Recharge MA-Best Value DD NOI.pdf

Revised: July 30, 2025

Due Diligence Posting of Notice of Intent to “Accept a Best Value Offer”, The Executive office of Energy and Environmental Affairs (herein “EEA”) of the Commonwealth of Massachusetts announces its intent to “Accept a Best Value Offer”, pursuant to the Commonwealth’s Due Diligence Posting policy, to “contract for the following with Recharge America, Inc. (“Offeror”), pending the results of this Notice of Intent (“Notice”):

Description The Offeror will continue to implement Recharge Massachusetts, a program that provides critical coordination, technical assistance, and resources to expand EV infrastructure and awareness, especially in smaller and underserved communities.

Recharge Massachusetts FY2025–2026 Key Deliverables:

1.0 Advance Leadership Recognition

• Recruit 30 new participant entities by June 2026

• Provide 120 technical assistance calls to participants

• Publish 24 bi-monthly newsletters through FY2026

• Maintain monthly participant website updates (12 total)

• Share EV adoption best practices via reports

• Publish public leaderboard for EV adoption & infrastructure

1.1 Support EV Charging Infrastructure

• Profile 120+ participant EV charging projects

• Highlight success stories in 12 monthly newsletters

• Host 4 charging-focused technical assistance discussions

• Maintain website with charging-related updates

2.0 Conduct Sustained Community Engagement Campaigns

• Run 3 EV engagement campaigns in target communities

• Generate 100+ EV test experiences per event

• Achieve 80% event satisfaction via surveys

• Collect feedback from 80% of event attendees

• Host online community engagement events statewide

3.0 Support Innovation Exchange (Peer Resource Sharing)

• Convene 4 quarterly Innovation Exchange meetings

• Deliver monthly technical updates for Exchange participants

• Maintain monthly clearinghouse resources for EV best practices

• Support peer cohorts in higher ed, municipalities, employers

4.0 Conduct Statewide Clean Transportation Symposium

• Plan and host annual transportation symposium

• Develop 5 key clean transportation conference topics

• Attract 150+ symposium attendees

• Produce participant recognition spotlight video

• Publish symposium summary report

The EEA believes that continuing to contract with Recharge America, Inc. will advance the success of this program that is important to our efforts to reduce greenhouse gas from the transportation sector and meet climate action goals. Further, transitioning the existing program to another entity will disrupt progress to date and require significant investment of state resources and time to re-create tools, websites, policies and procedures already second nature to the Offeror. It would not be in the best interest or best value to the Commonwealth to recreate these resources with another vendor at this time.

The program will continue from the end of this posting for an additional year with an anticipated contract value of up to $260,000.

The EEA is posting this Notice rather than conducting a full procurement because the EEA believes this opportunity represents best value to the Commonwealth and is utilizing this Due Diligence Posting to ensure that the process is open, fair and competitive.

Determination of Other Interested Vendors The intent of this posting is to determine if there are any other interested and qualified vendors.

Any such vendors must submit documentation that they can also provide the same level and quality of service.

Response Requirement and Deadline All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with the Department, must submit a Response to this posting containing evidence of their qualification and interest including relevant experience in conducting similar programs. All required information must be submitted by 3:00 PM on Friday September 12, 2025 as follows:

If, after the posting deadline has passed, interest is generated by this Notice, the Department will review all Responses and will determine whether they will: [(i) withdraw the notice and not accept the Offeror’s offer (and cancel the Notice of Intent) or (ii) accept the offer from the Offeror or (iii) accept an offer from another vendor offering a comparable or better value than the Offeror in their Response or (iv) accept the offer from the Offeror and from any other offerors offering similar value in their response.

Additional Terms Required for Doing Business with the Commonwealth

Names of Standard Forms Instructions Instructions for Vendors Responding to Bids Electronically

Read and agree prior to submitting a Response.

RFR - Required Specifications Read and agree prior to submitting a Response.

https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids/download https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids/download https://www.mass.gov/doc/rfr-required-specifications-for-commodities-and-services/download

Prompt Payment Discount Form Complete electronically and submit as an attachment to Quote.

Commonwealth Terms & Conditions Read and agree. Sign and submit original with wet signature upon Award, if any.

Contractor Authorized Signatory Listing Read and agree. Sign and submit original with wet signature upon Award, if any.

Request for Taxpayer Identification Number and Certification (W-9)

Read and agree. Sign and submit original with wet signature upon Award, if any.

Standard Contract Form and Instructions Read and agree. Sign and submit original with wet signature upon Award, if any.

Authorization for Electronic Funds Transfer

(ETF)

*Note: Vendors should acquire this form directly from purchasing departments when awarded.

Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.

COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:

• An online job aid on How to Create a Quote;

• Webcast video on How to Find Bids (Solicitations) and Submit Quotes (Responses) through COMMBUYS;

• Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and Respond to Bids” may also be available. Check the OSD Training Courses schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for trainings is required to attend. Follow instructions on the course schedule to register.

COMMBUYS Support Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

• Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

• Email: Send inquiries to the COMMBUYS Helpdesk at COMMBUYS@state.ma.us

• Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-8283).

The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

https://www.mass.gov/doc/prompt-payment-discount-form/download https://www.mass.gov/doc/exhibit-f-1-commonwealth-terms-and-conditions-0/download https://www.mass.gov/doc/fy2022-contractor-authorized-signatory-form/download https://www.mass.gov/doc/form-w-9-request-for-taxpayer-identification-number-certification/download https://www.mass.gov/doc/form-w-9-request-for-taxpayer-identification-number-certification/download https://www.macomptroller.org/wp-content/uploads/instructions_standard-contract-form.pdf http://www.commbuys.com/ https://www.mass.gov/doc/how-to-create-a-quote-in-commbuys/download https://app.screencast.com/g2ZDQhqpyr4M4 https://app.screencast.com/g2ZDQhqpyr4M4 https://www.mass.gov/osd-buyer-training http://www.mass.gov/osd/commbuys mailto:COMMBUYS@state.ma.us