Redacted Sole Source Justification under the SAT under RFO.pdf

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Source Selection Information - See FAR 2.101 and 3.104-4

FEB 2026

Control Number: JA26-0719

Sole Source Justification (SSJ) for Requirements under the Simplified Acquisition Threshold

1. Identification of the Agency and Contracting Activity:

Requiring Agency: Armed Forces Medical Examiner System (AFMES) Division of Forensic Toxicology (DFT) Contracting Activity: The Defense Health Agency Contracting Activity (DHACA), Research & Development Contract Branch 10.

2. Description of Action:

☒ New Requirement ☒ Purchase Order ☐ Blanket Purchase Agreement (BPA) ☐ Order against BPA # Click or tap here to enter text.

☐ Order against Multiple Award Indefinite Delivery, Indefinite Quantity (IDIQ) Contract

# Click or tap here to enter text.

☐ Order against Single Award IDIQ Contract # Click or tap here to enter text.

☐ Order against Federal Supply Schedule Contract # Click or tap here to enter text.

☐ Follow-on Requirement to Contract/Order # Click or tap here to enter text.

☐ Modification against existing Contract/Order and Modification # Click or tap here to enter text.

Contract Type

☒ Fixed Price ☐ Time & Materials/Labor Hours ☐ Cost Reimbursable ☐ Hybrid Click or tap here to enter text.

3. Description of Services or Supplies and Estimated Value: AFMES-DFT requires a number of computers and software upgrades as part of its DHA-mandated Windows 11 (WIN11) upgrades.

Controlled by: Defense Health Agency (DHA) Controlled by: CB10 CUI Category(ies): Source Selection Limited Dissemination Control: Fed Only POC:Kasey Carroll

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Source Selection Information - See FAR 2.101 and 3.104

MARCH 2026

The vendor for this action is ABSciex, LLC as they are the only vendor that sells the proprietary software needed for the upgrades.

Period Period of Performance or Required Delivery Date

Estimated Value Type of Funding

Base Period 09/30/2026 to 09/29/2027 $109,963.35 FY2026 O&M Option Period 1 Option Period 2 Option Period 3 Option Period 4 Federal Acquisition Regulation (FAR) 52.217-8

Total $109,963.35

4. Authority:

Revolutionary FAR Overhaul (RFO) 8.401 & Subpart 538.7104-3(a) –The ordering activity contracting officer must determine in writing that the circumstances of the acquisition deems only one source reasonably capable of providing the products, services, or solutions (e.g., urgency, exclusive licensing agreements, items particular to one manufacturer).

X☐ RFO 12.102(a) – For acquisitions valued at or below the simplified acquisition threshold (SAT), document the decision that only one source is available and the basis for the decision.

☐ RFO 16.507-6(b)(1) -- The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

☐ RFO 16.507-6(b)(2) -- Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

☐ RFO 16.507-6(b)(3) -- The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

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☐ RFO 16.507-6(b)(4) -- It is necessary to place an order to satisfy a minimum guarantee.

☐ RFO 16.507-7 -- Items Peculiar to One Manufacturer

5. Reason for Authority Cited:

a. While addressing the DHA-mandated upgrades to the Windows 11 computer operating system, the Armed Forces Medical Examiner System Division of Forensic Toxicology (AFMES-DFT) staff discussed whether or not to purchase any new computers from a different source, and to then have the AB Sciex LLC-specific software installed. As computers purchased from a CHESS or SEWP vendor do not have maintenance plans beyond the one-year warranty, service would be a separate cost and would likely incur additional costs from ABSciex LLC for software reinstalls, upgrades, etc. However, computers purchased from Sciex can be added to the current maintenance contract (HT9425-24-P-0104) once the one-year warranty expires. Another complicating factor is the projected end of service for the current version of software several of the instruments depend on for functionality and data collection.

b. If this SSJ is not approved, the instruments which depend on these computers and upgrades will no longer function due to the above-mentioned end of service; once that date passes, the software will no longer receive upgrades or service of any kind. As that occurs, instruments will be taken out of service which will affect DFT’s ability to screen and confirm test results for autopsies, aircraft incidents, DWI/DUI and other fit for duty investigations.

c. ABSciex LLC is the only company that sells the proprietary software needed to operate and compile data on their instruments.

6. Market Research:

CHESS and SEWP vendors were considered for the computers in this requirement, as well as any vendors selling on GSA, AbilityOne and Unicor. The required software was not available on any of the vendors above, and purchasing the computers via CHESS or SEWP vendors leads to issues with warranty and service issues.

This requirement is a sole source because the only vendor that sells the required, proprietary software upgrades is AB Sciex LLC. Another vendor’s similar products will not meet the governments needs because the instruments needed upgraded computers and software are AB Sciex LLC branded, and need AB Sciex LLC branded items in order to function.

Market research was conducted from January to March of FY2026.

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Data was compiled by John Kristofic and Heather Cook.

7. Other Facts:

a. Procurement History:

(1) Is this a new requirement? Yes

(2) If 7.a.(1) is No, was the action just prior to this one competed? n/a (new requirement)

(3) If 7.a.(2) is Yes, what has changed where this action cannot be competed? n/a (new requirement)

b. Additional Information:

Control Number:

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-04'00'

8. Technical Certification:

I certify the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

KRISTOFIC.JOH Digitally signed by

KRISTOFIC.JOHN.J.1457922341

N.J.1457922341 Date: 2026.05.28 09:48:12

John K. Kristofic Toxicologist

AFMES-DFT

9. Requirements Certification:

I certify the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Heather Cook Administrative Officer/ COR

AFMES-DFT

10. Fair and Reasonable Cost Determination:

I hereby determine the anticipated cost to the Government for this contract action will be fair and reasonable.

Basis for Determination: This determination will be made using price analysis, and comparison of previous prices.

Digitally signed by

PIAR.COURTNEY.A.1362116348

.A.1362116348

Courtney Piar Contracting Officer

DHACA

Date: 2026.05.27 07:17:59

PIAR.COURTNEY

Control Number:

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11. Contracting Officer Determination:

I certify this justification is accurate and complete to the best of my knowledge and belief.

Courtney Piar Contracting Officer

DHACA

PIAR.COURTNEY Digitally signed by

PIAR.COURTNEY.A.1362116348