RD Instruction 1944-N Exhibit J Statement of Activities Template.pdf
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- Attached to
- Rural Housing Preservation Grant
- Opportunity number
- USDA-RD-HCFP-HPG-2025
About this file
RD Instruction 1944-N Exhibit J is a detailed template for the Statement of Activities required for the Rural Housing Preservation Grant (HPG) program. The template specifies 17 comprehensive sections that applicants must complete when submitting a preapplication, including requirements for describing the type of financial assistance, recipient selection process, environmental impact assessment, development standards, program timeline, staffing, estimated beneficiaries, geographical service area, annual budget, accounting systems, evaluation methods, additional financial resources, program income tracking, security instrument disposition, and outreach efforts.
Key submission requirements include publishing the statement of activities in a print or online newspaper for at least 15 days of public comment, with the comment period starting no later than 16 days before the preapplication deadline. The template is designed to ensure applicants provide Rural Development with a thorough and structured overview of their proposed HPG program, covering administrative, financial, operational, and programmatic details necessary to evaluate the grant application's feasibility and alignment with the program's goals of assisting very low- and low-income rural residents in repairing and rehabilitating their housing.
RD Instruction 1944-N Exhibit J Statement of Activities Template
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Text version
RD Instruction 1944-N Exhibit J
Effective Date 05/23/2025
(05-23-25) PN 641
Exhibit J - STATEMENT OF ACTIVIES-TEMPLATE
The preapplication must include a statement of activities proposed by the applicant for its HPG program as appropriate to the type of assistance the applicant is proposing.
The statement of activities must be published for public comment in a print or online newspaper and allow at least 15 days for public comment. The start of the 15-day period must occur no later than 16 days prior to the last day for acceptance of the preapplications by Rural Development, see § 1944.674. The statement of activities should include § 1944.676(b)(1) paragraphs (i) through (xvii):
(i) A complete discussion of the type of and conditions for financial assistance for housing preservation, including whether the request for assistance is for a homeowner assistance program, a rental property assistance program, or a cooperative assistance program.
(ii) The process for selecting recipients for HPG assistance, determining housing preservation needs of the dwelling, performing the necessary work, and monitoring/inspecting work performed.
(iii) A description of the process for identifying potential environmental impacts in accordance with § 1944.672 of this subpart, and the provisions for compliance with Stipulation I, A-G of the PMOA (RD Instruction 2000–FF available in any Rural Development office) in accordance with § 1944.673 (b) of this subpart. With the exception of Stipulation I, D of the PMOA, this may be accomplished by adoption of Exhibit F–1 of this subpart (available in any Rural Development office), or another process supplying similar information acceptable to Rural Development.
(iv) The development standard(s) the applicant will use for the housing preservation work; and, if not the Rural Development standards for existing dwellings, the evidence of its acceptance by the jurisdiction where the grant will be implemented.
(v) The time schedule for completing the program.
(vi) The staffing required to complete the program.
(vii) The estimated number of very low- and low-income minority and nonminority persons the grantee will assist with HPG funds; and, if a rental property or cooperative assistance program, the number of units and the term of restrictive covenants on their use for very low- and low-income.
(viii) The geographical area(s) to be served by the HPG program.
(ix) The annual estimated budget for the program period based on the financial needs to accomplish the objectives outlined in the proposal. The budget should include proposed direct and indirect administrative costs; such as personnel, fringe benefits, travel, equipment, supplies, contracts, and other cost categories, detailing those costs for which the grantee proposes to use the HPG grant separately from non-HPG resources, if any. The applicant budget should also include a schedule (with amounts) of how the applicant proposes to draw HPG grant funds, i.e., monthly, quarterly, lump sum for program activities, etc.
(x) A copy of an indirect cost proposal when the applicant has another source of Federal funding in addition to the Rural Development HPG program.
(xi) A brief description of the accounting system to be used.
(xii) The method of evaluation to be used by the applicant to determine the effectiveness of its program which encompasses the requirements for quarterly reports to Rural Development in accordance with 7 CFR 1944.683(b) and the monitoring plan for rental properties and cooperatives (when applicable) according to 7 CFR 1944.689;
(xiii) The source and estimated amount of other financial resources to be obtained and used by the applicant for both HPG activities and housing development and/or supporting activities.
(xiv) The use of program income; if any, and the tracking system used for monitoring same.
(xv) The applicant’s plan for disposition of any security instruments held by them as a result of its HPG activities in the event of its loss of legal status.
(xvi) Any other information necessary to explain the proposed HPG program.
(xvii) The outreach efforts outlined in 7 CFR 1944.671(b).
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