REDACTED Limiting-Competition-under-SAT-Swashplate_Nov2023.pdf

CUI//SP-SSEL//FED ONLY

Control No: AP63B4-3292-4120

CUI//SP-SSEL//FED ONLY

(Source Selection Information - See FAR 2.101 and 3.104-4)

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Army Contracting Command – Redstone Arsenal – Corpus Christi Army Depot (CCAD) (CCAM-DSC) 9035 Ocean Dr. Bldg. 10, Mail Stop 18, Corpus Christi, TX 78419-5260

2. Description of Action: Sole source non-personal services contract to perform proprietary Dicronite application process and mandatory Teflon liner replacement required for AH-64 rotor swash plate assemblies, P/N 7-311527061.

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number W912NW24P0xxx (To be determined) Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or #______________

Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: Working Capital Funds FY: 2024

Name of Proposed Contractor(s) and Address:

Sargent Aerospace & Defense, LLC (CAGE 97613) 5675 W Burlingame Rd Tucson, Arizona 85743-9453

Brand Name Buy: Yes No Controlled by: Army Controlled by: ACC-RSA CCAD CUI Category: Source Selection Limited Dissemination Control: FED ONLY POC: londres.e.medranda.civ@army.mil 361-961-3749

(Source Selection Information - See FAR 2.101 and 3.104-4)

Control No: AP63B4-3292-4120

3. Description of Supplies/Services: Perform Dicronite application process, and mandatory Teflon liner replacement required for AH-64 tail rotor swash plate assemblies. The purpose of the acquisition is to provide the required Original Equipment Manufacturer (OEM) replacement of the liners.

Period of Performance: 12 months Total Value: $

4. Authority Cited:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

Depot Maintenance Work Requirement 1-1615-315 states that replacement of the Teflon liners is mandatory at overhaul of the swashplate assembly. The non-rotating control swashplate requires the two Teflon liners be replaced at overhaul. Liners must be replaced by an OEM of self lubricating liner systems. The liner system qualified for use in this assembly is KAHR-LON X-1200S manufactured by OEM cage code 97613 (Sargent Aerospace & Defense, LLC). CCAD does not have the ability or technical data to execute as Sargent Aerospace & Defense is the OEM. If not approved, the overhaul of AH64 swashplates cannot commence as this is a mandatory replacement item. This may lead to CCAD not acquiring the current and future available workload as an aviation maintenance depot, and therefore, this would be detrimental to CCAD’s mission.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 apply and will be followed.

7. Market Research: Market Research was performed by Carlos Caba, Contracting Officer Representative, Purchasing Support Strategy Branch / Material Support Strategy Division from May through October 2023 and Londres Medranda, Contract Specialist, ACC-RSA CCAM-DSC, from 24 October – 16 November 2023.

Carlos Caba has been developing contract requirements packages and managing contracts of this nature since 2018 for CCAD. Mr. Caba has developed and managed the last two contracts for this same requirement: W912NW22P0079 awarded 25 August 2022 and W912NW23P0023 awarded 29 December 2022.

CUI//SP-SSEL//FED ONLY

(Source Selection Information - See FAR 2.101 and 3.104-4)

In May 2022, Mr. Caba contacted AH-64 Maintenance Engineer Richard Medrano with Combat Capabilities Development Command to inquire about alternate approved sources of supply for the liner repair. Mr. Medrano indicated Sargent was still the only approved source. The following individuals were also contacted Danh Nguyen, Quality Assurance Specialist, CCAD, in October 2023 and Eric McDade, Product Manager, Sargent Aerospace & Defense, in July 2023.

Market research reports (MRR) W45N7V227600IY signed 26 October 2022 and MRR W45N7V202800UW signed 12 May 2022 for the same service requirements were reviewed. Both of these MRRs found Sargent Aerospace & Defense LLC as the only potential source and contracts were eventually awarded to this contractor for both requirements. Depot Maintenance Work Requirement (DMWR) 1-1615-315 was reviewed to verify the approved source of the replacement of the Teflon liners.

The Contract Specialist posted a Sources Sought notice on SAM.gov from 7 November -16 November 2023. A draft Performance Work Statement was posted with the notice.

No prospective contractor responded to the Sources Sought notice.

8. Other Facts: Past contracts for swashplate liner replacement have been sole sourced to Sargent Aerospace & Defense LLC (CAGE 97613): W912NW23P0023 and

W912NW22P0079.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Carlos Caba Title: Contracting Officer Representative

Signature:

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10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

CUI//SP-SSEL//FED ONLY

(Source Selection Information - See FAR 2.101 and 3.104-4)

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Dawyn Martinez Title: Contracting Officer

Signature:

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