Redacted JOTFOC 08282020.pdf

GSA SOUTHEAST SUNCOAST REGION 4

GENERAL SERVICES ADMINISTRATION

Public Buildings Service| Leasing Division (4P)

77 Forsyth Street SW, Suite G-40

Atlanta, Georgia 30303-3458

Project #0MS2106 www.gsa.gov

SINGLE/ SOLE SOURCE JUSTIFICATION DOCUMENT, SIMPLIFIED LEASE

ACQUISITION

U.S. General Services Administration

GSA Region 04 - Leasing Division

Lease Number: GS-04B-43002

Project Number: 0MS2106

Agency Name: USDA| Forest Service (FS or “Agency”)

Current Annual Rent: $348,196.60

1. IDENTIFICATION AND DESCRIPTION OF ACTION BEING APPROVED

The General Services Administration (GSA) currently lease 17,873 rentable square feet (RSF), with a

Common Area Factor (CAF) of 1.1499, yielding 15,543 ANSI/BOMA Office Area (ABOA) square feet at SKYTEL CENTRE, 200 SOUTH LAMAR STREET (“Premises”) in Jackson, MS under Government

Lease Contract GS-04B-43002 (“current Lease”). The current Lease expires on August 31, 2020.

Approval is requested to negotiate an extension for twelve (12) months (6-months firm) from September

01, 2020 thru August 31, 2021 with the incumbent Lessor without full and open competition for continued occupancy at this leased location.

See Section 6 for the unexpected delay experienced that is the primary reason for this request. As of the date of this document, the replacing lease for the Agency has been awarded but additional time is required to complete build-out for occupancy. The replacing lease location is at another location from the

Premises.

2. CALCULATION OF NET AVERAGE ANNUAL RENT OVER LEASE TERM

● Estimated Shell rate: $10.65 per RSF (rounded to 2-decimals)

● Estimated T/I (if applicable): N/A

● Lease Term including any option periods (if applicable): 10-years, 3.5-months (10.25-years);

● Net Average Annual Rental Calculation -

○ Total Net Annual Amount during Lease term: $2,200,247.58

○ Number of Years: 10.25

○ Net Average Annual Rent: $214,658.30

3. DESCRIPTION OF EFFORTS TO SOLICIT AS MANY SOURCES AS PRACTICAL

Not applicable.

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77 Forsyth Street SW, Suite G-40

Atlanta, Georgia 30303-3458

Project #0MS2106 www.gsa.gov

4. COST BENEFIT ANALYSIS IF APPLICABLE

Not applicable. The short-term nature of the extension precludes a cost-benefit analysis. The

Government could not hope to recoup the costs associated with relocation and replication of current services at another leased location.

5. IDENTIFICATION OF STATUTORY AUTHORITY CITED

FAR 6.302-1 permits the Contracting Officer to proceed with negotiations with the incumbent Lessor without providing for full and open competition when the property needed by the agency are available from only one responsible source and no other type of property will satisfy the needs of the agency.

GSAM 570.405(c)(1) extends the authority under FAR 6.302-1 to lease extensions where the Agency occupying the leased space is scheduled to move into other Federally-controlled space but encounters unexpected delays in preparing the new space for occupancy.

GSAM 570.106(d), an advertisement is not required for this lease extension.

6. DEMONSTRATION THAT THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY

CITED

FAR 6.302-1: only one responsible source – the incumbent location – can satisfy the Agency’s short-term needs without the Government incurring unnecessary and unrecoverable costs related to relocation and replication of services.

GSAM 570.405(c)(1): The Agency (US Forest Service) has required extensive amount of re-design of its intended lease space under Gov’t Lease GS-04P-LMS00925, which has extended the post-award period of the aforementioned lease and taken longer than the time remaining under the current Lease.

GSAM 570.106(d): The LCO has determined that an FBO advert is not applicable for an extension as the

Government has a long-term replacement and only requires the extension to maintain Agency housing while completing the post-award activities of Government Lease GS-04P-LMS00925.

7. DESCRIPTION OF MARKET RESEARCH CONDUCTED

No market research conducted. As mentioned in above, the need is short-term; the Government has already leased a replacement location. Further, the Government could not hope to recoup the costs of relocation and replication of services of this lease at a separate location.

8. TECHNICAL REQUIREMENTS PERSONNEL CERTIFICATION

I certify that the supporting data used to form this basis of this justification is complete and accurate to the best of my knowledge and belief.

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77 Forsyth Street SW, Suite G-40

Atlanta, Georgia 30303-3458

Project #0MS2106 www.gsa.gov

9. CONTRACTING OFFICER CERTIFICATION AND DETERMINATION THAT THE

ANTICIPATED COST WILL BE FAIR AND REASONABLE

The projected rental rate of $19.48 per RSF at the Premises falls within the expected market range, though slightly into the higher end. Add this information with the aforementioned statutory authorities and determinations behind those, a reasonable review by the Contracting Officer has determined that the

Government could not expect to recoup the costs to relocate this agency through full-and-open competition. GSA plans to pursue this lease as it is under the SLAT threshold at $250,000.00 net operating rent per annum.

Prepared/ Approved By:

8/5/2020

X Eugene B. Wright

Lease Contracting Officer

Signed by: General Services Administration http://www.gsa.gov/