Redacted JOFOC SFVAMC CBOCs Security Security Guard-.pdf

SDVOSB Sole Source Justification >SAT

VHAPM Part 819.7007/7008 Page 1 of 3 Original Date: 08/30/2017 Revision 03 Eff Date: 04/03/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:_ 36C261-21-AP-2109

1. Contracting Activity: Department of Veterans Affairs, Service Area Office West, Network

Contracting Office (NCO 21) on behalf of VISN 21, San Francisco VA Medical Center (SFVAMC).

The procurement request number is 662-21-2-5081-0044.

2. Nature and/or Description of the Action Being Approved: The Veteran Affairs San Francisco Medical Center (SFVAMC) requires security guard services to provide and enforce protocol due to COVID-19 building entrance requirements at the San Francisco VA Medical Center Community Based Outpatient Clinics (CBOCs) in Eureka, San Bruno, SF downtown clinics and Sausalito. The resulting contract will be Fixed-Price for a year contract.

3. Description of Supplies/Services Required to Meet the Agenc : SFVAMC has a continued need to provide additional security guard services for the next year due to added building access restrictions as a result of COVID-19 precautions. The total estimated value for a year contract is and the estimated period of performance will be on 15 Apr 2021 through 15 Apr 2022. The impact of this emergency if not immediately rectified will be a detriment to the safety.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business; or ( ) 819.7008 Sole source awards to a verified veteran-owned small business

5. Demonstration that the Cont s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): VAAR 819.7007 and VAAR 819.7008 authority allows sole source awards to a SDVOSB/VOSB based on 38 U.S.C.

8127(c) if the following conditions are met:

a. The proposed contractor is determined to be a responsible source with respect to performance of such contract opportunity;

b. In the estimation of the contracting officer, the contract award can be made at a fair and reasonable price that offers best value to the United States. The vendor has published rates for security guard services at GSA eLibrary. GSA rates have been pre-negotiated at fair and reasonable pricing.

c. To be eligible, contractors must be verified as Service-Disabled Veteran-Owned Small Businesses (SDVOSB) in the Vendor Information Pages (VIP) database. The contractor, Surveillance Security, Inc., is VIP-verified since 1996 with an expiration date of 9/30/2022.

SDVOSB Sole Source Justification >SAT

VHAPM Part 819.7007/7008 Page 2 of 3 Original Date: 08/30/2017 Revision 03 Eff Date: 04/03/2020

d. The statutory limitation of a sole source acquisition is $5,000,000.00, and the total procurement value of this action will be and has been determined to be a responsible source with respect to performance.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under 5.202 applies:

This contract will be for a limited time of only 1 year. If it is determined these services are still needed, then a long-term contract will be solicited as an SDV set aside. A sources sought was not posted because a qualified SDVOSB is already known.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The vendor has published rates for security guard services at GSA eLibrary, which provides information to assist in the determination of fair and reasonable pricing for these services.

Additional discount will be requested before placing an order.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

A contract for similar services was established recently (Nov 2019) for VA Palo Alto Healthcare System after setting the requirement aside competitively for SDVOSBs. The competitive stage of the procurement took 3 months from the time the solicitation was issued to time of award to allow a sufficient time to promote competition, conduct technical evaluations, and do a comparative analysis among the vendors. There is a real possibility that a competitive process would take several months longer in the case of a protest. Consequently, it is in the best interest of the Government to meet the immediate need by utilizing the statutory authority to negotiate on a sole source basis to a SDVSOB that recently demonstrated through a highly competitive process that it is fully capable of meeting the at a fair and reasonable price.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Surveillance Security, Inc.

175 S Hamilton Pl Gilbert, AZ 85233 DUNS: 967461153 (VetBiz verified)

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

The VA has statutory authority to make a sole source award to a SDVOSB. This is not a barrier to competition, but rather a procedure authorized by Congress through statute. Any long term need for this service will be competed.

If subsequent requirements are needed, the Government will continue to conduct market research to ascertain if there are changes in the market place that would enable future actions to be competed.