Redacted Limiting_Sources_Justification_OVER_SAT.pdf

VHAPG Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

Effective Date: 02/01/2022 Page 2 of 4

The proposed firm fixed price Task Order will be a new requirement against GSA Schedule GS-

35F-0589X with PICIS Clinical Solutions, Inc. on a sole source basis. During an audit conducted by PICIS, the Points of Care (workstations) activated exceeded the authorized amount covered under VA244-P-1342. This finding was verified by the VISN 4 Subject Matter Expert (SME). As such, VISN 4 requires more Points of Care to be added throughout the VAMCs.

Name of Proposed Contractor: PICIS Clinical Solutions, Inc.

Street Address: 100 Quannapowitt Parkway Ste 405 City, State, Zip: Wakefield, MA 01880

GSA Contract: GS-35F-0589X

(3) Description of Supplies or Services:

The estimated value of the proposed action is .

The contractor shall provide software licenses for the PICIS Software Programs CIS (CCM), ARK (AM), and PACU as identified in the table below.

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays: Specify the urgency/compelling need.

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. This is an acquisition for additional existing software licenses. This requirement expands the coverage for workstations to ensure standardization across VISN 4.

Effective Date: 02/01/2022 Page 3 of 4

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. Specify how the new work is a logical follow-on to the original order and confirm that the original order was not issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is: (If FAR 8.405-6(a)(2)iii before posting. Do not include specific proprietary data.

Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.)

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: GSA has already determined the prices of supplies and fixed-price services, and rates for services offered at hourly rates, under schedule contracts to be fair and reasonable. The negotiator will seek any additional discounts before placing an order.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

A search was conducted in VIP and this effort did not yield any additional sources. Market

Research confirms only the OEM, PICIS Clinical Solutions, Inc., can provide the licenses and there are no other known sources.

(7) Any Other Facts Supporting the Justification: N/A

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: The Government will continue to conduct market research to ascertain if there are changes in the marketplace that would enable future actions to be competed.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts

Effective Date: 02/01/2022 Page 4 of 4 consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.