Recovery_Residence_Housing_Services.pdf

DEPARTMENT OF GENERAL SERVICES

Support Services Division

REQUEST FOR PROPOSAL (RFP)

NUMBER: 952-0910-27

FOR

RECOVERY RESIDENCE HOUSING SERVICES

RELEASE DATE: September 22, 2026

RESPONSE DUE: November 6, 2026, 5:00 pm

SUBMIT PROPOSAL TO: RFP COORDINATOR

Solano County digitally via OpenGov Solano County

Portal website at:

https://procurement.opengov.com/portal/solanocounty

Umiika Wright

Phone: (707) 784-3236 uwright@solanocounty.gov

Any proposer participating in this solicitation is required to have a vendor application on file with the County.

This application may be downloaded from the Solano County website at www.solanocounty.gov. Include the application with your proposal. The County will post any changes and information relating to this RFP digitally via OpenGov. Proposers are responsible for frequently checking OpenGov at https://procurement.opengov.com/portal/solanocounty for any changes or information relating to this

RFP.

“Smoking is not permitted in County Buildings or around Solano County campuses. Thank you in advance for your compliance.”

ANTHONY L. TAVE, P.E.

Director General Services ALTave@SolanoCounty.gov

(707) 784-7902

DUSTIN D. LENO, MBA, A.A.E.

Assistant Director ddleno@solanocounty.gov

(707) 784-2781

675 Texas Street, Suite 2500

Fairfield, CA 94533-6342

Fax (707) 784-6320 www.solanocounty.gov https://procurement.opengov.com/portal/solanocounty http://www.solanocounty.gov/ mailto:ALTave@SolanoCounty.gov http://www.solanocounty.gov/

TABLE OF CONTENTS

1. Introduction

2. Statement of Purpose

3. Scope of Services

4. Contract Duration and Funding Availability

5. Evaluation of Proposals

6. Award Notice and Acceptance Period

7. Protest and Appeal

8. Terms and Conditions

9. Sample Budget Narrative

10. Electronic Proposal Submittal

Attachments:

A - Special Terms and Conditions

B - Exhibit D - Business Associate Agreement (BAA) 04.2025

C - Exhibit C - General Terms 6_12_18

RFP NO.952-0910-27

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1. Introduction

The purpose of this Request for Proposals ("RFP") is to define the County of Solano's minimum requirements, solicit proposals, and gain adequate information by which the County of Solano may evaluate the services offered by Proposers that fall within the Scope of Service/Project as further described in this RFP. The County of Solano, Department of Health and Social Services, hereinafter referred to as the "County", intends to secure a contract with a qualified Proposer for Recovery

Residence Housing Services.

1.1. Summary

The successful contractor will provide Recovery Residence Housing Services to individuals convicted under Health and Safety Code 11395 (possession of hard drugs with prior convictions) who are actively participating in outpatient substance use and/or mental health treatment through the Solano

County Superior Court - Adult Drug Court. These services must support participants in maintaining stable recovery-focused housing while engaged in court-mandated treatment.

The Recovery housing provider will operate and monitor each residence to ensure it remains a drug-and alcohol-free environment and is managed in full accordance with the Solano County Guidelines for Recovery Residences.

In alignment with these requirements, the contractor shall provide up to 4,590 total bed-days and to serve a minimum of nine unique participants over the 17-month contract period referred by Solano

County Superior Court – Adult Drug Court.

Building this purpose, the goal of this RFP is to identify Recovery Residences that meet, at minimum, the requirements outlined in the Solano County Guidelines for Sober Living Environments and are committed to becoming certified under the National Association of Recovery Residence standards.

This ensures that contracted providers offer high-quality, consistent services aligned with nationally recognized practices.

1.2. Contact Information

Umiika Wright Senior Buyer 675 Texas Street Ste 2500 Fairfield, CA 94533 Email: uwright@solanocounty.gov Phone: (707) 784-3236

Department:

Health and Social Services

1.3. Timeline

The County reserves the right to adjust this schedule as it deems necessary. Notifications of any adjustments to the schedule will be posted here on OpenGov and Proposers will be emailed directly regarding any such updates or Addenda posted to this procurement.

RFP Issued September 22, 2026 https://chrome-extension/efaidnbmnnnibpcajpcglclefindmkaj/https:/narronline.org/wp-content/uploads/2025/07/NARR_Standard_V.3.0_release_11-2018.pdf mailto:uwright@solanocounty.gov tel:(707)784-3236

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Pre-Proposal Conference (Non-

Mandatory)

October 12, 2026, 10:00am

Please use the Events RSVP feature to let us know you will attend this pre-proposal conference.

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/2133147422

4566?p=ZTr8U3qwX6ZjV5vvEL

Meeting ID: 213 314 742 245 66

Passcode: gQ9X7PH9

Need help? | System reference

Dial in by phone

+1 323-457-3408, 213943641# United States, Los Angeles

Find a local number

Phone conference ID: 213 943 641#

Question Submission Deadline October 12, 2026, 5:00pm

County's Response Deadline October 19, 2026, 5:00pm

Proposal Submission Deadline November 6, 2026, 5:00pm

Interviews and Presentations via MS

Teams

Week of November 16, 2026

Contractor Selection Date November 20, 2026

Desired Contract Start Date January 1, 2027

2. Statement of Purpose

A. The County of Solano, on behalf of the Health and Social Services, hereinafter referred to as the “County,” is soliciting bids to procure Recovery Residence Housing Services.

https://teams.microsoft.com/meet/21331474224566?p=ZTr8U3qwX6ZjV5vvEL https://teams.microsoft.com/meet/21331474224566?p=ZTr8U3qwX6ZjV5vvEL

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B. The County of Solano exclusively reserves the sole and independent rights to make an award in whole or in part or any varying combination (split bid) if deemed will be in the best interest of the County. The award may not necessarily be to the lowest bidder but to the lowest responsive and responsible bidder able to render services and perform the associated work in support of the County and fulfill all contract requirements.

C. Moreover, the County reserves the sole and independent right to award all proposed items to more than one vendor (multiple award contracts), if deemed in the best interest of the County.

If and where multiple award contracts are made, County departments/agencies may purchase goods from one or more awarded vendors.

D. Services and/or commodities to be rendered as specified within guidelines as provided by this

RFP in its entirety. This RFP details deliverables and terms and conditions as required by the

County.

E. In addition to the requesting department, other Solano County departments may utilize this contract (at the same terms and conditions) for similar work.

F. Bidders are responsible for checking the County's eProcurement Portal frequently for any current information and documents pertaining to this RFP.

G. Proposal shall be valid at least for Ninety (90) days after the RFP closing date.

H. Questions regarding this solicitation shall be submitted via the County's eProcurement Portal

Q&A feature no later than 5:00 pm on Monday, October 12, 2026. Response to written questions will be posted via the County's eProcurement Portal no later than 5:00 pm on

Monday, October 19, 2026. If there is a delay in posting responses, the proposal submission due date may be extended commensurate. The County cannot assure any response to questions/inquiries received after this date.

I. Samples: The County reserves the right to require a bidder to furnish samples of any item within seven calendar days after the request is made. The samples must be furnished free of charge, be clearly marked “sample” with the Request for Proposal number, proposed item number, bidder’s name and address and delivered to the Purchasing Services Office. Samples will be evaluated to determine compliance with all major characteristics of the article indicated.

Failure of samples to conform to all such characteristics may be cause for rejection of the bid.

Failure to submit the requested samples may eliminate the bidder from further consideration for award. Samples will not be returned to bidder.

3. Scope of Services

3.1. Scope of Work

The Contractor shall provide one or more residential living facilities that meet all required physical standards and support a safe, recovery-focused environment for residents.

Facility Standards

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A. Recovery Residence services under this RFP are non-clinical housing and recovery-support services. The Contractor shall provide safe, stable, substance-free housing within a structured and supportive living environment that promotes sustained recovery and increased independence. Recovery-oriented supports shall help participants maintain stable housing;

remain engaged in required substance use disorder and/or mental health treatment; build healthy, recovery-supportive relationships and connections to community resources; develop practical skills needed for independent living; establish routines and responsibilities that support recovery; and plan for successful transition to longer-term stable housing and community-based recovery supports.

B. Recovery-oriented supports may include peer and social support; linkage to mutual-aid and other community recovery resources; assistance with transportation coordination; development of budgeting, meal planning, household management, employment-readiness, and other independent living skills; encouragement and support with attending treatment, court, medical, and other required appointments; and assistance with transition and housing planning.

C. The Contractor shall not provide or represent Recovery Residence services as substance use disorder or mental health treatment unless such services are separately licensed, authorized, and expressly included under another agreement. Clinical assessment, diagnosis, treatment planning, clinical treatment, and court-related treatment reporting shall remain the responsibility of the County, Adult Drug Court, and/or designated treatment providers.

The Vendor shall ensure all residential facilities meet the following minimum physical requirements:

A. Each sleeping room must provide at least 50 square feet per bed.

B. There must be at least one sink, toilet, and shower for every six residents.

C. Adequate personal items storage and food storage space must be available for all residents.

D. Onsite laundry services must be accessible to residents.

E. Kitchen and dining areas must be sufficiently sized to accommodate all residents for shared meals.

F. A designated group area must be provided for house meetings, small-group activities, and social interactions.

Program Requirements

The Contractor shall maintain a structured, recovery-oriented environment through the following activities:

A. Conduct onsite random drug screenings no fewer than two times per month.

B. Facilitate weekly house meetings led by a designated house manager.

Contractor Responsibilities

The Contractor shall:

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A. Maintain all residences in good repair, clean, and well-kept throughout the contract period.

B. Ensure all residences remain entirely drug-and alcohol-free.

C. Obtain certification under the National Association of Recovery Residences (NARR) standards through the California Consortium of Addiction Programs and Professionals (CCAPP) no later than December 31, 2027.

Expectations

The Contractor is expected to:

A. Comply with all facility and operational standards outlined in the Solano County Guidelines for

Sober Living Environments.

B. Cooperate with monitoring activities conducted by Solano County Behavioral Health to verify adherence to all guidelines and requirements.

C. Consistently provide safe, stable, and recovery-focused housing that supports resident participation in treatment and aligns with best practices for sober living environments.

3.2. Contractor Responsibilities

The Contractor is expected to:

A. Maintain all residences in clean, safe, sanitary, and good repair throughout the contract term;

B. Obtain or maintain all required licenses, permits, certifications, insurance, and approvals;

C. Ensure residences remain compliant with applicable housing laws, and County requirements;

D. Maintain adequate staffing and supervision;

E. Maintain complete and accurate program and participant records;

F. Protect participant confidentiality;

G. Immediately address conditions that present a health or safety risk;

H. Cooperate with County monitoring and quality-assurance activities; and

I. Notify the County promptly of any material change affecting the Contractor's ability to provide the required services.

3.3. Expected Outcomes

The recovery housing program is intended to support the following outcomes:

A. Increased housing stability among Prop 36 participants;

B. Increased engagement and retention in court-ordered substance use disorder and/or mental health treatment;

C. Reduced disruptions to treatment resulting from unstable housing;

D. Increased participant compliance with recovery residence requirements;

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E. Increased successful transitions to longer-term stable housing and recovery supports; and

F. Support for successful completion of applicable Proposition 36 treatment requirements.

The Contractor shall not be solely responsible for court disposition, treatment completion, or other outcomes controlled by the Court, County, or clinical treatment provider. Contractor performance shall be evaluated based on the housing and recovery-support services within its control.

3.4. Target Population

Services shall be provided to adults who:

A. Are referred by the Solano County Superior Court – Adult Drug Court, County Behavioral Health or its designated representative;

B. Are eligible to participate in the applicable Proposition 36 treatment-mandated pathway under

Health and Safety Code section 11395;

C. Are actively participating in, or are required to participate in, court-ordered substance use disorder and/or mental health treatment; and

D. Require a safe, stable, recovery-oriented living environment to support treatment engagement and compliance with court requirements.

The County anticipates serving a minimum of nine (9) unique participants during the contract term.

The Contractor shall not independently determine an individual's clinical eligibility for treatment or make court-related determinations. Clinical eligibility and court participation shall remain the responsibility of the appropriate County, court, and/or treatment personnel.

3.5. Referral and Admission Process

Both the County and the Solano County Superior Court – Adult Drug Court, or its designated representative, shall make referrals to the Contractor.

The Contractor shall:

A. Respond to referrals within [one business day];

B. Coordinate with the referring County representative regarding admission availability;

C. Conduct an intake and orientation consistent with the Contractor's approved policies and the requirements of this RFP;

D. Review and execute all required participant agreements and house rules;

E. Provide participants with written information regarding program expectations, resident rights, grievance procedures, and consequences for violations;

F. Notify the County promptly of admission, unsuccessful placement, discharge, or other significant changes in participant status; and

G. Coordinate with the County and treatment provider regarding barriers that may affect the participant's ability to maintain housing or participate in required treatment.

3.6. Facility Standards

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Each residence shall meet, at minimum, all applicable requirements of the Solano County

Guidelines for Recovery Residences, applicable federal, State, and local requirements, and the following minimum physical standards:

A. Each sleeping room shall provide at least 50 square feet per bed.

B. There shall be at least one sink, toilet, and shower for every six (6) residents.

C. Adequate and secure storage shall be available for residents' personal belongings and food.

D. Onsite laundry facilities shall be available and accessible to residents.

E. Kitchen and dining areas shall be appropriately sized and equipped to accommodate residents for shared meals and routine household activities.

F. A designated common/group area shall be available for house meetings, recovery activities, and resident interaction.

G. The residence shall comply with all applicable occupancy, fire/life-safety, building, health, zoning, and other applicable requirements.

H. The Contractor shall maintain appropriate documentation demonstrating compliance with applicable facility requirements and shall make such documentation available to the County upon request.

3.7. Staffing and House Management

The Contractor shall designate a qualified House Manager/Residence Manager for each residence.

The House Manager shall be responsible for day-to-day operation of the residence, including:

A. Enforcing established house rules consistently;

B. Facilitating weekly house meetings;

C. Maintaining a safe and recovery-supportive environment;

D. Monitoring resident compliance with program requirements;

E. Documenting incidents, drug-screening results, admissions, discharges, and other required activities;

F. Communicating significant concerns to the Contractor's program administrator and designated

County representative; and

G. Implementing the Contractor's emergency and safety procedures.

The Contractor shall maintain staffing levels sufficient to safely operate each residence and shall identify its staffing and supervision model in its proposal.

3.8. Drug- and Alcohol-Free Environment

The Contractor shall maintain a zero-tolerance environment for the possession, use, distribution, or sale of alcohol or illicit substances within the residence, consistent with applicable law and the approved program rules.

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The Contractor shall maintain written procedures addressing:

A. Random and for-cause drug and alcohol testing;

B. Suspected substance use or possession;

C. Relapse response;

D. Contraband;

E. Emergency situations;

F. Participant safety; and

G. Circumstances requiring removal from the residence.

A relapse or failed drug test shall be addressed in accordance with the Contractor's approved policies and the participant's treatment and recovery needs. The Contractor shall coordinate with the County and treatment provider before discharge whenever circumstances permit, except where immediate removal is necessary to protect the participant or others.

3.9. Participant Rights and Grievances

The Contractor shall:

A. Treat all participants with dignity and respect;

B. Maintain written participant rights and responsibilities;

C. Maintain a written grievance and complaint procedure;

D. Ensure that house rules and disciplinary procedures are applied consistently and fairly;

E. Prohibit discrimination and harassment; and

F. Provide participants with information regarding how to report concerns regarding housing conditions, staff conduct, safety, or program operations.

3.10. Coordination with County and Treatment Providers

The Contractor shall coordinate with the Solano County Superior Court – Adult Drug Court, Solano

County Behavioral Health, and designated treatment/case-management personnel as appropriate to support participant housing stability and treatment engagement.

The Contractor shall promptly notify the designated County representative of significant events.

Significant events include but are not limited to the following:

A. Admission and discharge;

B. Unplanned departure from the residence;

C. Serious rule violations;

D. Positive drug or alcohol tests;

E. Significant behavioral or safety incidents;

F. Emergency medical or behavioral health events;

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G. Law enforcement involvement occurring at the residence; and

H. Circumstances that may jeopardize continued housing.

All information sharing shall comply with applicable confidentiality, privacy, and information-sharing requirements.

3.11. Monitoring and Quality Assurance

The County and/or its designated representatives may monitor Contractor’s performance and compliance with the requirements of this RFP throughout the contract term.

Monitoring activities may include, but are not limited to:

A. Site visits and facility inspections;

B. Review of policies and procedures;

C. Review of participant records and required program documentation;

D. Review of drug and alcohol screening records;

E. Review of incident, grievance, and discharge records;

F. Interviews with Vendor staff and, as appropriate, participants;

G. Verification of Recovery Residence certification status and progress toward certification; and

H. Review of program utilization, performance measures, and required reports.

Contractor shall cooperate with County monitoring activities and provide requested records and documentation within reasonable timeframes established by the County.

When monitoring identifies a material deficiency or area of noncompliance, the County may require the Vendor to submit and implement a Corrective Action Plan (CAP). The CAP shall identify the deficiency, the corrective action to be taken, the responsible party, and the timeframe for completion.

The Vendor shall correct identified deficiencies within the timeframe established or approved by the

County.

Conditions presenting an immediate health or safety risk shall be addressed promptly and shall not be subject to the standard corrective-action timeframe.

3.12. Reporting

Contractor shall maintain accurate program and participant-level data sufficient to document service utilization, program operations, participant outcomes, and compliance with the requirements of this

RFP. Contractor shall submit monthly reports to the County in a format approved by the County.

At minimum, reports shall include all of the following:

A. Referrals and Admissions

1. Number of referrals received;

2. Number of participants admitted;

3. Number of unique participants served.

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B. Capacity and Utilization

1. Total number of contracted and available beds;

2. Number of occupied bed-days

C. Housing Stability and Discharges

1. Number of planned and unplanned discharges;

2. Reason for each discharge, including involuntary discharges;

3. Housing destination at discharge, including transitions to stable housing or another appropriate residential setting, homelessness, or unknown destination

D. Treatment and Recovery Engagement

1. Participant engagement in required substance use disorder and/or mental health treatment, based on information available to the Contractor

E. Drug and Alcohol Screening

1. Number of required and completed drug and alcohol screenings;

2. Number of positive screening results;

3. Number of refused or missed screenings; and

4. Actions taken in response to positive, refused, or missed screenings, as applicable.

F. Safety and Significant Incidents

1. Significant health, behavioral, or safety incidents;

2. Emergency medical or behavioral health events;

3. Law enforcement involvement occurring at the residence; and

4. Actions taken or resolution of reported incidents.

G. Program Compliance and Quality

1. Progress toward required Recovery Residence certification until certification is achieved;

2. Material deficiencies identified through County monitoring and the status of required corrective actions; and

3. Other significant operational or compliance issues affecting service delivery.

Contractor shall also provide quarterly summary reports that identify significant trends in utilization, housing stability, discharges, participant outcomes, safety incidents, and progress toward program goals and performance measures. The County may modify reporting formats or establish additional reporting requirements or performance measures during the contract period as necessary to meet County, State, funding, court, or program requirements. Any

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3.13. Goals & Deliverables

Contractor shall work toward the following program goals and shall report performance utilization data. Performance shall be evaluated based on factors within the Contractor’s reasonable control and shall take into consideration participant referrals, individual needs, and other circumstances that may affect utilization and outcomes.

Goal 1 – Maintain Recovery Housing Capacity

Contractor shall maintain contracted Recovery Residence capacity available to meet the housing needs of eligible County-referred participants throughout the contract period.

A. Performance Measure: Provide up to 4,590 occupied bed-days during the contract period, based on participant referrals, eligibility, and need.

Goal 2 – Serve Eligible Proposition 36 Participants

Contractor shall provide Recovery Residence services to eligible individuals referred through the

Solano County Superior Court Adult Drug Court and/or County.

A. Performance Measure: Serve a minimum of nine (9) unique participants during the contract period.

Goal 3 – Promote Housing Stability and Successful Transitions

Contractor shall support participants in maintaining stable Recovery Residence placement for as long as the placement remains appropriate and, when participants exit, support planned transitions to stable housing or other appropriate recovery-supportive living arrangements.

A. Performance Measures: The Contractor shall track and report the number and percentage of participants who: (1) remain stably housed in the Recovery Residence; (2) exit through a planned transition to stable housing or another appropriate residential setting; (3) leave through an unplanned exit; and (4) exit to homelessness or an unknown destination. The

Contractor shall also report average length of stay and discharge destination for all participants who exit the program.

Goal 4 – Achieve Recovery Residence Certification

Contractor shall obtain certification for all Recovery Residences utilized under this contract in accordance with the National Alliance for Recovery Residences (NARR) standards through the applicable California certifying entity.

Performance Measure: One hundred percent (100%) of Recovery Residences utilized under this contract shall obtain required certification no later than December 31, 2027.

3.14. Certification Requirement

The Contractor shall comply with the Solano County Guidelines for Sober Living Environments throughout the contract term. The Contractor shall obtain and maintain certification consistent with

National Alliance for Recovery Residences (NARR) standards through the California Consortium of

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Addiction Programs and Professionals (CCAPP) no later than December 31, 2027, unless otherwise approved in writing by the County. The Contractor shall provide documentation of certification, application status, corrective actions, or other evidence of compliance upon request. Failure to achieve or maintain the required certification may constitute a material contract deficiency and may result in corrective action, withholding of payment, or other remedies available under the agreement

3.15. Program Narrative

Proposers must submit a detailed Program Narrative describing how the proposed SLE will meet the requirements of this RFP.

The narrative must address, at a minimum, the following components:

A. Program Overview

1. Name and description of the proposed program

2. Description of how the program meets the needs of the target population

3. Description of how the proposed program will operate its proposed capacity at any given time, including proposed bed configuration and staffing coverage.

B. Service Delivery Model

1. Description of core services and responsibilities

2. Intake and discharge planning processes

3. Staffing Plan demonstrating sufficient staffing levels, coverage, and supervision to safely and effectively operate a Sober Living Environment for participants at any given time.

4. Current Health and Safety Policies and Procedures, including but not limited to:

a. General health and safety policies applicable to shelter operations

b. Infection control and environmental health procedures

c. Bed bug and pest management procedures, including prevention, response, and mitigation protocols. Proposers seeking bonus points for the Optional Program

Enhancements: Immediate-Access Shelter Beds shall describe:

i. The number of immediate-access beds proposed.

ii. Referral and admission procedures.

iii. Any eligibility criteria or operational limitations.

iv. How participants will be transitioned from these beds to other appropriate services.

C. Cultural Responsiveness and Equity

1. Plan to meet linguistic and cultural needs of Solano County residents

2. Strategies for serving LGBTQ+ individuals

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D. Evidence-Based and Best Practices

1. Identification of evidence-based or evidence-informed practices to be utilized

2. Training and fidelity monitoring plans

E. Outcomes and Performance Measurement

1. Program goals and intended outcomes

2. Performance metrics and outcome measures

3. Data collection tools and reporting timelines

F. Staffing and Training Plan

1. Proposers must submit a detailed Staffing and Training Plan that demonstrates the organizational capacity to operate the Sober Living Environment.

3.16. Qualifications and Experience

Proposers must demonstrate sufficient organizational capacity, relevant experience, and operational infrastructure to operate a Recovery Residences serving adults with diagnosed substance use disorders, participated in court-mandated substance use treatment via Superior Court of California – Solano County.

At a minimum, Proposers must address the following:

A. Organizational Background and Experience

B. Brief description of organization’s history and its experience providing Sober Living

Environment / Recovery Residence services

C. Demonstrated experience operating Sober Living Environment / Recovery Residences in coordination with substance use treatment

D. Experience serving individuals with substance use disorders

4. Contract Duration and Funding Availability

The County intends to award one (1) fifteen (15) month contract(s) with an estimated cost not to exceed

$250,000, to the responsible proposer(s) whose proposal is determined to be the most responsive to the requirements of this RFP. The term of the resulting contract(s) will begin on or about January 1, 2027, and terminate on March 31, 2028.The County reserves the right to award a fifteen (15) month contract through this RFP, which may be renegotiated and/or renewed/extended, subject to contractor performance and continued funding, for an approximate term of three (3) years and (9) month without a competitive bid process, representing a total contract term of no more than five (5) years at the sole discretion of the County, provided the County notifies the Contractor in writing of its intention to do so at least thirty (30) days prior to the contract expiration date. An extension of the term of this contract will be affected through an amendment to the contract. If the extension of the contract necessitates additional funding beyond that which was included in the original contract, the increase in the County’s maximum liability will also be affected through an amendment to the contract and shall be based upon rates provided for in the original contract and response.

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The funding or portions of this funding for the contract resulting from this RFP may be contingent upon the

State budget; receipt of funds from and/or obligation of funds by the Federal government to the State and from the State to the County; and inclusion of sufficient funding for the services hereunder in the budget approved by the County’s Board of Supervisors for each fiscal year covered by said contract. If such approval, funding, or appropriations are not forthcoming, or are otherwise limited, the contract may be immediately terminated, reduced or modified without penalty.

5. Evaluation of Proposals

Evaluation Committee: A County Evaluation Committee (CEC) will evaluate all proposals. The CEC will be composed of County staff and other parties that may have relevant expertise or experience.

The CEC will score and recommend proposals in accordance with the evaluation criteria set forth below. Evaluation of the proposals shall be within the sole judgment and discretion of the CEC.

If desired by the County, the top-rated firms scoring highest on the first round of evaluations may be invited for an interview and further rated. The County reserves the right to determine the number of proposers to be interviewed. The same evaluation criteria used for the proposal evaluation process will be used to rate the firms during the interviews. At the end of the interview process, the CEC will re-rank the firms to determine the best evaluated firm. The project manager and any key team members should attend the interview. The determination as to the need for interviews, the location, order and schedule of the interviews is at the sole discretion of the County. The evaluation interview panel may include representatives from the County and other agencies, but the specific composition of the panel will not be revealed prior to the interviews. The proposer must bear all costs incurred to attend.

If the evaluation process includes a two-stage approach to develop a short list of proposers that will continue to the final stage of oral interview and reference checks; the preliminary scoring will be based on the total points, excluding points allocated to references and oral interview. If a short list process is used for a solicitation, references shall only be performed on the short-listed proposers and the score is not included in the preliminary short list score. Only the proposers meeting the short list criteria will proceed to the next stage. All other proposers will be deemed eliminated from the process.

The County will select the proposal that presents the best value and is most advantageous to the

County and the public. Accordingly, the County may not necessarily award the proposer with the lowest price proposal if doing so would not be in the overall best interest of the County. The County reserves the right to expand or reduce the proposed scope of work during the contract negotiations based on budget constraints and to award to a single or multiple proposers.

The evaluation criteria and their respective weights are as follows:

5.1. Proposal Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

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1. General Qualifications and Experience

Proposals will be evaluated against the RFP specifications and the questions below:

A. Do the individuals assigned to the project have experience on similar projects?

B. How extensive is the applicable education and experience of the personnel designated to work on the project?

Points Based 30 (30% of Total)

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2. Scope of Work/Program Description

Proposals will be evaluated against the RFP specifications and the questions below:

A. Has proposer demonstrated a thorough understanding of the purpose and scope of the project?

B. How well has the proposer identified pertinent issues and potential problems related to the project?

C. Has the proposer demonstrated that it understands the deliverables the County expects it to provide?

D. Does the methodology depict a logical approach to fulfilling the requirements of the RFP?

E. Does the methodology match and contribute to achieving the objectives set out in the RFP

Has the proposer demonstrated that it understands the County’s time schedule and can meet it?

Points Based 30 (30% of Total)

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3. Budget/Cost

An assessment will be made of the following:

A. Reasonableness (i.e., does the proposed pricing accurately reflect the proposer's effort to meet requirements and objectives?).

B. Realism (i.e., is the proposed cost appropriate to the nature of the products and services to be provided?);

and

C. Affordability (i.e., the ability of the County to finance <the equipment/system and/or services>).

The County will select the proposal that presents the best value and is most advantageous to the County and the public.

Accordingly, the County may not necessarily award the proposer with the lowest price proposal if doing so would not be in the overall best interest of the

County.

Points Based 20 (20% of Total)

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4. Implementation Plan

An evaluation will be conducted to determine the following:

A. How likely the Proposer’s implementation plan and schedule are to meet the

County’s required timeline.

Proposers will receive maximum points ONLY if they clearly identify potential schedule risks and provide detailed plans for mitigating those risks, especially those that could negatively impact any part of the County’s schedule.

Points Based 20 (20% of Total)

5.2. Phase 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Interview/Presentation

A. The oral interview on the proposal shall not exceed

60 minutes.

B. The oral interview may include responding to standard and specific questions from the CSC regarding the Proposer

(s) proposal. The scoring may be revised based on the oral interview.

Points Based 100 (100% of Total)

6. Award Notice and Acceptance Period

After the evaluation of proposals and final consideration of all pertinent information available, the

County will either reject all proposals or issue a written notice of intent to award the Contract to the highest rated responsive Proposer. The notice shall identify the highest rated proposal. The notice shall not create rights, interests, or claims of entitlement for the highest rated Proposer and all proposals may still be rejected.

The highest rated Proposer should be prepared to enter into a Contract with the County which shall be substantially the same as the Standard Contract included as an attachment to this RFP. The

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Contract provided with this RFP is to be considered a sample and the County reserves the right to add terms and conditions, deemed to be in the best interest of the County based on the selected proposal, during final contract negotiations.

If a Proposer fails to sign and return the Contract drawn pursuant to this RFP and final Contract negotiations within 14 days of its delivery to the Proposer, the County may cancel the award and award the Contract to the next highest rated Proposer.

7. Protest and Appeal

Any actual Proposer who wishes to protest the notice of intent to award a Contract may submit a protest. The protest must be submitted in writing to the Director of the General Services Department within seven (7) calendar days after such Proposer knows or should have known of the facts giving rise to the protest, but in no event later than seven (7) calendar days after the date of the notice of intent to award the Contract. All letters of protest shall clearly identity the reasons and basis for the protest. The protest must also state the law, rule, regulation, or policy upon which the protest is based. The Director of the General Services Department will issue a written decision within ten (10) working days after receipt of the protest which shall include the reason for the action taken and the process for appealing the decision. Proposers shall frequently check the County website and https://procurement.opengov.com/portal/solanocounty for any updates related to this RFP.

8. Terms and Conditions

A. The County’s Purchasing & Contracting Policy Manual is fully incorporated into and made a part of this RFP by this reference and governs this RFP.

B. RFP Amendment, Cancellation, and Right of Rejection.

1. The County reserves the unilateral right to amend this RFP in writing at any time by posting an Addendum to the County’s bidding website. Proposers are responsible for staying up to date on the project by reviewing all notifications and Addenda released through the bidding website. Proposers shall respond to the final written RFP and any Exhibits, Attachments, and Addenda to the RFP. The County also reserves the right, in its sole discretion, to reject any and all proposals or to cancel or reissue the RFP.

2. The County reserves the right, in its sole discretion, to waive variances in proposals provided such action is in the best interest of the County. Where the County waives minor variances in proposals, such waiver does not modify the RFP requirements or excuse the applicant from full compliance with the RFP. Notwithstanding any minor variance, the

County may hold any proposal to strict compliance with the RFP.

C. Confidentiality. The County will retain a master copy of each response to this RFP, which will become a public record after the award of a Contract unless the qualifications or specific parts of the qualifications can be shown to be exempt by law under Government Code section

7920.000 et seq. Proposers may clearly label part of a submittal as "CONFIDENTIAL" if the

Proposer agrees to indemnify and defend the County for honoring such a designation. The failure to have so labeled any information shall constitute a complete waiver of all claims for https://procurement.opengov.com/portal/solanocounty https://content.solanocounty.gov/sites/default/files/2025-09/Purchasing%20and%20Contracting%20Policy.pdf

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Within that time delay, it will be the Proposer’s duty to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

9. Sample Budget Narrative

(Note: The Budget narrative is the justification of “how” and/or “why” a line item helps to meet the program deliverables. The categories will change based on the proposed budget)

A. Personnel

1. Salary – Total: $55,396.00

Program Director currently oversees the program and will spend 100% of their time hiring, supervising and training staff. This individual’s annual salary is $26,596.00 and will be covered for the 12 months of the contract.

Program Coordinator will spend 100% of their time providing direct service to the participants (describe services). This individual’s annual salary is and will be covered for the 12 months of the contract totaling $22,000.00.

Program Assistant is a part-time assistant which will provide (describe services). This individual’s annual salary is $10.00 per hour for 20 hours a week for 34 weeks of the contract year totaling $6,800.00.

2. Fringes Benefits – Total: $18,629.00

FICA will be paid for all salaries: $55,396.00 x .0765 = $4237.79

Unemployment cost is $31,722.00 x 3 x .03 = $2,855.00

Retirement for full-time employees: $48,596.00 x .06 = $2,916.00

Health Insurance cost for full-time employees is the following:

Director: $357 x 12 months = $4,284.00

Coordinator: $365 x 12 months = $4,380.00

B. Operating Expenses

1. Travel – Total: $1,689.00

The staff is expected to travel around the county/State to visit sites, attend meetings and trainings/conferences, meet with county partners, visit families etc. The agency reimbursable rate is 0.445 and not the Federal rate of 0.585.

Program Director 300 miles x 0.445 = $134; Daily Subsistence $91.75 x 5 days = $458.75;

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Total $593.00

Program Coordinator 200 miles x 0.445 = $89; Daily Subsistence $91.75 x 5 days =

$458.75; Total $548.00

Program Assistant 200 miles x 0.445 = $89; Daily subsistence $91.75 x 5 days = $458.75;

Total $548.00

2. Equipment Purchases – Total: $1,200.00

One computer package including printer, scanner, and Word Programs will be purchased. The computer will be based in the administrative office and will be used to develop and maintain client databases in addition to performing administrative work connected to this program.

3. Transportation - Total $5,280.00

Due to the lack of transportation services in the county, transportation is provided for families and children to participate in activities.

Gas: $100.00 a month x 12 months = $1200.00

Insurance: Automobile Liability per year for $1380.00

Repair and Maintenance: Routine Maintenance for Van (oil change, tires, etc.) as needed

$300.00

Van Rental for use of County Transportation Vans ($200.00 a month x 12 months) =

$2,400.00

4. Medical Supplies and Expense – Total $100.00

4 First-aid kits will be purchased in case of a medical emergency. 4 x $25.00 = $100.00

5. Facility Expenses – Total $7,133.00

Monthly rent and utilities cost is necessary for the site location to provide the services and activities. The cost is pro-rated at 50% for Rent and Utilities because the Department of

Education contract covers the other 50% of the cost.

Rent: $600.00 a month (pro-rated 50% of usage) $300.00 x 12 months = $3600.00

Utilities: $300.00 a month (pro-rated 50% of usage) $150.00 x 12 months = $1800.00

Repair/Maintenance: $50 a month x 12 months = $600.00

Janitorial Supplies: $30 a month x 12 months = $360.00

Liability/Property Insurance: $1546.00 per year (pro-rated 50%) = $773.00

6. Other – Total $11,151.00

Meeting Supplies: to provide supplies for administrative meetings, workshops, etc. $75.00 x 12 months = $900.00.

Employee Training: to provide supplies for professional development and orientation for

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Dues and Subscriptions: to maintain memberships to organizations $10.00 x 12 months =

$1200.00.

Flex Funds: to provide financial support to participants, pay bills, and provide clothing, etc.

$91.66 per month x 12 months = $1100.00.

Office Supplies: including binders, file folders, printer paper, toner, staples, etc. $100.00 per month x 12 months = $1200.00

Phone and Internet Service: This service is needed to stay connected to funding sources, parents, community collaborators and staff $125.00 per month x 12 months = $1500.00

Postage: Includes mailing, postage of flyers, program announcements, fiscal reports, etc.

$100.00 x 12 months = $1200.00.

Printing: to include flyers, registration forms, handouts, workshop information, binding etc.

$41.67 x 12 months = $500.00.

Advertising: to include hiring notices, meetings, special events $50.00 x 12 months =

$600.00.

Sub-Contracting for Lawn and Parking Lot: to maintain the appearance and safety of the outside area of the organization $83.33 x 12 = $1,000.00.

Curricula Cost: (Name Curricula and population it will serve): $1200.00.

Snacks: provided for meetings, participants, etc. $70.92 x 12 months = $851.00.

7. Indirect Costs – Total $0

Please provide a percentage based on the agency’s cost allocation plan unless the agency is using the Direct Allocation Method.

Total: $100,000

10. Electronic Proposal Submittal

10.1. Proposal Requirements: *

The technical proposal (excluding the cover letter, resumes, sample forms, financials, writing samples, and

County forms) shall not exceed a total of 25 single-sided, 8.5” x 11”, numbered pages.

☐ Please confirm

*Response required

10.2. Federal Tax ID Number:*

Enter your Federal Tax ID Number

*Response required

10.3. Cover Letter:*

The proposal must be submitted with a cover letter describing the proposer’s interest and commitment to the proposed project. The letter must state that the proposal is valid for a period of Ninety (90) days and include the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the selection process. The person authorized by the proposer to negotiate a contract with the County must sign the cover letter.

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Address the cover letter as follows:

Solano County General Services Department Purchasing Services 675 Texas Street Suite 2500 Fairfield, CA 94533 Attention: Umiika Wright, RFP Coordinator

*Response required

10.4. Approach and Management Plan:*

This section shall provide the proposer’s proposed approach and management plan for providing the services. Include an organizational chart showing the proposed relationships among contractor staff, County staff and any other parties that may have a significant role in the delivery of this program.

If applicable, Proposers also are to describe the organization's intended approach to collaboration and coordination with other organizations providing similar services in the County. This should include, but not necessarily be limited to, steps that would be taken to explore the potential for sharing resources and avoiding duplication of services.

*Response required

10.5. Agency Qualifications and Experience:*

Proposers must demonstrate sufficient organizational capacity, relevant experience, and operational infrastructure to operate a Recovery Residences serving adults with diagnosed substance use disorders, participated in court-mandated substance use treatment via Superior Court of California –

Solano County. At a minimum, Proposers must address the following:

A. Organizational Background and Experience

B. Brief description of organization’s history and its experience providing Sober Living

Environment / Recovery Residence services

C. Demonstrated experience operating Sober Living Environment / Recovery Residences in…