

The City will evaluate proposals taking into consideration the RFP Evaluation Criteria listed in Section VI.B. The

City reserves the right to conduct one (1) or more interviews with respondents in order to arrive at a selection.

Once a selection is made, the City may negotiate a Memorandum of Understanding (MOU) with the selected respondent for a period of no more than one (1) year during which time the City will hold a public hearing and the selected respondent will be afforded the opportunity to carry out pre-development activities all towards resolving terms and conditions of a development and land disposition agreement (DLDA). The City will then submit the DLDA to the Board of Alders for final consideration and approval.

1. The City reserves the right to reject any or all RFP responses or to waive any informalities or irregularities when, in the opinion of the City, such rejections or waivers shall be to its interest or advantage. At the City’s option, respondents may be asked to participate in an interview process.

B. RFP EVALUATION CRITERIA

The Evaluation Committee will use the following criteria in evaluating responses. Please do not submit an offer to purchase the property at this time.

No. Criteria and Description

1 Development Concept

Quality of the concept not only physically but taking into account overall community impact and uses consistent with the City’s legislative priorities and Comprehensive Plan;

Project’s ability to fill a demonstrated community need

2 Economic Impact (including but not limited to:)

Quality of the concept based on the number, type, and quality of full-time, permanent jobs that the Project will create, directly or indirectly, particularly for disproportionately-impacted populations such as recently-incarcerated persons, recent immigrants or refugees, homeless persons, and persons with learning or other developmental disabilities;

Projected increase in local economic activity (e.g., sales tax revenue, business license fees);

Property tax contribution over time;

Multiplier effect of proposed land uses;

Acquisition price

3 Financial and Implementation Capacity

The financial capacity of the respondent to undertake a development project based on its strategy for this project;

Respondent’s financial position and demonstration in the past;

Respondent’s ability to obtain a mix of financing for development projects including working with local and State agencies to finance potential P3-type projects (if applicable) as well as utilizing tax credits to maximize equity contribution to the Project.

4 Development Partner/Team Experience and Implementation Capacity

Demonstrated experience of the respondent’s development team in successful financing, development, operation, and economic performance of projects on time, as well as experience in developing projects of a similar type to those proposed;

Quality of development, architecture, and urban design aspects of completed projects including strong references from previous projects complete;.

Indication that the entities within the respondent’s development team have worked together successfully on previous projects;

Realistic project timeline including evidence of permitting strategy and demonstrated ability to deliver on-time and on-budget.

5 Community Involvement Experience

Demonstrated positive experience in working with community groups, elected officials and residents regarding respondent’s prior or existing projects. Knowledge of and experience with public sector expectations for public outreach and community benefits packages.

6 Environmental Sustainability

Inclusion of environmentally sustainable building systems and materials as well as a preference for environmentally sustainable industries among the building uses.

1.2. Timeline

Release Project Date: November 30, 2025

Pre-Proposal Meeting (Non-Mandatory): December 8, 2025, 1:00pm

Meeting URL:

https://newhavenct.zoom.us/j/8940829480 3?pwd=Is6XHOa7AA5tanxz0uLGOT713OKQj x.1&from=addon

Meeting ID: 894 0829 4803 Password: Ykq58WK3

Question Submission Deadline: January 6, 2026, 5:00pm

Response Submission Deadline: January 20, 2026, 11:00am

1.3. Procurement Contact

Shawn Garris

Deputy Purchasing Agent

200 Orange Street

New Haven,CT,06510 https://newhavenct.zoom.us/j/89408294803?pwd=Is6XHOa7AA5tanxz0uLGOT713OKQjx.1&from=addon https://newhavenct.zoom.us/j/89408294803?pwd=Is6XHOa7AA5tanxz0uLGOT713OKQjx.1&from=addon https://newhavenct.zoom.us/j/89408294803?pwd=Is6XHOa7AA5tanxz0uLGOT713OKQjx.1&from=addon

2. Instruction to Respondents

2.1. How to Use OpenGov: Educational Resource

Instructions for the using the City's eProcurement System (OpenGov): The following link will help you Get

Started (https://opengov.my.site.com/support/s/article/c7a5affa-e073-4d5a-8d87-b6eadcf343a9) and will include vendor guides for using the system. Below are additional screen shots for support.

All Video Guides: OpenGov Procurement Vendor Training

1. New Supplier Account

2. Submit a Bid or Proposal

3. Updating Your Company Designation on a Solicitation

4. Vendor Selection of Category Codes

5. How To Subscribe To Organizations And Find Active RFPs & Bids

6. Login Process

7. How to Edit or Withdraw your Proposal after it's been Submitted

8. How to Submit a Question

9. Viewing Bid Results

Video Trainings

2.2. Notice Regarding Disclosure of Contents of Document

All responses to this Request for Proposal (RFP) accepted by the City of New Haven (City) shall become the exclusive property of the City. At such time originating department recommends all proposals accepted by the

City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each proposal which are defined by the contractor as business or trade secrets and plainly marked as "Trade Secret", "Confidential" or "Proprietary". Each element of a proposal which a contractor desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e.

regarding entire pages, documents or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If disclosure is required or permitted under the Connecticut Public Records

Act or otherwise by law, the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

2.3. Electronic Submission and Delivery Instructions

Parties interested in responding are required to submit proposals electronically through the City of New

Haven's eProcurement Portal no later than 11:00 am on Tuesday, January 20, 2026. Please upload sufficiently https://opengov.my.site.com/support/s/article/c7a5affa-e073-4d5a-8d87-b6eadcf343a9 https://opengov.my.site.com/support/s/article/c7a5affa-e073-4d5a-8d87-b6eadcf343a9 https://opengov.my.site.com/support/s/article/c7a5affa-e073-4d5a-8d87-b6eadcf343a9 https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed https://opengov.my.site.com/support/s/article/dceacbcf-203c-4b0d-aa57-550043bb0dc0 https://opengov.my.site.com/support/s/article/8e675a48-dad3-4759-9bae-6b4cb7970d21 https://opengov.my.site.com/support/s/article/2f7dbe3d-9f16-4179-8358-d55fdb37b858 https://opengov.my.site.com/support/s/article/fb581c18-5508-40d7-b714-c753af6514a1 https://opengov.my.site.com/support/s/article/f7fe1d1e-d79c-449a-ad8b-1d736d40b9cd https://opengov.my.site.com/support/s/article/a9d24d60-2ba1-4393-93c5-7512795f080e https://opengov.my.site.com/support/s/article/4f4218bf-7da6-4fc6-b0c3-7eade0776ebe https://opengov.my.site.com/support/s/article/12c62371-147b-45f4-9bcd-cf2ce5f58259 https://opengov.my.site.com/support/s/article/1323740f-ec46-48ee-a820-954bdd03f739 https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed early electronically through the City's eProcurement Portal before the time and day listed in the Notice

Inviting Proposals. Proposals must be received in the system prior to the deadline.

The Price Proposal if requested must include all costs associated with the Proposal as described in the Price

Proposal instructions in Response Submittals

The Proposal should disclose your approach in as much detail as possible, including, but not limited to, the requirements of the proposal instructions. Along with all required forms and submittals (See Attachments )and

Response Submittals. No Pricing shall be included in this part.

Proposals received after the Proposal Deadline may not be accepted by the

City.https://procurement.opengov.com/portal/newhavenct

2.4. Separation of Proposal and Pricing/ Budget Proposal

The proposal must be prepared in two parts: a "Proposal" and a "Pricing/Budget." Each of the parts shall be separate and complete in itself so evaluation of one may be accomplished separate from the evaluation of the other.

1. The Price Proposal must include all costs associated with the Proposal as described in the Pricing Proposal instructions in the “Response Submittals.”

Parties interested in responding are required to submit their Price Proposal with their proposal through the

City's eProcurement Portal.

The pricing must include the total price proposed to accomplish all the performance and deliverables requested in this RFP, and offered by your firm. Each Proposer must submit a Price Proposal containing all costs associated with the technical proposal. The price proposal shall describe both the total and the detailed price for which the consultant will commit to complete the total scope of work and end products. The price proposal detail shall describe costs for each professional’s time, for the completion of each proposed task, and for all materials and supplies.

The fee information is relevant to a determination of whether the fee is fair and reasonable in light of the services to be provided. Costs shall include the proposed costs and, if necessary, the approximate number of hours to provide the services as described in your proposal. Any additional fees outside the scope of the agreement must be approved in writing before commencing services for said fees. Vendor’s RFP response must be inclusive of all costs and expenses associated with travel, lodging, and any other incidental costs. The

City will not separately reimburse costs not included in the proposal.

2. The Proposal should disclose your approach in as much detail as possible, including, but not limited to, the requirements of the technical proposal instructions. Along with all required forms and submittals (See

#Attachments, and Response Submittals. No Pricing shall be included in this part.

Reference SAMPLE PRICE PROPOSAL.

https://procurement.opengov.com/portal/newhavenct/projects/218743/document?section=2055788 https://procurement.opengov.com/portal/newhavenct/projects/218743/document?section=2055825 https://procurement.opengov.com/portal/newhavenct/projects/218743/document?section=2055788 https://procurement.opengov.com/portal/newhavenct https://procurement.opengov.com/portal/newhavenct/projects/218743/document?section=2055788 https://procurement.opengov.com/portal/pasadena/projects/218743/document?section=undefined https://procurement.opengov.com/portal/newhavenct/projects/218743/document?section=2055788

Reimbursable cost schedules shall depict only those expenditures that are exclusive to and in support of the scope of services. The proposed reimbursable cost schedule shall include a detailed list of reimbursables.

A contract will not be awarded to a consultant without an adequate financial management and accounting system as required by 2 CFR Part 200.(if federally funded)

Each Proposer must submit a PRICE Proposal containing all costs associated with the proposal. Proposer’s lump-sum price for performing all services and work called for in the SCOPE OF WORK. The Proposer’s lump-sum price shall include, without limitation:

• all designs, equipment, materials, labor, insurance and bond premiums, home office, jobsite, and other overhead, profit and services relating to the Proposer’s performance of its obligations under the

Contract (including all work, equipment, materials, labor, and services provided by subcontractors and intellectual property rights necessary to perform the work);

performance of each and every portion of the work

• all costs of obtaining Government approvals other than Government approvals that are the responsibility of the City of New Haven;

• all costs of compliance with Government rules, except to the extent such compliance is the responsibility of the City of New Haven;

• all taxes, duties, permits, and other fees or royalties incident to the performance of the SCOPE OF

WORK;

payment of all salaries, wages, benefits, and expenses of the Proposer’s employees;

compensation for all risks, liabilities, and contingencies assigned to the Proposer; and

• all other costs needed or incurred to complete the Project.

2.5. Confidentiality

To ensure transparency while protecting legitimate business interests, the City of New Haven will carefully review all submitted information. If a respondent clearly marks specific information as "Proprietary," the City will redact this information before releasing any documents in response to a Freedom of Information (FOI) request consistent with Connecticut General Statutes, particularly Chapter 14 (Conn. General Statute § 1-200 et seq.) . Marking pricing as proprietary or confidential will not be acknowledged. .

Furthermore, City of New Haven staff will maintain the confidentiality of this marked proprietary material and the internal review process. Discussions regarding this sensitive information will be strictly limited to City of

New Haven personnel directly involved in the oversight of the relevant program or project.

To ensure a consistent and controlled communication flow, all inquiries concerning the review process for this specific project must be directed to the designated City staff member responsible for managing the review.

This point of contact will be Shawn Garris, and can be reached atsgarris@newhavenct.gov. Directing all inquiries to this individual will ensure accurate and timely responses.

2.6. Alternate Responses

No alternate responses will be considered unless alternate responses are specifically requested by the City.

2.7. Pre-Proposal Meeting

See the "Timeline" in Project Summary. If there is a Mandatory pre-proposal meeting, bidders/proposers are required to attend at the time, date, and location included in the Timeline. If there is a Non-Mandatory pre-proposal meeting, bidders/proposers are not required to attend.

Each bidder/proposer will have the opportunity to clarify and ask questions regarding the Specifications. The

Pre-Proposal Meeting will be held at the time, date, and location in the Timeline of this solicitation.

2.8. Definitions

The words (A) "City", (B) "Department", (C) "Director", or (D) "Contractor", as used in this RFP, shall be understood to refer respectively to (A) the City of New Haven, Connecticut; (B) the departments therein; (C) the directors of the several City departments; or any of their properly authorized designee ; and ( D) the person, firm or corporation with whom the contract is made by said City or the agent or legal representative who may be appointed to represent such person, firm or corporation in the signing and performance of said contract.

https://procurement.opengov.com/portal/newhavenct/projects/218743/document?section=2055772

3. City Requirements

3.1. Equal Employment Opportunity

During the performance of an agreement or contract, the Awardee agrees as follows:

a. To comply with all provisions of Executive Order 11246 and Executive Order 11375, Connecticut Fair

Employment Practices Act, and the contract compliance ordinance of the City of New Haven, including all standards and regulations which are promulgated by the government authorities who established such acts and requirements, and all standards and regulations are incorporated herein by reference;

b. Not to discriminate against any employee or applicant for employment because of race, color, religion, age, sex, physical disability or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to race, color, religion, sex, age, or national origin and physical handicap. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship;

c. To post, in conspicuous place available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause;

d. To state, in all solicitations or advertisement for employees placed by or on behalf of the contract, that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, physical disability or national origin;

e. To send to each labor union representative of workers with whom it has a collective bargaining agreement, or other contract or understanding, a notice advising a labor union or worker's representative of the contractor's commitments under the equal opportunity clause of the City of New Haven, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor shall register all workers in the skilled trades, who are below the journeyman level, with the

Apprentice Training Division of the Connecticut State Labor Department;

f. To utilize labor department and city sponsored manpower programs as a source of recruitment and to notify the contract compliance unit and such programs of all job vacancies;

g. To take affirmative action to negotiate with qualified minority contractors for any work which may be proposed for subletting, or for any additional services, or work which may be required as a result of this contract;

h. To cooperate with city departments in implementing required contract obligations for increasing the utilization of minority business enterprises;

i. To furnish all information and reports required by the Contract Compliance Director pursuant to section

12 1/2 -1, 12 1/2-19 through section 12 1/2-32, 12 1/2-48 through 12 1/2-52 and to permit access to his books, records and accounts by the contracting agency, the Contract Compliance Officer, and the Secretary of

Labor for purposes of investigation to ascertain compliance with the program;

j. If such contractor employs three or more employees to refrain from paying such employees dues and related expense for clubs that restrict membership use of their facilities on the basis of race, color, sex, religion, national origin or ancestry;

k. To take such action, with respect to any subcontractor, as the City may direct as a means of enforcing the provisions of sub-paragraphs (a) through (m) herein, including penalties and sanctions for noncompliance, provided however that, in the event the contractor becomes involved or threatened with litigation as a result of such direction by the City, the City will intervene in such litigation to the extent necessary to protect the interest of the City and to effectuate the City's Equal Employment Opportunity Program, in the case of funded directly or indirectly, in whole, or in part, under one or more Federal Assistance Programs, the contractor or the City may ask the United States to enter into such litigation to protect the interest if the United States;

l. To file, along with his subcontractors, if any, compliance reports with the City in the form and to the extent prescribed in the contract by the Contract Compliance Director of the City of New Haven. Compliance reports filed at such times as directed shall contain information as to the employment practices, policies, programs and statistics of the contractor and his subcontractors, if any;

m. To include the provisions of sub-paragraphs (a) through (m) of this Equal Opportunity Clause in every subcontract or purchase order so that said provisions will be binding upon each such subcontractor or vendor;

n. That a finding, as hereinafter provided, of a refusal by the contractor, or subcontractor, to comply with any portion of this program as herein stated and described, may subject the offending party to any or all of the following penalties:

1. Withholding of all future payments under the involved public contract to the contractor in violation until it is determined that the contractor, or subcontractor, is in compliance with the provisions of the contract;

2. Refusal of all future Bids for any public contract with the City of New Haven, or any of its departments or divisions, until such time the contractor or subcontractor, is in compliance with the provisions of the contract;

3. Cancellation of the public contract;

4. Recovery of specified monetary penalties;

5. In case of a substantial or material violation, or the threat of substantial or material violation of the compliance procedure or as may be provided in for by the contract, appropriate equitable or legal proceedings may be brought to enforce these provisions against contractors, subcontractors or other organizations, individuals or groups who directly or indirectly are not in compliance with the policy herein outlined.

3.2. Non-Collusion Affidavit of Proposer

1. I am the owner, partner, agent, officer, member or representative, of the bidder/proposer of the submitted solicitation and;

2. I am fully informed respecting the preparation and contents of the attached solicitation and of all pertinent circumstances respecting such Proposal;

3. Such Proposal is genuine and is not collusive or a sham Proposal;

4. Neither the said Proposer nor any of its officers, partners, owners, agents, members, representative, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other proposer, firm or person to submit a collusive or sham Proposal in connection with the Contract for which the attached Proposal has been submitted or to refrain from

Proposing in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other proposer, firm or person to fix the price or prices in the attached Proposal or of any other Proposer, or to fix any overhead, profit or cost element of the

Proposal prices or the Proposal price of any other proposer, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the City of New Haven or any person interested in the proposed Contract;

5. The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, members employees, or parties in interest, including this affiant; and

6. That no Alder or other officer or employee or person whose salary is payable in whole or in part from the

City Treasury is directly or indirectly interested in the Proposal, or in the supplies, materials, equipment, work, or labor to which it relates, or in any of the profits thereof.

3.3. Ban The Box Agreement

The City of New Haven is subject to Ordinance #1585 (2/17/2009) which prohibits unfair discrimination in City hiring policies against persons previously convicted and provides a mechanism to ensure that persons and businesses supplying goods and/or services to the City of New Haven have adopted and employ fair hiring policies and practices that are consistent with the City’s goal of removing obstacles to the employment of persons with prior convictions.

A…