Rebate_Report_Template.xlsx

This is a Rebate Report Template spreadsheet associated with the City of Seattle's water treatment chemicals procurement (ITB SU0-6667), designed to track vendor submissions and financial data related to chemical supply contracts. The template captures essential transaction information including agency invoice numbers or credit references, invoice dates, and invoice amounts excluding tax, providing a standardized format for processing rebate documentation from multiple chemical vendors throughout the contract performance period. The solicitation seeks qualified vendors to supply and deliver water treatment chemicals on an as-needed basis to Seattle Public Utilities facilities, including the Landsburg and Tolt Water Treatment Facilities, reservoirs, and wells. Required chemicals include sodium hypochlorite, hydrofluorosilicic acid, chlorine, liquid oxygen, ferric chloride, lime, sodium hydroxide, and carbon dioxide. The contract term spans five years with one potential two-year extension. A non-mandatory pre-bid conference is scheduled for November 13, 2025, with bid submissions due December 4, 2025. The City anticipates annual spending between $1,000,000 and $5,000,000, though these are planning estimates without guaranteed purchase volumes.

Vendors must demonstrate a minimum of three years of experience producing chemicals meeting American Water Works Association standards and possess NSF/ANSI Standard 60 certifications. Current incumbent vendors include JCI Jones Chemicals (sodium hypochlorite under contract #3667) and Dubois Chemicals (hydrofluorosilicic acid under contract #4357), whose existing contracts are being rebid through this comprehensive solicitation. Vendors must comply with extensive insurance requirements, including Commercial General Liability and Business Automobile Liability with minimum limits of $1,000,000 to $2,000,000, and must adhere to prevailing wage laws, equal benefits provisions, and social equity requirements. Price adjustments are permitted no sooner than one or two years after contract signature, and contractors must comply with federal and state regulations regarding chemical transportation and environmental sustainability, including consideration of recycled products and green seal certified materials.