Red Cliff South Chip Seal Specifications.docx

RED CLIFF SOUTH CHIP SEAL SPECIFICATIONS

CONTRACT INFORMATION

SPECIFICATIONS FOR WORK:

Contractor shall provide all labor, equipment, materials, incidentals, and traffic control necessary to produce, haul, place, roll and broom approximately 169,105 square yards of laid-in-place chip seal. The chip seal will be approximately 10.3 miles long and 28 feet wide. Contractor shall provide CHFRS-2P asphalt emulsion and Type 1 chips. Traffic control with pilot cars must be maintained until dusk or fading light each workday as determined by the Project Manager. Contractor must provide enough pilot cars to keep traffic stops to a maximum of 15 minutes. The emulsion application rate for chip seals is estimated at .43 gallons per square yard. The cover material application rate is estimated at 25 pounds per square yard. Actual application rates will be based on the chip design and the actual field adjustments. If the cover material application rate of 25 pounds per square yard is not sufficient to provide a quality job, the Project Managers will jointly determine what the new application rate should be. Contractor must furnish a water truck for dust control and wetting of chips. Arrangements must be made by the Contractor for acquiring water for wetting and sweeping. It will be the responsibility of the Contractor to determine the centerline and place reflective tabs prior to the chip seal. The Department will provide final striping. Contractor shall be responsible for all private property damage claims resulting from performance of the tasks described above.

**Traffic Control? |_| Contractor |_| Department

** Are rumble strips included in the route? |_| Yes |_| No

**Is chip removal and/or disposal required? |_| Yes |_| No

**Are there any ADA requirements associated with this project? |_| Yes |_| No

**Is this, or any part of this project on a reservation? |_| Yes |_| No

**Are there any railroad crossings within the project limits? |_| Yes |_| No

**Will work be completed within the existing Right of Way limits? |_| Yes |_| No

**Are there any utilities within the project limits? |_| Yes |_| No

DESIGNATED CONTRACT DATE:

WORK CANNOT BEGIN UNTIL AFTER: JULY 1, 2023

WORK IS REQUIRED TO BE COMPLETED ON OR BEFORE: AUGUST 15, 2023

QUANTITY WORKSHEET

Measure Quantity

Mobilization

Type 1 Chips

Liquid Emulsified Asphalt Grade CHFRS-2P

Ton 307.0

Traffic Control

L.S.

1.0

NOTE: Quantities are estimated. The above Quantity Worksheet is for informational purposes only. Bids are required to be submitted through eMACS on the Items tab. Bids not submitted on the eMACS Items tab will be disqualified.

SPECIAL PROVISIONS - CONTRACTOR CHIP SEAL (Revised 12-31-15)

1.1. PURPOSE

The purpose of this contract is to accommodate a variety of situations, at a number of locations, with regard to furnishing materials, equipment and labor for the production of chip seals.

1.2. CONTRACT AUTHORITY

The Procurement Services Section Supervisor will be the contract authority and the contract will be administered by a Maintenance Chief and/or the Project Manager.

1.3. AIR QUALITY

The Contractor is responsible for all air quality permits and must meet the Department of Environmental Quality emission standards.

1.4. STOCKPILE LOCATION

1.4.1. Each stockpile location will be designated either Department furnished or Contractor furnished. Regardless of designation, obtain all required permits for all work to be performed by the Contractor.

1.4.2. If the site is Department furnished, it will be adequate for aggregate production and stockpiling.

1.4.3. Regardless of who supplies the stockpile, the Contractor is responsible for removing spilled oil, garbage and other debris and leaving each site in a neat and clean condition.

1.4.4. Contractor shall use existing access points for delivering material to MDT’s stockpile sites and shall not traverse or use alternate access points without written authorization from the Maintenance Chief.

1.5. STANDARD SPECIFICATIONS

All references to the "Standard Specifications" shall be the Department's book entitled "Standard Specifications for Road and Bridge Construction", 2020 edition, as amended by current supplemental specifications (effective on the bid opening date). Current supplemental specifications may be obtained at the following web site: http://www.mdt.mt.gov/business/contracting/standard_specs.shtml

1.5.1. The following Standard Specifications Sections apply in their entirety:

a. Section 101

b. Section 105 with the exception of 105.03.3 and 105.16

c. Section 106

d. Section 107

e. Section 208

f. Section 210

g. Section 301

h. Section 402

i. Section 407

j. Section 409 with the exception of 409.03.8, 409.04.3, 409.04.4, 409.04.6, and 409.05

k. Section 411

l. Section 618

m. Section 620

n. Section 701

o. Section 702

p. Section 714

1.5.2. The following Standard Specifications Articles apply in their entirety:

a. 102.02, 102.04, 102.05, 102.06, and 102.16

b. 104.01, 104.05, 104.06, and 104.07

c. 108.01, 108.03.1, 108.04, 108.05, 108.06, 108.07, 108.08, 108.09, and 108.10

d. 109.01, 109.03, 109.04, 109.09.1, and 109.10

e. 401.03.24 and 401.04.5

f. 303.01, 303.02, 303.03

g. 713.02 and 713.06

1.6. ADDITIONAL WORK

1.6.1. Any additional work performed under this provision shall be the same type of work for which the contract was awarded and will only apply if the Contractor is set-up and operational at a designated stockpile location. Subsequently, no additional compensation for the bid item "mobilization" will be allowed. The additional work provision will not apply if the Contractor has to be mobilized to a new designated stockpile location.

1.6.2. The Maintenance Chief reserves the right to make, in writing, at any time during the work, such changes in quantities and such alterations in the work as are necessary to satisfactorily complete the project. Such changes in quantities and alterations shall not invalidate the Contract nor release the surety, and the Contractor agrees to perform the work as altered. If additional work or changes in quantity significantly change the scope of work, an adjustment will be made to the contract. A significant change is defined as an increase in excess of 125% or a decrease below 75% of the original contract quantity item. Any adjustment for an increase in quantity shall apply only to that portion in excess of 125% of the original contract item quantity, or in case of a decrease below 75%, to the actual amount of work performed.

1.6.3. Payment for work under this provision will be at the unit price bid for work for which the contract was awarded. Any additional work must be within 20 miles from the center of the project.

1.6.4. Additional work can only be performed after prior approval of the Helena Maintenance Division Administrator or the designee and written addenda from the Procurement Services Section. This addenda must be in the form of a Purchase Order Adjustment (POA). The addenda will include the following information at a minimum:

1.6.4.1. A description of the work to be performed.

1.6.4.2. Additional time adjustments, if any.

1.6.4.3. The cost associated with the additional work only if the additional work cost exceeds the total cost of the original purchase order regardless of a line item increase as they are estimates.

1.7. QUANTITIES

The Department reserves the right to increase or decrease quantities.

1.8. CONTRACT TIME

1.8.1. Contract time will be determined as follows:

1.8.1.1. Designated Contract Date -- will be the actual calendar date by which all work under the contract shall be completed.

1.8.2. Contract Completion Date – Contractor shall complete the project by the completion date specified in the contract. The completion date shall supersede the number of working days outlined in the contract. The completion date may be extended as per standard specification 108.07.4-A and 108.07.5 (1st paragraph) as listed in Section 2.5. “Standard Specifications”.

1.8.3. Prior to commencement of work, the Contractor shall submit a written proposed work schedule that complies with the designated contract date, to the Maintenance Chief. The Maintenance Chief may request changes to the schedule to best meet the needs of the Department as long as the changes do not impact the sequence of work or designated contract date to the point it changes the terms of the contract as bid. Once the schedule is approved by the Maintenance Chief and concurred with by the Contractor, subsequent changes to the schedule must be approved in writing by both the Maintenance Chief and the Contractor.

1.8.4. If the Contractor is unable to complete the work by the designated contract date for reasons beyond his control, he may request a change to the designated contract date from the Maintenance Chief. Such request shall be in writing and shall state the reasons for the request. The request must be received a minimum of five (5) working days prior to the designated completion date.

The Maintenance Chief will review the request and will provide the Contractor with a written response indicating approval, in which case a new designated contract date will be provided, or disapproval with appropriate reasons. If the Contractor is dissatisfied with the Maintenance Chief's response, he may refer to section 3.0. Claims for Adjustments and Disputes.

1.8.5. In the event the Department increases quantities; the maximum additional contract days allowed will be added to the contract by using the following formula:

D = The original number of days, except Saturdays & Sundays, from the earliest designated stockpile date to the designated contract date.

Final additional days given for increased quantities will be the actual number of days used to install the increased quantities, or the maximum number of days calculated from the formula above, whichever is less. If the number of days used to install the increased quantities exceed the maximum additional days calculated from the formula, then liquidated damages will be accessed. Contract time will not be decreased due to a decrease in quantities.

1.8.6. The Contractor shall not work on Saturdays, Sundays or legal holidays observed by the state unless specifically approved in writing by the Maintenance Chief. These are considered non-typical workdays. If the Contractor wishes to work a non-typical workday, requests must be made in writing and received by the Department’s Project manager by noon of the preceding Wednesday.

1.8.7. The sequence of operations to meet the designated contract dates shall be at the Contractor's discretion. The Contractor must give the Maintenance Chief a minimum of three MDT working days’ notice prior to commencing work.

1.8.8. In the event the Contractor does not complete the work by the designated contract date or within the designated working days, liquidated damages will be assessed in the form of a daily charge for each day, except Saturdays, Sundays and legal holidays that exceed the designated contract date or working days. The daily charge will be determined from the schedule in Standard Specification Article 108.08 under calendar day. This charge will be deducted from money due the Contractor.

1.8.9. Contractor must furnish equipment necessary to complete the project as specified.

1.8.10. Number of working days allowed to complete the chip seal will be based on chip sealing 80,000 square yards of roadway per day. Contractor must complete the chip seal within 2 continuous working days of commencement of work. One additional day will be allowed to complete the sweeping operation.

1.8.11. Contractor shall complete the Chip Seal work within the number of Working Days outlined in this contract. Working days will be assessed against the contract except for days when where inclement weather, or the aftermath of inclement weather prevents the performance of the Contractor’s operations that would be in progress for at least 6 hours of the normal daily schedule being worked. In addition, Working Days will not be assessed for seasonal and weather limitations set forth by terms of this contract. Working Days will be determined and agreed upon daily between the Department’s Project Manager and the Contractor’s Project Manager.

1.8.12. In the event the state increases quantities, the maximum additional working days allowed will be added to the contract by using the following formula:

Final additional working days given for increase quantities will be the actual number of days used to install the increased quantities, or the maximum number of days calculated from the formula above, whichever is less. Designated contract date will be extended as appropriate to accommodate an increase in quantities as described in section 2.8.5.

1.8.13. No seal and cover work will be performed during the 48 hours preceding a holiday or holiday weekend.

1.8.14. A working day shall be defined as starting with the first day of chip seal operations and continuing until the job is complete.

1.9. TRAFFIC CONTROL

1.9.1. The Contractor will present to the Maintenance Chief for his/her approval, a traffic control plan and the sequence of operations. The traffic control plan must address traffic control for each work activity.

1.9.2. A temporary traffic signal should be used only if engineering judgment indicates that installing the signal will improve the overall safety and/or operations of the location. If the Contractor elects to use temporary traffic signals, a permanent flagger must be stationed at each temporary traffic signal. The flagger will be responsible for signal operation to ensure all stopped traffic in the traffic queue is cleared with a green light. The flagger may be approved to be used as a “walk-back” flagger if more than ten vehicles are stopped at a flag station 50 percent of the time to advise traffic of the delay.

1.9.3. Locate flagger stations to ensure the maximum amount of time a motorist is stopped is 15 minutes. Failure to comply with this requirement may result in a shutdown. Work will not commence until the Contractor makes necessary changes and arrangements to ensure the above time requirement can be adhered to. Contractor is responsible for all monetary damages associated with a shutdown.

1.9.4. All flaggers must have current flagger certification and carry a Montana observed certification card. Flaggers must present their certification card to the Project Manager prior to the start of work.

1.9.5. Two-way traffic through the project limits is not permitted without final striping, interim striping, or temporary pavement markings. Contractor is responsible for installation and maintenance of temporary pavement markings. Include the cost of temporary pavement markings in the bid item Mobilization.

1.9.6. The type of temporary pavement markings used will be at the Contractor’s discretion, with the Maintenance Chief’s approval. Ensure that Temporary Pavement Markings conform to Section 714 of the Standard Specifications. Ensure Temporary Pavement Markings and Traffic Control work together to match roadway conditions and move traffic safely and uniformly through the construction zone.

1.9.7. At the end of each shift the Contractor will be responsible to remove his equipment from the roadway. Equipment shall not be parked within 30' of the edge of roadway.

1.10. PARTIAL PAYMENT

1.10.1. Partial payment for aggregate that is produced or delivered and stockpiled at the project site or other approved location near the project site may be considered for partial payment. Due to the duration of most maintenance projects, no partial payment progress estimates will be made. In those cases, only one final progress payment will be made. However, if a project is scheduled to last longer than 3 months, a progress estimate will be made quarterly or every 3 months.

The following requirements must be met:

1.10.1.1. The aggregate meets the contract requirements.

1.10.1.2. The aggregate is stored to prevent damage and theft, without obstructing or impeding the traveling public.

1.10.1.3. A written request for payment must be submitted to the Maintenance Chief. The request must include the crushed aggregate quantity and cost for which payment is requested and the length of time the material is to be stored.

1.10.1.4. If the Contractor has subcontracted the crushing, then a notarized statement from the subcontractor certifying that their payment has been received must be included with the partial payment request.

1.10.1.5. Partial payment is not an approval of the furnished aggregate. Approval of the furnished aggregate will be made at the time the aggregate is actually used.

1.10.1.6. Partial payment will only be considered for Commercial Plant Mix and/or Type 1 or Type 2 Chips.

1.10.1.7. Partial payment will not exceed 35% of the total line-item cost.

1.11. CENTERLINE

The Contractor is responsible for establishing control used to determine centerline.

1.12. CONTRACT DOCUMENTS

The Department will furnish the Contractor with one set of contract documents.

1.13. CHFRS-2P SPECIFICATIONS

LAYTEX OR POLYMER MODIFIED CHFRS-2P EMULSIFIED ASPHALT

Distillation Test 1:

Oil distillate by volume of emulsion, % Residue from distillation, %

AASHTO T 59

AASHTO T 59

0.5 max.

65 min.

Test on Residue from Distillation:

Polymer content, weight, % (solids based) Softening Point, °F (°C) Float test at 140° F (60° C), sec.

Penetration, 77° F (25° C), 100 g, 5 sec.

Viscosity @ 140° F (60° C), Poise Solubility in Trichloroethylene, % Elastic Recovery 2 @ 50° F (10° C), %

TEX-533-C

AASHTO T 53

AASHTO T 50

AASHTO T 49

AASHTO T 202

AASHTO T 44

AASHTO T 301

3.0 min 130 (54) 1800 min.

80-160 1300 min.

95 min.

55 min.

Note 1: Exception to AASHTO T 59: Bring the temperature on the lower thermometer slowly to 350° F (177° C) plus or minus 10° F (-12° C). Maintain at this temperature for 20 minutes. Complete total distillation in 60 plus or minus 5 minutes from first application of heat.

Note 2: Elastic Recovery @ 50° F (10° C): Hourglass sides, pull 20 cm, hold 5 minutes then cut, let sit 1 hour.

1.14. ENVIRONMENTAL SPECIAL PROVISIONS

1.14.1. Protection of Aquatic Resources [208] (ADDED X-XX-XX M)

1.14.1.1. Description

Aquatic resources are protected under federal, state, and tribal laws and regulations including but not limited to the Clean Water Act and the Stream Protection Act. The following approximate location(s) have been identified as apparent aquatic resources in the project limits:

1) RP 31.31 – unnamed drainage crossing

2) RP 31.67 – unnamed drainage crossing

3) RP 31.81 – unnamed drainage crossing

4) RP 32.03 – Tepee Creek crossing, wetlands

5) RP 32.16 to RP 32.24 – south side – wetlands

6) RP 32.39 to RP 32.78 - south side – Gallatin River, wetlands

7) RP 32.76 – Gallatin River crossing

8) RP 33.01 to RP 33.07 – south side – wetlands

9) RP 33.10 – Sage Creek crossing, wetlands

10) RP 33.36 – unnamed drainage crossing

11) RP 33.70 – unnamed drainage crossing, wetlands

12) RP 33.97 – Taylor Creek crossing, wetlands

13) RP 34.17 to RP 34.48 northeast side – Gallatin River, wetlands

14) RP 34.58 to RP 35.15 northeast side – Gallatin River, wetlands

15) RP 35.86 – unnamed drainage crossing

16) RP 35.86 – Flints Creek crossing, wetlands

17) RP 35.86 to RP 36.01 northeast side – Gallatin River, wetlands

18) RP 36.85 – unnamed drainage crossing

19) RP 37.08 – Cinnamon Creek crossing

20) RP 37.18 – RP 37.24 – unnamed drainage crossing, wetlands

21) RP 37.93 to RP 38.34 east side – Gallatin River, wetlands

22) RP 38.68 to RP 38.72 east side – Gallatin River, wetlands

23) RP 38.93 to RP 39.00 northeast side – Gallatin River, wetlands

24) RP 39.14 to RP 39.20 northeast side – Gallatin River, wetlands

25) RP 39.41 to RP 39.63 northeast side – Gallatin River, wetlands

26) RP 39.83 to RP 39.99 northeast side – Gallatin River, wetlands

27) RP 39.97 – unnamed drainage crossing

28) RP 40.33 to RP 40.72 – northeast side – Gallatin River, wetlands

29) RP 40.92 to RP 41.00 – northwest side – Buck Creek, wetlands

30) RP 41.00 – Buck Creek crossing

31) RP 41.25 to RP 41.33 east side – Gallatin River, wetlands

32) RP 41.54 to RP 41.81 east side – Gallatin River, wetlands

Additional aquatic resources may be present within the project limits. Coordinate with the Project Manager to identify these areas in the field.

1.14.1.2. Construction

Materials are prohibited from placement in aquatic resources. Impacts to aquatic resources resulting from project activities have not been permitted or authorized. Impacts to these areas and associated consequences are the responsibility of the Contractor.

1.14.1.2.1. Conduct work in a manner that avoids impacts to aquatic resources in accordance with Subsection 208.03.2. Prevent all material from entering aquatic resources.

1.14.1.2.2. Submit a plan to the Project Manager and DEES detailing the BMPs or alternate methods proposed for each location a minimum of 10 business days prior to start of work. Modification(s) to the Contractor’s aquatic resource protection plan or BMPs requires approval from the Project Manager.

1.14.1.2.3. Implement BMPs to prevent placement of materials in aquatic resources. BMPs may include:

1.14.1.2.3.1. A stable physical barrier that prevents 100% of material from entering aquatic resource areas.

1.14.1.2.3.2. Modified construction techniques or methods.

1.14.1.2.4. Remove and dispose of any physical BMPs upon completion of the project work.

1.14.1.3. Method of Measurement and Basis of Payment

Work described in this provision is not measured for payment. All costs associated with this provision are incidental to performance of the work. Include the cost in the cost of other items.

1.14.2. Grizzly Bear – Endangered Species Act (REVISED 12/09/2021M)

1.14.2.1. Description

This project is located within grizzly bear habitat. Comply with this provision to minimize impacts to the grizzly bear, which is a federally listed species under the Endangered Species Act.

1.14.2.2. Requirements

1.14.2.2.1. Follow the requirements of Subsection 208.03.4(E) for all project activities.

1.14.2.2.2. Notify the Project Manager of any animal carcasses found in the area. The Project Manager will contact MDT Maintenance to promptly remove and dispose of carcasses.

1.14.2.2.3. Notify the Project Manager of any bears observed in the vicinity of the project. The Project Manager will promptly inform the MDT Biologist at (406) 444-7258 of bear observations.

1.14.2.2.4. Conduct project-related activities outside of construction limits in accordance with the measures above and Subsection 208.03.4(E).

1.14.2.3. Method of Measurement and Basis of Payment

Requirements in this provision are not measured for payment.

PRECONSTRUCTION MEETING TOPICS

The following is list of suggested topics for the Preconstruction meeting with the Contractor. The Preconstruction meeting is a requirement part of the Chip Sealing Contract and must be held at least 5 days prior to the commencement of work:

· Designate Department and Contractor's Project Managers for the project

· Chain of Command

· Ensure all the required permits have been obtained by the Contractor

· EEO and ADA Requirements

· Work shifts and schedules (Holidays)

· Start date

· Number of working days and exceptions

· Traffic Control Operations & Pilot Cars

· Contract Specifications for work

· Chip mix design

· Chip application rate

· Calibration of chip spreader and distributor

· Department Hauling, if applicable

· Gradation testing of aggregate

· Aggregate stockpile concerns

· Additional work

· Dispute resolution

· Safety Meeting

· Asphalt Sampling

· Stations

· Restrooms

· Brooming/sweeping operation

· Wetting chips

· Rolling operation

· Meetline operations

· 1,000’ test strip to check embedment and application rates

· Temporary striping

· Haul route damage (107.10)

COVID-19 PRECONSTRUCTION TOPICS

MDT will require the contractor to follow the Montana Department of Health and Human Services (DPHHS) and the Centers for Disease Controls (CDC) guidelines “Reduce Transmission Among Employees”. Contractors should follow these basic guidelines:

General Guidelines

· Employees who have symptoms (i.e., fever, cough, or shortness of breath) should notify their supervisor and stay home (BOTH MDT AND CONTRACTOR).

· Sick employees should follow CDC-recommended steps. Employees should not return to work until the criteria to discontinue home isolation are met, in consultation with healthcare providers and Montana and local health departments.

· Maintain social distancing (6-feet) between employees and MDT inspectors.

Separate sick employees:

· Employees who appear to have symptoms (i.e., fever, cough, or shortness of breath) upon arrival at work or who become sick during the day should immediately be separated from other employees, MDT inspectors and the traveling public and sent home.

· If an employee is confirmed to have COVID-19 infection, employers should inform fellow employees of their possible exposure to COVID-19 in the workplace but maintain confidentiality as required by the Americans with Disabilities Act (ADA). The fellow employees should isolate and self-monitor for symptoms (i.e., fever, cough, or shortness of breath).

Paperwork

· Whenever possible, all paperwork should be emailed to the Project Manager

· When signing documents, daily logs, and quantity sheets maintain social distancing and do not share pens/pencils

· Note: The Prime Contractor will be responsible to provide this information to any Sub-Contractor that is working on the project.

Special contract provisions due to COVID-19 Topics to be discussed in the Preconstruction Meeting: i.e., blotting material and alternative liquid release agents, collecting, and transferring of samples, traffic control, flaggers maintaining social distancing (6-feet) from traveling public, etc.

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REVISED: 7/17/09