REDACTED_Justification_Approval - Bldg 1060 50-Ton AC Smart Rental_Redacted.pdf

This is a Department of the Air Force Justification for Other Than Full and Open Competition (CUI).

The Air Force seeks to procure a sole-source rental agreement for one 50-ton temporary air conditioning smart unit temperature control system for Building 1062 at JBSA Fort Sam Houston, Texas. The acquisition is valued at less than $10 million and requires the contractor to provide complete turnkey services including supervision, labor, transportation, materials, and equipment for delivery, installation, operational setup, subsystem teardown, and removal. The facility houses the Defense Information Systems Agency Point of Presence and critical network routing equipment supporting multiple military installations, making immediate cooling restoration mission-critical.

The justification cites 10 U.S.C. 3204(a)(2) regarding unusual and compelling urgency as the statutory authority for sole-source procurement. The permanent HVAC system experienced complete failure, creating an unforeseeable event that threatens widespread network and communication outages across the region. Market research via urgent inquiry to small business vendors yielded only one response, which was determined technically and financially non-viable due to substantially higher costs and pricing submitted as an estimate rather than a firm quote. The Air Force maintains that awaiting full and open competition would guarantee mission failure. Future competition barriers will be addressed through proactive market research, Requests for Information, refined solicitation requirements, Blanket Purchase Agreements, and GSA Schedules to develop pre-qualified vendor pools for rapid response to similar urgent requirements. The document is signed by Contracting Officer Emily Rodriguez and dated March 25, 2026.