Redacted_JOFOC_Succeeding_4_2.pdf

Attachment 1: Sample Justification for Other Than Full and Open Competition, Succeeding Lease

U.S. General Services Administration

GSA Region 5

Real Estate Division

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

PROJECT NUMBER: 8WI2189

Agency Name: The Transportation Security Administration

1. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED.

The General Services Administration currently leases 10,554 ABOA/11,820 rentable square feet (RSF) of office space at 9809 S Franklin Drive, Franklin, WI 53132-8885 under lease number GS-05-LWI17818 for the Transportation Security Administration (TSA). The current lease expires 7/24/2021. Approval is requested to negotiate a succeeding lease with the incumbent Lessor without full and open competition for continued occupancy at this leased location. The right to pursue a succeeding lease is detailed in GSAR 570.402: Succeeding Leases.

2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

(INCLUDING ESTIMATED VALUE).

TSA submitted a continuing need letter on 11/24/2019 for 11,820 rentable square feet of office and related space. To satisfy the TSA’s mission requirements, the facility must be within 15 minutes from the Milwaukee airport.

This requirement is for 10,554 ABOA/11,820 RSF of space for a 15 year term to commence on 7.25/2021. The estimated cost of this lease is $XXXX per rentable square feet per year for an annual cost of $XXXXXXX and a total contract value of $XXXXXXXX. The delineated area is

• North Boundary: W. Howard Avenue

• East Boundary: WI-32

• South Boundary: WI-100

• West Boundary: S 51 Streets

3. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION.

41 U.S.C. 3304(a)(1): Only one responsible source and no other supplies or services will satisfy agency requirements. In accordance with FAR 6.302-1 and GSAR 570.402, it is determined that award to any other offeror would result in substantial duplication of costs to the Government that are not expected to be recovered through competition.

4. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR

NATURE OF THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED.

DocuSign Envelope ID: 69A80620-F8D3-4229-9CF0-DD1796F77A5A

It is in the best interest of the Government to remain at the current location. Pursuit of the TSA’s mission requires they be located near the airport. Expanding the delineated area would conflict with their mission.

No one responded to the ad.

5. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS

MANY POTENTIAL SOURCES AS IS PRACTICABLE.

Per the requirements of GSAR 570.402, the GSA Lease Contracting Officer placed an advertisement on FedBizOpps (FBO) on 4/6/2020 for 14 days. In addition, JLL conducted market research using CoStar and outreach over the phone.

6. DEMONSTRATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO

THE GOVERNMENT WILL BE FAIR AND REASONABLE.

Recent market surveys conducted by JLL in Franklin, WI showed the rental rate within the delineated area ranges from $XXX-$XX per RSF. Market data was gathered from both REIS and CoStar to determine this range.

Therefore, the proposed rental rates for this succeeding lease of $XXXXX/RSF, are within the current market range for this submarket and are deemed fair and reasonable by the GSA Lease Contracting Officer.

7. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS.

GSAR 570.402-5 allows for negotiation with the incumbent Lessor when a cost-benefit analysis shows that the Government cannot expect to recover relocation and duplication costs through competition.

In 8/20/2019, PBS conducted market research using Reis and CoStar and identified 8 potentially acceptable locations 9 plus the incumbent) that might meet the agency’s needs within the delineated area. In addition, PBS placed an advertisement conforming to GSAR 570.402-2 on the Federal Business Opportunities Web site (fedbizopps.gov) on 4/6/2020. The incumbent Lessor was the only response to the ad.

8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN COMPETITION.

Property management was contacted 8/14/2019 at which time they had no concerns about this lessor.

The latest inspection report dated 4/3/2019 showed no deficiencies.

9. LIST OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE

ACQUISITION.

No Buildings responded to the advertisement.

10. STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME

ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION.

In advance of an existing lease contract’s expiration, considerations will be given to allow for sufficient time to conduct a full and open procurement. The Government will consider the time and cost of moving from the existing location, and the time and cost to build out new space when deciding whether it is economically advantageous to stay at the existing building or to undergo a competitive action.

Additionally, consideration will be given to the customer agency’s mission and security requirements (if applicable) to include limiting any agency space requirements that may be deemed unduly restrictive and thus favor the incumbent. The Government will remain conscious of the effort to continuously encourage competition when practicable.

DocuSign Envelope ID: 69A80620-F8D3-4229-9CF0-DD1796F77A5A

11. CONTRACTING OFFICER CERTIFICATION.

By signature on this Justification for Other than Full and Open Competition, the GSA Lease Contracting Officer certifies that the award of a succeeding lease of 11,820 RSF is in the Government’s best interest and that this Justification is accurate and complete to the best of the GSA Lease Contracting Officer’s knowledge and belief.

__________________________________________ Date_____________________

Christine Reynolds, Lease Contracting Officer

12. PREPARER’S TECHNICAL CERTIFICATION.

I certify that the supporting data used to form the basis of this Justification is complete and accurate to the best of my knowledge and belief.

________________________________________ Date______________________

Amanda Kruse, Leasing Specialist

DocuSign Envelope ID: 69A80620-F8D3-4229-9CF0-DD1796F77A5A

5/6/2020

5/6/2020

Certificate Of Completion

Envelope Id: 69A80620F8D342299CF0DD1796F77A5A Status: Completed

Subject: Please DocuSign: Leasing_JOFOC_Succeeding_4_2_18.docx

Source Envelope:

Document Pages: 3 Signatures: 2 Envelope Originator:

Certificate Pages: 2 Initials: 0 Mandy Kruse

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London

1800F F St NW

Washington DC, DC 20405 amanda.kruse@gsa.gov

IP Address: 159.142.31.89

Record Tracking

Status: Original

5/6/2020 2:59:49 PM

Holder: Mandy Kruse amanda.kruse@gsa.gov

Location: DocuSign

Security Appliance Status: Connected Pool: FedRamp

Storage Appliance Status: Connected Pool: US General Services Administration Location: DocuSign

Signer Events Signature Timestamp

Christine Reynolds christine.reynolds@gsa.gov

Lease Contracting Officer

US General Services Administration

Security Level: Email, Account Authentication (None)

Signature Provider Details:

Signature Type: DS Electronic

Signature Adoption: Pre-selected Style

Using IP Address: 159.142.31.89

Sent: 5/6/2020 3:03:46 PM

Viewed: 5/6/2020 3:11:27 PM

Signed: 5/6/2020 3:12:01 PM

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

Mandy Kruse amanda.kruse@gsa.gov

US General Services Administration

Security Level: Email, Account Authentication (None)

Signature Provider Details:

Signature Type: DS Electronic

Signature Adoption: Pre-selected Style

Using IP Address: 159.142.31.89

Sent: 5/6/2020 3:03:46 PM

Viewed: 5/6/2020 3:03:58 PM

Signed: 5/6/2020 3:04:08 PM

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

In Person Signer Events Signature Timestamp

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Envelope Summary Events Status Timestamps

Envelope Sent Hashed/Encrypted 5/6/2020 3:03:46 PM

Certified Delivered Security Checked 5/6/2020 3:11:27 PM

Signing Complete Security Checked 5/6/2020 3:12:01 PM

Completed Security Checked 5/6/2020 3:12:01 PM

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