READVERTISEMENT.pdf

New Hanover County Secure Landfill Request for Bids South Property Partial Closure Phase 2 00020 - 1 January 2024

SECTION 00020

NEW HANOVER COUNTY

READVERTISEMENT

REQUEST FOR BIDS

FOR SOUTH PROPERTY PARTIAL CLOSURE PHASE 2 (CELLS 7-10A)

RFB # 24-0379

Due to having received only two (2) bids by the bid deadline, New Hanover County is readvertising to receive sealed bids by 2:00 p.m. on Friday, May 3, 2024, from qualified contractors for all labor and materials to complete the work in accordance with the "Specifications and Contract Documents” for New Hanover County Secure Landfill Partial Closure Phase 2 for New Hanover County, North Carolina, RFB # 24-0379. Bidder must have attended the mandatory pre-bid conference held on March 6, 2024, or attend the 2nd opportunity for a mandatory pre-bid conference on Wednesday, April 24, 2024, at 2:00 p.m. in the Administration Building, 3002 Highway 421 North, Wilmington NC. Bid documents can be obtained at the County’s website (https://www.nhcgov.com/bids.aspx).

This project will be the second partial closure of the South Property Landfill, consisting of a combination of temporary and final landfill closure capping systems. The total closure area will be approximately 9 acres;

of which +/-2.4 acres are considered final closure area, and +/-6.6 acres are temporary (exposed cap) measures. The Landfill areas identified for the second partial closure are the side slopes of Cells 7 through 10A. The proposed Cell 7&8A closure area is a continuation of the previously installed temporary closure system and located on the north slope of the Landfill. The proposed Cell 9&10A closure areas are on the eastern and western Landfill slopes. The project will include site preparation, placement of the liner systems, placement of the soil cover systems, construction of the stormwater management structures, erosion control structures, grading, seeding and sodding, landfill gas collection and control system expansion and all incidentals necessary to complete the work as specified. The project also includes repairs to the existing landfill closure of the North Property Landfill. See section 01000 and the plans for more complete details about the work. The construction period will be 210 days from the notice to proceed issuance date to substantial completion and an additional 30 days to final completion. Fill soil for the preparation of the intermediate cover, protective cover and topsoil for the landfill partial closure shall be supplied from an off-site borrow source by the CONTRACTOR.

A 2nd opportunity for the MANDATORY pre-bid conference will be held on Wednesday April 24, 2024, at 2:00 pm in the Recycling & Solid Waste Administration Building, 3002 Highway 421 North, Wilmington, NC. Potential bidders who attended the first MANDATORY pre-bid conference on March 6th, 2024, will not be required to attend this 2nd opportunity. A site visit will be offered.

Bids will be received until 2:00 p.m. on Friday, May 3, 2024, by New Hanover County, in the Conference room at the New Hanover County Department of Recycling & Solid Waste Administration Building, 3002 Highway 421 North, Wilmington, North Carolina 28401, at which time the proposals will be publicly opened and read in accordance with the provisions of law. The deadline time shall be established by the timepiece of New Hanover County's representative. No bids will be accepted after that time.

https://www.nhcgov.com/bids.aspx coprince Stamp

New Hanover County Secure Landfill Request for Bids South Property Partial Closure Phase 2 00020 - 2 January 2024

A copy of the Specifications and Contract Documents can be reviewed at the New Hanover County Office, 3002 Highway 421 North, Wilmington, North Carolina 28401, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. Please call for appointments.

Bidders must be licensed contractors in the State of North Carolina at the time proposals are submitted.

Pursuant to N.C.G.S. S87-15, it will be necessary for contractors to show evidence of such license in the bid document.

No proposal for construction or repair work may be considered or accepted by said board or governing body unless at the time of its filing the same shall be accompanied by a deposit with said board or governing body of cash, or a cashier's check, or a certified check on some bank or trust company insured by the Federal Deposit Insurance Corporation in an amount equal to not less than five percent (5%) of the proposal. In lieu of making the cash deposit as above provided, such bidder may file a bid bond executed by a corporate surety licensed under the laws of North Carolina to execute such bonds, conditioned that the surety will upon demand forthwith make payment to the obligee upon said bond if the bidder fails to execute the contract in accordance with the bid bond. This deposit shall be retained if the successful bidder fails to execute the contract within 10 days after the award or fails to give satisfactory surety as required herein.

CONTRACTOR will be required to comply with OSHA and all federal, state and local laws, ordinances, rules and regulations that in any way affect the WORK and will be required to review/endorse the County’s CONTRACTOR Compliance Requirements in Section 01910. Bidders will be required to submit a Qualification Questionnaire located in Section 00300 as part of their bid to demonstrate qualifications to perform the WORK.

The bidder shall make good faith efforts, as defined in the bid specifications, to subcontract 10% of the dollar value of the single prime contract to businesses owned and controlled by minorities as defined in NC General Statute 143-128.2 Minority Business Participation Goals. Contact Courtney Prince at coprince@nhcgov.com concerning questions related to this issue.

All prime bidders on this project must be pre-qualified in accordance with New Hanover County’s Pre-qualification Ordinance, in order to bid. Bids will not be opened unless the bidder is pre-qualified. Pre-qualification applications may be obtained at the County Legal Department, 230 Government Center Drive, Suite 125, Wilmington, N.C. 28403 or by visiting the County’s website at www.nhcgov.com (https://www.nhcgov.com/316/Contractors-Approved-for-Bidding ).

This Request for Bids is being used to solicit responses from suitably qualified, experienced and licensed contractors to qualify for services related to the construction of a secure landfill closure project in New Hanover County, North Carolina.

New Hanover County reserves the right to reject any and all bids. Questions will also be re-opened and will only be accepted in writing by Matt Brokaw, PE (mbrokaw@scsengineers.com) through the end of business on Friday, April 26, 2024. Final response to questions and any additional Addenda will be issued by Tuesday, April 30, 2024. For further information, contact Mr. Matthew Brokaw, P.E., SCS Engineers, PC, at mbrokaw@scsengineers.com.

mailto:coprince@nhcgov.com http://www.nhcgov.com/ https://www.nhcgov.com/316/Contractors-Approved-for-Bidding mailto:mbrokaw@scsengineers.com mailto:mbrokaw@scsengineers.com

Table of Contents

Page 1 – Readvertisement Page

4 – Addendum 1

Page 13 – End of Addendum 1

Page 14 – Addendum 2 Page 33

– End of Addendum 2 Page Page

34 – Drawings Bid Set

Page 6 - Original Advertisement

FINANCE DEPARTMENT PURCHASING DIVISION

ADDENDUM 1

Pre-Bid Meeting Minutes and Sign-In Sheet

From: Courtney Prince, Purchasing Agent

To: All Bidders

Project: RFB 24-0379 SOUTH PROPERTY PARTIAL CLOSURE PHASE 2 - CELLS 7-10A

Date: 03/08/2024

This Addendum is related to the County’s Request for Proposals “RFB 24-0379 SOUTH PROPERTY PARTIAL CLOSURE PHASE 2 - CELLS 7-10A” and is hereby made a part of said Request for Bidders to the same extent as though it were originally therein.

New Hanover County Secure Landfill Addendum No. 1

South Property Closure Phase 2 1 March 7, 2024

Addendum No. 1

New Hanover County

South Property Closure Phase 2

County Bid No. 24-0379

Issued March 7, 2024

This addendum becomes part of the Construction Drawings, Contract Documents, and Specifications issued for bid on February, 21, 2024. All concerned are requested to see that this addendum is incorporated into the Construction Drawings, Contract Documents, and Technical Specifications.

Bidder shall acknowledge receipt of this addendum on the Bid Form. Failure to do so does not remove the Bidder from the responsibility to comply with the changes made in this addendum.

A mandatory Pre-bid meeting for all prospective bidders was held on March 6, 2024. Critical dates remain as follows:

Questions will be accepted until 5:00 p.m. March 20, 2024

Responses to Bidder Questions will be provided by 5:00 p.m. March 27, 2024

The Bid Opening is on 2:00 p.m. April 12, 2024

Addendum No. 1 includes the following attachments:

Pre-Bid Meeting Minutes and Sign-in Sheet

A. Prospective Bidders Questions and Responses:

1. Would you be able to share the pre-bid sign-in sheet or bidder’s list after the mandatory meeting?

Yes, the sign in sheet is attached.

2. Will QED Pumps be accepted as an "or equal"?

No, QED pumps will not be accepted as an “or equal”, per the project Plans and Specifications, as they are not consistent with existing components/infrastructure.

B. Contract Documents and Technical Specifications Additions, Revisions, and

Clarifications

No change to the Technical Specifications has been issued as part of this Addendum No. 1.

New Hanover County Secure Landfill Addendum No. 1

South Property Closure Phase 2 2 March 7, 2024

C. Bid Set Drawings Additions, Revisions, and Clarifications

1. Drawing Sheets 15 through 23 (G-1 through G-9) erroneously label the total drawing sheets in the bottom right-hand corner as 26. The correct number of total drawing sheets is 27.

NOTE: THIS ADDENDUM MUST BE ACKNOWLEDGED IN YOUR BID PACKAGE IN ACCORDANCE WITH

THE SPECIFICATIONS. THE LAST DATE TO RECEIVE QUESTIONS FOR THIS BID IS 5:00 P.M. ON

MARCH 20, 2024.

ATTACHMENT A

Pre-Bid Meeting Minutes & Sign-in Sheet

3801 Lake Boone Trail, Suite 410, Raleigh, NC 27607 | 919-662-3015 |

Environmental Consulting & Contracting

File No. 02206379.44

NEW HANOVER COUNTY LANDFILL

SOUTH PROPERTY PARTIAL CLOSURE PHASE 2

PRE-BID MEETING

March 6th, 2024, 2:00 P.M.

This is the Pre-Bid Meeting for the New Hanover County Secure Landfill Phase 2 Partial Closure project, the date is March 6th, 2024 and the time is approximately 2:00 pm. This Pre-Bid is being held at 3002 Highway 421 North, Wilmington, North Carolina 28401 and attendance from the prime contractor is mandatory in order to submit a Bid to the County for this project.

1. INTRODUCTION

• The purpose of this meeting is to describe the South Property Partial Closure Phase 2

Construction Project and discuss the Bidding process. Nothing during this meeting, as far as clarifications and/or answers to questions is to be taken as an official answer. Questions must be submitted in writing or via email and answers will be covered in addenda.

Attendance is mandatory to bid on this project, be sure to sign Sign-In sheet!

2. PROJECT DESCRIPTION

Schedule – 210 days from the notice to proceed to substantial completion and 30 additional days to final completion.

Project consists of ~6.6 acres of temporary closure (exposed geomembrane cover), and ~2.4 acres of final closure. The final closure cap is a combination of 40-mil geomembrane, geocomposite drainage net, protective cover soil, and sod. The temporary closure is 20-mil scrim-reinforced geomembrane and a geosynthetics ballast material. The project also includes stormwater, landfill gas, and other related infrastructure, as well as repairs to the North Property existing landfill closure.

3. EQUAL OPPORTUNITY

• M/WBE Program

4. QUALIFICATION CRITERIA

• Requirement for GC – Bidders shall have successfully completed a minimum of 10 acres of

Subtitle C or D landfill cell construction or Landfill closure projects, including the installation of liner, within the last 5 years. This requirement applies to General Contractor submitting the bid.

• Contractor must submit letters from major suppliers (proposed on this project) noting that contractor is current with payment on materials.

• Refer to Specification Section 00100 for additional information.

5. REGISTRATION WITH THE COUNTY ATTORNEYS OFFICE

Note: Even if you think you are registered, please contact the County Attorney's office to make sure you will be registered when the bids are accepted by the County.

PRE-BID MEETING

March 6th, 2024

6. CRITICAL WORK SEQUENCE

• Existing conditions survey, photos and video must be completed and approved prior to any work being conducted.

• Shop Drawings – Production, testing, and delivery of materials is most critical item to maintaining schedule that we have seen in recent projects. Get the order and production schedule to the materials producers as the first item of business. Failure to order quickly can delay your project but will not be the basis of an extension of time or cost. Work closely with your installer to get this done!

• Refer to Spec Section 01900 for Suggested Construction Schedule

• Note that County may require the North Property Landfill repairs to be scheduled first in the project.

• Material testing/delivery - As it relates to the prior topic of ordering materials, understand that we have to process and test the materials for specification conformance, specifically the geosynthetics materials. Again, unless the material is produced, and received by the lab, we have no material to test.

7. PROJECT COORDINATION

SCS Engineers to provide CQA services. Contractor's field superintendent to coordinate with

SCS, and Sam Hawes, landfill manager, on all field related matters.

All official correspondence shall go through SCS (Matt Brokaw, mbrokaw@scsengineers.com)

Include Albert Glenn on all Landfill Gas related matters (Albert Glenn, aglenn@scsengineers.com)

8. PROCEDURES/PROCESSING

• Field decisions – Any part of the WORK not specified by the contract documents or any that require additional information shall be brought to the attention of the CQA Representative and the Engineer.

• Proposal requests – If a proposal is needed, the request will be generated by the Engineer and will be submitted to the Contractor.

• Submittals – All submittals will use the cover page from the specification and be submitted as a single pdf to the Engineer via email. Only in the specific situations described in the specification will hardcopies be required or in the event that signed originals are requested or required by the specifications.

• Change orders – If a Change Order is required for the WORK, it will be generated by the

Engineer and submitted to the Contractor for signature and the original will be provided by the

Contractor to the County for review, processing and approval.

• Applications for payment- The County processes pay requests in 30 days of the date the approved pay application is submitted by the Engineer to the County.

9. CQA REPRESENTATIVE

A deduct will be made to the final pay app for CQA hours in excess of 60 hours per week

(Monday-Sunday). The 60 hours a week is “per representative”, should two or more representatives be required.

10. USE OF PREMISES

• Office Area - County offices are off limits, Contractor to provide their own offices/utilities, as needed.

• Storage areas to be coordinated with the County.

• Owner's requirements – keep the site clean, mob and demob trailers quickly, dual containment for fuel, general housekeeping.

• Working site - avoid conflicts with site operations and coordinate with County on times when this cannot be avoided. Site operations take priority if there is a conflict.

• Access and traffic control – if the Contractor uses the back gate it will be their responsibility to keep unauthorized people out and to lockup at the end of the day.

• Hours – Landfill operating hours are 6:30 am to 5:00 pm M-F and 6:30 am to noon on

Saturdays.

11. CONSTRUCTION FACILITIES, CONTROLS AND CONSTRUCTION AIDS

All construction facilities, controls and aids are the responsibility of the Contractor, including any temporary utilities needed.

The Contractor is responsible for connecting the Engineers Field trailer to temporary utilities.

Both water and power are available at the site of the existing construction trailers, during the site visit you will see them.

12. HEALTH AND SAFETY

Successful bidder to comply with County requirements concerning completion of all required forms.

For all on-site safety meetings please include SCS personnel.

13. GENERAL CONDITIONS

• Bonds and Insurance – are required per the New Hanover County Agreement. Limits are provided in General Conditions, Section 00700.

• Liquidated damages – will be $2,000 per day for exceedances of the contract time as described in the Contract Documents.

• Contract Extension – Requests for extension of contract time must be made in writing as required by the Contract Documents, or per the project Change Order process.

14. REQUEST FOR JOB MEETINGS FOR ALL INVOLVED

Monthly progress meetings will be held, and in the event that more meetings are necessary, the

Contractor shall be available for meetings as frequent as once a week.

15. SECURITY AND EQUIPMENT

• Back gate - County will work with Contractor to have construction access but, as stated above, will require Contractor to be responsible for keeping the gate locked.

• Equipment to be used – There are restrictions on the size of the equipment that are acceptable on the slopes to place the protective cover over the liner system as noted in the specifications.

• Posting of signs – The Contractor is responsible for posting and maintaining any signage that they deem necessary for the contract. Please coordinate with the County prior to placement of any signage.

16. LABORATORY TESTING

• Soils – Contractor will provide soils conformance testing; Contractor coordinates with SCS when testing is required.

• Geosynthetic Materials – Manufacturer’s Quality Conformance will be required per the

Specifications, prior to shipment. Geotechnics will be our lab for QA testing and it will be the responsibility of the Contractor/Contractor’s Manufacturer to coordinate production/ sampling for testing.

17. NCDEQ Certification

Accurate and clear As-built Documents are very important because they will be submitted to

State agency upon completion of the project as a part of the Engineer’s Certification of the closure project.

18. MISCELLANEOUS

Important things to note:

• This is an active landfill and there is a lot of traffic.

• Grading of the Temporary Closure area will require the contractor to coordinate with landfill operations and probably traffic management depending on the construction schedule.

• Existing Temporary Closure areas cover much of the West and North slopes.

• Trenching for leachate seep management may be required on the slopes and MUST be coordinated with the Engineer and CQA Representative.

19. FINAL NOTES

• Final Notes from the County

Note that questions relating to this project bid must be submitted in accordance with the instructions in the Contract Documents. Questions will only be accepted in writing through the end of business on March 20, 2024.

Bids are Due Fri. April 12 th at 2:00pm.

PLEASE SIGN AND INCLUDE WITH PROPOSAL.

Company Name: ______________________________________________________

Authorized Signature: __________________________________________________

Date: ________________________________________________________________

End of Addendum 1

New Hanover County Secure Landfill Addendum No. 2

South Property Closure Phase 2 1 March 26, 2024

Addendum No. 2

New Hanover County

South Property Closure Phase 2

County Bid No. 24-0379

Issued March 26, 2024

This addendum becomes part of the Construction Drawings, Contract Documents, and Specifications issued for bid on February, 21, 2024. All concerned are requested to see that this addendum is incorporated into the Construction Drawings, Contract Documents, and Technical Specifications.

Bidder shall acknowledge receipt of this addendum on the Bid Form. Failure to do so does not remove the Bidder from the responsibility to comply with the changes made in this addendum.

A mandatory Pre-bid meeting for all prospective bidders was held on March 6, 2024. Critical dates remain as follows:

Last Date for Addendum/Responses to Bidder Questions is March 27, 2024.

The Bid Opening is on 2:00 p.m. April 12, 2024

Addendum No. 2 includes the following attachments:

Revised Specification Section 00300.

Revised Drawing sheet C-6.

A. Prospective Bidders Questions and Responses:

1. Due to internal scheduling conflicts, we were unable to attend the site visit conducted on

March 6th. We're hopeful that SCS and the Client might accommodate another site walk, or alternatively, allow us an opportunity to independently assess the site's scope. Could you please advise if it's feasible to submit a bid without having attended a site walk?

The pre-bid meeting held on Wednesday, March 6th, 2024 was mandatory per the project

Contract Documents and Bidding Requirements. No other opportunities for a Pre-Bid meeting or site visit are available at this time.

2. …in regards to the prequalification requirements for the subject project. As a local site contractor interested in working at the landfill and the future of additional work… (The

Contractor) is experienced in all components of the work with the exception of the liner which would be performed by a compliant liner subcontractor. Is there any way that (the Contractor) could potentially bid on this project with the experience of our subcontractor for the liner work?

South Property Closure Phase 2 2 March 26, 2024

The Qualifications of Bidders outlined in Section 00100 – Instructions to Bidders, are explicitly stated to be the requirements for the Prime Contractor submitting the Bid.

Contractors must comply with these Qualification requirements to be considered responsive.

3. Section 01000-1 says liquid seep management trenches will be excavated on the side slope and backfilled with coarse grained sand as directed by the Engineer, and that costs for this work shall be included in the lump sum surface preparation bid item. Bid Item 20 is for 1,000 cy of Leachate Seep Remediation. Please clarify if the above mentioned costs in section

01000-1 are to be included in the unit price Bid Item 20 and not in the lump sum surface preparation bid item.

Leachate Seep Remediation (if needed) will be compensated under Bid Item 20, Leachate Seep Remediation, by cubic yard unit price. Please see Section 01025 – Measurement and Payment for details. The statement in Section 01000 – General Requirements refers only to the section of the bid form (‘C. Earthwork and Surface Preparation’) and not the lump sum item(s).

4. Section 01000-2 states that following construction, the gravel haul road adjacent to the landfill will be regraded and repaired to its preconstruction condition. Please clarify if lump sum Bid Item 44 is only for the ABC stone repairs necessary at the dual 12” HDPE culvert crossing the existing gravel road, or if it also includes regrading and providing additional ABC stone for all of the existing gravel haul roads within the LOD.

Bid Item 44 is for road grading and stone in areas within the LOD significantly disturbed by the contractor during construction. This includes the area above the dual culverts, and any other areas impacted by the contractor within the LOD. Roads outside of the LOD damaged, or otherwise impacted, by the contractor will be restored/repaired at the CONTRACTOR’s expense. Please refer to Section 01025 – Measurement and Payment for details

5. Will the dual 12” HDPE culverts be required to be encased in CMP where it crosses the existing gravel haul road? If so, what size CMP will be required, and at what horizontal spacing?

CMP encasement will not be required on the dual stormwater culverts, provided that the minimum soil cover of 18” (+ ABC stone) can be maintained. Refer to Detail 3 on Sheet C-13.

The spacing between pipes shall be as need for contractor compaction of backfill, but in no case less than 12”.

6. Will the Contractor be required to submit a stamped grading plan for the intermediate cover and final cover based on the existing conditions survey and depth checks? If so, how is the

Contractor to be paid for this work?

No, there is no contractor required grading plan for this work. Contractor shall generally follow the engineer’s grading plan provided and modify as needed with fine grading based on the existing conditions, required surveys, and depth checks. Please refer to Sections 01025, 01050, and 02220 for more information.

7. Please clarify if the Owner will be providing a testing firm for the required soil testing, or if the

Contractor will be required to pay for all soil testing.

South Property Closure Phase 2 3 March 26, 2024

The CONTRACTOR will be required to provide their own testing of all required soil materials QA/QC for this project. Please refer to Sections 01025 and 02220 for details.

8. Bid Item 26 Mid-Slope (Tack-On) Diversion Berms, please clarify if the material imported for these berms will be quantified per cubic yard in place and paid for under Bid Item 28

Protective Cover Material.

The estimated quantity of soil material for the Mid-Slope (Tack-on) Berms is included in Bid Item 28 for Protective Cover Material and will be quantified by cubic yard. The Bid Item 26 (by liner foot) is for the additional work to place, form, compact, fine grade, and stabilize the diversion berms themselves.

9. Sheet C-4 Note 4 states that the Contractor is to relocate the existing litter fence to the opposite side of the road. Section 01025-4 states that reuse of the old fence or parts thereof for the new litter fence is not permissible. Please clarify if the existing litter fence is to be relocated, or if the existing fence is to be removed and replaced across the road with new fence.

Per Section 01025 and Detail 3 on Sheet C-11, the existing litter fence shall be removed and replaced across the road with new fence.

10. Bid Item 29 calls for 15,000 sy of topsoil, but Bid Item 39 calls for 17,000 sy of sod and Bid

Item 40 calls for 9,000 sy of seeding. Please clarify the topsoil quantity and where it will be required.

The 15,000 SY quantity for topsoil in the South Property closure area has been confirmed, however the 17,000 SY of sod and 9,000 SY of seed and mulch were over-estimated. The Bid Form, Section 00300 has been revised accordingly. See attached for revised Specification Section 00300.

11. How are the existing 24” downchute pipes on Sheet C-6 to be abandoned?

The (2) existing downchute pipes should be abandoned in place. The only requirement is to cut back the pipes below grade and cap at the existing inlet. SCS has added a note on drawings sheet C-6 to clarify this. See revised drawing sheet C-6 attached. This work can be included in Bid Item 19 lump sum for Temporary Closure Surface Preparation, as part of the ‘preparation of existing temporary closure boundary for tie-in.’

12. Please clarify what work is required for Bid Item 76 Cover Repair Area for quantity determination (how much protective cover to import per each, etc.).

Cover repair areas for the North Property were shown up-close and pointed out to the Bidders (or Bidder’s representatives) at the Pre-Bid meeting. Areas are relatively small, and quantity of fill needed is incidental compared to the fill material needed for other aspects of the project. Intent is to provide minimum of 18” total protective cover above liner, and install new topsoil and sod as required. The following image is one Cover Repair Area for reference.

South Property Closure Phase 2 4 March 26, 2024

B. Contract Documents and Technical Specifications Additions, Revisions, and

Clarifications

1. Specification Section 00300 - Bid Form; DELETE the Bid Form and REPLACE with attached Bid Form.

C. Bid Set Drawings Additions, Revisions, and Clarifications

1. Drawing Sheet 6 (C-6); DELETE C-6 and REPLACE with attached C-6.

NOTE: THIS ADDENDUM MUST BE ACKNOWLEDGED IN YOUR BID PACKAGE IN ACCORDANCE WITH

THE SPECIFICATIONS. BIDS ARE DUE BY 2:00 P.M. ON APRIL 12, 2024.

New Hanover County Secure Landfill Bid Form

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 1

SECTION 00300

BID FORM

Proposal For

CONSTRUCTION OF

South Property Landfill

Partial Closure Phase 2

RFB # 24-0379

Submitted: _____________, 20__

New Hanover County

Department of Recycling & Solid Waste

3002 Highway 421 North

Wilmington, North Carolina 28401

Sir or Madam:

The undersigned, as Bidder, hereby declares that the only person or persons interested in the Proposal, as principal or principals, is or are named herein and that no other person than herein mentioned has any interest in the Proposal of the Contract to which the WORK pertains;

that this Proposal is made without connection or arrangement with any other person, company, or parties making a bid or proposal and that the Proposal is in all respects fair and made in good faith without collusion or fraud.

The Bidder further declares that he has examined the site of the WORK and that from personal knowledge and experience, or that he has made sufficient test holes and/or other subsurface investigations to fully satisfy himself that such site is a correct and suitable one for this WORK and he assumes full responsibility therefore; that he has examined the Drawings and

Specifications for the WORK and from his own experience or from professional advice that the

Drawings and Specifications are sufficient for the WORK be done and he has examined the other

Contract Documents and all addenda relating thereto, and that he has satisfied himself fully, relative to all matters and conditions with respect to the WORK to which this Proposal pertains.

The Bidder proposes and agrees, if this Proposal is accepted, to contract with New

Hanover County Board of County Commissioners (OWNER) in the form of Contract specified, to furnish all necessary materials, equipment, machinery, tools, apparatus, transportation, and labor and to perform the WORK specified in the Proposal and other Contract Documents.

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 2

The Bidder further proposes and agrees to comply in all respects with the time limits for commencement and completion of the WORK within the days stated below and as stated in the Contract Form.

Substantial Completion Final

Project from NTP Completion

South Property

Partial Closure Phase 2 210 days 30 Additional days

The Bidder further agrees that the deductions for liquidated damages, as stated in the

Contract Form, constitute fixed, agreed, and liquidated damages to reimburse the OWNER for additional costs to the OWNER resulting from the WORK not being completed to substantial completion within the time limit stated in the Contract Form.

The Bidder further agrees to execute a Contract and furnish satisfactory Performance and Payment Bonds, each in the amount of one hundred percent of the Contract price, and the required Certificates of Insurance, within ten consecutive calendar days after written notice being given by the OWNER of the award of the Contract, and the undersigned agrees that in case of failure on his part to execute the said Contract and Performance and Payment Bonds within the ten consecutive calendar days after the award of the Contract, the bid guarantee accompanying his bid and the money payable thereon shall be paid to the OWNER as liquidation of damages sustained by the OWNER; otherwise, the bid guarantee shall be returned to the undersigned after the Contract is signed and the Performance and Payment Bonds are filed.

The undersigned agrees to accept in full compensation therefor the total of the lump sum prices and extended unit prices items named in the following schedule (estimating worksheet). It is understood that the unit prices quoted or established for a particular item are to be used for computing the amount to be paid to the Contractor, based on the quantities actually constructed as determined by the applicable measurement and payment portion of these specifications.

Bidder’s General Contractors License No.

Bidder’s Utilities License No.

Name of Bidder and/or Representative

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 3

1. BASE BID PROPOSAL:

The undersigned as BIDDER, hereby declares that the only person or persons interested in the

Bid as Principal or Principals is, or are, named herein and that no other person that is herein mentioned has any interest in this Bid or in the Contract to be entered into; that this Bid is made without connection with any other person, company or parties to make a bid or proposal; and that it is in all respects fair and in good faith, without collusion or fraud.

Having become completely familiar with the local conditions affecting the cost of the WORK at the place where the WORK is to be executed, and having carefully examined the site conditions as they currently exist, and having carefully examined Bidding and Contract Documents prepared by: SCS Engineers, PC and titled South Property Partial Closure Phase 2 dated February 2024, together with any Addenda to such Bidding Documents as listed hereinafter, the undersigned hereby proposes and agrees to provide all labor, materials, plant, equipment, transportation and other facilities as necessary, but which may not be separately itemized and to execute all of the

WORK described by the aforesaid Bidding and Contract Documents for the lump sum consideration of:

Words

Dollars $ , said amount being hereinafter referred to as the Base Bid or Base Bid Proposal.

2. Each BIDDER shall fill out and complete the Estimating Worksheet in this Section and submit the appropriate number of copies as part of the Bid. The purpose of the

Worksheet is to give each BIDDER the approximate magnitude of the WORK required and a basis for uniform comparison of Bids. OWNER does not express, imply or guarantee that the actual amount of WORK to be accomplished will correspond to the quantities given, if any. The BIDDERS must assume that the quantities, if indicated, are not accurate and therefore, the BIDDERS must satisfy themselves by personal examination of the location of WORK; estimate the quantity of the WORK based on the

Bid Drawings, Specifications, and any Addendum, thereafter; and by such other means as they may choose, as to the actual conditions and requirements of the WORK and the accuracy of the estimate of the ENGINEER. The BIDDER shall not, at any time after the submission of Bid, dispute any such statement or estimate of the ENGINEER nor assert that there has been any misunderstanding in regard to the nature or amount of the WORK to be done.

The BIDDER may modify the quantities given in the Worksheet if required. Quantities, if listed on the Worksheet are for in-place materials and do not account for settlement, waste, overlaps, volume changes or unusable portions of the materials or products

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 4 installed. Each section contains a miscellaneous item for BIDDERS to add any cost for work items not identified on the worksheets, but required by the Contract Documents and

Plans.

This Contract includes both LUMP SUM BID ITEMS and UNIT PRICE WORK. The

BIDDER is to include all costs the BIDDER may anticipate during the length of this project and the contract. Each BIDDER shall also add any extras or deductions from the

ENGINEER's estimate that the BIDDER may determine necessary to provide the quantity and quality of WORK required by the Bid Drawings, Specifications, and any Addenda.

Any increase or decrease in the quantities listed in the Worksheet and shown on the

Drawing, for any item, shall not be regarded as sufficient grounds for an increase or decrease in the price of that item, nor total price of the Contract, nor in the time allowed for the completion of the WORK, except as provided in the Contract Documents. The

OWNER reserves the right to delete portions of the WORK, or add to the WORK, as

OWNER deems necessary and shall have the right to use the BIDDER's unit prices in these Bid Schedules as a basis of negotiation if a change in the quantity of WORK occurs.

TRENCH SAFETY COMPLIANCE

1. The bidder acknowledges the existence of North Carolina trench safety standards and the requirements established therein.

2. The bidder further acknowledges that the standards follow the Federal excavation safety standards set forth at 29 CFR Part 1926, Subpart P.

3. The bidder will comply with all applicable trench safety standards, during all phases of the WORK, if awarded the contract, and will ensure that all subcontractors also comply with the Act.

4. The bidder will consider the geotechnical information available from the OWNER, from its own sources, and all other relevant information in its design of the trench safety system it will employ on the subject project. The bidder acknowledges that the OWNER is not obligated to provide such information, that he is not to rely solely on such information if provided, and that he is solely responsible for the selection of the data on which he relies in designing said safety system, as well as for the system itself.

5. The bidder acknowledges that included in the Total Price in the Bid Form are costs for complying with the trench safety standards that are in effect as of the date of award of this agreement. The undersigned further identifies the costs to be $10.00 for Trench

Safety Compliance, Item #A.8 of the Bid Form.

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 5

7. Acceptance of the bid to which this certification and disclosure applies in no way represents that the OWNER or its representatives have evaluated or determined that the above costs are adequate to comply with the applicable trench safety requirements, nor does it in any way relieve the undersigned of his sole responsibility for complying with all applicable safety requirements.

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 6

BID FORM - South Property Landfill

Partial Closure Phase 2

A. GENERAL

NO. DESCRIPTION

ESTIMATE

QUANTITY UNITS UNIT PRICE TOTAL

1 Mobilization 1 LS

2 Demobilization 1 LS

3 Contractor's Field Office 1 LS

4 Engineer's Field Office 1 LS

5 Insurance 1 LS

6 Bonds 1 LS

7 Administration 1 LS

Indemnification and

Trench Safety

1 LS

9 Aerial Photos 1 LS

10 Miscellaneous 1 LS

Subtotal A:

B. SURVEY AND DEPTH CHECKS

ESTIMATE

QUANTITY UNITS UNIT PRICE TOTAL

Existing Conditions

Survey

1 LS

Top of Intermediate

Cover Survey

13 Liner Survey 1 LS

14 Cover Depth Checks 1 LS

15 Final/As-built Survey 1 LS

Subtotal B:

C. EARTHWORK AND SURFACE PREPARATION

ESTIMATE

QUANTITY UNITS UNIT PRICE TOTAL

Installing and Maintaining

Erosion Control Measures

1 LS

Subgrade Preparation in

Final Closure Area

Additional Intermediate

Cover Material

6,500 CY

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 7

Grading & Surface

Preparation in Temporary

Closure Area

Leachate Seep

Remediation

1,000 CY

Subtotal C:

D. FINAL CLOSURE (2.4 Acres)

ESTIMATE

QUANTITY UNITS UNIT PRICE TOTAL

40 mil LLDPE

Geomembrane

12,000 SY

22 Geocomposite Drainage Net 11,500 SY

23 24” Downchute Pipe 340 LF

24 18” Downchute Pipe 240 LF

Downchute Dual Inlet

Structures

4 EA

Mid-Slope (Tack-on)

Diversion Berms

770 LF

Liner Flaps, Toe Drain

System, Connections, &

Misc. Piping

28 Protective Cover Material 8,500 CY

29 Top Soil 15,000 SY

Bollards & Edge of Liner

Markers

Toe Drain Outlets, with

GFFR Protection

5 EA

Subtotal D:

E. TEMPORARY CLOSURE (6.6 Acres)

ESTIMATE

QUANTITY UNITS UNIT PRICE TOTAL

20 Mil Scrim Reinforced

Rain Tarp

34,000 SY

Geosynthetic Ballast

Material

32,500 SY

UV Resistant Sandbags and

Seatbelt Webbing

35 Temporary Closure Vent 9 EA

Extend 12” Downchute

Pipe

175 LF

Culvert to Percolation

Basin

200 LF

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 8

Geocomposite Gas Venting

Strips

3,000 SY

Subtotal E:

F. MISCELLANEOUS ITEMS

ESTIMATE

QUANTITY UNITS UNIT PRICE TOTAL

39 Sod 15,000 17,000

SY

40 Seed and Mulch 5,000 9,000 SY

Miscellaneous Waste

Relocation

2,000 CY

Remove and Replace

Existing Litter Fence

43 GFFR at Culvert Outlets 3 EA

Regrading/Repair Existing

Gravel Haul Road

Subtotal F:

G. LANDFILL GAS EXPANSION

ESTIMATE

QUANTITY UNITS UNIT PRICE TOTAL

4-inch Diameter HDPE SDR-17

Pipe and Fittings

580 LF

6-inch Diameter HDPE SDR-17

Pipe and Fittings

1,580 LF

8-inch Diameter HDPE SDR-26

Pipe and Fittings

720 LF

24-inch Diameter HDPE SDR-

26 Pipe and Fittings

575 LF

24-inch Diameter HDPE SDR-

26 Pipe and Fittings (provided by Owner)

25 LF

2-inch Diameter HDPE SDR-9

Air Pipe and Fittings

2,900 LF

3-inch HDPE (SDR-11) Single

Wall Forcemain Pipe and

Fittings

1,170 LF

4-inch HDPE (SDR-11) Single

Wall Forcemain Pipe and

Fittings

1,030 LF

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 9

4-inch HDPE (SDR-11) by 8-inch (SDR-17) Dual

Containment Forcemain Pipe and Fittings

700 LF

24-inch Pipe Blind Flange

Assembly

1 LS

Dual Containment Forcemain

Pipe Cleanout

1 LS

Corrugated Metal Pipe for Pipe

Road Crossing

100 LF

Vertical LFG Extraction Well;

includes Drilling, Soil Benching, Well Pipe, Grate, and Aggregate

506 VLF

LFG Extraction Well Capping

System Penetration

5 EA

4-inch Landfill Gas Valve

Assembly

1 EA

8-inch Landfill Gas Valve

Assembly

1 EA

24-inch Landfill Gas Valve

Assembly

1 EA

Forcemian Isolation Valve

Assembly (Dual Containment)

2 EA

2-inch Air Blow-off & Isolation

Valve Assembly

2 EA

Condensate Sump including

Pneumatic Pump

1 EA

LFG Vertical Extraction Well

Wellhead and Pneumatic Pump;

includes Dual Extraction Well

Cap, Hosing, Fittings, and

Connection to Collection Piping

9 EA

Remote Wellhead; includes

Hose, Fittings, and Connection to Collection Piping

4 EA

Leachate Cleanout Remote

Wellhead; includes Wellhead and Cleanout Tie-in and

Connection to Collection Piping

1 EA

Subtotal G:

Total BASE BID (A Through G):

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 10

H. BID ALTERNATES/ADDITIONAL WORK

North Property Landfill Repairs

NO. DESCRIPTION

ESTIMATE

QUANTITY UNITS UNIT PRICE TOTAL

Downchute A

68a Demolish and Remove

Existing G.F.F.R.

550 SY

69a

Install HDPE Downchute Pipe, including any HDPE fittings, inlets, bends, etc.

300 LF

70a Existing Structure & Pipe

Connections

1 LS

71a

Backfill new downchute pipes with Protective Cover Soil, Grade, and Compact

900 CY

Downchute B

68b Demolish and Remove

Existing G.F.F.R.

910 SY

69b

Install HDPE Downchute Pipe, including any HDPE fittings, bends, etc.

300 LF

70b Existing HDPE Pipe

Connections

1 LS

71b

Backfill new downchute pipes with Protective Cover Soil, Grade, and Compact

800 CY

72b Install Downchute Pipe Outlet

Structure

1 LS

Downchute C

68c Demolish and Remove

Existing G.F.F.R.

780 SY

69c

Install HDPE Downchute Pipe, including any HDPE fittings, bends, etc.

220 LF

70c Existing HDPE Pipe

Connections

1 LS

71c

Backfill new downchute pipes with Protective Cover Soil, Grade, and Compact

700 CY

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 11

72c Install Downchute Pipe Outlet

Structure

1 LS

Downchute D

68d Demolish and Remove

Existing G.F.F.R.

1,100 SY

69d

Install HDPE Downchute Pipe, including any HDPE fittings, bends, etc.

275 LF

70d Existing HDPE Pipe

Connections

1 LS

71d

Backfill new downchute pipes with Protective Cover Soil, Grade, and Compact

950 CY

72d Install Downchute Pipe Outlet

Structure

73 Rock-Filled Gabion Baskets 60 LF

74 New 6" Toe Drain System 200 LF

Excavate and Replace/Add

Toe Drain Outlet Pipes

15 EA

76 Cover Repair Area 6 EA

Install topsoil and Sod in

Repair Areas

6,000 SY

Subtotal H:

Total Including Alternates (A Through H):

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 12

Acknowledgement is hereby made of the following Addenda received since issuance of Plans and Specifications:

Addendum No.________ Dated:___________ Addendum No.________ Dated:___________

Attached hereto is a cashier's check on the Bank of or Bid

Bond for the sum of ____________________________ Dollars(____________), made payable to New Hanover County, North Carolina.

L.S.

(Name of Bidder) (Affix Seal)

(Signature of Officer)

(Title of Officer)

Address:

City:

State:

The full names and residences of persons and firms interested in the foregoing bid, as principals, are as follows:

Name of the executive who will give personal attention to the WORK:

Attach list of subcontractors as required by Article 11.4.C of Instruction to Bidders.

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 13

QUALIFICATIONS QUESTIONNAIRE

The undersigned warrants the truth and accuracy of all statements and answers herein contained.

Include additional sheets if necessary.

1. How many years has your organization been in business as a General Contractor?

2. Describe and give the dates and owners of the last two projects that you have completed similar in type, size, and nature as the one proposed?

3. Have you ever failed to complete WORK awarded to you? If so, where and why?

4. Name three individuals or corporations for which you have performed similar WORK and to which you refer:

5. Have you personally inspected the site of the proposed WORK? Describe any anticipated problems with the site and your proposed solutions?

6. Will you subcontract any part of this WORK? If so, describe which portions:

7. Please list the names and addresses of the subcontractors to be used. Additional information may be required in accordance with the Instructions to Bidders, Item 10.8 and Item 3.4.

8. What equipment do you own that is available for the WORK?

South Property Partial Closure Phase 2 00300 - Rev. Addendum 2 March 2024 January 2024 14

9. What equipment will you purchase for the WORK?

10. What equipment will you rent for the WORK?

11. The following is given as a summary of the Financial Statement of the undersigned: (List

Assets and Liabilities and use insert sheet if necessary.)

12. State the true and exact, correct, and complete name under which you do business.

BIDDER IS:

CORPORATION, SOLE PROPRIETORSHIP, PARTNERSHIP

(SEAL)

(Individual's Signature)

(SEAL)

(Individual's Name) doing business as:

Business Address:

Phone No.:

END OF SECTION

6570758085909510

20 25 30 35 40 45 50 55 60 65 70 75 80 85 90 95

25 30 35 40 45 50 55 60 65 70 75 80 85 90 95 10

3/

/2

0 6030

1" = 60'

N

PROPOSED MAJOR CONTOUR (5')70

NOTES:

1. ANY FENCE OR PART THEREOF, INCLUDING SILT FENCE, THAT IS DAMAGED OR REMOVED

DURING THE COURSE OF THE WORK SHALL BE REPLACED OR REPAIRED BY THE

CONTRACTOR UNLESS SPECIFICALLY WAIVED BY THE COUNTY AND SHALL BE LEFT IN AS

GOOD A CONDITION AS BEFORE THE START OF WORK.

2. REFER TO THE FIELD ENGINEERING AND SURVEY SPECIFICATION SECTION 1050 FOR

DETAILED REQUIREMENTS FOR VERIFICATION AND DOCUMENTATION OF INTERMEDIATE

COVER PREPARATION.

3. ACREAGE NOTED ON DRAWING IS BASED ON PLANAR VIEW OF SITE. CONTRACTOR TO

COMPUTE SLOPE SURFACE AND WASTE MATERIALS QUANTITIES ON BID FORM.

4. INTERMEDIATE COVER GRADING SHOWN IS CONCEPTUAL AND CONTRACTORS FINAL

GRADE MAY DIFFER. THE ELEVATIONS SHOWN AT THE TOE OF SLOPE ARE TO INDICATE

GENERAL BOTTOM LINER BERM ELEVATIONS AND MAY NOT REFLECT ACTUAL LINER

ELEVATIONS.

5. INTERMEDIATE COVER GRADING WILL EXTEND BEYOND THE EDGE OF CLOSURE TO ALLOW

FOR PROPER ANCHORING OF THE LINER SYSTEM AND TO TIE-IN TO EXISTING GRADE.

6. TEMPORARY CLOSURE AREAS TO BE FINE GRADED WITH A MIN. 4" OF INTERMEDIATE

COVER MATERIAL OVER TOP OF MULCH/EXISTING GRADE TO PROVIDE A SMOOTH SURFACE

FOR THE GEOSYNTHETICS, EXCEPT FOR THOSE AREAS IDENTIFIED ON C-4 REQUIRING

ADDITIONAL COVER MATERIAL AS NOTED.

7. FOR FINAL CLOSURE AREA, CONTRACTOR TO ADD ADDITIONAL INTERMEDIATE COVER

MATERIAL ONLY AS NECESSARY TO MEET THE REQUIRED MIN. 12" OF COVER SOIL, AS

SHOWN ON SHEETS C-4, C-5, & C-6 AND THE SPECIFICATIONS.

8. THE TOP OF INTERMEDIATE COVER IN ALL CLOSURE AREAS SHALL BE HAND PICKED TO

REMOVE ANY OBJECTS THAT COULD DAMAGE THE LINER. SEE THE SPECIFICATIONS FOR

MORE INFORMATION.

9. CONTRACTOR SHALL REMOVE THE JERSEY BARRIERS ALONG THE EXISTING GRAVEL HAUL

ROAD, IF REQUIRED, REPLACE THEM FOLLOWING CONSTRUCTION AND PROVIDE TRAFFIC

CONTROL AS NECESSARY.

10. CONTRACTOR SHALL ENSURE A MINIMUM INTERMEDIATE COVER SLOPE OF 1% TO DRAIN.

11. EXISTING EDGE OF LINER MARKERS MAY BE REUSED AS DEEMED ACCEPTABLE BY FIELD

ENGINEER.

EXISTING BASELINER/LANDFILL BOUNDARY

TEMPORARY CLOSURE

AREA 3

APPROXIMATELY 2.8 ACRES

FINAL CLOSURE

AREA 1

APPROXIMATELY 2.4 ACRES

EXISTING DOWNCHUTE CENTERLINES

LITTER FENCE

SILT FENCE

IN

TE

R M

E D

IA

TE

C O

V E

R G

R A

D

IN

G P

LA

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C-6

C4-C6 - INTERMEDIATE COVER

TEMPORARY CLOSURE

AREA 2

APPROXIMATELY 3.8 ACRES

S C

S E

N G

IN

E

E R

S , P

C

L

A K

E B

O O

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T R

A

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IT

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NOT FOR CONSTRUCTION

DATE: 02/2024

BID DRAWING SET

EXISTING 24 INCH

DOWNCHUTE PIPE

TO BE ABANDONED

EXISTING 12 INCH

DOWNCHUTE PIPE

PROPOSED MINOR CONTOUR (1')

EXISTING MAJOR CONTOUR (5')

EXISTING MINOR CONTOUR (1')

LEGEND:

PROPOSED TEMPORARY CLOSURE AREA BOUNDARY

PROPOSED FINAL CLOSURE AREA BOUNDARY

EXISTING EDGE OF WIND-DEFENDER

AND ANCHOR TRENCH/BERM

EXISTING EDGE OF WIND-DEFENDER

AND ANCHOR TRENCH/BERM

REMOVE EXISTING EDGE OF LINER

MARKERS AS NECESSARY (TYP.)

SEE NOTE 11

CONTRACTOR TO CLEAN AND REMOVE

ACCUMULATED TRASH AND SEDIMENT

EXTEND 12" HDPE PIPE

WITH MIN. 6" OF COVER

CUT PIPE BACK BELOW

GRADE AND INSTALL HDPE

BUTT FUSION END CAP

(TYP. 2)

AD

DE

N

DU

M

END OF ADDENDUM NO. 2

LOCATION MAP

NEW HANOVER COUNTY SECURE LANDFILL

DEPARTMENT OF RECYCLING AND SOLID WASTE

BOARD OF COUNTY COMMISSIONERS

Bill Rivenbark - Chair LeAnn Pierce - Vice Chair Jonathan Barfield, Jr. - Commissioner Dane Scalise - Commissioner Rob Zapple - Commissioner

PROJECT LOCATION N

PH. 919-662-3015

RALEIGH, NC 27607

3801 LAKE BOONE TRAIL, SUITE 410

SCS ENGINEERS, PC

WWW.SCSENGINEERS.COM

NC CORP. LICENSE NO. C-1837

SCS PROJECT NO. 02206379.44

COUNTY MANAGER

Chris Coudriet

RECYCLING & SOLID WASTE

Joe Suleyman

LANDFILL MANAGER

Sam Hawes

DIRECTOR OF

BID SET

FEBRUARY 2024

CELLS 7-10A

INDEX OF DRAWINGS

DRAWING NO. SHEET NO. SHEET TITLE

C-1 1 COVER SHEET

C-2 2 SITE PLAN

C-3 3 EXISTING CONDITIONS

C-4 4 INTERMEDIATE COVER…