MFG_HSNG_INDUSTRY_DAY_QUESTIONS_-_JAN_29_2013.pdf

HUD Manufacturing Housing - Monitoring Services

Industry Day

Questions & Answers

QUESTION 1: Will we be able to have today’s presentation be email to the people on teleconference?

ANSWER: The presentation will be available via FedBizOpps after the event.

QUESTION 2: Will these slides be available online after the presentation?

ANSWER: Yes, the slides will be made available on FedBizOpps.

QUESTION 3: Is this intended to be a single award to one contractor?

ANSWER: This procurement is intended to be a single award to one contractor.

QUESTION 4: Is there an incumbent for this contract?

ANSWER: Yes, Institute for Building Technology & Safety (IBTS), Inc. is the incumbent.

QUESTION 5: Will there be any set-asides?

ANSWER: This requirement will not be a set-aside. We are anticipating this procurement to be a full and open competition.

QUESTION 6: What is the estimated annual value of the contract?

ANSWER: The estimated annual value of the expiring contract is $5M.

QUESTION 7: Approximately what was IBTS’ annual revenue from program?

ANSWER: An answer will not be provided in terms of the incumbent contractor’s annual revenue. However, the annual value of the expiring contract is approximately $5M.

QUESTION 8: Will this be an hourly contract/fixed fee or?

ANSWER: We are anticipating a hybrid type contract with a combination of firm fixed price and cost reimbursement tasks.

QUESTION 9: Regarding the 7 million documents that are currently preserved, have they already been digitally archived or do they need to be scanned?

ANSWER: The documents are already digitally archived.

QUESTION 10: The RFP is scheduled for release in February, is there an ETA for the award of the contract?

ANSWER: The RFP is estimated to be released end of month, February. We are anticipating making an award early August or sooner.

QUESTION 11: What will be the subcontracting goal for a prime contractor?

ANSWER: The Agency’s subcontracting goal of the total value of a contract is; Small Business 55%, SDB 5%, WOSB 5%, HUBZone 3%, and SDVOSB 3%.

QUESTION 12: What is the anticipated RFP release date?

ANSWER: The RFP is estimated to be released end of month, February

QUESTION 13: Is this going to be an 8A?

ANSWER: We are not anticipating setting aside this requirement in the 8(a) program, a full and open competition is anticipated.

Question 14: What are the reporting requirements (# per month, systems used)?

ANSWER: The contractor is required to provide a monthly report of all activities performed during the previous month. The contractor also provides reports on all in-plant audits conducted

(10-12 per month), design and manual reviews conducted (20-25 per month), and state audits (1-

2 per month). These reports are transmitted to HUD electronically via email.

QUESTION 15: What type of system interface is expected (ex: Interface with contractor system and HUD systems)?

ANSWER: There is no interface with HUD systems or other contractor systems.

QUESTION 16: What NAICS Code is used?

ANSWER: The NAICS code that will be used for this procurement is 541330 – Engineering Service.

QUESTION 17: What is HUD anticipating as evaluation criteria?

ANSWER: We are finalizing the evaluation criteria and it will be published with the RFP.

QUESTION 18: How many FTE’s are currently on this contract?

ANSWER: There are currently 16 FTE’s performing under this requirement.

QUESTION 19: How many inquiries does this contractor receive monthly (ex: emails, calls, letters)?

ANSWER: The number of external (non-HUD) inquiries varies from month to month and is estimated to be 5-10 inquiries on average.

QUESTION 20: Is this going to be for services and technology?

ANSWER: The contract is primarily a services contract. However, the contractor may be required under the Other Services Task of the contract to investigate and provide analysis and research to evaluate new issues or technology for compliance to HUD Standards and

Regulations.

QUESTION 21: Will the prime be required to meet subcontracting goals?

ANSWER: HUD has established a subcontracting goal of up to 55% for Small Business, 5% for SDB, 5% for WOSB, 3% for HUBZone, and 3% for SDVOSB of the total value of each contract and subsequent modifications. Proposals will be evaluated in terms of subcontracting opportunities provided to small business concerns.

QUESTION 22: What is the estimate procurement schedule?

ANSWER: The estimated procurement schedule includes a release of the solicitation end of month February and estimated target award is early August or sooner.

QUESTION 23: Do you expect the procurement to come as one RFP or broken down into more than one RFP?

ANSWER: It is anticipated that this procurement will come as one request for proposal, resulting in one contract award. It will not be a BPA or IDIQ type of contract.