Redacted Limited Source Justification AVID (Final).docx

LIMITED-SOURCES JUSTIFICATION FOR FSS ORDER – MPT ($10,000) to SAT

1. Identification of Requiring Activity and Contracting Activity.

The requiring activity is Joint Staff, J7, Deputy Director, Joint Training (DD JT), Suffolk, VA. The contracting activity is NAVSUP Fleet Logistics Center (FLC) Norfolk, Contracting Dept., Pentagon Directorate.

2. Nature and description of contract action. The acquisition of the supplies described below is a limited source action to be awarded as a new Federal Supply Schedule order under Information Technology Schedule 70 (IT-70) to Avid Technology, Inc.. The placement of a firm-fixed-price order is anticipated.

This acquisition is for the renewal of Avid software licenses and corresponding maintenance support as a product currently acquired under GSA Multiple Award Schedule (MAS) 47QTCA19D0033, Task Order N0018924FZ885 awarded to Avid Technology, Inc. The current delivery order expires 25 August 2026. The software license renewal coverage period for this follow-on procurement encompasses26 August 2025 thru 25 August 2026.

3. Limited to the following source(s).

Check One of the following - Service or Supply:

a. Service:

☒ Supply:

Restricted to the following source. If a sole source manufacturer distributes via dealers, ALSO provide dealer information.)

Washington DC 20004

Source Selection Information – FAR 2.101 and 3.104

4. Identification of the justification rationale. The statutory authority which permits restricting consideration of schedule contractors to fewer than that required in FAR 8.405-1 (Ordering procedures for supplies and services not requiring a statement of work) or 8.405-2 (Ordering procedures for services requiring a statement of work) and 8.405-3 (Blanket Purchase Agreements (BPAs)) is 41 U.S.C. 251, as implemented by FAR 8.405-6.

The justification for limiting sources is as follows: (i) Only one source is capable of responding due to the unique or specialized nature of the work. Avid hardware and software are current assets Joint Staff J7 DD JT uses for production of media content, primarily video for joint warfighting training exercises and events. The media Composers is the application that supports the capture and editing of live video content for the creation of videos that support the Chairmans’ intent for military exercises support by Joint Training Exercise and Evaluation Program (JTEEP) . The unity server is the repository for the videos and the content that make up the videos. The final video product is used to drive the Commanders decision making process and provides scenarios that the Commanders must respond to , further enhancing the effectiveness of the training event. All currently produced videos in support of the J7 mission are created using this product and due to method of storage, data storage, data tagging and editing there are no other editing applications that can be used to edit these videos for future usage. Joint Staff J7 DD JT requires maintenance support as a product on these products. The Avid media composer software is proprietary to Avid. Only Avid has access to the proprietary source code necessary to provide software maintenance support (as a product). No firm other than Avid has the capability to provide compatible maintenance support with the existing Avid suite installed at Joint Staff J7 on the JTEN.

5. Description of the supplies or services required, a statement that the required supplies or services represent the minimum requirements of the government, the estimated cost, and required delivery date or performance period.

J7 DDJT requires maintenance on its AVID hardware and software systems to maintain equipment and software coverage, apply the latest software patches and updates to meet cyber security requirements and to ensure the operational readiness of the product at all times due to the large number of exercise events being supported that require produced video content for the training audience. The required maintenance support as a product includes 24x7 remote assistance, both online and over the phone, along with appliance licenses, patches, software upgrades, advance Return Merchandise Authorization (RMA) replacements and help with AVID scripts. The estimated dollar value of the procurement is XXXX. Joint Staff has authorized Fiscal Year 2925 Operation and Maintenance, Defense-wide (O&M,DW) funding for this procurement.

6. Specific characteristics of the supplies or services that limit the availability to this/these source(s) (unique features, function of the item, etc.). Describe in detail why only this/these source(s) can furnish the requirements to the exclusion of other sources.

The material listed within is sole source and competition is precluded for reasons indicated above. There are no substitutes available for this material. The Avid Media Composer is an asset JS J7 DD JT uses for production of media content, primarily video for wargaming training exercises and events. The end Media Composer clients capture, edit and encode end format product and the Unity server is the central repository for the content which allows the sharing of this content from any client station. Joint Staff J7 requires maintenance on the hardware and software application to maintain good working conditions and updates regularly to meet deadlines for exercise productions. An Avid reseller is prohibited from selling an Avid product or services to any of the entities named on an Avid account holder list, including the Federal Government. The required services are restricted to Avid Technology, Inc.

7. Provide a description of the market research conducted among schedule holders and the results OR a statement of the reason market research was not conducted.

In order to determine if sources and commercial items exist to satisfy Joint Staff J7 Joint Training (JS J7) agency’s needs, market research was considered through contacting an Avid representative, representatives from JS J7 managing the Avid suite, and procurement history, to include source lists obtained from prior Avid requirements. This market research revealed that only Avid Technology, Inc., for the reasons set forth in paragraph 6, can provide renewal of JS J7 DD JT’s Avid software licenses and the required corresponding maintenance support as a product.

8. Other information to support a limited source buy:

For the reasons set forth above, the contracting activity has no plans at this time to compete future contacts for the types of supplies covered by this document. If another potential source emerges, NAVSUP FLC Norfolk Contracting Dept, Pentagon Directorate will assess whether competition for future requirements is feasible

TECHNICAL/REQUIREMENTS CERTIFICATION:

I certify that the facts and representations under my cognizance which are included in this justification and its supporting acquisition planning documents, except as noted herein are complete and accurate to the best of my knowledge and belief.