RD 054 - Loop Rd Landscape Project Manual _ Bid (20260529) (1).pdf

City of Mont Belvieu

CONTRACT NO. RD - 054 JOB NO. RD - 054

PROJECT MANUAL AND BID

FOR

LOOP ROAD LANDSCAPE

ENHANCEMENTS

NOTICE TO BIDDER: ALL BIDS ARE TO BE SUBMITTED TO THE CITY OF MONT BELVIEU, 11607

EAGLE DRIVE, MONT BELVIEU, TEXAS, BY 11:00 A.M. ON THURSDAY, JUNE 18TH, 2026.

BIDDER IS REQUIRED TO FILL IN ALL INFORMATION BELOW:

BIDDER (Company Name): _______________________________________________________

TOTAL AMOUNT OF BASE BID (Project Total): _______________________________________

Date Signed: MAY 29TH,2026

CITY OF MONT BELVIEU

CHAMBERS COUNTY, TEXAS

PROJECT MANUAL

RD - 054

LOOP ROAD LANDSCAPE ENHANCEMENTS

Joey McWilliams

MAYOR

Mike Pomykal

CITY COUNCIL POSITION 1/ MAYOR PRO-TEM

Mickey Bertrand

CITY COUNCIL POSITION 2

Arnold Peters

CITY COUNCIL POSITION 3

Tim Duree, Mayor Pro Tem

CITY COUNCIL POSITION 4

Don Price

CITY COUNCIL POSITION 5

Jabo Leonard

CITY COUNCIL POSITION 6

Brian Winningham

CITY MANAGER

Francisco Carrillo, PE, CFM

ENGINEERING DIRECTOR/CITY ENGINEER

Dustin Schubert

DIRECTOR OF PARKS AND RECREATION

MAY 2026

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

Plan Set Index

Notice to Bidders

Instructions to Bidders

Non-Collusion Affidavit

Subcontractors and Major Suppliers Form

Statement of Qualifications

Bid Form

Scoring Criteria

Bid Bond

Prohibited Activities

Notice of Award

Stipulated Price Agreement

Notice to Proceed

Bond Company Information

Performance Bond

Payment Bond

Certificate of Substantial Completion

General Conditions

Supplementary Conditions

HB-89 Verification Form

Texas Form 1295 – Certificate of Interested Parties

Plan Set Index

SHEET DRAWING NAME

L100 COVER SHEET

L101 GENERAL NOTES

L102 OVERALL LANDSCAPE PLAN & PLANTING SCHEDULE

L201 LANDSCAPE PLAN & NOTES

L202 LANDSCAPE PLAN

L203 LANDSCAPE PLAN

L204 LANDSCAPE PLAN

L205 PLANTING DETAILS

L301 IRRIGATION PLAN & NOTES

L302 IRRIGATION PLAN

L303 IRRIGATION PLAN

L304 IRRIGATION PLAN

L305 IRRIGATION DETAILS

L306 IRRIGATION DETAILS

NOTICE TO BIDDERS

Sealed proposals addressed to the City of Mont Belvieu will be received at the Mont Belvieu City Hall, 1

Town Center, Mont Belvieu, Texas 77580, attention Allison Dunning, City Secretary: for furnishing all necessary materials, equipment, superintendence, and labor for the construction of the Loop Road

Landscape Enhancements, until 11:00 AM on Thursday, June 18th, 2026. Bids will, immediately thereafter, be publicly opened and read aloud in the City of Mont Belvieu City Council Chambers, 11607

Eagle Drive, Mont Belvieu, Tx. Any bids received after closing time will be returned unopened.

The project involves the construction of planting, irrigation, and earthwork for the newly constructed Loop

Road.

Each proposal shall be accompanied by a bid guarantee of not less than 5% of total bid amount, as a guarantee that the bidder will enter into a contract and execute the required bonds within ten days after notice of award. At the option of the bidder, the guarantee may be one of the following:

a. Cashier's check or certified check upon a national or state bank, payable to the City of Mont

Belvieu.

b. Negotiable U.S. Government bonds (at par value).

c. Bid bond from a surety company listed in the latest issue of U.S. Treasury Circular 570, such bid bond being within the maximum amount specified for such company in that publication.

Bids without such guarantee will not be considered.

Any questions and communication related to this project shall be directed to the following City contact:

Joe Yunk

Project Manager, City of Mont Belvieu jyunk@montbelvieu.net

This shall be the bidder’s sole point of contact in all matters related to the project. Any attempt by bidder to obtain information related to the project by any other means shall be considered bidder misconduct and is basis for bidder disqualification.

Award of this contract will be based on the best-value competitive bidding method. The City may use the following criteria to evaluate each bid: bid price, bidder’s experience and reputation, bidder’s references’ feedback, quality of the bidder’s services, bidder’s safety record, bidder’s proposed personnel, and any other relevant factors specific to the project. The right is reserved as the interest of the Owner may require, to reject any or all bids, and to waive any informality in bids received. The Contract will be awarded based on the Scoring Criteria contained in Document 00202. A copy of the specific Scoring Criteria for this project is included in the bidding documents. The successful bidder must furnish Performance Bond and Payment

Bond on the forms provided in the amount of one hundred percent (100%) of the total contract price from a Surety or other Sureties acceptable to the Owner. Owner reserves the right to award the contract at any time within sixty (60) days after bid opening.

A Non-Mandatory Pre-Bid Conference will be held to review the scope of work. The Pre-Bid Conference will be held on Thursday, June 11th, at 11:00 AM at City Council Chamber and Courts, 11607 Eagle

Drive Mont Belvieu, Texas. Attendance by each prospective bidder or its representative at the pre-bid conference is NOT MANDITORY.

Equal Opportunity in Employment – all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, handicap or national origin. Bidders on this work will be required to comply with the President’s Executive Order No. 11246, as amended by Executive Order 11375, and as supplemented in Department of Labor regulations 41 CFR Part 60.

The Contract Documents, Specifications, and Plans may be examined at the following locations:

A Complete set of the bidding documents are on file at www.civcastusa.com. There is no cost to view the plans, and printing can be done through the website. Sets of hard copies of Bidding Documents will not be sold. Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

First Publication: June 4, 2026 Second Publication: June 11, 2026

EJCDC C-200 Suggested Instructions to Bidders for Construction Contracts Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved.

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LOOP RD LANDSCAPE ENHANCEMENTS

TABLE OF CONTENTS

ARTICLE 1 - DEFINED TERMS

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE

ARTICLE 5 - PRE-BID CONFERENCE

ARTICLE 6 - SITE AND OTHER AREAS

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

ARTICLE 8 - BID SECURITY

ARTICLE 9 - CONTRACT TIMES

ARTICLE 10 - LIQUIDATED DAMAGES

ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

ARTICLE 13 - PREPARATION OF BID

ARTICLE 14 - BASIS OF BID; COMPARISON OF BIDS

ARTICLE 15 - SUBMITTAL OF BID

ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID

ARTICLE 17 - OPENING OF BIDS

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

ARTICLE 20 - CONTRACT SECURITY AND INSURANCE

ARTICLE 21 - SIGNING OF AGREEMENT

ARTICLE 22 - SALES AND USE TAXES

ARTICLE 23 - RETAINAGE

ARTICLE 24 – PROJECT MANAGEMENT SOFTWARE

ARTICLE 25 – TEXAS ETHICS COMMISSION FORM 1295

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INSTRUCTIONS TO BIDDERS

TABLE OF ARTICLES (Alphabetical by Subject)

Subject Article

Award of Contract

Basis of Bid; Comparison of Bids

Bid Security

Bids to Remain Subject to Acceptance

Contract Security and Insurance

Contract Times

Copies of Bidding Documents

Defined Terms

Examination of Bidding Documents, Other Related Data, and Site

Interpretations and Addenda

Liquidated Damages

Modification and Withdrawal of Bid

Opening of Bids

Pre-Bid Conference

Preparation of Bid

Qualifications of Bidders

Retainage

Sales and Use Taxes

Signing of Agreement

Site and Other Areas

Subcontractors, Suppliers and Others

Submittal of Bid

Substitute or “Or-Equal” Items

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ARTICLE 1 - DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and

Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below:

A. Issuing Office--The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered: 11607 Eagle Drive, Mont Belvieu, Texas 77580. B. Additional Items – Various additional items that may be used during this contract.

C. Engineer – The word “Engineer” shall be understood as referring to the City of Mont Belvieu Engineering, Engineer of the Owner, or such other Engineer, as may be authorized by said Owner to act in any particular position.

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

2.01 Complete set of the bidding documents are on file at www.civcastusa.com. There is no cost to view the plans, and printing can be done through the website. Sets of hard copies of Bidding Documents will not be sold.

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

3.01 Each proposal must be accompanied by a statement of the qualification of the bidder to properly execute the work shown in the plan set.

3.02 Each proposal must be accompanied by a statement of the financial condition of the bidder as reflected by his most recently prepared statement. Submit in a sealed envelope marked, "Financial Statement of (name of bidder) for FC-027-04 CITY HALL SITE WORK, City of Mont Belvieu. This statement will be examined only if the bidder's proposal is actively considered for award.

3.03 The bidder shall submit with his bid the name, address, and telephone number of a person, firm, or corporation who has agreed to execute the required payment and performance bonds in the event that this contract is awarded to the bidder. A form is included in these contract documents for that purpose.

Such surety company shall be authorized to operate in Texas, shall have all necessary authorization and resources required to issue payment and performance bonds required for the amount of the contract, and shall have a rating of at least B from Best's Key Rating Guide.

3.04 Each bidder submitting a bid for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto, an affidavit substantially in the form provided in the Contract

Documents, to the effect that he has not entered into a collusive agreement with any other person, firm, or corporation in regard to any Bid submitted. Before executing any subcontract, the successful Bidder shall submit the name of any proposed subcontractor for prior approval along with an affidavit substantially in the form provided in the Contract Documents.

http://www.civcastusa.com/

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ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND SITE

4.01 Subsurface and Physical Conditions

A.The Supplementary Conditions identify:

1. Those reports of explorations and tests of subsurface conditions at or contiguous to the Site that Engineer has used in preparing the Bidding Documents.

2. Those drawings of physical conditions in or relating to existing surface and subsurface structures at or contiguous to the Site

(except Underground Facilities) that Engineer has used in preparing the Bidding Documents.

B. Copies of reports and drawings referenced in Paragraph 4.01.A will be made available by Owner to any Bidder on request.

Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in Paragraph 4.02 of the General Conditions has been identified and established in Paragraph 4.02 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions or information contained in such reports or shown or indicated in such drawings.

4.02 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Bidding

Documents due to differing or unanticipated conditions appear in Paragraphs 4.02, 4.03, and 4.04 of the General

Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any

Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work appear in Paragraph 4.06 of the General Conditions.

4.03 On request, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and Regulations relative to excavation and utility locates.

4.04 Reference is made to Article 7 of the Supplementary Conditions for the identification of the general nature of other work that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) that relates to the Work contemplated by these Bidding Documents. On request, Owner will provide to each Bidder for examination access to or copies of Contract Documents (other than portions thereof related to price) for such other work.

4.05 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, the other related data identified in the Bidding Documents, and any

Addenda;

B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C.become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work;

D. obtain and carefully study (or accept consequences of not doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto;

E. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents;

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F. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

G. correlate the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the

Bidding Documents;

H. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the

Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder; and

I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

4.06 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the

Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given Engineer written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by

Engineer are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 - PRE-BID CONFERENCE

5.01 A Non-Mandatory Pre-Bid conference will be held at 11:00 a.m. local time on June 11, 2026 at 11607 Eagle

Drive, Mont Belvieu. Representatives of Owner and Engineer will be present to discuss the Project. Bidders are recommended to attend and participate in the conference. Engineer will transmit to all prospective Bidders of record such Addenda as Engineer considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 6 - SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by Owner unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

7.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to Engineer in writing.

Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by

Addenda and emailed via Civcast to all parties recorded by Engineer as having received the Bidding Documents.

Questions received less than five days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by Owner or

Engineer.

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ARTICLE 8 - BID SECURITY

8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of Bidder’s maximum Bid price and in the form of a certified check or bank money order or a Bid bond (on the form attached) issued by a surety meeting the requirements of Paragraphs 5.01 and 5.02 of the General Conditions.

8.02 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may annul the Notice of Award and the Bid security of that Bidder will be forfeited. The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Agreement or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

8.03 Bid security of other Bidders whom Owner believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.

ARTICLE 9 - CONTRACT TIMES

9.01 The number of days within which, or the dates by which, the Work is to be substantially completed and ready for final payment are set forth in the Agreement.

ARTICLE 10 - LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding

Documents, or those substitutes or “or-equal” materials and equipment approved by Engineer and identified by

Addendum. The materials and equipment described in the Bidding Documents establish a standard of required type, function and quality to be met by any proposed substitute or “or-equal” item. No item of material or equipment will be considered by Engineer as a substitute or “or-equal” unless written request for approval has been submitted by Bidder and has been received by Engineer at least 15 days prior to the date for receipt of Bids. Each such request shall conform to the requirements of Paragraph 6.05 of the General Conditions. The burden of proof of the merit of the proposed item is upon Bidder. Engineer’s decision of approval or disapproval of a proposed item will be final. If Engineer approves any proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders. Bidders shall not rely upon approvals made in any other manner.

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of the Agreement, the

00200 – 5 apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to

Owner a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by Owner. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute,

12.02 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to revocation of such acceptance after the Effective Date of the Agreement as provided in Paragraph 6.06 of the General Conditions.

12.03 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom

Contractor has reasonable objection.

ARTICLE 13 - PREPARATION OF BID

13.01 The Bid Form is included with the Bidding Documents.

13.02 All blanks on the Bid Form shall be completed by printing in ink or by typewriter and the Bid signed in ink.

Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each bid item and additional item listed therein, or the words “No Bid,” “No Change,” or “Not Applicable” entered.

13.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature.

13.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown below the signature.

13.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown below the signature.

13.06 A Bid by an individual shall show the Bidder’s name and official address.

13.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown below the signature.

13.08 All names shall be typed or printed in ink below the signatures.

13.09 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

13.10 The address and telephone number for communications regarding the Bid shall be shown.

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13.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the

Project is located or covenant to obtain such qualification prior to award of the Contract. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

13.12 Name of bidder and total bid price must be on cover sheet of bid documents.

ARTICLE 14 - BASIS OF BID; COMPARISON OF BIDS

14.01 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule.

B.The total of all estimated prices will be the sum of the products of the estimated quantity of each item and the corresponding unit price. The final quantities and Contract Price will be determined in accordance with Paragraph

11.03 of the General Conditions.

C.Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices.

Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

14.02 The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the Contract Documents as provided in Paragraph 11.02 of the General Conditions.

ARTICLE 15 - SUBMITTAL OF BID

15.01 The Bid Package is to be completed and submitted with the following data:

A. Signed Bid Proposal with Addenda Acknowledgements

B. Bid Bond

C. Bid Opening Sheet

D. One Year Maintenance Bond

E. Qualification Statement

F. Financial Statement

G. Bonding Company Information

H. Non-collusion affidavit for Prime Contractor

IF ANY OF THE ABOVE ITEMS ARE NOT SUBMITTED WITH THE BID, THE BID WILL BE CONSIDERED

NON-RESPONSIVE AND WILL NOT BE READ.

15.02 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the

Advertisement or Invitation to Bid and shall be enclosed in an opaque sealed envelope plainly marked with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of

Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid shall be addressed to City of Mont Belvieu, P.O. Box

1048, Mont Belvieu, TX 77580, Attention: City Secretary. Physical address is 11607 Eagle Drive.

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ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of

Bids.

16.02 If within 24 hours after Bids are opened, any Bidder files a duly signed written notice with Owner and promptly thereafter demonstrates to the reasonable satisfaction of Owner that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 17 - OPENING OF BIDS

17.01 Bids will be opened at the time and place indicated in the Advertisement or Invitation to Bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 – EVALUATION OF BIDS AND AWARD OF CONTRACT

19.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. Owner may also reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder. Owner also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder.

19.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

19.03 In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

19.04 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

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19.05 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with the Contract Documents.

19.06 If the Contract is to be awarded, Owner will award the Contract to the Bidder whose Bid is in the best interests of the Project.

ARTICLE 20 - CONTRACT SECURITY AND INSURANCE

20.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth Owner’s requirements as to performance and payment bonds and insurance. When the Successful Bidder delivers the executed

Agreement to Owner, it shall be accompanied by such bonds.

ARTICLE 21 - SIGNING OF AGREEMENT

21.01 When Owner gives a Notice of Award to the Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement with the other Contract Documents which are identified in the Agreement as attached thereto. Within 15 days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to Owner. Within ten days thereafter, Owner shall deliver one fully signed counterpart to Successful Bidder.

ARTICLE 22 - SALES AND USE TAXES

22.01 Owner is exempt from state sales and use taxes on materials and equipment to be incorporated in the Work. Said taxes shall not be included in the Bid. Refer to Paragraph SC-6.10 of the Supplementary Conditions for additional information.

ARTICLE 23 - RETAINAGE

23.01 Provisions concerning Contractor’s rights to deposit securities in lieu of retainage are set forth in the Agreement.

ARTICLE 24 – PROJECT MANAGEMENT SOFTWARE

24.01 The City of Mont Belvieu uses an internet-based software called ManageIT to maintain consistent administrative and technical control for its projects throughout the City. The Contractor must have access to a computer and will be required to use ManageIT on this project in accordance with procedures provided (the User's Guide and Quick

Reference Guide in Construct-It under Help link) by the City. ManageIT stores electronic project correspondence and related project documents such as RFI's (requests for information) and submittals. ManageIT provides the ability to

00200 – 9 view contract bid items/pay estimate status, submittal status, RFI status, and change order history, etc. At no cost to the Contractor, the City will provide system login account(s) and provide training for Contractor personnel. The

Contractor must update ManageIT with any new or changed information within 24 hours of that information becoming known to Contractor.

ARTICLE 25 – TEXAS ETHICS COMMISSION FORM 1295

Effective January 1, 2016, pursuant to Texas Government Code § 2252.908 (the “Interested Party Disclosure Act” or the “Act”), the City may not award the contract to a bidder unless the bidder has provided to the City a completed, signed and notarized TEC Form 1295 which has been assigned a certificate number by the Texas Ethics Commission

(the “TEC”). Pursuant to the rules prescribed by the TEC, the TEC Form 1295 must be completed online through the

TEC’s website (https://www.ethics.state.tx.us/tec/1295-Info.htm), assigned a certificate number, printed, signed and notarized, and provided to the City. The TEC Form 1295 may accompany the bid or may be submitted separately but must be provided to the City prior to the award of the contract. For purposes of completing the TEC Form 1295, the entity’s name is City of Mont Belvieu; the contract ID number is FC-027-04; and the description of goods and services is City Hall Site Work. Neither the City nor its consultants have the ability to verify the information included in a TEC Form 1295, and neither have an obligation nor undertake responsibility for advising any bidder with respect to the proper completion of the TEC Form 1295.

NOTE: BIDS NOT ACCOMPANIED BY THIS AFFIDAVIT WILL NOT

BE CONSIDERED.

NON-COLLUSION

AFFIDAVIT

STATE OF TEXAS}

COUNTY OF CHAMBERS}

BEFORE ME, the undersigned authority, on this day personally appeared

, known to me to be the person whose name is subscribed to the following, who upon oath, says:

I am the Manager, Secretary or other agent or officer or Principal of the Bidder in the matter of the bids to which this affidavit is attached, and I have full knowledge of the relations of the Bidder with the other firms in this same line of business, and the Bidder is not a member of any trust, pool or combination to control the price of supplies bid on, or to influence any person to bid or not to bid thereon.

I further affirm that the Bidder has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted bid.

Affiant

SWORN TO AND SUBSCRIBED BEFORE ME by the above Affiant, who on oath states that the facts contained in the above are true and correct, this _____________Day of ___________________, 2026.

Notary Public in and for

County, Texas

Name of Bidder

Signed by

(Sign Name in Writing) (Title)

Address

(Zip Code)

Telephone Number: Date:

The City of Mont Belvieu does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or in the provision of services.

RD – 054

LOOP RD LANDSCAPE ENHANCMENTS

SUBCONTRACTORS AND MAJOR SUPPLIERS FORM

Subcontractors and type of work to be performed:

Local subcontractors (Principal business location in Chambers County):

Major Suppliers:

Suppliers (Principal business location in Chambers County):

QUALIFICATION STATEMENT

Submitted to:_____________________________________________________________(Corporation)

By:___________________________________________________________________(Co-partnership)

(An Individual)

Principal Office:

The signatory of this questionnaire guarantees the truth and accuracy of all statements and of all answers.

1. How many years has your organization been in business as a general contractor under your present business name?

2. How many years' experience in this type of construction work has your organization had...

(a) As a general contractor?

(b) As a sub-contractor?

3. What projects has your organization completed?

Contract Amount Class of Work Date Completed Name and Address of Owner

4. Have you ever failed to complete any work awarded to you?

If so, where and why?

5. In what manner have you inspected this proposed work?

6. Explain your plan or layout for performing the proposed work.

7. The work, if awarded to you, will have the personal supervision of whom?

(a) For administrative management

(b) For construction superintendence

8. What portions of the work do you intend to sub-let? State names and addresses of sub-contractors, and general portion to be performed by each in this project.

9. What equipment do you own that is available for the proposed work?

Quan. Item Description, Size, Capacity

Condition Present

Location

10. Have you received firm offers for all major items of equipment within prices used in preparing your proposal?

11. List the construction projects your organization has under way at this date.

Contract Amount Class of Work Percent Complete Name of Address of Owner or

Contracting Officer

Dated at _____________this day of _______________________________, 20 .

BIDDER: .

BY: .

ADDRESS: .

PHONE: .

Attest:

Secretary of Corporation

Bidder's Signature

(Seal) If Bidder is a Corporation

EJCDC C-410 Suggested Bid Form for Construction Contracts

BID FORM

CITY OF MONT BELVIEU

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to:

The City of Mont Belvieu 11607 Eagle Drive Mont Belvieu, Texas 77580

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – BIDDER’S ACKNOWLEDGEMENTS

2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 – BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding

Documents, and the following Addenda, receipt of which is hereby acknowledged.

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and performance of the Work.

D. Bidder has carefully studied all drawings of physical conditions which have been identified in SC-4.02

E. Bidder has obtained and carefully studied (or accepts the consequences for not doing so) all additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and Underground

Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents to be employed by Bidder, and safety precautions and programs incident thereto. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding

Documents.

F. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

G. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder.

I. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

J. Bidder will submit written evidence of its authority to do business in the state where the Project is located not later than the date of its execution of the Agreement.

ARTICLE 4 – FURTHER REPRESENTATIONS

4.01 Bidder further represents that:

A. this Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner.

ARTICLE 5 – BASIS OF BID

5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s):

Item QuantityUnit Description Unit Price Total Price

BASE BID ITEMS

1 1

LS Mobilization cost, including payment bond, performance bond, insurance and moving equipment to project, all in strict accordance with plan and specifications; NOT TO

EXCEED 3% OF TOTAL PROJECT BID

2 1 LS Owner's Contingency $10,000.00 $10,000.00

3 538

CY Landscape Topsoil and/or Amended Soil Berm

Construction - Hauling, Placing and Compacting, Complete in Place. $

4 91 EA Street Tree - Frontier Elm (65 gal.) $ $

5 2 EA Street Tree - Nuttall Oak (45 gal.) $ $

6 30

EA Ornamental Tree - Southern Waxmyrtle -Powerline

Friendly (30 gal.) $ $

7 18

EA Ornamental Tree - Muskogee Crapemyrtle - Multi-stem, Powerline Friendly(30 gal.) $ $

8 156 EA Snow White Indian Hawthorn Shrub (3 gal.) $ $

9 92 EA Variegated Pittosporum Shrub (5 gal.) $ $

10 108 EA Butterfly Iris Shrub (3 gal.) $ $

11 69 EA Purple Diamond Loropetalum Shrub (5 gal.) $ $

12 138 EA Storm Cloud Agapanthus Shrub (3 gal.) $ $

13 830 EA Variegated Flax Lily Perennial (1 gal.) $ $

14 1,915 EA Big Blue Liriope Perennial (1 gal.) $ $

15 770 EA May Night Sage Perennial (1 gal.) $ $

16 34,375 SF Bermuda Sod (24"x36" Super Slabs) $ $

17 22,000 SF Hydroseed (Non-irrigated) $ $

18 1 LS Irrigation System Complete $ $

19 48 LF 4-Inch SCH 40 PVC Irrigation Sleeving $ $

20 48 LF 6-Inch SCH 40 PVC Irrigation Sleeving $ $

21 8

EA Truck/Hand Watering all newly Sodded Areas at a rate of min. twice per week. $ $

BASE BID TOTAL $

Do Not extend unit prices or total out bid items. Show unit and lump sum prices in words and figures only. In case of discrepancy, the amount shown in words will govern. All extensions and total prices will be calculated by Owner and/or Engineer. Bidder's calculated total bid amount is to be provided on accompanying "Bid Opening" Sheet.

All specified cash allowances are included in the price(s) set forth above and have been computed in accordance with Paragraph

11.02 of the General Conditions.

ARTICLE 6 – TIME OF COMPLETION

6.01 Bidder agrees that the Work will be substantially complete within 90 calendar days after the date when the Contract Times commence to run as provided in Paragraph 2.03 of the General Conditions and will be completed and ready for final payment in accordance with Paragraph 14.07.B of the General Conditions within 120 calendar days after the date when the Contract Times commence to run.

6.02 Bidder accepts the provisions of the Agreement as to liquidated damages in the event of failure to complete the Work within the Contract Times. Liquidated damages will be accessed at a rate of $1000 a day for every day that exceeds the time above.

This is a unit price contract. City reserves the right to adjust quantities. Contractor shall be paid for the actual quantity of each line item complete in place as measured in the field during construction. Each unit price includes all labor, material, equipment, overhead, and profit attributable to that scope of work. Negotiation or changes to unit prices due to material/labor price increases will not be allowed for the duration of this project. The bid unit prices of the successful bidder for the project shall govern regardless of the magnitude of price decrease or increase in material/equipment/labor costs during the project duration.

City may consider payment for materials on hand on a case by case basis provided the City requirements related to storage and insurance are met.

It is understood that in the event the successful bidder fails to enter into the Contract and to furnish a Performance Bond and

Payment Bond in the amount of 100 percent of the contract and for all parts of the work, as specified in the Instructions to

Bidders, the Bidder will forfeit the Cashier’s Check or Bid Bond, as provided in the Contract Documents.

The undersigned proposed, if awarded the Contract, to begin work as stipulated in the written Notice to Proceed issued by the

Engineer, and to substantially complete the work within 90 (NINETY) calendar days after the date the work commences and to complete the project within 120 (ONE HUNDERED TWENTY) calendar days after the date of work commences.

This bid proposal shall be considered part of the contract.

ARTICLE 7 – ATTACHMENTS TO THIS BID

7.01 The following documents are attached to and made a condition of this Bid:

A. Required Bid security in the form of Certified or Cashier’s Check in an amount equal to five percent (5%) of the total base bid price without recourse, to the City of Mont Belvieu, or Bid Bond.

B. Required Bidder Qualification Statement with Supporting Data

C. Affidavit of Non-Collusion

D. Bonding Company Information

E. Financial Statement

ARTICLE 8 – DEFINED TERMS

8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General

Conditions, and the Supplementary Conditions.

ARTICLE 9 – FORCE MAJEURE

9.01 Negotiation or changes to unit prices due to material/labor price increases will not be allowed for the duration of this project. The bid unit prices of the successful bidder for the project shall govern regardless of the magnitude of price decrease or increase in material/equipment/labor costs during the project duration. City may consider payment for materials on hand on a case-by-case basis provided the City requirements related to storage and insurance are met.

ARTICLE 10 – BID SUBMITTAL

10.01 This Bid submitted by:

If Bidder is:

An Individual

Name (typed or printed):

By: (SEAL)

(Individual’s signature)

Doing business as:

A Partnership

Partnership Name: (SEAL)

By:

(Signature of general partner – attach evidence of authority to sign)

A Corporation

Corporation Name:_______________________________________________________________

State of Incorporation:

(SEAL)

Type (General Business, Professional, Service, Limited Liability): _________________________

(Signature – attach evidence of authority to sign)

Title: __________________________________________________________________________

(CORPORATE SEAL)

Attest: _________________________________________________________________________

(Signature of Corporate Secretary)

Date of Qualification to do business in [State Where Project is Located] is ___\___\____

A Joint Venture

Name of Joint Venturer:____________________________________________________________

First Joint Venturer Name:_________________________________________________________ (SEAL)

(Signature of first joint venture partner – attach evidence of authority to sign)

Title: __________________________________________________________________________

Second Joint Venturer Name:_______________________________________________________ (SEAL)

By:____________________________________________________________________________

(Signature of second joint venture partner – attach evidence of authority to sign)

Name (typed or printed): ________________________________________________________________

Title:

(Each joint venturer must sign. The manner of signing for each individual,…