Rebid_Security_Windows_-_Three_Rivers_Transit.pdf

INVITATION FOR BIDS

26-12

REBID SECURITY WINDOWS - THREE RIVERS TRANSIT

Ben Franklin Transit

1000 Columbia Park Trail

Richland, WA 99352

RELEASE DATE: July 21, 2026

DEADLINE FOR QUESTIONS: August 5, 2026

RESPONSE DEADLINE: August 12, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/bft https://secure.procurenow.com/portal/%7bproject.government.code%7d

INVITATION FOR BIDS

Rebid Security Windows - Three Rivers Transit

I. Introduction II. Bid Information

III. Scope of Work IV. General Information to Bidders/Contractors V. Terms and Conditions

VI. Vendor Questionnaire VII. Pricing Bid

Attachments:

A - BID-PERMIT SET 02.25.26

B - T1-2448 BR SLDUP SLPBASE CUSTOM

Invitation for Bids #26-12 Title: Rebid Security Windows - Three Rivers Transit

1. Introduction

Ben Franklin Transit, (hereinafter referred to as BFT), a municipal corporation of the State of

Washington, located at 1000 Columbia Park Trail, Richland, WA 99352, is soliciting bids from qualified firms to provide the following services listed below.

BFT is soliciting sealed electronic bids in response to Invitation for Bid (IFB) 26-12 Rebid Security

Windows - Three Rivers Transit. Interested Contractors shall create a Free account with OpenGov

Procurement by signing up at: procurement.opengov.com . Once you have completed account registration, browse back to: https://procurement.opengov.com/portal/bft and click on "Submit

Response", then follow the instructions to submit the electronic bid by the bid due date.

Bids are due onWednesday, August 12, 2026no later than2:00 pmPacific Daylight Time (PDT).

If a Contractor would like to submit a bid via sealed hard copy, please send your request to the

Procurement Manager and a pdf version of the IFB will be emailed to you in order to then submit your sealed bid via mail or in person. It is the Contractors responsibility to make aware to the Procurement

Manager that they prefer these notifications via email.

1.1. Summary

Ben Franklin Transit (BFT) is soliciting for qualified contractors to provide all labor, materials, equipment, supervision, and incidentals necessary to remove the existing walk-up service window and lobby service counter glazing systems and install new bullet-resistant glazing and panel systems at the Three Rivers

Transit facility in Kennewick, Washington.

The selected contractor shall be responsible for complete installation and integration of both the new systems, including any required demolition, disposal, framing modifications, finishes, and related work necessary for a fully functional installation.

All work shall be performed in accordance with applicable federal, Washington State, and local laws, codes, regulations, and permitting requirements, including coordination with the City of Kennewick and any required inspections or approvals.

1.2. Contact Information

Lisa Mann

Procurement Manager

1000 Columbia Park Trl

Richland, WA 99352-4851

Email: lmann@bft.org

Phone: (509) 735-2302

Department:

Procurement

Department Head:

Rob Orvis

Director of Contracts & Purchasing http://procurement.opengov.com/ https://procurement.opengov.com/portal/bft mailto:lmann@bft.org tel:(509)735-2302

1.3. Timeline

Release Project Date July 21, 2026

Pre-Bid Meeting (Non-Mandatory) July 29, 2026, 9:00am Three Rivers Conference Room located at 7109 W.

Okanagan Place, Kennewick, WA 99336

Question Submission Deadline August 5, 2026, 5:00pm

Bid Submission Deadline (No Later Than) August 12, 2026, 2:00pm Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/252480891125

254?p=M71ESqAVqGPblHMaQ0

Meeting ID: 252 480 891 125 254

Passcode: Xa7SV3RT

Or

Dial in by phone

+1 253-527-1980,,592517977# United States, Tacoma

(844) 640-7974,,592517977# United States (Toll-free)

Find a local number

Phone conference ID: 592 517 977#

Estimated Award Date August 24, 2026

2. Bid Information

2.1. Non-Mandatory Pre-Proposal Meeting

BFT will hold a non-mandatory pre-bid conference Wednesday, July 29, 2026 at 9:00 am PDT in person at the Three River Transit Center Conference Room, Three Rivers Conference Room located at 7109 W.

Okanagan Place, Kennewick, WA 99336.

2.2. Submission of Bids

BFT prefers electronic submission of bids. Please submit electronic responses via the BFT’s e-

Procurement Portal: https://secure.procurenow.com/portal/bft. Contractor shall "follow" the project in https://teams.microsoft.com/meet/252480891125254?p=M71ESqAVqGPblHMaQ0 https://teams.microsoft.com/meet/252480891125254?p=M71ESqAVqGPblHMaQ0 order to receive all notifications. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

The preferred method of sealed electronic bids will be received for 26-12 Rebid Security Windows -

Three Rivers Transit through the BFT’s e-Procurement Portal located at https://secure.procurenow.com/portal/bft.

BFT’s preference for electronic submissions of quotes shall not influence the evaluation of the bid.

Mail-in responses will be accepted and must be accompanied by an electronic copy on a USB key included in the response envelope. If mailing a hard copy response, please send 1 response(s) to:

BEN FRANKLIN TRANSIT

IFB 26-12

Lisa Mann, Procurement Manager

1000 COLUMBIA PARK TRAIL

RICHLAND, WA 99352

If your company would like to hand deliver the bid, please schedule an appointment with the

Procurement Manager in order to do so.

If, after reviewing this document, Contractor chooses not to submit a bid, Contractor is encouraged to complete the "No Bid" option within OpenGov.

Bids will be publicly opened at the bid due date.

2.3. Postponement of Opening

BFT reserves the right to postpone the date and time of bid submission at any time prior to the date and time established herein.

2.4. Instructions for Bid Preparation

Response to this IFB shall be made in strict conformance with the following requirements. Failure to conform therewith may be cause for rejecting the bid submitted. BFT reserves the right to waive minor discrepancies at its sole discretion. BFT also reserves the right to reject all bids, or to award a Contract without discussions with Contractors.

In the IFB, BFT seeks solid information about the Contractors capacity to provide the Scope of Work and any other requirements. Vague and lengthy discussions are not desired, nor is a bulky display of irrelevant information. BFT seeks comprehensive information regarding the Contractors capacity to provide the required Scope of Work.

Economy of Preparation -Bids should be prepared simply and economically, providing a straightforward, concise description of the Contractor ability to meet the requirements of the IFB. Fancy bindings, colored displays, promotional material, etc. are not desired. Emphasis should be placed on completeness and clarity of content.

2.5. Questions and Answers

Bidders shall submit all inquiries regarding this bid via BFT’s OpenGov Procurement Portal, located at https://secure.procurenow.com/portal/bft. Please note the deadline for submitting inquiries is

Wednesday, August 5, 2026 by 5:00 pm PDT. All answers to inquiries will be posted on BFT’s OpenGov

Procurement Portal or in an Addenda. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

2.6. Acceptance or Requests for Contract Terms and Conditions

By submitting a bid, the prospective Contractor accepts the Terms and Conditions listed in IFB 26-12 that is included in this bid package and any addenda’s. If prospective Contractor does not agree to the terms and conditions, prospective Contractor shall submit a request for clarifications or modifications to BFT prior to the questions and modifications due date of Wednesday, August 5, 2026. Failure to follow this procedure may cause BFT to Award a Contract to the next highest rated prospective Contractor, due to the added cost BFT may incur due to the change in Terms and Conditions.

2.7. Communications with Ben Franklin Transit

Upon release of this solicitation document, all Bidders communications concerning this acquisition must be directed only to:

Ben Franklin Transit

Lisa Mann, Procurement Manager

1000 Columbia Park Trail, Richland, WA 99352

E-Mail: lmann@bft.org

Phone: (509) 735-2302

Unless authorized by the Director of Contracts & Purchasing, no other BFT official or employee is empowered to speak for BFT with respect to this IFB. Bidders who seek to obtain information, clarification or interpretations from other BFT officials or employees are advised that such material is used at the Bidder’s own risk and that BFT shall not be bound by any such representations and such action may result in rejection of the bid.

2.8. Public Disclosure

A. Except to the extent permitted by Washington State public disclosure laws RCW Chapter 42.56, BFT will regard bids as public records which will be available for public inspection and/or copying following contract award, regardless of any markings or notices contained in the bid documents.

Information will not be released by BFT prior to contract award in order to protect the integrity of the procurement process, unless otherwise required by law. All bids will remain confidential until a contract is awarded and fully executed by all parties involved.

B. If a Contractor considers portions of its bid to be protected under Washington State Law, the

Contractor shall clearly identify and mark such portions as “CONFIDENTIAL” or “PROPRIETARY” https://procurement.opengov.com/portal/bft and submit such portions in a sealed envelope separate from the rest of the bid. Marking the entire bid as confidential or proprietary will not be honored and such bids may be rejected as non-responsive.

C. If a member of the public or another competitor demands to review portions of a bid marked

“Confidential”, BFT will notify the affected Contractor of the request and the date that such records will be released, unless the Contractor obtains a court order enjoining that disclosure. It will be the responsibility of the Contractor to protect the confidentiality of any information submitted in the bid and the Contractor shall take such legal actions as it may determine to be necessary to protect its interest. If the Contractor has not commenced such actions within ten

(10) calendar days after receipt of the notice, BFT will make the requested portions available for review and copying by the public. The Contractor will assume all liability and responsibility for any information declared confidential and shall defend and hold BFT harmless for any cost, penalties, and/or fees (including reasonable attorney fees) incurred in any action regarding the disclosure of said information. BFT assumes no responsibility or liability for any losses or damages which may result from the information contained in the bid.

D. By submitting a bid, the Contractor has thereby agreed to the provision of this section.

2.9. Form of Pricing Bid

In the interest of an equitable and expedient review process, every Contractor shall use the same form and order of bid. BFT shall determine the lowest overall bid by selecting the lowest price and using a combination of labor hours.

2.10. Price

BFT requests that each Contractor submit a price offer, utilizing the Price Bid forms or Electronic Pricing

Table(s) included with this IFB, to include:

A. Cost

B. Contractor offer will be valid for one-hundred twenty (120) calendar from due date of bids.

All prices shall be shown in U.S. dollars.

The price offered for each item shall be the full purchase price, including delivery charges to BFT, mileage costs to and from BFT facilities, and include all labor and material costs, patent royalties, B & O taxes, and all other overhead charges of every kind and nature.

2.11. Equal Employment Opportunity

In all services, programs or activities, and all hiring and employment made possible by or resulting from this Contract, there shall be no discrimination by Contractor or by Contractor’s employees, agents, subcontractors or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, creed, national origin, marital status or the presence of any disability, including sensory, mental or physical handicaps, unless based upon bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall not violate any of the terms of

Chapter 49.60 RCW, Title VII of the Civil Rights act of 1964, the Americans with Disabilities Act, Section

504 of the Rehabilitation Act of 1973 or any other applicable federal, state or local law or regulation regarding non-discrimination. Any material violation of this provision shall be grounds for termination of this Contract by BFT and, in the case of the Contractor’s breach, may result in ineligibility for further BFT

Contracts.

2.12. Ineligible Contractors

Contractor is required to certify that they or their Subcontractors are not on the Comptroller General’s list of ineligible Contractors.

2.13. Modification and Withdrawal of Bid and Claim of Error

A modification of a Bid already received shall be considered only if the modification is received prior to the time announced for the submittal of bids. All modifications shall be made in writing, executed and submitted in the same form and manner as the original bid.

Notwithstanding the above, a late modification of an otherwise successful bid that makes its terms more favorable to BFT shall be considered at any time it is received and may be accepted.

Any modification of the bid or quotation, except a modification resulting from BFT’s request for “best and final” offer, is subject to the same conditions.

Bids may be withdrawn Electronically or by written or email request received from Contractors prior to the time set for the receipt of bids if paper bids were submitted. Bids may be withdrawn in person by a

Contractor or an authorized representative, if the representative’s identity is made known and the representative signs a receipt for the bids before award for paper submittals only.

No Contractor may withdraw a bid after the time and date established for submitting bids, or before the award and execution of the contact, unless the award is delayed for a period exceeding one-hundred twenty (120) from the deadline for receipt of bids. BFT reserves the right to request that Contractor grant an extension of such effective period.

No consideration shall be given by BFT to a claim of error in a bid unless written notice of such claim and supporting evidence of such claim, including cost breakdown sheets, are delivered to BFT within forty-eight (48) hours after the opening of bids. Any review by BFT of a bid and/or any review of such a claim of bid error (including supporting evidence) creates no duty or liability on BFT to discover any other error or mistake, and the sole liability for any bid error or mistake rests with the Contractor. BFT at its sole discretion reserves the right to accept or reject any and/or all withdrawn bids submitted, with authorization from BFT’s Administrative Services Director and BFT’s legal counsel.

2.14. Late Submissions

Any bid received at the office designated in the solicitation after the exact time specified for receipt shall not be considered. The exact time (also referred to as official time) is the date and time the bid is actually received by BFT.

2.15. Amendments to Invitation for Bids, Clarification, and Additional Correspondence

Addenda Notification: Bidders are to register for an account via BFT’s OpenGov Procurement Portal.

Once a bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/bft. If Bidder prefers hard copies, be sure to coordinate with your Procurement Manager.

2.16. Request for Approved Equals or Deviations

Prospective Contractor shall submit any and all requests in writing prior to the bid due date. This can be requested in OpenGov's Procurement Portal or an email may be sent to the Procurement Manager.

Questions and Clarifications towards the Scope of Work and the Contract Terms and Conditions are due

Wednesday, August 5, 2026 at 5:00 pm PDT. This is to allow BFT to have ample time to respond prior to bid due date and time. If no request for approved equal or deviation is received, it shall be construed by

BFT to mean that the Bidder/Contractor intends to fully comply with IFB terms and conditions, and specifications. BFT shall review all requests for approved equals or deviations and, if necessary shall issue an amendment to the solicitation, which identifies all approved or disapproved requests.

2.17. Notice to Proceed

BFT reserves the right to issue a Notice to Proceed at any time up to twenty (20) calendar days following

Award of the Contract.

2.18. Single Bid Process

If only a single bid is received, BFT may require that the Bidder/Contractor provide a cost analysis or a price comparison between the proposed price and that of similar equipment, materials, supplies, and/or services to assure that the bid submittal price is fair and reasonable. If requested, the Bidder/Contractor shall provide the cost analysis or price comparison within seven (7) business days of the date requested.

BFT reserves the right to reject or accept the bid submittal on the basis of the cost analysis or price comparison https://procurement.opengov.com/portal/bft

2.19. Award

Contract will be awarded to the most responsive and responsible based who provided the lowest overall bid cost. If an agreement can not be met or Contractor needs to withdraw their bid, then BFT may enter into Contract with the next lowest Bidder.

3. Scope of Work

3.1. Project Information

BFT is seeking a qualified Contractor to furnish all labor, materials, equipment and incidentals necessary to remove the existing walk-up service window and interior lobby customer service window and install new bullet-resistant glazing and panel systems and complete all associated facility upgrades. BFT will provide permits for the project.

All work shall be performed at BFT Three Rivers Transit Center facilities located at 7109 Okanogan Place, Kennewick, Washington, and shall comply with all applicable federal, Washington State, and City of

Kennewick laws, ordinances, regulations, codes, and permitting requirements. This includes compliance with codes and standards as adopted and enforced by the City of Kennewick and Benton County, including building, electrical, mechanical, plumbing, fire, environmental, and safety requirements.

The Contractor shall be responsible for coordinating with the appropriate local authorities having jurisdiction, obtaining all required permits, and scheduling all required inspections.

Contractor shall reference the A. Permit/Bid Set 02.25.26 and B. T1-2448 BR SLDUP SLPBASE Custom diagram for security equipment in the Attachments for the full scope of work.

3.2. Demolition and Removal

Contractor shall provide the following demolition and removal:

• Remove existing storefront glazing and framing at the lobby service counter

• Remove existing overhead coiling security grille and associated components

• Remove existing walk-up window assembly including drawer, speaker, and interior roll-up counter door

• Remove portions of existing stud wall, gypsum board, and wall base as required

• Properly dispose of all removed materials in accordance with applicable regulations

• Protect all adjacent finishes, systems, and areas to remain

3.3. Installation of Bullet-Resistant Glazing Systems

1. Furnish and install bullet-resistant glazing system at interior (lobby) service counter:

• Minimum UL 752 Level 3 rating

• Approx. 1-1/4" laminated polycarbonate glazing

• Stainless steel framing system, mechanically fastened on all sides.

2. Provide required glazing features including:

• Voice ports

• Transaction openings

• Stainless steel recessed deal trays

3. Provide and install bullet-resistant paneling below counter:

• Minimum UL 752 Level 1 rating

• Installed behind gypsum board finish

3.4. Exterior Walk-Up Window

• Furnish and install new bullet-resistant transaction window system at existing opening:

o Minimum UL 752 Level 3 rating o Transaction window with integrated ticket/pass-through

• Coordinate reuse of existing speaker system with glazing penetrations

• Ensure complete and operable installation prior to interior (lobby) installation work

*Note: lead time on exterior walk-up window if approximately six (6) to eight (8) weeks.

3.5. Finishes and Restoration

• Patch and repair all walls, ceilings, soffits, and adjacent surfaces impacted by demolition

• Match existing finishes, textures, and colors

• Provide new or replaced wall base to match existing

• Ensure all transitions are clean and seamless

3.6. Construction Phasing Requirement

Three Rivers Transit Center will remain operational during construction. Contractor shall coordinate all work with BFT Project Manager to maintain continuous customer service operations.

Work shall be performed in the following required sequence:

Phase 1 – Exterior Walk-Up Window

• Complete demolition and installation of exterior window system

• Ensure system is fully operational and accepted by BFT prior to proceeding

• Installation shall be completed within one (1) working day

• At no time during the exterior walk-up window demolition and installation will the Three Rivers Transit Center be left unsecured

Phase 2 – Interior Service Counter Work

• The interior demolition and installation will begin only after completion of Phase 1

• At no time shall both service windows be out of service simultaneously

3.7. Scheduling of Demolition & Installations

Contractor will be required to coordinate all work with BFT Project Manager. Work shall be sequenced to maintain continuous operation of Customer Service functions.

• Contractor shall adhere to required phasing identified here in the Scope of Work

• At no time shall both the exterior walk-up window and interior service counter be out of service simultaneously

• Contractor shall coordinate all work hours, disruptions, and shutdowns with BFT Project Manager in advance

• Work shall be planned to minimize downtime and maintain safe public access at all times

3.8. Construction Site Protective Barricades & Containment

Contractor shall provide any temporary barriers, dust control, public traffic control, separation and security as required to maintain safe operation of an occupied public facility during phased construction.

3.9. Contractors Work Site Responsibilities

SCHEDULING OF DEMOLITION & INSTALLATION - Contractor will be required to work normal business hours, Monday – Friday: 8 AM – 6 PM. Contractor may begin workday earlier if needing to work around the summer weather, heat index.

INSPECTIONS - BFT or its representative will inspect all work.

PROTECTION - The Contractor shall ensure that the building, its contents, employees, and their property are at all times protected from damage by the work operations. The Contractor shall employ, so far as possible, such methods and means in carrying out his/her work as will not cause any interruption to, or interference with, any other contractor or interrupt or interfere with the normal transit operation.

PERMITS - BFT will provide the permit for this project.

TEMPORARY ELECTRICITY - Contractor will be allowed to use 110/120-volt power from available sources at the building at no charge. Contractor to verify circuits being plugged into are adequate for equipment to run without interrupting power to other portions of the building. All electrical cords and devices shall meet applicable L&I, OSHA and WISHA requirements.

TEMPORARY WATER - Water for construction purposes is available from existing sources. Contractor to provide hoses as required.

ON-SITE STORAGE - Locations for storage of materials and/or equipment must be verified with BFT. All materials used in the completion of work outlined in this bid document shall be completely protected from the elements and be the responsibility of the Contractor.

MEASUREMENTS - Contractor will be responsible for any measurements of the work site area.

FIRE HAZARD & SAFETY - Take all necessary precautionary measures to prevent fire hazards and spontaneous combustion.

EXPERIENCE & QUALIFICATIONS - The successful Contractor will have the following minimum qualifications:

1.

1. Have a current Washington State certificate of registration as a Contractor in compliance with chapter RCW 18.27, which must be in effect at time of bid submittal.

2. Have a current Washington State Unified Business Identifier (UBI) number.

3. Not be disqualified from bidding on any public works Contract under RCW 39.06.010 or 39.12.065(3).

4. Have a Washington Department of Revenue State Excise tax registration number, as required in Title RCW 82.

5. Have Industrial Insurance (worker’s compensation) coverage for the Contractor’s employees working in Washington State, as required in RCW Title 51.

6. Company has two (2) or more years’ experience in services requested.

7. Insurance as described in Insurance Clause.

8. Contractor will include three commercial project references with bid.

9. Contractor must have received L&I authorized training on public works and must provide BFT with the certificate.

3.10. Warranty of Construction

A. Contractor Warranty of Work: In addition to any special warranties provided elsewhere in the Contract Documents, Contractor warrants that all Work conforms to the requirements of the Contract Documents and is free of any defect in equipment, material, or design furnished, or workmanship performed by Contractor.

B. Contractor responsibilities: With respect to all warranties, express or implied, for Work performed or materials furnished according to the Contract Documents, Contractor shall:

1. Obtain warranties: Obtain all warranties that would be given in normal commercial practice.

2. Warranties for benefit of Owner: Require all warranties to be executed, in writing, for the benefit of Owner.

3. Enforcement of warranties: Enforce all warranties for the benefit of Owner, if directed by Owner; and

4. Contractor responsibility for subcontractor warranties: Be responsible to enforce any subcontractor’s, manufacturer’s, or supplier’s warranties should they extend beyond the period specified in the Contract Documents.

C. Warranties beyond Final Acceptance: The obligations under this section shall survive Final Acceptance.

3.11. Site Investigation & Conditions Affecting the Work

A. Examination of Site and Requirements: Bidder acknowledges that it has taken steps reasonably necessary to ascertain the nature of the Work, that it has carefully examined the Bid Documents and the work site, and that it has investigated and satisfied itself as to all general and local conditions, and with all applicable Federal, State, and local laws, ordinances, rules, and regulations that may in any manner affect the performance of the Work or its cost.

B. Surface and Subsurface Conditions: Bidder acknowledges that it has satisfied itself as to the character, quality and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by Owner, as well as from the drawings and specifications made a part of the Bid Set Documents.

Bidder also represents that it has studied all surveys and investigation reports of subsurface and latent physical conditions referred to in the Bid Set Documents and made such additional surveys as it deems necessary for the performance of the Work at the Total Bid amount, in accordance with the requirements of the Bid Set Documents, and that it has correlated the results of all such data with the requirements of the Bid Set Documents.

C. Conditions at the Project Site: Bidder acknowledges that adjoining areas will be conducting normal operations during the work. Bidder should anticipate pedestrian and traffic congestion, and the requirement that the work be coordinated with ongoing operations.

3.12. Project Budget

Engineers estimate $74,965, without sales tax.

4. General Information to Bidders/Contractors

BFT is a political subdivision of the State of Washington and funded in part by grants from the Federal

Transit Administration (FTA) of the U.S. Department of Transportation, pursuant to the Federal Transit

Act. When so funded, this Contract shall be subject to all rules and regulations promulgated and pursuant thereto. BFT’s purchasing procedures are governed by the Washington statutes, by various federal statutes and regulations, by Office of Management and Budget Circular A-102, and by FTA

Circular C4220.1G. These require, among other things, that procurements be made according to approved plans and specifications, which become a part of the Contract between BFT and a successful

Contractor.

Pursuant thereto, BFT solicits bids for services in accordance with all terms, conditions, and requirements accompanying this IFB. To be considered, Contractor must submit a complete response to all provisions of this IFB. No other distribution of bids shall be made by the Contractor. Bids must be signed by an official authorized to bind the Contractor to its provisions.

BFT reserves the right to postpone the times at which bids must be received, and to amend the specifications, terms, and/or conditions. Prompt notice of such postponement or amendment shall be given by BFT to all prospective Contractors who have received copies of this IFB. If the IFB is amended, any Contractor from whom a bid has been received prior to the giving of such notice shall be entitled to withdraw and resubmit its bid. All bids must be received prior to due date to be considered.

4.1. Rejection and Waiver

BFT reserves the right to reject any or all bids and to waive informalities and minor irregularities in bids received. This IFB may be cancelled and any and all bids may be rejected in whole or in part when it is in the best interest of BFT.

4.2. Economy of Preparation

Bids should be prepared simply and economically, providing a straightforward, concise description of the Contractor ability to meet the requirements of the IFB. Fancy bindings, colored displays, promotional material, etc. are not desired. Emphasis should be placed on completeness and clarity of content.

4.3. Response Date

To be considered, bids must be submitted electronically up to but not later than the Wednesday, August

12, 2026 and time of 2:00 pm. No late electronic submittals will be allowed. BFT’s OpenGov

Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections or BFT’s OpenGov Procurement Portal not being accessible from your connected device. BFT strongly recommends completing your response well ahead of the deadline.

If Contractor's preferred method is to provide paper submittals the sealed package will need to arrive at

BFT’s main office or coordinate a delivery time with the Procurement Manager before Wednesday, August 12, 2026at 2:00 pm. It is the Contractors responsibility to make aware to the Procurement

Manager that they will be submitting a sealed hard copy bid. Paper Bids received after the date and time specified shall be returned unopened and shall not be considered.

A Public Bid Opening will be held on Microsoft Teams at the submission due date and time.

4.4. Incurring Costs

BFT is not liable for any costs incurred by the Contractor prior to issuance of a Contract.

4.5. Acceptance of Bid Content

The Contractor acknowledges that the contents of the Contractor’s bid and all terms and conditions set forth within this IFB shall become contractual obligations if BFT accepts the bid for Contract award.

4.6. Equal Employment Opportunity

The Contractor will be required to comply with all applicable Equal Employment Opportunity laws and regulations.

4.7. WISHA and OSHA Regulations

The Contractor agrees to abide by all laws, rules and regulations of the United States of America, the

State of Washington, or any agencies or subdivisions thereof, specifically including Washington

Industrial Safety and Health Act (WISHA) and Occupational Safety and Health Administration (OSHA) regulations currently in effect at time of Bid Opening.

All Contractors will acknowledge their total familiarity with the entire IFB packet to include instruction, specifications, and Contract clauses by venture of the submission of a bid. BFT will not consider claims for additional compensation based upon the Contractors lack of knowledge of the bid documents.

Contractors shall rely only on written addenda provided by BFT. In no event, should a prospective

Contractor submit a bid based upon an oral interpretation.

A. Qualification and Experience: The successful Contractor will have the following minimum qualifications:

1. Have a current Washington State certificate of registration as a Contractor in compliance with chapter RCW 18.27, which must be in effect at time of bid submittal

2. Have a current Washington State Unified Business Identifier (UBI) number.

3. Not be disqualified from bidding on any public works Contract under RCW 39.06.010 or

39.12.065(3).

4. Have a Washington Department of Revenue State Excise tax registration number, as required in Title RCW 82.

5. Have Industrial Insurance (worker’s compensation) coverage for the Contractor’s employees working in Washington State, as required in RCW Title 51.

6. Company has two (2) or more years’ experience in services requested.

7. Insurance as described in Insurance Clause.

8. Contractor will include three commercial project references with bid.

9. Contractor must have received L&I authorized training on public works and must provide

BFT with the certificate.

4.8. Washington State Prevailing Wage Rate

Prevailing wage will be paid to all workers, laborers, or mechanics employed in the performance of any part of this project shall be in accordance with the provisions of Chapter 39.12 RCW, as amended, and the rules and regulations of the Department of Labor and Industries of the State of Washington. The prevailing wage rates for the locality or localities where this Contract will be performed shall be determined by the Industrial Statistician of the State Department of Labor and Industries and are by reference made a part of this IFB as though fully set forth herein.

Notice: BFT is required to have an approved intent for Contractor and all Subcontractors to pay prevailing wages before any funds can be released. Contractor will be required to file an affidavit of wages paid and certified payroll completed after each pay period. LNI requires Contractor to complete certified payroll at least once a month.

Washington State Website for Prevailing wages can be found: https://www.lni.wa.gov/

An affidavit has to be approved by LNI before final payment or retainage can be made. The Notice of

Completion has to be approved and released by all three agencies before retainage payment can be released.

Please note: If this is a Contraction Contract that is over $10,000 LNI requires the intent to be posted on the job site.

4.9. Director of Labor and Industries to Arbitrate Disputes

In accordance with RCW 39.12.060 the Washington State Director of Labor and Industries will arbitrate all disputes concerning prevailing wages for work. Disputes cannot be adjusted by the parties of interest, including labor and management representatives, the matter shall be referred for arbitration to the director of the department of labor and industries of the state and his or her decision therein shall be final and conclusive and binding on all parties involved in the dispute.

4.10. Submittals

The documents listed and required in the Vendor Questionnaire Section of OpenGov shall be completed unless noted as optional. The following Submittals are to be completed with the bid:

A. Disadvantaged Business Enterprises Form

B. Certificate of Compliance Bidder Responsibility

C. Certificate of Compliance with Wage Payment Statues

D. Certificate Regarding Debarment

E. Contractor's Option for Retainage

F. Non-Collusion Affidavit

G. Statement of Qualifications

4.11. Procurement Protest Procedures

Protest procedure will be as follows:

A. Vendors and/or taxpayers wishing to protest the legitimacy of any type of procurement action outlined in this manual must submit their pre-award Notice of Protest in writing no less than eight (8) calendar days before the quote opening date. A protest of a proposed award or of an award shall be filed within seven (7) calendar days of the award of a contract or notice of apparent successful proposer/bidder, whichever is sooner.

B. The Notice of Protest process:

https://www.lni.wa.gov/

1. The Notice of Protest shall state in detail all issues and facts applicable to the protest. Issues and facts not stated in the Notice of Protest will not be considered.

2. A meeting(s) will be called within three (3) calendar days of receipt of the protest and will include representatives from BFT and the protesting party to discuss the issue related to the protest. The protest meeting may be held in person, or by teleconference.

3. A final determination will be made by the BFT Chief Executive Officer within three (3) calendar days of the final meeting, and the protestor shall be notified of the decision in writing by the Authority by regular mail.

4. The Chief Executive Officer may, at their sole discretion, extend the limits of the timeline outlined above.

5. Failure of the protestor to specify their objections in writing and in accordance with the specified time deadlines shall constitute a waiver of all right to protest.

This protest procedure shall be made known to all prospective Contractors and is included or referenced in the requirement section of all solicitation documents.

C. All communications with the parties involved, including BFT staff or board members concerning protest, shall be in writing, and will be open for public inspection. BFT shall be responsible for compiling and maintaining the written protest record.

D. When a protest has been timely filed with BFT before award, BFT shall not make an award prior to five (5) calendar days after the resolution of the protest, or if a protest has been filed with

FTA, during the pending of that protest, unless BFT determines that:

1. The items to be procured are urgently required:

2. Delivery or performance will be unduly delayed by failure to make the award promptly; or

3. Failure to make prompt award will otherwise cause undue harm to BFT or the Federal

Government.

E. In the event that BFT determines that the award is to be made during the five (5) calendar day period following the local protest decision or the pending of protest, BFT shall notify FTA prior to making such award. FTA will not review the sufficiency of BFT’s determination to award during the pending of protest prior to FTA’s proposal protest decision. FTA reserves the right not to participate in the funding of any contract awarded during the pending of protest.

4.12. Apprentice Utilization Requirement

The Contractor shall comply with all applicable Washington State Apprentice Utilization Requirements

(AUR), including RCW 39.04.320-.340, Chapter 296-05 WAC, and Washington State Department of Labor

& Industries (L&I) requirements, as amended. Prior to commencing Work, the Contractor shall submit all required apprentice utilization documentation, including an Apprentice Utilization Plan (AUP) or other forms required by Ben Franklin Transit (BFT) or L&I. The Contractor shall ensure compliance by all subcontractors and lower-tier subcontractors, maintain records demonstrating compliance, and provide such records upon request. Failure to comply with applicable apprentice utilization requirements may result in withholding of payment, contract remedies, or other actions authorized by law or the Contract

Documents. For federally funded projects, the Contractor shall also comply with all applicable Federal

Transit Administration (FTA) requirements. In the event of a conflict between state and federal requirements, applicable federal requirements shall govern.

5. Terms and Conditions

5.1. Performance

A. The Contractor will perform all work, furnish all labor, necessary supplies, travel expenses, and equipment for the proper execution of performance described in scope of work. The

Contractor’s bid is a part of this contract and describes the service provided.

B. All performance must be done in strict accordance with the Contract Documents, including IFB

26-12, Cost proposal/bid and any Addenda's.

C. The Contractor agrees to comply with all applicable provisions and the most recent amendments of state and local laws and regulations.

D. It shall be the responsibility of the Contractor to present a consistently clean condition after each building service. The services outlined in the Scope of Work are minimum requirements and in no instance are they limited to the level of cleanliness.

E. The Project Manager, Matthew Owens or BFT's designee shall make decisions on questions that arise as to the quality and acceptability of any work performed under this Contract. If performance (in the opinion of Transit Planning Manager or designee) becomes unsatisfactory, BFT will notify the Contractor.

F. Upon observance of the Contractors failure to perform satisfactory services, BFT will issue a

Notice of Service Correction to the Contractor, via email. The notice will identity the service correction requirement and provide the Contractor 24 hours to begin correction. If the

Contractor fails to begin correction of services within the time stipulated in the notice, BFT will correct the service shortcoming with their own forces or by another Contractor.

5.2. Payment

BFT shall mail payment to Contractor only after receipt of an approved Intent to Pay Prevailing Wages and confirmation that certified payroll has been filed with Washington State Department of Labor &

Industries ("WA L&I"). Progress payments shall only be considered if request meets the criteria found in

Section 5.50 Progress Payments.

Final payment for the Project shall not be made until the corresponding Affidavit of Wages Paid has been filed with and approved by WA L&I.

Payment of the purchase price enumerated herein shall constitute full performance under this Contract by BFT.

BFT will not make payment(s) to multiple Contractors.

Payments Due. Services will be invoiced and due thirty (30) after receipt of an invoice and approved documents. BFT will mail payment to Contractor once approved.

Interest on Past Due. Any amounts due in connection with this Agreement which is past due will incur finance charges at the rate of one-half of one percent per month (6% APR).

Contractor will provide an invoice on Contractor’s letterhead for goods or services received. Each invoice will be numbered and will include the following information:

A. Contractor’s Name and Address

B. Contractor’s Remittance Address

C. Description of Work Completed and/or

D. Job site

E. Contract / PO Number

F. Invoice Number

Invoices and support documentation are to be emailed (preferred method) or mailed to the following address:

Email: accountspayable@bft.org

Or, Ben Franklin Transit

Attention: Accounts Payable

1000 Columbia Park Trail

Richland, WA 99352

5.3. Term of Contract and Price Changes

The Contract term shall begin on the date indicated in the Notice to Proceed. Installation shall be complete no later than seventy (70) calendar days thereafter.

BFT may exercise the Option to extend for up to three (3) months and this may be done in days or monthly increments, if agreed upon by both parties in writing.

Price changes for any justifiable reason will be considered on a case-by-case basis and be decided by BFT's Chief Executive Officer. Price change requests will not be considered or granted until any outstanding reports have been submitted to BFT.

mailto:accountspayable@bft.org

5.4. Trial Period

Contractor will have a thirty (30) calendar day trial period. During the trial period, Contractor must successfully perform and provide product that BFT finds acceptable. Failure to perform may cause immediate cancellation of the Contract. If a dispute occurs as to acceptability of product or service, BFT’s decision prevails. BFT will only pay for authorized work performed that is properly invoiced pursuant to this Contract up to termination. If the Contract is terminated within the trial period, BFT may award the Contract to the next highest evaluated responsible bidder who submitted a responsive proposal. Any new award is also subject to a trial period.

5.5. Conflict of Interest, Non-Competitive Practice and Gratuities

A. Conflict of Interest: Contractor agrees that it has no direct or indirect pecuniary or proprietary interest, and that it shall not acquire any such interest, which conflicts in any manner or degree with the services required to be performed under this contract and that it shall not employ any person or agent having any such interest. In the event that the Contractor or its agents, employees or representatives hereafter acquires such a conflict of interest, it shall immediately disclose such interest to BFT and take action immediately to eliminate the conflict or to withdraw from this contract, as BFT may require.

B. Contingent Fees and Gratuities:

1. Contractor agrees that no person or selling agency except bona fide employees or designated agents or representatives of Contractor have been employed or trained to solicit or secure this contract with an agreement or understanding that a commission, percentage, brokerage, or contingent fee would be paid; and

2. That no gratuities, in the form of entertainment, gifts or otherwise, were offered or given by

Contractor or any of its agents, employees or representatives, to any official, member or employee of BFT or other government agency with a view toward securing this contract or securing favorable treatment with respect to the awarding or amending, or the making of any determination with respect to the performance of this contract.

5.6. Notice of Impaired Performance

A. Whenever an actual or potential event such as a labor dispute, act of God, change in

Contractor’s business or any other event is impairing the performance of the Contract, the relevant party will immediately give notice thereof including all relevant information with respect thereto.

B. If Contractor's performance of any obligation to BFT is delayed or made impossible or commercially impracticable due to any cause beyond Contractor's reasonable control (including, without limitation, acts of God, labor disputes, compliance with government regulations, equipment failure, shortages in transportation, inability to obtain labor or raw materials, or delays in the performance of Contractor's suppliers or subcontractors), Contractor will have such additional time within which to furnish the services under this Contract as may be reasonably necessary under the circumstances.

5.7. Prevailing Wage Rate and Retainage

Current prevailing wage will be paid to all workers, laborers, or mechanics employed in the performance of any part of this project shall be in accordance with the provisions of Chapter 39.12 RCW, as amended, and the rules and regulations of the Department of Labor and Industries of the State of Washington. The prevailing wage rates for the locality or localities where this Contract will be performed shall be determined by the Industrial Statistician of the State Department of Labor and Industries and are by reference made a part of this Contract as though fully set forth herein.

Notice: BFT is required to have an intent to pay prevailing wages, affidavit and certified payroll copies before any funds can be released. BFT will have a 5% retainage withheld from the moneys earned by the contractor as a trust fund for the protection and payment of: 1. The claims of any person arising under the Contract; and 2. The state with respect to taxes, increases, and penalties imposed pursuant to Titles

50, 51, and 82 RCW which may be due from such contractor.

The Contractor and all Subcontractors shall pay the prevailing wage rates on the work performed under this project. Contractor shall have on file with the State of Washington a statement of intent to pay prevailing wages and affidavit that wages have been paid for the Contractor and all Subcontractors.

Please note: LNI requires Certified payroll to be filed at least once a month.

Please note: Construction Contracts that are over $10,000 must post the intent on the job site.

BFT will release the retainage after an approved affidavit and Notice of Completion has been released by all three agencies.

5.8. Prompt Payment and Return of Retainage

Prime Contractor agrees to pay each Subcontractor under this prime Contract for satisfactory performance of its Contract no later than fifteen (15) calendar days from the receipt of each payment the prime Contractor receives from BFT. The prime Contractor agrees further to return retainage payments (if any) to each Subcontractor within thirty (30) calendar days after the Subcontractor(s)’ work is satisfactory completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of BFT. This clause applies to both DBE and Non-DBE Subcontractors. It is the responsibility of the Subcontractors to notify BFT’s Director of

Contracts & Purchasing, Rob Orvis, (509) 734-5125 of prime Contractor noncompliance with the above prompt payment provisions. Upon receipt of such notification, BFT will investigate and take appropriate action.

5.9. Director of Labor and Industries to…