Redacted_CJA_No.24-0030 (Protocol Ofc Admn-Exten 8Oct24-7Jan25).pdf

Approved for Public Release 24-MDA-11948 (31 Oct 24) bridge will be segregated into a two (2) month base period and three (3) one-month options.

Research, development, test and evaluation (RDT&E) funding for this CJ&A will be provided by the stakeholders on the existing contracts.

3. Description of the Supplies and/or Services Required to Meet the Agency’s Needs (including the estimated value) (FAR 6.303-2(b)(3)).

Approval of this CJ&A provides a mechanism for uninterrupted critical technical and programmatic A&AS services required by MDA functional organizations. The contract actions will consist of a three (3) month base period from October 8, 2024 to January 7, 2025 for Protocol, a two (2) month base period from November 8, 2024 to January 7, 202 for Office Administration bridge, and three (3) one-month options: January 8, 2025 to February 7, 2025;

February 8, 2025 to March 7, 2025; and March 8, 2025 to April 7, 2025. The estimated cost for the proposed action is $10.42M inclusive of options.

The critical A&AS requirements covered under this CJ&A provide enterprise-wide efficiencies through centralized management of A&AS support, which focuses on eliminating redundancies, reducing overhead and increasing opportunities for sharing technical expertise throughout the Agency, including:

The TEAMS Office Administration bridge contract provides comprehensive advisory and assistance services across the Agency to include:

a. General administrative support services include: 1) general administrative duties; 2) access control; 3) travel; 4) correspondence; 4) calendar management; 5) training and policy monitoring; and 6) command suite receptionists support.

b. Specialized correspondence management and staff action support is required for organizations across the Agency. Activities include: 1) correspondence management; 2) filing; 3) forecasting activities; 4) tracking actions; 5) managing organizational boxes; 6) staffing packages and documents; 7) managing templates; 8) courier efforts; and 9) liaison support services throughout the Agency.

c. Executive administrative support is required for direct support to the Chief of Staff Directorate (DS) and MDA Flag Officers, members of the Senior Executive Service (SES), and Program Executive/Directors including coverage during temporary absences.

The executive level administrative support includes but is not limited to: 1) general administrative duties; 2) correspondence management and staff action; 3) access control;

4) travel; and 5) calendar/schedule management.

Contract Name: TEAMS Office Administration (bridge) Contract Number: HQ0858-22-C-0006 Award Value: $38,973,885.00 (Including options)

J&A Approved Value Aggregate Value Purpose

J&A 22-0006 5/22/2022 $44.40M $44.40M Provide uninterrupted critical A&AS services to complete the competitive process

J&A 24-0027 7/30/2024 $4.05M $48.45M

Retain the current A&AS services needed to complete the competitive process to the follow-on TEAMS-Next Administration Contract

CJ&A 24-

0030 In Staffing $9.35M $57.80M

Retain the current A&AS services needed to complete the competitive process to the follow-on TEAMS-Next Administration Contract

This CJ&A extends the PoP from November 8, 2024 to January 7, 2025 including options through April 7, 2025 to be exercised as needed in case of protest or other unforeseen delay.

The MDA protocol support services include, but are not limited to: 1) general protocol office support; 2) Agency event support; and 3) distinguished visitor support.

The overarching Protocol services required include, but are not limited to, expert advisement, knowledge and execution of:

1) Advising the COS Office on military customs and courtesies per the Military Services Regulations required for each event, traditional and formal diplomatic customs, courtesies and etiquette due visiting dignitaries, and both foreign and domestic.

2) Developing briefings, coordinating conferences, meetings, ceremonies and social functions involving federal and state legislative delegations, general officers/flag officers of the United States and foreign nations' military and other civilian high ranking officials. Maintaining expert knowledge of foreign relations/protocol procedures that apply to military/civilian leaders (foreign and domestic); apply precedential national and international rules, procedures and forms.

3) Conducting the planning, coordination and execution of administrative and logistical support for a wide variety of official and social functions including: event agenda, invitations, rendering of honors, flag displays, receptions, receiving lines, planning packages, escort duties, etc.

4) Coordinating visits to MDA locations to include preliminary arrangements, preparing visitor agendas, monitoring and updating itineraries, and preparing support arrangements.

5) Developing and communicating distinguished visitor itineraries;

6) Coordinating protocol aspects of community activities.

Protocol support provides direct support to the Chief of Staff Directorate (DS), MDA Flag Officers/General Officers, members of the Senior Executive Service (SES), and Program Executives/Directors.

This support covers geographically dispersed on-site locations identified in this Performance Work Statement (PWS); the National Capital Region (NCR); Dahlgren, VA (DHL); Huntsville, AL (HSV); Fort Greely, AK (FGA); Vandenberg AFB, CA (VAFB) and Colorado Springs, CO

(COS).

Contract Name: TEAMS Protocol Contract Number: HQ0147-18-C-0041 Award Value: $7,901,687.20 (Including options)

J&A Approved Value Aggregate Value Purpose

J&A 23-0035 9/19/2023 $1.87M $1.87M

Retain the current A&AS services needed to complete the competitive process to the follow-on TEAMS-Next Administration Contract

CJ&A 24-0030

In

Staffing $1.07M $2.94M

Retain the current A&AS services needed to complete the competitive process to the follow-on TEAMS-Next Administration Contract

This CJ&A extends the PoP from October 8, 2024 to January 7, 2025 including options through April 7, 2025 to be exercised as needed in case of protest or other unforeseen delay.

4. Statutory Authority Permitting Other than Full and Open Competition (FAR 6.303- 2(b)(4)).

The statutory authority permitting other than full and open competition is 10 U.S.C. 3204(b)(B), as implemented by Federal Acquisition Regulation (FAR) 6.302-1(a)(2)(iii)(B), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, Unacceptable delays in fulfilling the Agency’s requirements.

5. Demonstration of Contractor’s Unique Qualifications or the Nature of the Acquisition Requires use of the Authority Cited (FAR 6.303-2(b)(5)).

TEAMS Office Administration bridge and TEAMS Protocol A&AS services are currently being provided on two (2) separate contracts as follows:

Office Administration bridge: HQ0858-22-C-0006 Prime Contractor: Yorktown Systems Group

Protocol: HQ0147-18-C-0041 Prime Contractor: L.C. Wright Inc.

The PoP for Office Administration bridge ends on November 7, 2024 and Protocol ends on October 7, 2024. Continued performance after that date is essential to accomplishment of MDA’S critical mission and to allow for the completion of the competitive award of the follow-on contract with margin for potential protest.

Yorktown Systems Group and L.C. Wright Inc. are currently providing critical support services to the MDA. The MDA is in the process of re-competing these requirements as part of the TEAMS-Next follow-on support services acquisitions. During proposal evaluations, several key source selection members were replaced due to retirements and recusal. As a result, the evaluation and subsequent award were further delayed. Additionally, in June 2024, the Source Selection Authority (SSA) left the agency with replacement identified on July 10, 2024. An additional two-month delay was encountered to allow time to complete the appointment letter process and advise appropriate team members.

Award is anticipated for November 2024, with transition start on December 7, 2024 and transition complete on January 7, 2025. The three (3) one-month options are included in anticipation of potential protest or other unforeseen delay.

In addition, no other contractor is capable of performing the short-term bridge efforts without unacceptable delay. The incumbent contractors are currently providing experienced staff who have required security clearances and familiarity with MDA systems, processes, and operational requirements. Failure to continue uninterrupted contractual coverage for these critical A&AS services will have an unacceptable negative impact on MDA’s ability to accomplish its mission.

Continuation of the current contracts is the only viable solution for providing these mission-essential services without interruption.

Furthermore, extension of the existing contracts will protect the integrity of the competitive follow-on process, ensuring a fair and complete source selection and award.

6. Efforts to Obtain Competition (FAR 6.303-2(b)(6)).

The TEAMS-Next Administration final Request for Proposals (RFP) was issued on March 28, 2023 as a Woman-Owned Small Business Set-Aside. There were seven (7) Amendments to the RFP. Proposals were received on May 15, 2023.

Due to the expiration of the existing contracts on October 7, 2024 and November 7, 2024, the proposed action is required to allow for completion of the competitive award of the follow-on contract. This bridge action will decrease the risk for MDA by ensuring continuity of the services currently being provided by the incumbent contractors, Yorktown Systems Group and L.C.

Wright Inc. Yorktown and L.C. Wright have acquired efficiencies, corporate knowledge, and understanding of the organizational structure that could not be replaced quickly. Approval of this CJ&A allows the incumbent contractors, Yorktown Systems Group and L.C. Wright Inc., to continue key support services with its acquired efficiencies and understanding of the organizational structure, preventing unnecessary disruption to the Agency's mission and schedule.

7. Determination of Fair and Reasonable Cost (FAR 6.303-2(b)(7)).

The Government retains detailed data on the incumbent contractor’s performance on current contracts and has access to cost/pricing data on other contractors who perform similar service contracts using comparable labor categories. Thorough analysis of proposed prices for the modifications to extend the PoP will be conducted. This analysis will include comparisons of proposed prices to prices previously incurred under these contracts, as well as market analyses for similar services performed by other contractors as applicable. The efforts will provide the Contracting Officer with sufficient data to determine overall price reasonableness of the intended sole source awards.

8. Description of Market Research Conducted (FAR 6.303-2(b)(8)).

Market research was conducted for the initial TEAMS contracts awards, and was completed on April 30, 2015. New market research was conducted for the follow-on TEAMS-Next acquisition, which included three (3) Industry Days held in December 2018, June 2019, and December 2019.

This continuous market research indicated existence of a broad industrial base capable of satisfying MDA’s A&AS service requirements.

In April 2021, additional market research was conducted for these requirements during the draft RFP phase of the acquisition via one-on-one meetings conducted with potential offerors.

Industry comments, which aided in this research, were received April 14, 2021. Based on the results of the additional research, a broad industrial base exists for these requirements and extensive competition was expected for the follow-on TEAMS-Next Administration Contract.

Therefore, a competitive RFP was issued for the follow-on contract as described above and multiple offers were received in response to the RFP. The market research conducted indicated there is a competitive market for this requirement and multiple offerors proposed in response to the RFP. Based on the market research conducted and the competitive source selection, MDA has adequate insight into the market for these services and a Request for Information or Sources Sought Notice would not likely provide any additional useful information to support the acquisition strategy.

9. Any Other Facts Supporting the Use of Other Than Full and Open Competition (FAR 6.303-2(b)(9)).

A disruption of contractor support in this area will have negative effects on continuity of the MDA mission and would result in unacceptable delays in fulfilling the Agency’s requirements. A follow-on competition is ongoing and being conducted as part of the TEAMS-Next Program.

10. Listing of Sources (FAR 6.303-2(b)(10)).

On July 19, 2023, the MDA Director, as Head of the Contracting Activity and in accordance with Defense Federal Acquisition Regulation Supplement Procedures, Guidance, and Information (DFARS PGI) 206.302-1(d), delegated authority to waive the requirement to post a Request for Information or Sources Sought Notice to the Director for Contracting. The execution of this CJ&A by the delegate waives the requirement to post a Request for Information or Sources Sought Notice for the bridge effort in accordance with DFARS PGI 206.302-1(d).

11. Actions Taken to Remove Barriers to Competition (FAR 6.303-2(b)(11)).

For the purposes of this CJ&A, the required extensions apply to existing TEAMS contracts and the current contractors are the only responsible sources to provide uninterrupted A&AS services while the TEAMS-Next acquisition is ongoing. Open competition was achieved during the initial solicitation. The acquisition approach for the TEAMS-Next contract is being conducted using a small business set-aside competition.

12. Technical/Requirements Official Certification (FAR 6.303-2(c)). “I certify that this justification for other than full and open competition is made in good faith and that the supporting data and information are accurate and complete to the best of my knowledge and belief. I further certify that this request is not the result of a lack of advance planning.”

13. Contracting Officer (FAR 6.303-2(b)(7) and (12)). “I have determined that the anticipated cost to the Government will be fair and reasonable and certify that the justification is accurate and complete to the best of my knowledge and ability.”

14. Legal Counsel. “I have reviewed the justification and determined it to be legally sufficient.”

15. Contracting Director (Program Level). “I have reviewed the justification and

16. Recommendation of Competition Advocate. “I recommend approval of the above justification.”

17. Director for Contracting. “In accordance with FAR Part 6.304, the above justification for other than full and open competition and the waiver of the DFARS PGI 206.302-1(d) requirement is hereby approved.”

Director for Contracting, MDA/CT