CUI//SP-PROCURE//FEDCON

Control No: FY26-8

Justification Review Document FAR Part 12 Sole Source Justification and Approval

Program/Equipment: Upgrade of the Security Guard Branch Communications System, U.S. Army Dugway Proving Ground, Dugway, Utah.

Authority: Simplified acquisition procedures for Commercial Products and Commercial Services, Title 41 U.S.C. 1901 as implemented by FAR 12.201-1

Amount: $600,000

Prepared by: Jackson Martinez PH: 520-687-1489

Contract Specialist Date: 11 03 2026 Email: Jackson.b.martinez.civ@army.mil

Contracting Officer: Paul Frailey PH: 520-687-1493

Contracting Officer Date: DD MMM YYYY Email: paul.e.frailey.civ@army.mil

Technical: Milford Tiafala PH: 435-831-5755

Logistics Coordinator Date: DD MMM YYYY Email: milford.h.tiafala.civ@army.mil

Requirements: Milford Tiafala PH: 435-831-5755

Logistics Coordinator Date: DD MMM YYYY Email: milford.h.tiafala.civ@army.mil

Reviews: I have reviewed this justification and find it adequate to support sole source.

Logistics Coordinator Milford Tiafala Email: milford.h.tiafala.civ@army.mil / PH: 435-831-5755

TIAFALA.MILFORD.HER

TZ.1180288500

Digitally signed by

TIAFALA.MILFORD.HERTZ.1180288500

Date: 2026.03.18 06:20:46 -06'00' mailto:Jackson.b.martinez.civ@army.mil mailto:paul.e.frailey.civ@army.mil mailto:milford.h.tiafala.civ@army.mil mailto:milford.h.tiafala.civ@army.mil mailto:milford.h.tiafala.civ@army.mil

LEAKEHE.KATENI.TA Digitally signed by

NIELA.1179787993

LEAKEHE.KATENI.TANIELA.117978

Date: 2026.03.18 08:21:08 -06'00'

Legal Counsel:

Teni Leakehe Email: john.m.doe.civ@army.mil / PH.: 520-674-0227

Small Business Professional:

Tiffany Alexander Email: tiffany.l.alexander.civ@army.mil / PH.: 254-553-9320

ALEXANDER.TIFFANY.L

ADAWN.1083058435

ALEXANDER.TIFFANY.LADAWN.1083058435

Date: 2026.03.18 16:15:38 -05'00'

Director, MICC-DPG:

Alfred J. Keetch Email: alfred.j.keetch.civ@army.mil / PH.: 520-687-1491

KEETCH.ALFRED.JI

M.1259495306

Digitally signed by

KEETCH.ALFRED.JIM.1259495306

Date: 2026.03.26 15:04:21 -06'00' mailto:john.m.doe.civ@army.mil mailto:tiffany.l.alexander.civ@army.mil mailto:alfred.j.keetch.civ@army.mil

FAR Part 12 Sole Source Justification and Approval

1. Requiring Activity: West Desert Test Center Security Guard Branch, U.S. Army Dugway Proving Ground, Dugway, Utah 84022.

2. Contracting Activity: U.S. Army Mission and Installation Contracting Command (MICC)-Dugway Proving Ground (DPG), 5330 Valdez Cir. MS #1, Dugway Proving Grounds, UT, 84022.

3. Description of Action: Request approval to award new Firm Fixed Price (FFP) contract for a brand-name Motorola-based communications system upgrade. The contract will be competed as a small business set-aside amongst authorized Motorola resellers. The total estimated value is $600,000. The Government projects award for March 2026 and fiscal year 2026, RDTE funds will be used.

4. Description of Supplies/Services: The purpose of this project is to upgrade the outdated communications infrastructure for the Security Guard Branch with a fully functional and modernized Motorola-based communication system. The contractor shall provide all labor, materials, equipment, and services necessary to implement the system. The scope includes the procurement and delivery of Motorola equipment, installation in facilities and vehicles, system programming, testing, removal of obsolete hardware, and basic user training. The period of performance will begin with the contract award and continue until the project is complete.

Materials List: Communication System Upgrade

Description

Qty

Estimated Price

Estimated Value

APX 8000 ALL BAND PORTABLE MODEL 2.5 40 $5,560.47 $222,418.80

ADD: ASTRO DIGITAL CAI OPERATION 40 $410.31 $16,412.40

ADD: P25 9600 BAUD TRUNKING 40 $238.61 $9,544.40

ALT: BATT IMPRES 2 LIION DIV2 3400 40 $108.60 $4,344.00

ENH: ASTRO 25 OTAR W/ MULTIKEY 40 $588.76 $23,550.40

ADD: SMARTZONE OPERATION 40 $1,193.75 $47,750.00

ADD: PROGRAMMING OVER P25 (OTAP) 40 $79.76 $3,190.40

ENH: AES ENCRYPTION AND ADP. FIPS 140-3 LEVEL 3 40 $378.54 $15,141.60

BATT IMPRES 2 LIION UL2054 DIV2 R IP68 3400T 40 $136.07 $5,442.80

CHARGER MULTI-UNIT IMPRES 2 6-DISP NA/LA-PLUG ACC USB CHGR 10 $1,178.11 $11,781.10

MOBILE RADIO APX8500 ALL BAND MP 19 $4,432.97 $84,226.43

SOFTWARE LICENSE ENH: OVER THE AIR PROVISIONING 19 $79.76 $1,515.44

ADD: ALL BAND MOBILE ANTENNA (7/8/V/U). 19 $75.71 $1,438.49

SOFTWARE LICENSE ENH:SMARTZONE 19 $1,193.75 $22,681.25

ADD: NO BLUETOOTH/WIFI/GPS ANTENNA NEEDED 19 $0.00 $0.00

ADD: STD WARRANTY - NO ESSENTIAL 19 $0.00 $0.00

SOFTWARE LICENSE ENH: ASTRO 25 OTAR W/ MULTIKEY 19 $588.76 $11,186.44

ADD: AUXILIARY SPKR 7.5 WATT APX 19 $47.99 $911.81

ADD: AES ENCRYPTION AND ADP 19 $378.54 $7,192.26

ADD: APX CONTROL HEAD SOFTWARE 19 $0.00 $0.00

DEL: NO J600 ADAPTER CABLE NEEDED 19 $0.00 $0.00

SOFTWARE LICENSE ENH: ASTRO DIGITAL CAI OP APX 19 $410.31 $7,795.89

ADD: APX E5 CONTROL HEAD 19 $518.46 $9,850.74

ADD: STD PALM MICROPHONE APX 19 $57.46 $1,091.74

SOFTWARE LICENSE ENH: P25 TRUNKING SOFTWARE APX 19 $238.61 $4,533.59

ADD: REMOTE MOUNT E5 MP 19 $236.59 $4,495.21

TAA CHARGER SINGLE-UNIT IMPRES 2 3A 115VAC US 4 $155.94 $623.76

DEVICE INSTALLATION 1 $42,563.19 $42,563.19

MOBILE RADIO APX8500 ALL BAND MP 4 $4,432.97 $17,731.88

ADD: BASE STATION OP APX 4 $55.43 $221.72

SOFTWARE LICENSE ENH: OVER THE AIR PROVISIONING 4 $79.76 $319.04

ADD: CNTRL STATION PWR SUPPLY 4 $214.28 $857.12

ADD: NO GPS ANTENNA NEEDED APX 4 $0.00 $0.00

ADD: ALL BAND MOBILE ANTENNA (7/8/V/U) 4 $75.71 $302.84

ADD: DASH MOUNT E5 4 $100.04 $400.16

SOFTWARE LICENSE ENH:SMARTZONE 4 $1,193.75 $4,775.00

SOFTWARE LICENSE ENH: ASTRO 25 OTAR W/ MULTIKEY 4 $588.76 $2,355.04

ADD: AES ENCRYPTION AND ADP. FIPS 140-3 LEVEL 3 4 $378.54 $1,514.16

ADD: APX CONTROL HEAD SOFTWARE 4 $588.76 $2,355.04

SOFTWARE LICENSE ENH: ASTRO DIGITAL CAI OP APX 4 $410.31 $1,641.24

ADD: APX E5 CONTROL HEAD 4 $518.46 $2,073.84

ADD: CONTROL STATION DESK GCAI MIC 4 $134.52 $538.08

SOFTWARE LICENSE ENH: P25 TRUNKING SOFTWARE APX 4 $238.61 $954.44

Total: $595,721.74

5. Authority Cited: Simplified acquisition procedures for Commercial Products and Commercial Services, Title 41 U.S.C. 1901 as implemented by FAR 12.201-1

Other: Brand Name

6. Reason for Authority Cited: The specification of Motorola as a brand name is required to ensure seamless integration and continued interoperability with our organization's existing proprietary radio and communication infrastructure.

A. Background

• A Motorola-based system is required for interoperability, security, and lifecycle cost savings. The existing communications infrastructure at Dugway Proving Ground is based on Motorola architecture, and maintaining this brand is critical for several reasons:

• Interoperability and Standardization: Upgrading with the same brand ensures seamless integration with existing systems across the installation and maintains operational continuity. This prevents communication gaps between security personnel and other on-site entities.

• Cost-Effectiveness: It is substantially more cost-effective to upgrade the current system with the same brand rather than replacing it entirely. The Government already owns the necessary diagnostic equipment and specialty tools to maintain Motorola systems. Furthermore, maintenance personnel and end-users are already trained and familiar with Motorola equipment, eliminating the need for additional, costly training.

• Lifecycle and Sustainment: Purchasing an identical brand reduces the required bench stock of parts and materials needed for maintenance and repairs, streamlining the supply chain and ensuring operational readiness.

• Security: The system must meet specific Department of War mission requirements for frequency, channel, and encryption. The Motorola brand has proven solutions that comply with these stringent standards.

• Proven Performance: The Motorola brand has demonstrated its ability to withstand the harsh high-desert environment of Dugway Proving Ground, ensuring reliability for critical security operations.

a. Alternatives: If an alternative brand were selected, it would require a complete replacement of the existing infrastructure, not just an upgrade. This would lead to significant cost offsets, including the procurement of new diagnostic tools, comprehensive training for both maintenance and operational personnel, and the establishment of new supply chains for parts. This is not a viable or cost-effective alternative.

b. Impact if not approved: Additional costs would be incurred by the government for training, tools, and sustainment. There would also be a risk of operational downtime, loss of interoperability with other base systems, and potential security vulnerabilities during a complete system transition

7. Efforts to Obtain Competition: The Contracting Officer shall publish the notices required by FAR 5.201 and any bids or proposals received shall be considered

Control No.:

a. Effective Competition: Effective competition will be achieved by posting requirement on government POE Sam.gov for all qualified offerors to submit bids or proposals and all submissions shall be considered.

8. Actions to Increase Competition: Because Motorola-branded items are available from multiple sources, a solicitation will be posted as a small business set aside to give a full opportunity to all authorized suppliers capable of meeting the requirement, ensuring competition among authorized resellers.

9. Market Research: In accordance with Defense Federal Acquisition Regulation Supplement DFARS 206.103-170(d), and DFARS Procedures, Guidance and Information (PGI) 206.103-170(d), a sources sought was posted to SAM.Gov on 14 Jan 2026 for 14 days and 6 qualified vendors responded stating their interest.

10. Interested Sources: Sources Sought notice received 6 responses from qualified offerors.

11. Other Facts: There is no direct preceding contract for this specific, comprehensive upgrade. This action is to modernize an existing, outdated system.

Control No.:

TIAFALA.MILFORD. Digitally signed by

FRAILEY.PAUL.ELWO Digitally signed by

OD.1298118757

FRAILEY.PAUL.ELWOOD.1298118757

Date: 2026.04.01 12:15:36 -06'00'

12. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

TIAFALA.MILFORD.H

ERTZ.1180288500

Date: 2026.03.18 06:22:38 -06'00'

13. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

14. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

1. Prices that will be agreed upon are based on adequate price competition

2. Published Pricing

As a part of this basis, certified cost or pricing data is not required because the item and/or services being acquired are considered commercial.

Paul Frailey Contracting Officer

15. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

FRAILEY.PAUL.ELWOOD.129811 Digitally signed by

Paul Frailey

FRAILEY.PAUL.ELWOOD.1298118757

Date: 2026.04.01 12:16:10 -06'00'

Contracting Officer