Redacted JA.pdf

Control No: 23-RHCO-C-373

CUI//SP-SSEL

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

Memorandum for Record Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Medical Readiness Contracting Office – West, 3551 Roger Brooke Dr, Joint Base San Antonio, TX 78234

2. Description of Action: AvaSure Software License Subscription

3. Pricing/Contract Type: Fixed Price Funds: Army (DHP) FY: 2023 Name of Proposed Contractor(s) and Address:

AvaSure, LLC.

5801 Safety Drive NE Belmont, MI 49306

Brand Name Buy: Yes

4. Description of Services or Supplies: Procure Remote Mobile Patient Safety Monitor software license subscription to monitor patients that require 1:1 care at Brooke Army Medical Center (BAMC). BAMC has 25 remote patient camera in use and are used to monitor patients within the inpatient wards remotely from a centralized location

The anticipated period of performance requested is 15 July 2023 – 14 July 2024 with one (1) option 15 July 2024 – 14 July 2025. Funding is presently available for the estimated total value of

5. Authority: FAR 13.106-1(b)(1): Sole source (including brand name) under the authority.

6. Reasons for Authority Cited: Avasure, LLC is a small business, located at 5801 Safety Drive NE, Belmont, MI 49306 that provides a Remote Patient Monitoring System to include monitoring cameras, observation monitoring equipment with software, that is already being utilized within BAMC. BAMC purchased the AvaSure remote monitoring system on contract W81K00-21-P-0176, which included initial hardware, installation and license subscription that expired in June 2023. A one-month renewal was completed via Government purchase card to keep the license operational while the long-term license could be obtained. This system reduces the need for a “physically” present CNA “sitter” nurse; also referred to as a PSA. This equipment system (cameras) supplements the current 1:1 patient observation by allowing a single PSA sitter to observe up to 16 patients which not only reduces the number of “physical” staff needed to observe “1:1” patients, but also have a comprehensive reduction in the number of patient falls at BAMC.

7. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203, apply and will be followed.

Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Control No: 23-RHCO-C-373

CUI//SP-SSEL

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

8. Market Research: A sources sought notice was posted to the government point of entry, sam.gov, on 08 June 2023 with responses due 11 June 2023. The purpose of the notice was to determine if this effort could be successfully competed through full and open competition. The notice resulted in no responses. Additionally, market research was conducted in databases such as the System for Award Management (SAM) and the SBA’s Dynamic Small Business Search (DSBS). They were reviewed to identify vendors capable of providing a Software Licenses, identify small business vendors and determine potential set-asides or subcontracting possibilities. In order to assist in determining opportunities for a set-aside, the DSBS was queried using NAICS code 561621 and the keyword: “Software license”. The search returned with 0 vendors. There are no other software providers on the market that meet the Government’s requirement at this time. It was confirmed there is only one authorized reseller for this software license. Based on the information above, the Contracting Officer has determined that this requirement will be sole sourced to AvaSure,LLC as the manufacturer and the reseller are both small businesses.

9. Other Facts: N/A

10. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Date:

Title: Brook Army Medical Center

Signature:

11. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis techniques.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Contracting Officer Signature