Redacted JOFOC SFVAMC Security Guards.pdf

Request for SDVOSB/VOSB Sole Source Justification Format >SAT

VHAPM Part 819.7007/7008 Page 1 of 5 Original Date: 08/30/2017 Revision 03 Eff Date: 04/03/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C261-21-AP-2003

1. Contracting Activity: Department of Veterans Affairs, Service Area Office West, Network

Contracting Office (NCO 21) on behalf of VISN 21, San Francisco VA Medical Center (SFVAMC). The procurement request number is 662-21-2-5081-0043.

2. Nature and/or Description of the Action Being Approved: The Veteran Affairs San Francisco Medical Center (SFVAMC) has an immediate need for security guards services to provide and enforce protocols at the San Francisco VA Main Campus including Main Entrance to building 200, building 203, VA Community Living Center -VA Nursing Home, VA Building 209 COVID 19 Test Site, Building 7 VCS Canteen Store and Dining area. This immediate need for security guard services is due to COVID-19 building entrance requirements. The resultant contract will be a six (6) month, Firm Fixed Price contract. The requirement is urgent due to COVID and therefore no options will be included, except for 52.217-8 option to extend services. Estimated dollar amount: .

FAR 13.5 Simplified Procedures for Certain Commercial Items: This procurement will be accomplished in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services : SFVAMC has an immediate need for security guards services to provide and enforce protocols at the at the San Francisco VA Main Campus including Main Entrance to building 200, building 203, VA Community Living Center - VA Nursing Home, VA Building 209 COVID 19 Test Site, Building 7 VCS Canteen Store and Dining area. We have a continued need to provide additional security guard services for the next six months due to added building access restrictions as a result of COVID precautions. If the services are not immediately provided, there is a risk of detrimental safety and security to VA staff and outpatients.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business; or ( ) 819.7008 Sole source awards to a verified veteran-owned small business

VHAPM Part 819.7007/7008 Page 2 of 5

Revision 03 Eff Date: 04/03/2020

5. Demonstration that the Cont and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): VAAR 819.7007 and VAAR 819.7008 authority allows sole source awards to a SDVOSB/VOSB based on 38 U.S.C.

8127(c) if the following conditions are met:

a. The proposed contractor is determined to be a responsible source with respect to performance of such contract opportunity;

b. In the estimation of the contracting officer, the contract award can be made at a fair and reasonable price that offers best value to the United States. The vendor has provided competitive rates.

c. To be eligible, contractors must be verified as Service-Disabled Veteran-Owned Small Businesses (SDVOSB) in the Vendor Information Pages (VIP) database. The contractor, Guard Force Inc., is VIP-verified since 2012 with an expiration date of 10/9/2021.

d. The statutory limitation of a sole source acquisition is $5,000,000.00, and the total procurement value of this action will be and has been determined to be a responsible source with respect to performance.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by subpart

5.2 and, if not, which exception under 5.202 applies:

Surveyed the marketplace and capabilities to try to solicit as many sources as possible. Received a fully completed sources sought response from only one VIP Verified SDVOSB, Guard Force Inc.

Guard Force Inc. has extensive experience, past performance, and their informal price is fair and reasonable. To avoid a lapse in service, a sole source contract to Guard Force Inc. using the VetsFirst authority will be used.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Based upon the market research conducted and the resulting analysis, this will be a sole source award to Guard Force Inc. in accordance with VAAR 819.7007 for the 6-month period of performance due to COVID-19. The price will be determined fair and reasonable in comparison to the prices paid for security guard services on other similar contracts. Plan to award to Guard Force Inc. in accordance with VAAR 819.7007 for the 6 month period of performance. Guard Force, Inc.

will perform the following actions by the start date:

Hire the majority of the incumbents to get started and access them as they transition.

Transfer some of our guards/management from the VA Palo Alto account.

Recruit additional employees from their security pool of associates.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Posted a Sources Sought to Contract Opportunities on February 22, 2021. Also sent an email to all the SDVOSB and VOSB registered in VIP for NAICS 561612 and PSC S206 letting them know the sources sought was posted and requested they consider responding to the notice. Received only one fully completed sources sought response from an VIP Verified SDVOSB, Guard Force Inc. Guard Force Inc. has extensive experience, past

VHAPM Part 819.7007/7008 Page 3 of 5

Revision 03 Eff Date: 04/03/2020 performance, and their informal price is fair and reasonable. In the interest of time to avoid a lapse in service and because we have been given the authority, plan to sole source this to requirement to Guard Force Inc. they answered all the questions and provided the lowest price for Guard I services.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: The anticipated start date of this contract is April 15, 2021.