Redacted JA - Joliet COVID 19.pdf

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION-

Unusual and Compelling Urgency

Supply: Lodging, Meals, and Laundry for COVID-19 Response

Authority:10 U.S.C. 2304(c)(2) as implemented by FAR Part 6.302-2 – Unusual and compelling urgency.

Amount:

1. Contracting Activity: Illinois Army National Guard United States Property and Fiscal Office (USPFO), 1301 N. MacArthur Blvd, Springfield, IL 62702.

2. Description of the Action: A single Firm Fixed Price (FFP) purchase order is anticipated to be awarded to the business concern through the procedures of Federal Acquisition Regulation (FAR) Part 13. This new firm fixed priced purchase order will be solicited as other than full and open competition. The lodging will be procured using funding.

3. Description of Supplies/Services: Illinois Army National Guard (ILARNG) has been tasked to assist with the COVID-19 response efforts and is required to provide lodging, meals and laundry to its Soldiers. Illinois has been deeply impacted by COVID-19 with nearly 40,000 positive tests and 2,215 deaths. The initial response effort had our Soldiers on State Active Duty (SAD) and State funds were used to procure lodging and meals. On 13 March, 2020, President Trump declared a national emergency under The Robert T. Stafford Disaster Relief and Emergency Assistance Act (The Stafford Act). This has enabled the ILARNG to use federal funding for COVID-19 response efforts. The first Illinois Army National Guard Soldiers transitioned from SAD to T32 502(f) on 3 April 2020.

4. Authority Cited: 10 U.S.C. 2304(c)(2) as implemented by FAR Part 6.302-2 - Unusual and compelling urgency.

5. Reason for Authority Cited: On March 13, 2020, President Donald Trump invoked The Stafford Act to combat the novel coronavirus COVID-19. As described in FAR 6.302-2, Unusual and compelling urgency - and approved in accordance with FAR 6.303 and 6.304.

Prior to The Stafford Act being in place, our Soldiers had been placed on State Active Duty and had been provided lodging and meals through a state procured contract. The ILARNG has been authorized to convert Soldiers from SAD to T32 502(f). This conversion authorizes and requires the use of federal funds to support the COVID-19 response effort. The Federal Government must now procure the lodging and meals for this requirement. In order to prevent the displacement of Soldiers and disrupt the continuity of operations, the determination was made to keep the Soldiers in place at their current lodging location. The Government Purchase Card has been authorized, and is currently in use as the method of payment for the services required on a temporary basis. IAW FAR Subpart 18.104, Agencies may limit the number of sources and full and open competition need not be provided for contracting actions involving urgent requirements.

6. Efforts to Obtain Competition: An internet search was conducted to locate hotels within