Redacted JA - MaxArc Maximo.pdf

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

3250 CATLIN AVENUE

QUANTICO VIRGINIA 22134 5001

Justification for Other than Full and Open Competition – FAR Part 13 Acquisitions under the SAT

MEMORANDUM TO THE FILE

Subj: JUSTIFICATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

FOR A FAR PART 13 ACQUISITION UNDER THE SIMPLIFIED ACQUISITION

THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement (or portion of the requirement to be sole-sourced) is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

Marine Corps Installations Command (MCICOM) Installations Systems Branch (ISB) is requesting the Sole Source procurement for the following: one (1) Envision MaxArc – Maximo archiving license - per enterprise of 100GB or above Database size per each Production database. Each license is authorized to deploy only one Production and one Test environment.

This requirement is for the for the renewal of current licensing for Envision MaxArc – Maximo archiving license. Envision MaxArc software improves system and database performances by archiving old data.

The software provides a mechanism to comply with regulatory requirements for record retention and allows the ability to respond to audit and discovery requests with easy access to archive data.

The Government intends to issue a single Firm Fixed Price (FFP) order with fixed-price CLINS. This requirement is for one (1) twelve-month base period. This required base delivery/performance start date is 24 September 2023.

The total estimated value of this procurement is $XXX. Marine Corps Operations and Maintenance (O&M) appropriations will be used to fund this requirement as outlined in the table below:

FY23 Total Base O&M

Base Year

CLINS Manufacturer Manufacturer Part No.

Name and Description Quantity

0001 Envision N/A MaxArc for Maximo Archiving License Support Period: 24 September 2023 thru 23 September 2024

V 1.5 (14 March 2023)

Manufacturer: Red Salsa Technologies, Inc Manufacturer POC and Phone Number: Kiran Vallurupalli, 609-243-9603 Manufacturer Address: 12 Roszel Road, Suite A-204, Princeton, NJ 08540 Manufacturer’s Dealer/Representative: Kiran Vallurupalli

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

IS BASED ON THE FOLLOWING (select all that apply):

A. X ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. X EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

The MaxArc Archiving Solution for Maximo is a proprietary software, created and a product of Envision Enterprise Solutions America, Inc., the Original Equipment Manufacturer (OEM). Envision Enterprise Solutions America, Inc has given exclusive rights to resell/distribute the requested licensing to Red Salsa Technologies, Inc. There are no other authorized resellers or distributors for this product in North America. (Sole Source Letter is located in the written and electronic file)

3. X OTHER REASONS.

The Marine Corps Installations Command (MCICOM) Installations Systems Branch (ISB) has a requirement for one (1) Envision MaxArc – Maximo archiving license - per enterprise of 100GB or above Database size per each Production database. Each license is authorized to deploy only one (1) Production and one (1) Test environment. Envision MaxArc software improves system and database performances by archiving old data. The software provides a mechanism to comply with regulatory requirements for record retention and allows the ability to respond to audit and discovery requests with easy access to archive data.

MCICOM ISB requires the continued use of the application in order to access the archive database for audits and discovery requests. These reports and/or request can run from the production instance to view the archived data. Without the Envision MaxArc tool, ISB would lose its unified archival solution that allows the seamless storage and retrieval of Maximo data.

ISB considered other archiving tools including IBM’s however, these solutions do not allow the application to connect to the archived database and will only allow reporting on the archive data. Envision MaxArc software is heavily integrated in MCICOM ISB systems and due to the unique features to connect directly to the archived database, improve the systems and performances by archiving old data and complies with the regulatory requirements necessary for records keeping, the cost and level of effort would be too great to transition to another system/tool set that may or may not meet the government’s business and technical

V 1.5 (14 March 2023) needs as an organization. Any deviation from pursing another software application that does not meet the unique specifications, would result in putting the systems at great risk and result in a loss of a continuity of operations.

B. ___ BRAND NAME

Item required must be a brand name, product, or feature of a product, particular to one manufacturer.

C. ___URGENT AND COMPELLING. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

4. If appropriate, include any additional pertinent information.