Redacted SSJ - TIP FY21 ROH - WI 911 Stern Tube Seal Parts.pdf

1 Ver 2.0 (01 July 2018)

Date: March 26, 2020

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s): N21622-0072-4001.

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

a) the name of the required source or brand name

Wartsila Defense

b) the required delivery date/period of performance and

Required Delivery Date: Sep 30, 2020

c) its intended use.

Stern Tube Seal Maintenance

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

Wartsila Defense Inc 3617 Koppens Way

Chesapeake Va 23323

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. __x___ Only one responsible source (select all that apply):

1._____ RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

a. Explain what is subject to the restrictive rights.

2 Ver 2.0 (01 July 2018)

Wartsila Defense is the OEM for this equipment. As such they possess the sole rights to the dimensional, material, and manufacturing details pertaining to all parts needed for this equipment. Obtaining these part from another source is not possible.

In addition the use of other than OEM parts would reduce the reliability of the equipment and could result in significant equipment damage or loss of life.

b.

If drawings are included, who is identified as “owning” the drawings.

2._____ EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

b. Identify the distributor / authorized technical representative for the item or service. Provide evidence of the exclusive licensing agreement as an attachment to this document. (NOTE: If there is more than one distributor / authorized technical representative, then use Part B – Brand Name.)

3._____ OTHER REASON:

a.__x___ CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number: 10.6-002-01-AO b.__x___ STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.

i. Identify Make / Model Number(s): Wartsila Defense Inc / 4AS

ii. Identify other vessels with this Make / Model: All T-AO

c. _____ FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

i. Identify Make / Model of existing equipment:

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ii. Describe how the equipment must be compatible with the existing configuration.

d. _____ OTHER:

4._____ UNUSUAL AND COMPELLING URGENCY: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

a. Date on which the requirement was identified: ______________________________

b. Required delivery date / Period of Performance: _____________________________

c. If the difference between a. and b. is more than one week, explain the delay in submitting the requirement.

d. Estimated production lead time: ______________________________

e. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

f. CASREP Number: _________________________________________

IV. ANTICIPATED DOLLAR VALUE OF PROCURMENT: $120,000

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V. CERTIFICATIONS AND APPROVALS:

Technical / Requirement Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Requester Signature / Date

Level Higher (Suppo / SPE / ASPE) / Date

Contract Specialist / Date

Contracting Officer / Date

SCHUBERT.RONA

LD.E.1228721219

Digitally signed by

SCHUBERT.RONALD.E.122872121

Date: 2020.04.01 15:22:18 -04'00'

TEELING.AARON.

JON.1170698246

Digitally signed by

TEELING.AARON.JON.1170698246

Date: 2020.04.15 09:42:20 -04'00'

BONNEMA.LINDS

AY.A.1141187917

Digitally signed by

BONNEMA.LINDSAY.A.11411879

Date: 2020.04.20 14:04:51 -04'00'

BONNEMA.LINDS

AY.A.1141187917

Digitally signed by

BONNEMA.LINDSAY.A.1141187917

Date: 2020.04.20 14:06:38 -04'00'