Rec Center Roof SOW.docx

State Of Ohio Department Of Veterans Services Sandusky, OH

Background and General Description of Work:

The Ohio Veterans Home requires repairs to the Veterans Hall Recreation Center Roof.

1. Failed sealant at wall flashing- The caulking is failed and open along this 75-foot-long wall transition. Contractor shall clean and seal the metal wall flashing where it meets the block wall. This transition shall be sealed using new tan colored caulking sealant. There are 8 seams in the metal flashing that are open and unsealed in this 75-foot-long area. Contractor shall clean each of these 2' wide seams and seal them using flashing grade sealant.

2. Unsealed battens in overhang roof- This roof has 16 batten brackets covering the seams in the roof panels. The fasteners are backing out and sealants appear to have been compromised. Contractor shall clean each of these 15-foot-long seams and tighten any loose fasteners. Contractor shall then seal over these batten areas using a flashing grade sealant.

3. Debris in gutter and unsealed gutter seams- The gutter is full of debris and has unsealed gutter seams. Contractor shall clean out the gutter in this area, seal the 3 seams in the gutter and 2 downspout outlets using flashing grade sealant.

Location of Service:

Ohio Veterans Home 3416 Columbus Ave Sandusky, OH 44870

Expectations:

1. Contractor will always in the performance of this work exercise due care and caution for the safety and welfare of the workmen employed on the job, the Ohio Veterans Home employees, residents and property.

2. The contractor shall be responsible to repair all damage, caused by contractor negligence to the Ohio Veterans Home property and grounds at the contractor’s expense.

3. All work shall be performed by qualified personnel. Qualifications shall be presented upon request.

4. All Contractor scheduled services must be done at times approved by the appropriate DVS site representative. All service activities should be performed during mutually agreed upon hours unless the service request requires otherwise.

5. The Contractor and its personnel shall follow all DVS security check-in procedures upon arrival and while at the facility. The procedure for check-in will be confirmed by the designated DVS representative after award of the contract. The Contractor must maintain a posted log showing check-in and check-out times, personnel present, and services provided.

6. Permits and licenses of any nature, necessary for all work, shall be secured and paid for by the Contractor.

7. All Contractor provided services must be performed by Original Equipment Manufacturer (OEM) trained or properly certified personnel, where applicable.

8. The Contractor shall be responsible for removal of all debris from the work site and cleaning work areas. The Contractor shall keep the premises free of any debris resulting from their work as work progresses. The Contractor shall remove such debris and materials from property.

9. Contractor shall furnish all necessary equipment and crews for the completion of the work outlined in the Scope of Work.

10. Contractor shall provide forty-eight (48) hour notice of intended dates and time of service before scheduled services. Services shall be performed Monday-Friday (excluding state of Ohio Holidays) between the hours of 07:30AM and 03:30PM unless a different time and/or date is approved by OVH site Representative(s) in advance.

11. Rescheduling Service – if for any reason, service is not completed at the mutually agreed upon time, the contractor will reschedule the scheduled service in coordination with DVS staff.

12. Contractor shall provide contact information (name, e-mail, phone) for Contractor’s office manager, service manager, and dispatch/main office.

13. Regular repair calls must be approved by DVS before work shall commence. Any work completed without approval from DVS Maintenance Superintendent or designee shall be the responsibility of the Contractor.

14. Regular repair calls will be billed at the rate identified on the Quote and only for the time spent onsite. Regular service calls may be scheduled with at least 15 hours advance notice and performed during normal business hours on the next business day, unless another mutually agreed upon date and time is determined.

15. Contractor shall certify that all it’s employees, while working at the DVS-Ohio Veterans Home, will not purchase, transfer, use, be under the influence of, or possess illegal drugs or alcohol, or abuse prescription drugs in any way. Contractor shall comply with all applicable provisions of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA), both in the provision of specified services and in its employment practices.

Site Visitation and Points of Contact:

A Mandatory site visit will be conducted on 02 Dec 2024 starting promptly at 11:30 am after signing in at the Domiciliary Main Entrance. The point of contact for the site visit will be Erik Sarr (Maintenance Supervisor). All contractors choosing to attend the site visit should enter the Campus from Dewitt Ave., turning left inside the gate to find our Domiciliary entrance just past the Administration Building. Please Park in the Administration Parking lot.

Address:

3416 Columbus Sandusky, OH 44870

Terms & Conditions

Any pre-printed terms and conditions on forms used by the supplier do not supplement or replace the Standard Terms and Conditions of the State of Ohio, or any Specific Terms and Conditions of the resulting contract of any solicitation. The Standard Terms and Conditions for the State of Ohio are not negotiable.

Please find a copy of The State of Ohio Terms and Conditions attached in the Document tab of the solicitation.

Submittals:

All submitted bids must have a line-by-line breakdown (i.e. hourly rate, travel expenses, trip charges, any material charges if necessary) of expenses and charges.