REDACTED JA21-013 832017495 AV VI VTC (002)_Redacted.pdf

JUSTIFICATION & APPROVAL (J&A) FOR FEDERAL ACQUISITION

REGULATION (FAR) SUBPART 16.5 ACQUISITIONS

EXCEPTION TO FAIR OPPORTUNITY

Multiple Award Schedule/Multiple Award Contract (MAC)

Orders under MAC/ Fair Opportunity – FAR 16.505, Department of Defense FAR Supplement (DFARS) 216.505-70, Procedures, Guidance and Information (PGI) 216.505-70

Tracking Number: 832017495 Contract Number: HC1028-18-D-0018 Task/Delivery Order Number: To be determined Procurement Title: Defense Information Systems Agency (DISA) Headquarters Audio/Visual (AV), Visual Information (VI) and Video Teleconference (VTC) Support Estimated Value:

Statutory and Regulatory Authority: 10 U.S.C. 2304c(b) and FAR 16.505(b)(2)(i)(B)

JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY

Number: JA21-013

Upon the basis of the following justification, I, as Procuring Activity Competition Advocate Approval (PACA), hereby approve exception to fair opportunity pursuant to the Statutory Authority of 10 U.S.C. 2304c(b) and Regulatory Authority of FAR 16.505(b)(2)(i)(B).

1. REQUIRING AGENCY AND CONTRACTING OFFICE:

Requesting Agency:

DISA/Voice and Video Branch (FE21) 6910 Cooper Avenue Fort George Meade, Maryland 20755

Contracting Activity:

DISA/Defense Information Technology Contracting Organization (DITCO)/PL8313 Building 3600 2300 East Drive Scott AFB, Illinois 62225

2. NATURE/DESCRIPTION OF ACTION(S): The nature of this action is to procure a new task order for AV/VI/VTC Support services at DISA Headquarters (current task order HC1028- 13-D-0011/ HC1028-17-F-0552) until the re-compete effort is awarded. The period of performance (PoP) for the current task order ends December 14, 2020. The PoP for the bridge is December 15, 2020 – December 14, 2021. The estimated lifecycle value of the firm fixed price (FFP) task order is and will utilize appropriated funding sources.

3. DESCRIPTION OF SUPPLIES/SERVICES: This action is for the procurement of DISA Headquarters AV/VI/VTC Services Support, which provides mission critical AV operational, architectural, installation and engineering services for Fort Meade and Continuity of Operations Plan sites, which includes the following services:

DISA Headquarters AV, VI and VTC Support-JA21-013

Page 4 of 6 Pages officer will determine if the price is fair and reasonable by comparing past rates and labor categories on the current task order and requirements of the performance work statement being performed. The final cost/price will be determined fair and reasonable upon completion of negotiations.

6. MARKET RESEARCH:

Phacil, LLC is the only contractor at this time with the intimate knowledge and technical personnel capabilities to support the requirement in the timeframe necessary for uninterrupted support. Market Research was conducted and it was determined that follow-on efforts would be fulfilled under , when awarded. Based on the results of market research, the Government has determined that the current level of support can only be provided by the incumbent. Therefore, Phacil, LLC (a By Light wholly owned subsidiary) is the only source that can continue providing the level of support required without risk of a substantial break in support.

7. ANY OTHER SUPPORTING FACTS: None

8. ACTIONS THE AGENCY MAY TAKE TO REMOVE OR OVERCOME BARRIERS

THAT LED TO THE EXCEPTION TO FAIR OPPORTUNITY:

(a) Procurement History.

Contract/TO Number: HC1028-13-D-0011/HC1028-17-F-0552 Brief Description: Engineering, Transition, Implementation and

Sustainment Support for Video Services

(GSMETI00031.00)

Contractor: By Light Professional IT Services, Inc.

Business Type: Awarded as a small business set-aside Life Cycle Contract Value: $51,750,493 Period of Performance (including all options):

October 15, 2017 – December 14, 2020

Contract Type: Cost plus fixed fee (CPFF) Basis of Award: Competitively awarded small business set-aside via the GSM-ETI multiple award IDIQ

Contract/TO Number: HC1028-13-D-0011-0006 Brief Description: Defense Information Systems Network (DISN)

Technology Refresh Support (GSMETI00024.00) Contractor: By Light Professional IT Services, Inc.

Business Type: Awarded as a small business set-aside Life Cycle Contract Value: $68,979,040 Period of Performance (including all options):

April 14, 2014 – October 14, 2017

Contract Type: CPFF Basis of Award: Competitively awarded small business set-aside via the GSM-ETI multiple award IDIQ

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(b) An exception to fair opportunity or full and open competition has not been accomplished for any prior procurement for this requirement. The requirements covered under this task order for purposes of this bridge will be issued under the ENCORE III F&O multiple award IDIQ contract.

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TECHNICAL CERTIFICATION: I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief.

NAME: John Yein SIGNATURE: See separate signature page

TITLE/ORGANIZATION: IT Specialist/FE21

PHONE: 301-225-8891 DATE:

REQUIREMENTS CERTIFICATION: I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief.

NAME: Kevin Pogue SIGNATURE: See separate signature page

TITLE/ORGANIZATION: Senior IT Specialist/COR/FE21

PHONE: 301-225-8346 DATE:

CONTRACTING OFFICER CERTIFICATION: I certify that this justification is accurate and complete to the best of my knowledge and belief.

NAME: Brooke Winkeler SIGNATURE: See separate signature page

TITLE/ORGANIZATION: Contracting Officer, DISA/DITCO/PL8313

PHONE: 618-418-6405 DATE:

PROCURING ACTIVITY COMPETITION ADVOCATE APPROVAL: I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief.

Since this justification does not exceed $13.5M, this review serves as approval and my written determination that the aforementioned FAR circumstances apply.

NAME: Gay Arnold SIGNATURE: See separate signature page

TITLE/ORGANIZATION: PACA/DISA

PHONE: 618-418-6517 DATE:

ALL QUESTIONS REGARDING THIS JUSTIFICATION ARE TO BE REFERRED TO

Brooke N. Winkeler, 618-418-6405, brooke.n.winkeler.civ@mail.mil.