Redacted LSJ Ft. Eustis - 533 BASIC DENTAL EQUIPMENT PACKAGE WITH INSTALL.pdf

LIMITED SOURCES JUSTIFICATION (LSJ)

533 Basic Dental Equipment Package

1. Defense Logistics Agency (DLA) Troop Support, Medical Supply Chain, Hospital Supply Division, is the contracting activity.

2. The justification is for an acquisition supporting Fort Eustis in Virginia. The customer is seeking to acquire a dental chair system package: A-dec Inc.: 533 BASIC DENTAL EQUIPMENT PACKAGE WITH INSTALL. The order can be placed against ECAT Solicitation SPE2DH-21-R-0002 Contract Number SPE2DH-24-D-0006, which is valid through March 05, 2029.

3. The acquisition is for the purchase of the following dental chair system:

Manufacturer: A-dec, Inc.

Item Description: 533 BASIC DENTAL EQUIPMENT PACKAGE WITH INSTALL Manufacturer Part Number: 533BAS.IN Quantity: 28 Each Unit Price:

Total Estimated Dollar Value:

4. The authority waiving the competition requirements is FAR 8.405-6(a)(1)(i)(B), only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized. The use of this authority is necessary to meet this location’s requirement for 28 Each, 533 Basic Dental Equipment Packages. The dental chair system package is necessary because this location’s existing dental chairs have exceeded their life expectancy and they are required to be replaced.

The required Dental Chair System Package must satisfy the following minimum requirements established by the aforementioned location:

a. Stop Plate - The system must have a stop plate with a reset button that, when activated, stops the chair base from moving further downward.

b. Internal Water Supply - The system must have an internal water system that keeps the water supply uncontaminated.

c. Backrest - The system must have an ultra-thin 1.25" flexible backrest.

d. Control Panel - The system must have a 5” glass touchscreen control panel.

e. Hydraulic Motor Pump – The system must have a bi-directional hydraulic motor pump.

f. Ambidextrous Design - The system must accommodate left- and right-handed dental professionals.

g. Programmable Chair Positioning – The system must have four programmable preset chair positions.

The dental treatment room chairs will be utilized by multiple dental specialties within Fort Eustis. The stop plate is a safety feature which can halt chair base downward movement; should anything accidentally get stuck under the chair base, patients/clinicians and operatory equipment are protected. The internal water system allows clinicians to use the water source of their choice; this ensures that patients are using safe, uncontaminated water. The ultra-thin flexible backrest provides greater access to the oral cavity reducing risk of musculoskeletal damage to a clinician, as well as providing proper positioning behind the patient.

The 5-inch control panel touch screen allows the provider to control dental chair settings more easily;

without a touchscreen, the operator would have to use foot pedals, knobs, or buttons to adjust settings. The absence of a touchscreen presents clinicians with reduced workflow efficiency when manually adjusting chair settings and heightened infection control risks due to the difficulty of sanitizing physical knobs and buttons .The bi-directional hydraulic motor pump is a single motor system and necessary to adjust the chair’s height and backrest. The hydraulic pump extends the chair lift and tilts hydraulic cylinders. The bi-directional pump’s rotations affect the base and back of the chair. The hydraulics in conjunction with the bi-directional motor pump makes base/back adjustments smooth (reducing movement turbulence). As there may be left- or right-handed dental professionals on staff, the chair’s rotation must accommodate all providers on staff. The programmable chair positioning allows the dental team to save and quickly recall four specific, customized chair angles and heights. Instead of manually holding down arrow buttons to adjust the chair's height and tilt for every single patient, the operator can press a single button to automatically glide the chair into a perfectly adjusted, pre-saved position. Programmable chair positioning ensures that patients are always in the exact position required for optimal visibility and oral cavity access.

The A-dec, Inc. dental chair system package identified above is the only product currently available on ECAT or in the commercial market that meets all minimum clinical/technical requirements indicated above.

5. The Contracting Officer has determined the contract prices of supplies under the Equipment ECAT multiple award program fair and reasonable. DLA Troop Support will seek an additional price reduction since the order will exceed the simplified acquisition threshold. The Contracting Officer has determined that this acquisition represents the best value to the Government consistent with FAR 8.404(d).

6. The Fort Eustis site team performed clinical requirements assessments through market research in July 2026. They assessed which companies offer a dental chair system capable of meeting all minimum requirements. Market research was done via web search, phone calls with potential vendors, the review of the medical master catalog, and the Emergency Care Research Institute (ECRI). The ECRI is a non-profit medical authority that conducts independent medical device evaluations and analysis.

and were found to have similar dental chair systems to the A-dec, Inc. system. However, the compiled research concluded that only A-dec, Inc. has a dental chair system that meets all the minimum clinical/technical requirements.

The systems were reviewed against the identified minimum requirements:

Both alternative models do not meet minimum requirements

Additional market research was completed by DLA Troop Support in September 2026 by reviewing DLA ECAT contract catalogs; no additional sources that meet all the listed requirements were found.

The DLA Biomedical Engineer also reviewed similar dental chairs via web searches and concluded that no additional sources that meet all requirements are available.

The 533 BASIC DENTAL EQUIPMENT PACKAGE WITH INSTALL is available on ECAT via contract SPE2DH-24-D-0006.

7. ECAT vendors have the opportunity to add new products that fall within the scope of the Medical Equipment ECAT program on a quarterly basis. Therefore, any ECAT vendor may add products, including dental chair systems, enhancing competition for future acquisitions.

8. DLA Troop Support continually performs market research of dental chair systems to identify other possible acceptable sources for future acquisitions, in order to overcome the barriers that led to restricted consideration. Furthermore, DLA will continue market monitoring, however, any new item considered for procurement would be required to meet the Government’s minimum clinical requirements. In the event another vendor outside of the Equipment ECAT Program offers dental chair systems, DLA will encourage any such vendor/manufacturer to participate in the Equipment ECAT Program.

9. As the Contracting Officer, I hereby certify that the information contained in this Limited Sources

Justification is accurate and complete to the best of my knowledge and belief.

EVAN LESSIN

Contracting Officer, FSHC

I hereby certify that the requirements that form the basis of this justification are accurate, that these supplies meet the Government's minimum needs, and that this justification is accurate and complete to the best of my knowledge and belief.

Product Specialist

LESSIN.EVAN.

S.1539450227

Digitally signed by

LESSIN.EVAN.S.153945022

Date: 2026.09.30 08:22:31 -04'00'

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