Recommendation of Award - RFP 20-2149 -WIC Compliance Buys - .docx
DOCX document 97 KB Posted
- Attached to
- Notice of Intent to Award RFP 200000002149
- Solicitation number
- NIA1 491 200000000693 1
- Issued by
- Michigan
About this file
This is a Recommendation of Award document issued by the Michigan Department of Health and Human Services (MDHHS) for RFP 20-2149 regarding fraud and abuse investigation services for the Special Supplemental Nutrition Program for Women, Infants and Children (WIC). The solicitation, posted on SIGMA VSS on July 30, 2020, requested a contractor to conduct covert, on-site investigations of authorized WIC vendors by posing as participants, parents, caretakers, or proxies and conducting compliance buys without revealing their identity as program representatives. Two bidders submitted proposals by the August 13, 2020 due date: Emmons and Associates, LLC (dba Precision Risk Management Group) and Miles Investigations, Inc. The contract term is three years with up to two optional one-year renewal periods. The evaluation committee, comprising voting members and advisors from MDHHS and the Michigan Department of Attorney General, assessed proposals using three technical evaluation criteria: Schedule A Statement of Work requirements (40 percent weight), staffing qualifications (30 percent weight), and State of Michigan experience and prior experience (30 percent weight).
Miles Investigations, Inc. received a technical score of 97 out of 100 points and met the minimum threshold of 80 points required for pricing evaluation, while Emmons and Associates scored 50 out of 100 points and was deemed non-responsive. Miles Investigations demonstrated no deficiencies in addressing the Statement of Work requirements and prior experience criteria, though minor gaps were noted in providing current chronological resumes for key personnel and an organizational chart. The award recommendation was made to Miles Investigations, Inc., with a Year 1 contract value of $75,250.00 and a three-year total contract value of $225,750.00, pending State Administrative Board approval. The bidder selection was based on best value factors including price, expertise, and schedule, with Miles Investigations offering superior value compared to the competing proposal.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
STATE OF MICHIGAN
ENTERPRISE PROCUREMENT
| Michigan Department of Health and Human Services |
| 235 South Grand Avenue |
Suite 1201 Lansing, MI 48933
Recommendation of Award The Department of Health and Human Services has completed the evaluation of RFP 20000002149 for Fraud and abuse investigations services of the Special Supplemental Nutrition Program for Women, Infants and Children (WIC) and has recommended an award to Miles Investigative Services, Inc. in the amount of $225,750.00 pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Analyst. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Nathaniel Oliver, Solicitation Manager OliverN@michigan.gov 517-241-0084 Background Information:
This Request for Proposal (RFP) is for a contractor to conduct covert, on-site investigations of authorized vendors as a representative of the Michigan Department of Health and Human Services (MDHHS) WIC Program. The Contract will pose as a participant, parent or caretaker of an infant or child participant, or proxy, transacts one or food instruments or cash-value vouchers and does not reveal during the visit that he or she is a program representative. The term of this contract is three years, with up to two, 1-year renewal options.
Bidders:
The RFP was posted on SIGMA VSS on July 30, 2020, for two weeks. The following bidders submitted proposals by the published due date of August 13, 2020.
| Bidder |
| Address |
City, State Zip
SDVOB*
| Emmons and Associates, LLC, dba Precision Risk Management Group |
| 4352 Bay Road, #161 |
Saginaw, Michigan 48603 No
| Miles Investigations, Inc. |
| P.O Box 1729 |
Beaverton, Oregon 97075 No
*SDVOB: Service-Disabled Veteran Owned Business
Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Evaluation Process Section 6. Evaluation Process. The State will evaluate each proposal based on the following factors:
| Technical Evaluation Criteria |
| Weight |
| 1. |
| RFP Schedule A, Statement of Work, Sections 1 - Requirements |
| 40 |
| 2. |
| RFP Schedule A, Statement of Work, Section 3 - Staffing |
| 30 |
| 3. |
| RFP Vendor Questions Worksheet – 5. State of Michigan Experience and Prior Experience |
| 30 |
| Total |
| 100 |
Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award. The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by a Joint Evaluation Committee which consisted of the following individuals:
| Voting |
| Advisory |
Kimberly Keilen, MSW, State Administrative Manager MDHHS/WIC Division/Vendor Management & Program Integrity Section Katherine J. Bennett, Assistant Attorney General/ Michigan Department of Attorney General/Corporate Oversight Division
Julia Gurley-Johnson, Departmental Manager MDHHS/WIC Division/Vendor Management & Program Integrity Section/Program Integrity and Vendor Unit Andrea Moua, Assistant Attorney General/ Michigan Department of Attorney General/Corporate Oversight Division
William Dokianos, Senior Analyst MDHHS/WIC Division/Vendor Management & Program Integrity Section/Program Integrity and Vendor Unit Lance Kingsbury, Buyer Specialist MDHHS/Bureau of Grants and Purchasing
Nathaniel Oliver, Contract Analyst MDHHS/Bureau of Grants and Purchasing
Dawn Pline, Departmental Manager MDHHS/WIC Division/Vendor Management & Program Integrity Section/Vendor Relations Unit
Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with three Subject Matter Experts and Five Advisors.
III. Evaluation Results A. Emmons and Associates, LLC, dba Precision Risk Management Group The Evaluation Team determined that Emmons and Associates, LLC, based on a score of 50 did not meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Schedule A, Statement of Work, Section 1 – Requirements Score 10/40 Page 2, Section 1.1.B. The Bidder did not describe in detail how they will conduct a Compliance Investigation in an appropriate manner so as not to appear threatening or intimidating or insinuate entrapment and thus jeopardize the principles behind the Compliance Investigations.
Page 2, Section 1.1.C. The Bidder did not provide details how they would manage the investigations in their efforts to conduct compliance buys.
Page 2, Section 1.1.D. The Bidder did not provide details on any of the 10 requirements on what their investigative staff must not do.
Page 3, Section 1.1.E. The Bidder did not provide details on how the six types of compliance buys that may be requested is be performed.
Page 3, Section 1.1.F. The Bidder did not provide details on how the investigator will perform the procedures during an undercover buy.
Page 4, Section 1.1.G. The Bidder did not provide details on how they will perform the duties after the transaction is completed.
Page 4, Section 1.1.I. The Bidder did not confirm the Compliance Buy Reports will be submitted within five business days of completion.
2. Schedule A, Statement of Work, Section 4 – Staffing Score 30/30 No deficiencies noted.
3. Vendor Questions Worksheet – 5. State of Michigan Experience and Prior Experience Score 10/30 The Bidder provided three experiences; however, they were not of similar scope of this contract regarding WIC compliance buys.
Total Score: 50/100
B. Miles Investigations, Inc.
The Evaluation Team determined that Miles Investigations, Inc., based on a score of 97 met the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Schedule A, Statement of Work, Section 1 – Requirements Score 40/40 No deficiencies noted.
| 2. | Schedule A, Statement of Work, Section 4 – Staffing | Score 27/30 |
| Page 16, Section 4.3. The Bidder did not provide current, chronological resumes for Key Personnel. | ||
| Page 17, Section 4.4. The Bidder did not provide an overall organizational chart. |
3. Vendor Questions Worksheet – 5. State of Michigan Experience and Prior Experience Score 30 /30 No deficiencies noted.
Total Score: 97/100
IV. Technical Evaluation Summary
| Selection Criteria |
| Emmons |
| Miles |
| 1 |
| Schedule A Statement of Work, Section 1 |
| 10 |
| 40 |
| 2 |
| Schedule A Statement of Work, Section 4 |
| 30 |
| 27 |
| 3 |
| Vendor Questions Worksheet – Section 5 |
| 10 |
| 30 |
| Total |
| 50 |
| 97 |
V. Pricing Summary Pricing was evaluated for the Bidder(s) who passed technical. The following is a summary of their negotiated pricing.
| Year 1 |
| 3 Year Total |
| Miles Investigations |
| $75,250.00 |
| $225,750.00 |
VI. Award Recommendation:
Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price. Miles Investigations, Inc. provided the best value to the State. Best value factors for Award Recommendation include price, expertise, and schedule. Award Recommendation is made to Miles Investigations, Inc. in the amount of $225,750.00.
Version 4 Revised: 8/2019
Version 4 Revised: 8/2019 image1.jpeg
File details come from the government source that posted it. Updated .