Recycling_Services_RFP_Bid_No._2026-6.docx
DOCX document 18 KB Posted
- Attached to
- Landfill Recycle Services
- Solicitation number
- BPM056937
- Issued by
- Dorchester County, Maryland
About this file
This is a Request for Proposals issued by Dorchester County, Maryland Department of Public Works for landfill recycling services. The County seeks proposals from established recycling hauling contractors to service five single-stream recycling locations throughout the County. The contractor must service all five locations three times per week (Mondays, Wednesdays, and Fridays) and provide 8-yard single-stream recycling containers at each site. The five locations include facilities in Hurlock (5 containers), Cambridge (19 containers), Secretary (5 containers), Church Creek (3 containers), and Hurlock's Beulah Landfill (3 containers), totaling 35 containers across all sites. The contractor must also provide additional dumping capacity during holidays and maintain documentation that all loads are delivered to legitimate recycling centers for sorting. Sealed bids are due at the Dorchester County Council Office, Room 108, 501 Court Lane, Cambridge, Maryland 21613 by 1:00 PM on Monday, June 8, 2026, with public opening and reading of bids to follow immediately in Room 110. The contract term is three years with separate pricing required for Years 1, 2, and 3.
Bidders must submit monthly base prices for each location and a total monthly base price for all five locations, with all supplemental charges including fuel surcharges, delivery fees, equipment exchanges, extra containers, and relocation costs incorporated into the monthly price. The County reserves the right to reject any and all bids and will award based on factors including lowest or best bid, quality of work, responsibility of bidders, and previous experience. Contractors must maintain Workman's Compensation Insurance, Public Liability Insurance of at least $100,000 per person and $300,000 per accident, and Property Damage Insurance of at least $100,000 per accident, naming Dorchester County as an additional insured. Liquidated damages of $100 per day apply for incomplete work within the three-week service cycle. Monthly invoices with service location breakdowns are due and typically paid within 30 days. A W9 tax form is required prior to payment, and the County is exempt from Maryland Sales and Use Tax. Specifications and additional information are available from Terry Jones at the Dorchester County Department of Waste, 6815 East New Market Elwood Road, Hurlock, MD 21643, or by phone at 410-943-1700 and email at TLJones@dorchestermd.gov.
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Text version
REQUEST FOR PROPOSALS
DORCHESTER COUNTY, MARYLAND DEPARTMENT OF PUBLIC WORKS
LANDFILL RECYCLE SERVICES
SEALED BIDS to provide landfill recycling services for County Landfill locations signed by an authorized representative on required proposal form will be received at the Dorchester County Council Office, Room 108, 501 Court Lane, Cambridge, Maryland 21613 until 1:00 PM on the date specified below. Bids must be received in a sealed envelope marked on the outside as “Bid No. 2026-6” on bid form. Proposals will be immediately opened and publicly read thereafter in Room 110.
Dorchester County Department of Solid Waste, is seeking proposals for a period of three years.
The Dorchester County Council hereby notifies all bidders that in regard to any contract entered into pursuant to this advertisement; bidders will be afforded full opportunity to submit bids in response to this notice and will not be subjected to discrimination on the basis of race, color, sex or national origin in consideration for an award.
County: Dorchester Cost of Plans: None Contract: Landfill Recycle Services Bid Opening Date: 1:00 pm prevailing time, Monday June 8th, 2026 Contact: Terry Jones at 410-943-1700 or TLJones@dorchestermd.gov Specifications may be obtained at the Dorchester County Department of Solid Waste, 6815 East New Market Elwood Road, Hurlock, MD 21643, (410-943-1700) and TLJones@dorchestermd.gov.
The County reserves the right to reject any and all bids, waive formalities, informalities and technicalities therein, and to take whatever bid they determine to be in the best interest of the County considering the lowest or best bid, quality of goods and work, time of delivery or completion, responsibility of bidders being considered, previous experience of bidders, or any other factors they deem appropriate.
George L. Pfeffer, Jr., President Dorchester County Council
SCOPE OF SERVICES:
Dorchester County Public Works is seeking proposals from established recycling hauling contractors to service five single stream recycling locations throughout the County. The contractor must have the resources needed to be able to service all five locations three times per week. The contractor must be able to provide additional dumping if needed for holidays.
The contractor shall provide 8 yard single stream recycling cans at all locations as stated below. The single stream recycling cans shall be clearly identified for the accepted recyclables and must be keep in good shape. The contractor must provide the County documentation that all loads are going to a recycling center where the goods are sorted. The contractor shall keep all grounds clear of excessive debris during scheduled dumping. The contractor must provide the County the estimated tonnage of recyclables every month. Contractor shall service all locations.
This Contract will be for a period of 3 years.
The contractor must have and provide all resources as stated above at all times.
All supplemental charges such as fuel surcharge, delivery, exchange, extra yards, relocate, removal shall be incidental to the monthly price.
RECEIPT AND OPENING OF BIDS:
Bids will be received by the Dorchester County Council. All bids must be received at the County Council Office, Room 108, 501 Court Lane Cambridge, Maryland 21613 no later than Monday 1:00 p.m. June 8th, 2026. Bids will be opened and read publicly immediately after the submittal deadline in room 110.
Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be completed, in ink or typewritten.
Each bid must be submitted in a sealed envelope marked “Bid No. 2026-6” bearing on the outside the name of the bidder, his/her address, and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in the bid form.
After opening, bids will be tabulated and reviewed by the Department of Public Works and a recommendation made to the County Council for award at a future date.
The County Council shall be the sole judge as to whether or not any bid meets specifications. The County Council reserves the right to accept or reject any bid in the best interest of the County.
POINTS OF CONTACT:
All correspondence, invoices are to be sent to the attention of the County Contact Person, Terry Jones, TLJones@dorchestermd.gov , or at the Dorchester County Department of Waste, 6815 East New Market Elwood Road, Hurlock, MD 21643, 410-943-1700.
PAYMENT:
The contractor shall invoice the County monthly for services rendered. Invoices shall have breakdown and cost of each location serviced along with date of service.
Payment will be as a lump sum, which price and payment shall constitute full compensation for furnishing all labor, equipment, tools, fuel, movement of personnel and equipment and incidentals necessary to complete the work per the specifications.
Invoices are usually paid within 30 days. A W9 tax form will be required prior to payment.
Dorchester County is tax exempt.
GENERAL CONDITIONS:
1. LIQUIDATED DAMAGES – For each day that the work shall remain uncompleted after the time specified for completion (three week cycle), the sum of $100.00 per day shall be deducted by the County from monies due the Contractor, not as a penalty, but as liquidated damages.
2. CONTRACTOR’s INSURANCE – The Contractor shall take out and maintain during the life of this contract, Workman’s Compensation Insurance for all of his or any subcontractor’s employees employed at the site of the work; and such Public Liability and Property Damage Insurance as shall protect him from claims which may arise from operations under this contract for personal injury (including accidental death) as well as for property damage – whether such operations are by himself or by any subcontractor, or by anyone directly employed by them.
Public Liability Insurance shall be in the amount not less than $100,000 for injuries, including wrongful death to any one person; and, subject to the same limit for each person, in an amount not less than $300,000 on account of one accident.
Property Damage Insurance shall be in an amount not less than $100,000 for damages on account of any one accident.
A Certificate of Insurance shall be provided as a condition of a bid award. Dorchester County shall be named as an additional insured.
BID FORM Page 1
TO: DORCHESTER COUNTY DEPARTMENT PUBLIC WORKS
| UNDER PROPOSAL NO.: |
| Proposal for Landfill Recycle Services |
| FOR: |
| Proposal for Landfill Recycle Services |
Company Name_________________________________________________________________ Authorized Signature______________________________________________ Date___________ Printed Name___________________________________________________________________ Title___________________________________________________________________________ Witness _______________________________________________________________________ Federal Tax I.D. Number___________________________________________________________ Phone Number__________________________________________________________________ Email__________________________________________________________________________
NOTE: Dorchester County is exempt from Maryland Sales and Use Tax. Do not include tax in bid prices.
The following locations shall be serviced on Mondays, Wednesdays and Fridays. Please provide a base price per month for each location and a total base price per month for all locations.
Dorchester County Recycling Center (Hurlock) 200 Nealson Street Hurlock, MD 21643 5 – 8.0 yard containers.
Frequency: 3 times per week.
Material type: Single Stream Recycling.
Monthly Base Price Year 1: ________________.
Monthly Base Price Year 2:_________________.
Monthly Base Price Year 3:_________________.
BID FORM Page 2
Dorchester County Recycling Center (Cambridge) Chesapeake Drive Cambridge, MD 21613 19 – 8.0 yard containers.
Frequency: 3 times per week.
Material type: Single Stream Recycling.
Monthly Base Price Year 1: __________________.
Monthly Base Price Year 2: __________________.
Monthly Base Price Year 3: __________________.
Dorchester County Recycling Center (Secretary) 5915 Cambridge Rd Secretary, MD 21664 5 – 8.0 yard containers.
Frequency: 3 times per week.
Material type: Single Stream Recycling.
Monthly Base Price Year 1: __________________.
Monthly Base Price Year 2: __________________.
Monthly Base Price Year 3: __________________.
Dorchester County Recycling Center (Golden Hill) 3270 Golden Hill Rd Church Creek, MD 21622 3 – 8.0 yard containers.
Frequency: 3 times per week.
Material type: Single Stream Recycling.
Monthly Base Price Year 1: __________________.
BID FORM Page 3
Monthly Base Price Year 2: __________________.
Monthly Base Price Year 3: __________________.
Dorchester County Recycling Center (Beulah Landfill) 6815 E New Market Ellwood Rd Hurlock, MD 21643 3 – 8.0 yard containers.
Frequency: 3 times per week.
Material type: Single Stream Recycling.
Monthly Base Price Year 1: _________________.
Monthly Base Price Year 2: _________________.
Monthly Base Price Year 3: _________________.
Total Monthly Base Price for All Locations Year 1: _________________________________.
Total Monthly Base Price for All Locations Year 2: _________________________________.
Total Monthly Base Price for All Locations Year 3: _________________________________
AFFIDAVIT OF QUALIFICATION TO BID
I hereby affirm that
| 1. | I am the ________________________________________________________and the duly authorized | |
| (Title) |
representative of the firm of ____________________________________________________________________ (Name of Firm) whose address is ____________________________________________________________________________ and that I possess the legal authority to make this Affidavit on behalf of myself and the firm for which I am acting.
| 2. | Except as described in paragraph 3 below, neither I nor the above firm, nor to the best of my knowledge, any of its officers, director, or partners, or any of its employees directly involved in obtaining contracts with the State or any county, bi-county or multi-county agency, or subdivision of the State have been convicted of, or have pleaded nolo contendere to a charge of, or have during the course of an official investigation or other proceeding admitted in writing or under oath, acts or omission which constitute bribery, attempted bribery, or conspiracy to bribe under the provision of Article 27 of the Annotated Code of Maryland or under the laws of any state or the federal government (conduct prior to July 1, 1977 is not required to be reported). |
| 3. | (State “None” or, as appropriate, list any conviction, plea, or admission described in paragraph 2 above, with the date, court, official, or administrative body, the individuals involved and their position with the firm, and the sentence of disposition if any). |
| I acknowledge that this Affidavit is to be furnished to the Dorchester County Council and, where appropriate the Board of Public Works and to the Attorney General under section 16D of Article 78A of the Annotated Code of Maryland. I acknowledge that, if the representations set forth in this Affidavit are not true and correct, The Dorchester County Council may terminate any contract awarded and take any other appropriate action. I further acknowledge that I am executing this Affidavit in compliance with section 16D of Article 78A of the Annotated Code of Maryland, which provides that certain persons who have been convicted of or have admitted to bribery, attempted bribery, or conspiracy to bribe may be disqualified, either by operation of law or after a hearing, from entering into contracts with the State or any of agencies or subdivisions. | ||
| I do solemnly declare and affirm under the penalties of perjury that the contents of the Affidavit are true and correct. | ||
| _______________________________________ | ||
| Signature | Date |
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