Redacted JOFOC (4MI0381) 4-12-24.pdf
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- Solicitation number
- 4MI0381
About this file
This document is a Justification for Other Than Full and Open Competition (JOFOC) for a 5-month lease extension for a government-leased space occupied by the ARC agency. The lease for the space located at 22600 Hall Rd, Clinton Township, MI is set to expire on March 14, 2024. The government requires the lease extension due to unexpected delays in preparing replacement Federally-controlled space for the agency's occupancy. The estimated annual rent for the 5-month extension is within the Simplified Lease Acquisition Threshold (SLAT). The lease extension is necessary to avoid the costs associated with holdover tenancy and is supported by the Federal Acquisition Regulation. The JOFOC was prepared by Theodore Prillaman and approved by Matthew Sermont, the Lease Contracting Officer.
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Text version
Memo to File
Project Number: 4MI0381
Documentation to Explain the Absence of Competition Lease Extension Within SLAT
Lease number LMI16910 occupied by ARC, located at 22600 HALL RD , CLINTON TOWNSHIP, MI will expire on March 14, 2024. It has been determined that the government requires an extension for 5 months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is , which is within the Simplified Lease Acquisition Threshold
(SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale annot be satisfied through any alternative
Prepared By:
Theodore Prillaman Date
Approved:
Matthew Sermont Date
Certificate Of Completion
Envelope Id: 2FD8726F148D408793D468A398BB47CF Status: Completed
Subject: Complete with DocuSign: Comp Memo Ext Data (4MI0381) 3-4-24.docx
Source Envelope:
Document Pages: 1 Signatures: 2 Envelope Originator:
Certificate Pages: 2 Initials: 0 Theodore Prillaman
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London
1800F F St NW
Washington DC, DC 20405 theodore.prillaman@gsa.gov
IP Address: 98.193.42.255
Record Tracking
Status: Original
3/4/2024 8:55:47 PM
Holder: Theodore Prillaman theodore.prillaman@gsa.gov
Location: DocuSign
Security Appliance Status: Connected Pool: FedRamp
Storage Appliance Status: Connected Pool: US General Services Administration Location: DocuSign
Signer Events Signature Timestamp
Theodore Prillaman theodore.prillaman@gsa.gov
Leasing Specialist
Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style
Using IP Address: 98.193.42.255
Sent: 3/4/2024 8:57:24 PM
Viewed: 3/4/2024 8:57:42 PM
Signed: 3/4/2024 8:57:48 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Matthew Sermont matthew.sermont@gsa.gov
Lease Contracting Officer
US General Services Administration
Security Level: Email, Account Authentication (None)
Signature Adoption: Pre-selected Style
Using IP Address: 73.51.41.150
Sent: 3/4/2024 8:57:50 PM
Viewed: 3/5/2024 2:29:15 PM
Signed: 3/5/2024 2:29:23 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/4/2024 8:57:24 PM
Envelope Summary Events Status Timestamps
Certified Delivered Security Checked 3/5/2024 2:29:15 PM
Signing Complete Security Checked 3/5/2024 2:29:23 PM
Completed Security Checked 3/5/2024 2:29:23 PM
Payment Events Status Timestamps
File details come from the government source that posted it. Updated .