RCHS Security Cameras RFP.pdf

Rabun County Schools Request for Proposal (RFP) RCHS Security Cameras Issue Date: 02-11-2026 Submission Deadline: 03-12-2026 - 9:00 AM Contact: Greg Purcell, Technology Director, gpurcell@rabuncountyschools.org, 706-212-4345 All emails need to have “RFP – RCHS Security Cameras” in the subject line. No questions will be answered over the phone.

I. Introduction and Timeline Rabun County Schools is soliciting sealed proposals from qualified vendors for installation of security cameras in the Rabun County High Schools newly constructed facility.

All interested parties must contact Greg Purcell to receive access to the blue prints if needed.

All questions must be directed to Greg Purcell, through email, by Mar. 2 - 2:00pm. Questions will be answered and any addendum(s) will be posted on Mar. 6 by 2:00pm.

Installation must be done during the Spring/Summer of 2026, to be completed no later than July 24, 2026.

II. Scope of Work The selected vendor will be responsible for all labor, materials, and equipment necessary to complete the project, which includes but is not limited to:

• Installation of 91 total cameras. This number includes installing 54 repurposed Verkada cameras from current high school building and 37 new Verkada cameras to work with existing district Verkada platform.

• The 54 repurposed cameras will be provided to the vendor as soon as possible due to being in use at the current location.

• Each camera location will already have a network jack in place. This will require two patch cables to complete the connection, green in color.

• The installation will include the configuration and naming of the cameras, setup and editing of Verkada floorplans, to include putting the cameras on the maps/floor plans.

• Complete removal of all packing, cardboard, etc. – Not using Rabun County Schools dumpsters

• Cleanup of area to ensure no debris are left that could injure students or staff.

III. Proposal Requirements Each Proposal must include the following:

1. Contractor Information

a. Company name, address, contact information

b. Proof of licensure and insurance

c. W9

d. Contractor Affidavit – Everify mailto:gpurcell@rabuncountyschools.org

2. Project Approach & Timeline

a. Proposed start and completion dates

b. Outline of construction methods and materials

c. Site preparation plan

3. Cost Proposal

a. Detailed breakdown of all costs (materials, labor, permits, etc.)

b. Total fixed cost for project completion

4. Experience & References

a. List of similar projects completed

b. Three (3) references from previous clients

IV. Evaluation Criteria

a. Cost Effectiveness – 30%

b. Experience, Qualifications and Stability – 20%

c. Proposed Timeline – 10%

d. References and Past Performance – 15%

e. Quality of proposed product and workmanship – 25%

V. Security Camera Requirements

a. Looking for 37 new Verkada security cameras with the following quantity and models:

i. Qty of 2 – Model CD43

ii. Qty of 35 – Model CF83-E

iii. Qty of 15 ACC-MNT-ANGLE-1 Fisheye camera mount

b. The 37 new cameras will need to have a 5-year license with 60 days of retention.

VI. Submission Instructions

a. Submit sealed proposals clearly labeled “RFP – RCHS Security Cameras” to:

Rabun County Schools 963 Tiger Connector Rd Tiger, GA 30576 Attn: Greg Purcell

b. Deadline: Proposals must be received by 3-12-2026 by 9 AM. Late submissions will not be considered.

VII. Terms and Conditions

a. Rabun County Schools reserves the right to reject any or all proposals.

b. All proposals become property of Rabun County Schools.

c. The selected contractor must comply with all applicable local, state, and federal regulations.

d. Negotiations on options with the selected contractor will be allowed.

VIII. Questions All questions regarding this RFP must be submitted in writing via email to:

gpurcell@rabuncountyschools.org by 3-2-2026 2 PM.

All emails need to have “RFP – RCHS Security Cameras” in the subject line. No questions will be answered over the phone.

mailto:gpurcell@rabuncountyschools.org