RCF Scope of Work.pdf

Scope of Work

SEWAGE TREATMENT PLANT MAINTENANCE

Located at

U.S. Coast Guard

Remote Communication Facility (RCF)

New Orleans 4023 Main Street

Belle Chasse, La.

November 2024

Commanding Officer

United States Coast Guard

Base New Orleans, LA

Facilities Engineering Department

New Orleans, LA 70129

Mr. Justin Glassey

Engineering Technician

Base New Orleans, LA

PART 1: GENERAL

1. INTENT: The US Coast Guard is seeking federal and state licensed wastewater treatment operators to manage all aspects of the facilities wastewater treatment plant not limited to conducting routine compliance sampling/reporting inspections and preventative maintenance.

Potential contractors shall be responsible for the preparation and submission of required electronic Discharge Monitoring Report (DMR) for the sewage treatment facility located at

Remote Communications Facility, New Orleans. Potential contractors will operate the facility in compliance with the Louisiana Wastewater Treatment Facility Operations laws and regulations, and in compliance with General Permit LAG470442 or successor permit.

2. BACKGROUND: The Coast Guard facilities manager does not hold the required federal and state licenses to properly maintain the sites wastewater treatment plant requiring an outside contractor to ensure the overall compliance. It is the Coast Guard’s intent to operate the wastewater plant following all applicable laws and requirements using an outside wastewater treatment plant operator.

3. SCOPE OF WORK: The contractor shall furnish all labor, tools, materials, transportation, personnel and supervision to manage the facilities wastewater treatment plant. Work shall include but not limited to routine maintenance and repair of equipment, the supply of consumables. The contractor shall be solely responsible for the required testing and reporting following applicable laws and regulations and uploading in the netDMR system on behalf of

CG Base New Orleans.

4. QUALIFICATIONS: Contractor shall provide personnel who have the knowledge, qualifications, and working experience to perform the functions outlined in this Scope of

Work. Potential vendors shall hold all required federal and state licenses. All personnel working on the facility shall have at a minimum an understanding of operation, repairs, maintenance procedures, and regulatory requirements associated with wastewater treatment plants. Must hold a minimum of a Wastewater Operator Level 1 Certification to perform treatment plant maintenance.

5. CONTINUITY OF FACILITIES OPERATION: The Contractor shall complete the required tasks and requirements specified herein at Remote Communications Facility New

Orleans between the hours of 8:00 AM to 3:00 PM, Monday through Friday, unless a change in operating hours is specifically approved. The Contractor shall coordinate with Facilities

Engineering at New Orleans, LA prior to beginning any work on site.

6. SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with and abiding by all federal safety regulations as published by the

Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1926 (series), State and Local safety laws, rules and regulations. The Contractor Safety Manager shall perform oversight for compliance of the Safety Program and initiate corrective actions, when required. The COR or designated representative may perform no-notice inspections of a

Contractor worksite, and the COR or designated representative will tell the Contractor to

“stop work” for imminent danger situations. Any operation defined as “Hot Work” as per

OSHA/NFPA requires a permit to be issued. In the event of Hot Work, the Contractor will notify the COR with dates and times Hot Work will be performed. Contractor is to give at least 48 hours notification. This includes welding, cutting, brazing, grinding or any work that could produce sparks or heat and may initiate a fire.

7. ACCEDENT REPORTING: The Contractor shall report accidents resulting in death, personal injury, trauma, or occupational disease verbally to the COR or designated representative immediately after the occurrence and in writing, within 24 hours after the occurrence. The Contractor shall be responsible for the workman’s compensation programs, forms and reports.

8. ENVIRONMENTAL COMPLIANCE: Any waste generated because of the project shall either be recycled or be disposed of IAW the Resource Conservation and Recovery Act

(RCRA). Any Hazardous Waste shall be manifested off site with Base New Orleans listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW RCRA and all applicable federal, state (i.e. DOT) and local laws and ordinances. All solid waste/trash shall be removed from site and not disposed of in onsite dumpsters. Waste and recycling areas are reserved for RCF Tenants and shall not be used by

Contractors at any time. All work will be performed IAW the BASE New Orleans Spill

Prevention Control and Countermeasures Plan. All chemicals required for this project shall be preapproved by the contract POC along with SDS’s. All solid waste shall be removed from the RCF after each working day. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-

Know Act requires Coast Guard maintains an inventory of all Hazardous Materials located at the site. A laydown area as required and an Erosion and Sediment Control Plan, shall be preapproved by the COR as needed. Nothing shall be discharged to a storm drain at any time during the project. All storm drains within range of a potential discharge shall be covered/sealed during installation and kept covered until the work has been completed and the system has been deemed fully operational and compliant with all applicable CG policies/plans/permits/laws/ordinances. All storm drains and waterways within range of a potential discharge shall be covered/sealed or protected by silt fence.

9. SITE VISIT: Site visits are encouraged. All site visits should be scheduled with the

Environmental Assistant or the Contracting Officers Representative.

a. Environmental Protection Supervisor (EPS)

Mr. Travis Clark

Travis.P.Clark@uscg.mil

(206)-815-3514

10. MATERIALS AND LOCATIONS: Remote Communication Facility (RCF) is located at

4023 Main St., Belle Chasse, LA. 70037

a) The Contractor will furnish all materials, consumables, equipment, instruments, tools, safety lines and harnesses, and other items necessary for accomplishment of these services.

b) Materials shall be delivered to the jobsite in their original unopened packages, clearly marked with the manufacturer’s name, brand name, and description of contents. Storage shall be in accordance with manufacturer’s recommendations in a clean, dry, well-ventilated area. Stored materials shall be protected from sunlight and kept away from excessive heat. The contractor shall not store any highly flammable materials in the work area and all chemicals used shall be preapproved by POC. Laydown areas and parking should be on non-vegetated areas when possible.

c) The Contractor is required to comply with local VOC laws and regulations. All applicable Safety Data Sheets shall be available upon request.

11. LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government.

PART 2 PERFORMANCE STANDARDS

1. PERFORMANCE REQUIREMENTS: The Contractor shall provide personnel, equipment, tools, materials, supplies, management, supervision, and services necessary to perform the required tasks outlined in this Statement of Work. The Contractor shall execute activities and tasks consistent with the performance standards and specifications. The

Contractor shall not perform any work outside this Statement of Work without authorization of the contracting officer

2. WASTEWATER PLANT SPECIFIC TASKS: The contractor shall at a minimum perform the following tasks. It is the Coast Guards stance that the contractor will be the primary point of contact for all Coordination Sanitary Inspections, Repairs, System Operation, DEQ

Compliance Monitoring, Reporting, Sanitary Collection System Monitoring, Compliance

Testing and General Regulation Assistance. The contractor shall obtain access to Louisiana mailto:Travis.P.Clark@uscg.mil

Department of Environmental Quality NETDMR reporting application. Contractor shall submit Discharge Monitoring Reports to the State of Louisiana via the LDEQ NETDMR portal.

2.1 Operation

• Routine visits and monitoring and maintenance (exclude any major maintenance or repair of electrical, lift station, mechanical or piping activity) for the plant and/or lift stations. Ensuring operations is meets or exceeds federal and state requirements.

• Routine visit shall follow state guidelines for wastewater treatment plants and be conducted as such

• Contractor shall at a minimum remove trash and floatable solids.

Clean, inspect and adjust all associated equipment following state guidelines as needed.

• Completion of all minor plant maintenance items (belts, filters, ect)

• Wash down the clarifier section, including weirs

• Supply and install all Chorine tablets as needed.

• Operation testing – Cl2, DO, flow (if meter is available).

• Operation samples taken as necessary to determine operation efficiency (cost included).

• Reports on operation testing and plant operation.

• Assist management with data evaluation.

• LPDES Permitting and Agency Reporting.

2.2 Analytical Testing

• Provide all sample containers (preserved) with chain-of-custody forms.

• Sample Collection.

• Perform all required DHH/LPDES testing as per SM-18, SM-22.

• Complete all testing and sampling in accordance with EPA protocol.

• Assist management with data evaluation.

• Provide monthly phone notification of permit compliance.

• Complete all required DMR forms (via Net DMR-cost) for each outfall.

• Provide general regulatory assistance and reporting.

3. MAJOR REPAIRS: Major repairs are not authorized as part of this contract. If major repairs are found during routine maintenance the contractor shall have five (5) business days to supply the Coast Guard with an itemized quote for repair All repairs must be completed by an authorized technician.

4. APPLICABLE DOCUMENTS: The Contractor shall comply with all applicable Federal

(including US EPA), State, local, and municipal laws, regulations and requirements; all industry standards/references; all Government and USCG Regulations, attachments and exhibits; and, all applicable instructions and directives, identified herein pertaining to the services required herein and to the conduct and qualifications of personnel in performance of this contract. Contractor will keep sufficient documents to record compliance with Louisiana

Wastewater Discharge Permits (LAG470442), and any responses and remediation of any complaints, Notice of Violation (NOV), or other violations or citations of either US EPA or

Louisiana Wastewater Treatment Operations Enforcement. Records of contractor’s activities, including location of work, mileage driven, and number of days worked on each project area will be kept. The contractor will also meet periodically with the USCG Facilities

Engineering representative to ensure that all management activities are conducted in accordance with provisions of this agreement. The contractor is responsible for obtaining all permits and licenses required in performance of this contract.

5. DELIVERABLES: The contractor shall submit the following deliverables in accordance with Table 1 below. The deliverables shall be submitted electronically in either PDF or Word format via email.

Table 1: Deliverable Requirements

Deliverable To Whom Date Required

Quality Control Plan EPS/COR Within 15 days calendar days of award

Sampling and Compliance Plan EPS/COR With quote and any time changed

Safety Plan EPS/COR Prior to commencing work

Employee List EPS/COR With quote and as revised

Certificates of insurance as required by FAR 52.228-5

EPS/COR With quote and then annually

Monthly report of all completed maintenance items

EPS/COR Prior to the 27th of every month

Corrective Maintenance Proposals EPS/COR Within 05 business days of report

Copies of all filed reports EPS As required by requirements

Bill of Lading for sewage transfer EPS As required by requirements

6. PERSONNEL REQUIREMENTS

a. Supervisor. The Contractor shall designate a Supervisor and an alternate

Supervisor who shall have full legal authority to act on behalf of the Contractor.

The Supervisor and alternate shall be available by phone 24 hours a day/7 days a week to be informed of any emergencies that may occur after normal working hours. The contractor shall provide verbal/or written notification to the COR anytime the primary supervisor will be unavailable, and the alternate Supervisor will be performing the duties.

b. Contractor Employees. The Contractor shall furnish sufficient competent and qualified personnel to perform the work specified within this PWS and all

Technical Exhibits. The Contractor employees shall have proper documentation indicating they are legally authorized to work in the United States. All contractor employees shall be able to read, write, speak, and understand English. Contractor employees shall be able to communicate in an effective and timely manner. All contractor employees who may be required to have specific wastewater/water treatment operator certifications will have proof of appropriate certifications.

c. Employee List/Roster. The Contractor shall submit with offer an employee list/roster of those employees that will be performing the services specified herein. The list shall also include the employee’s position and telephone number.

d. Employee Conduct. The Contractor shall be responsible for and shall maintain satisfactory standards of employee competency, conduct, appearance and integrity and shall take such disciplinary actions with respect to the employees(s) as may be necessary. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with these standards.

The Contractor shall immediately replace such employee to maintain continuity of services at no additional cost to the Government. If Government property is broken or damaged by the Contractor employees, the property shall be replaced in kind or repaired.

e. Access. The facility at Remote Communication Facility New Orleans is secured and access is restricted by a security gate at the entrance. The Contractor can ring for access at the gate or may need to be escorted aboard, depending on current security measures. Contracted employees must check in at the Administration building. Contracted employees must be escorted by Coast Guard personnel when performing work inside the Transmitter or Receiver building.

7. POINT(S) OF CONTACT

Environmental Protection Specialist

Travis Clark

Travis.P.Clark@uscg.mil

(206)-815-3514

Contracting Officers Representative (COR)

CWO Carlton “Mike” Ackiss

Carlton.M.Ackiss@uscg.mil

504-239-4937 mailto:Travis.P.Clark@uscg.mil mailto:Carlton.M.Ackiss@uscg.mil

8. GOVERNMENT QUALITY ASSURANCE REQUIREMENTS The Contracting

Officer's Representative (COR) is responsible for representing the Contracting Officer in all facets of quality for the services required. The designated personnel will carry out inspections, reviews and approvals handle deficiencies; and ultimately accept on behalf of the Contracting Officer. Government personnel, other than the Contracting Officer and the

COR, from time to time, may observe the Contractor’s operations. However, these personnel may not interfere with Contractor performance.

9. Contract Length: The period of performance for this contract is a one-year base period with four one-year (12 month) option periods as follows:

2) Base Period 01 Jan 2025 – 31 Dec 2025

3) Option Year One 01 Jan 2026 – 31 Dec 2026

4) Option Year Two 01 Jan 2027 – 31 Dec 2027

5) Option Year Three 01 Jan 2028 – 31 Dec 2028

6) Option Year Four 01 Jan 2029 – 31 Dec 2029