RCBLG-2627 - FINAL.pdf

NOTE: CERTIFIED MINORITY BUSINESS ENTERPRISES ARE ENCOURAGE TO RESPOND TO THIS REQUEST.

October 2026 Charles County Public Schools Page 1

RFQ # RCBLG-2627, “REPLACEMENT OF CARGO BOX AND LIFTGATE”

CHARLES COUNTY PUBLIC SCHOOLS

LA PLATA, MARYLAND

REQUEST FOR QUOTATION (RFQ)

QUOTE TITLE: REPLACEMENT OF CARGO BOX AND

LIFTGATE

QUOTE NUMBER: RFQ # RCBLG-2627

DEADLINE FOR QUESTIONS: OCTOBER 13, 2026, 12 P.M., EST

CONTRACT PERIOD: ONE-TIME PURCHASE AND

INSTALLATION PROJECT

INSURANCE CERTIFICATE REQUIRED: YES

RFQ CLOSING DATE: OCTOBER 27, 2026

RFQ CLOSING TIME: 3 P.M., EST

PLACE OF QUOTE RECEIVED: cgrier@ccboe.com or fax: 301/934-7247

RFQ MAILING ADDRESS: CHARLES COUNTY PUBLIC SCHOOLS

Attn: Carletta M. Grier, Contract Administrator

P.O. BOX 2770

LA PLATA, MARYLAND 20646

SHIPPING ADDRESS UPS/FEDEX: CHARLES COUNTY PUBLIC SCHOOLS

Attn: Carletta M. Grier, Contract

Administrator

5980 RADIO STATION ROAD

LA PLATA, MARYLAND, 20646

WEBSITE: www.ccboe.com

INCLEMENT WEATHER:

N/A

QUESTIONS:

Vendors/Contractors shall send all questions via email attention Carletta Grier at cgrier@ccboe.com, by the required date and time specified herein.

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TABLE OF CONTENTS

I. INTRODUCTION

II. BACKGROUND

III. SCOPE OF THE CONTRACT AND SPECIFICATIONS

IV. GENERAL TERMS AND CONDITIONS

V. INSURANCE REQUIREMENTS

VI. PREPARATION AND SUBMISSION OF QUOTES

VII. EVALUATION OF QUOTES

ATTACHMENT I

ATTACHMENT II

ATTACHMENT III

ATTACHMENT IV

ATTACHMENT V

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I. Introduction

The Charles County Public Schools (CCPS) is requesting quotes from experienced and qualified Vendors/Contractors for replacement of cargo box and liftgate. The replacement cargo body and liftgate shall be furnished and installed in accordance with the requirements and specifications set forth in this RFQ and Attachment III. Quotations shall remain valid for ninety (90) days following the RFQ closing date. Services shall be supplied to CCPS as identified on Specs., Pricing and Delivery Information Sheet (Attachment III). Quotes shall be labeled with the RFQ number emailed to cgrier@ccboe.com Attention: Carletta Grier, Contract Administrator, on or before the RFQ closing date and time, which is October 27, 2026, 3 PM, EST.

Vendors/Contractors shall assume full responsibility for timely delivery of the RFQ response to the location designated for receipt of quotes. Quotes received after 3:00 p.m. EST., October 27, 2026 will not be accepted.

II. Background

Charles County is one of the fastest growing counties in the state of Maryland, with a population of 173,835 residents. Charles County is located less than 30 miles south of Washington D.C. and is considered the gateway to Southern Maryland. The district is currently serving 28,162 students who attended (39) thirty-nine schools and (7) seven educational centers.

III. Scope of the Contract and Specifications

Charles County Public Schools (CCPS) is soliciting quotations from qualified Vendors/Contractors to provide all labor, supervision, materials, equipment, transportation, freight, delivery, installation, disposal services, permits (if applicable), insurance, and related services necessary to remove and dispose of the existing cargo body with liftgate and furnish and install a new dry freight cargo body and heavy-duty liftgate on a Ford F-450 dual rear wheel delivery truck.

The completed installation shall result in a durable, commercial-grade vehicle suitable for the transportation of palletized paper products, instructional materials, warehouse supplies, and other school system deliveries. Vendors shall review the vehicle information provided in this RFQ and are solely responsible for verifying the compatibility and suitability of the proposed cargo body, liftgate, and associated components with the identified vehicle. The quoted price shall include all costs necessary to provide a complete, fully operational installation in accordance with the requirements of this RFQ.

The Contractor shall furnish and install a complete and fully operational cargo body and liftgate system in accordance with the requirements of this RFQ and the specifications contained in Attachment III. Any exception to the specifications shall be clearly identified in the Contractor's quotation and is subject to CCPS approval.

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The Contractor shall provide all labor, materials, equipment, transportation, and incidentals necessary to:

1. Remove the existing cargo box from the vehicle.

2. Properly dispose of or recycle removed materials.

3. Furnish and install a new dry freight cargo body.

4. Furnish and install a heavy-duty aluminum liftgate.

5. Connect and integrate all electrical components, including lighting, liftgate controls, and backup equipment.

6. Inspect and test all installed equipment prior to delivery.

7. Deliver the completed vehicle fully operational and ready for service.

IV. General Terms and Conditions

A. INQUIRIES/COMMUNICATIONS

Prospective Vendors/Contractors may request that CCPS clarify information contained in this RFQ. All such requests must be made in writing to Carletta M.

Grier. CCPS will not respond to any requests for clarification received after 12:00 PM, EST, October 13, 2026. Questions can be emailed to Carletta M.

Grier at cgrier@ccboe.com, or faxed 301/934-7247 An addendum will be issued if necessary to answer all questions.

B. PERIOD OF THE CONTRACT

Vendors/Contractors responding to this RFQ must specify and estimated time of project completion on Attachment III. The estimated time must include a beginning date and finished date.

It is the intent of CCPS that the RFQ, any addenda, the Vendor/Contractor's response, and the Purchase Order shall constitute the Contract between the parties.

The Vendor/Contractor shall not commence any Work until receipt of an authorized Purchase Order from CCPS.

C. PREPARATION AND EXECUTION OF QUOTES

Quotes should be made in the formats set forth in this RFQ document and on the Quote Submission Signature Form (Attachment I), Business Relationship Affidavit (Attachment II), Specs., Pricing and Delivery Information Sheet (Attachment III), References (Attachment IV), and Attachment V-W-9 (V), with all required supplementary documentation. All forms should be completed in ink or typed. The Vendor/Contractor must initial any erasures or alterations in ink.

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Spaces left blank shall be deemed by CCPS, in its sole discretion, to be not applicable or "no quote". Quotes shall be submitted via email or fax to the address and fax number identified on the cover page of this RFQ. All signatures must be executed by a person authorized to legally bind the Vendor/Contractor.

Pricing shall be firm-fixed and shall include all labor, materials, equipment, freight, transportation, delivery, installation, disposal, permits, and all other costs necessary to provide a complete and operational installation in accordance with the requirements of this RFQ. No price increases shall be permitted after the RFQ closing date.

Quotes shall not be withdrawn or altered for a period of thirty (30) days after the RFQ closing date.

D. BASIS OF PRICING

The Specs., Pricing and Delivery Information Sheet (Attachment III) outlines the specifications of services required. Please fill in the related prices. All invoices must contain descriptive information as submitted in this quote.

The prices must include any and all costs necessary to implement the terms and conditions of the contract. No Vendor/Contractor will be allowed to offer more than one price for each item or service even though the Vendor/Contractor may feel that they have two or more choices that meet specifications.

Vendors/Contractors must determine for themselves which to offer. If the Vendor/Contractor should submit more than one price on any item or service, all prices for that item or service will be rejected. Prices quoted shall not include Federal Excise or State Sales and Use Taxes, or any other taxes from which CCPS is exempt. Exemption certificates will be furnished upon request.

E. CONDITIONS OF WORK AND JOB SITE

By submitting a quote, the Vendor/Contractor acknowledges that it has investigated and satisfied themselves as to the conditions affecting the work, including but not restricted to those bearing upon transportation, testing and inspection requirements, availability of labor, and materials. Failure by the Vendor/Contractor to thoroughly acquaint itself with the available information will not relieve the Vendor/Contractor from responsibility for estimating properly the difficulty or cost of successfully performing the work.

All interested vendors/contractors can arrange a visit to see the vehicle by contacting Carletta Grier by phone, 301/934-7337, 8:00 AM – 3:30 PM, M- F.

CCPS shall not be responsible for any conclusions or interpretations made by the Vendor/Contractor on the basis of the information made available by CCPS.

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F. VENDOR/CONTRACTOR'S PERFORMANCE

1. The Vendor/Contractor shall supervise, direct and be solely responsible for the work, using its best skills and attention.

2. The Vendor/Contractor shall be responsible to CCPS for the acts and omissions of its employees, subcontractors and their agents and employees, and other persons performing any of the work.

3. The Vendor/Contractor shall confine operations at the site to areas permitted by law, ordinances, permits and the contract documents, and shall not unreasonably encumber the site with any materials or equipment.

4. The Vendor/Contractor shall perform all work in a workmanlike manner and in accordance with the requirements of the contract documents, including the furnishing of all materials, services, implements, machinery, equipment, tools, supplies, transportation, labor, and all other items necessary for the satisfactory prosecution and completion of the project in full compliance with the requirements of the contract documents.

5. Upon completion of the project, the Vendor/Contractor shall promptly remove all implements, surplus property and debris from the project site.

G. SUBCONTRACTORS

A Subcontractor is a person or entity who has a direct contract with the Vendor/Contractor to perform any of the work at the site.

Within ten (10) days after given notice of award, the Vendor/Contractor shall submit to CCPS the names of those Subcontractors the Vendor/Contractor proposes to use, for acceptance by CCPS. CCPS reserves the right to accept or reject the use of any Subcontractor. The Vendor/Contractor shall not employ any Subcontractor to whom CCPS may have a reasonable objection. The Vendor/Contractor shall not be required to contract with anyone to whom he has a reasonable objection. Contracts between the Vendor/Contractor and the Subcontractors shall (1) require each Subcontractor, to the extent of the work to be performed by the Subcontractor, to be bound to the Vendor/Contractor by the terms of the contract documents, and to assume toward the Vendor/Contractor all the obligations and responsibilities which the Vendor/Contractor, by these documents, assumes toward CCPS; and (2) allow to the Subcontractor the benefit of all rights, remedies and redress afforded to the Vendor/Contractor by these contract documents.

Acceptable Subcontractors shall have successfully completed at least three (3) projects of similar magnitude and complexity. Vendor/Contractor shall provide, upon request, a copy of all contracts executed between the Vendor/Contractor and his Subcontractors/ Suppliers.

H. CANCELLATION OR REJECTION OF QUOTES, AND WAIVER OF

NONCONFORMITIES

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CCPS reserves the right, in the exercise of its sole discretion, to cancel this RFQ or reject all quotes. CCPS will notify all interested Vendors/Contractors in writing in the event of such cancellation or rejection. CCPS also reserves the right to waive any minor irregularity or nonconformity of any quote with the requirements of this RFQ.

I. MODIFICATIONS/WITHDRAWAL OF QUOTES

A Vendor/Contractor may modify or withdraw a quote at any time prior to the RFQ closing date and time. All modifications or withdrawals must be in writing, and must be executed by a person with authority to bind the Vendor/Contractor.

J. DISCRETION IN DETERMINING DEVIATIONS AND COMPLIANCE

The Procurement Manager shall determine whether Vendors/Contractors have met the mandatory requirements of this RFQ. The Procurement Manager has the sole authority to determine whether any deviation from the requirements of this RFQ is material in nature, and the Procurement Manager may reject non-conforming quotes. In addition, the Procurement Manager may reject in whole or in part any and all quotes and waive minor irregularities and may negotiate with all responsible Vendors/Contractors in any manner deemed necessary to serve the best interests of the CCPS.

K. MATERIALS SUBMITTED IN RESPONSE TO THIS RFQ

Any/all materials submitted in response to this RFQ become the property of CCPS. Any information considered to be proprietary or confidential should be so marked.

L. INDEMNIFICATION

To the fullest extent permitted by law the Vendor/Contractor shall indemnify and hold harmless CCPS and their agents and employees from and against all claims, damages, losses, and expenses, including but not limited to attorney’s fees, arising out of or resulting from the performance of the work.

M. BRAND NAMES

Manufacturers names, trade names, brand names, model and catalog numbers used in these specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Quotes will be considered for alternative brands that meet or exceed the quality of the specifications listed for any item. It is the vendor’s/contractor’s responsibility to submit brand literature to demonstrate the equivalency of the product offered.

N. SUBSTITUTIONS

In the event a Vendor/Contractor is unable to secure sufficient supplies to fulfill all orders, the Vendor/Contractor may substitute a product of equal or better quality provided: (1) the product is sold at the contract price, (2) CCPS is contacted in advance about the substitution, and (3) CCPS retains the right to determine “equal or better quality”.

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If the Vendor/Contractor is unable to fulfill all obligations in accordance with these terms and conditions, CCPS may acquire the produce in the open marketplace with any cost increase being the responsibility of the Vendor/Contractor.

O. EXCEPTIONS

It shall be the responsibility of the Vendor/Contractor to include with his proposal a list and clarification of any deviations or qualifications from conditions and specifications of this RFQ. The list must be attached to the Quote Submission Signature Form (Attachment 1).

P. QUANTITIES

As specified on the pricing schedule; Attachment III.

SAMPLES

Samples, if required, are to be submitted at the same time as the RFQ or subsequent requests for quotations. Samples are to be packed under separate cover from the quote. CCPS is not responsible for samples that are incorrectly marked or delivered. Samples are to be marked with quote item number(s) and identifying manufacture information.

Q. TESTING

CCPS may at its discretion, have random samples of purchased items tested internally or by an independent testing laboratory in order to ascertain if the product is, in fact, as represented by the Vendor/Contractor. If it is established that the product is not represented, the cost of testing shall be the responsibility of the Vendor/Contractor as well as any cost for replacing the product.

If it is indicated that the Vendor/Contractor knowingly furnished a product to

CCPS that did not meet the standard offered, CCPS may, at its discretion disqualify the Vendor/Contractor from future participation within its jurisdiction.

R. ACCEPTANCE

All goods and services delivered under this RFQ shall be subject to final inspection, test, and acceptance by CCPS prior to any payment.

S. REJECTION

CCPS shall give notice of rejection of products or services delivered under this

RFQ within a reasonable time after receipt or acceptance of said items.

Acceptance by CCPS shall not waive any right CCPS might otherwise have at law or by express reservation in this RFQ with respect to any nonconformity.

T. CLEANING UP

At all times, the Vendor/Contractor shall keep the project work site free from accumulation of waste materials or rubbish. At the completion of the work, the Vendor/Contractor shall remove all waste materials and rubbish from and about

October 2026 Charles County Public Schools Page 9 the project work site, as well as tools, equipment, and surplus materials. If the Vendor/Contractor fails to clean up at the completion of the work, CCPS may do so, and the cost shall be charged to the Vendor/Contractor.

U. WARRANTY

The Vendor/Contractor warrants that the services furnished under this RFQ will be free from defect not inherent in the quality required or permitted, and that the work will conform to the local, state, and federal requirements for replacement of carbo box and liftgate required in this RFQ. Work not conforming to these requirements, including substitutions not properly approved and authorized, will be considered defective and shall be returned to the Vendor/Contractor for refund/replacement at the expense of the Vendor/Contractor. Warranty period shall be one (1) year after acceptance by CCPS.

V. PAYMENT TERMS

Payment shall be made thirty (30) days after satisfactory performance of the work, and acceptance of the work ordered under this contract; and invoice from.

Successful Vendors/Contractors. Invoices must reference the Purchase Order (P.O.) number, and the RFQ number, PS - 1516. Vendors/Contractors must itemize charges. CCPS is generally exempt from Federal Excise Taxes and Maryland Sales and Use Taxes. Payment terms are net 30 days for each invoice.

W. CHANGES

Change Orders: CCPS may order changes to the Work consisting of additions, deletions, or modifications. Changes may include, but are not limited to changes in Contract sum, the time for performance, pricing, quantities, delivery location, etc. Such changes in the requirements shall be authorized only by written Change Order(s) signed by the Purchasing Manager and an authorized representative of the Vendor/Contractor.

X. DELIVERIES

Please do not supply or deliver products to CCPS sites without an authorized signed request.

Y. NO QUOTE

If the Vendor/Contractor elects to “No Quote” this RFQ, a no quote should be filed with the CCPS Purchasing Department. Failure to respond may result in removal from the vendor list.

Z. DEBRIEFING OF UNSUCCESSFUL OFFERORS

N/A

AA. QUOTE PROTEST PROCEDURES

A quote protest shall be filed with the Purchasing Department by submitting a protest in writing to Nelson E. Sample, Procurement Manager, either by mail at

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P.O. Box 2770, La Plata, MD 20646, or in person at 5980 Radio Station Road, La Plata, MD. The protest must be received by the close of business on the seventh (7th) business day after the award. Protests shall include RFQ number, the basis of the protest, the relief sought and whether the protester wishes to have a conference with respect to the protest.

AB. REPAIRS TO DAMAGED PROPERTY

Any damage to CCPS’ facilities caused by the Vendor/Contractor, its agents or employees shall be repaired to its original condition. All repairs shall be performed at no cost to the CCPS.

AC. TOBACCO FREE AND ALCOHOL/DRUG FREE ENVIRONMENT

CCPS maintains a tobacco and alcohol/drug free environment. The Vendor/Contractor shall not permit its employees, the employees of any subcontractors, suppliers, customers or others to use tobacco products (smoke or smokeless) on the premises or on property owned or operated by CCPS.

AD. EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS

1. The Charles County public school system does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability in its programs, activities or employment practices. For inquiries, please contact Kathy Kiessling, Title IX/ADA/Section 504 Coordinator (students) or Nikial M. Majors, Title IX/ADA/Section 504 coordinator (employees/ adults), at Charles County Public Schools, Jesse L. Starkey Administration Building, P.O.

Box 2770, La Plata, MD 20646; 301-932-6610/301-870-3814. For special accommodations, call 301-934-7230 or TDD 1-800-735-2258 two weeks prior to the event.

2. In addition, in accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA and its affiliates participating in or administering USDA programs are prohibited from discriminating on the bases of race, color, national origin, sex, religious creed, age, political beliefs or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by UDSA. or disability. Persons with disabilities who require alternative means of communications should contact their local or state agency where they applied for benefits. Deaf, hard of hearing or speech disabled persons may call the USDA through Federal Relay at (800) 877-8339.

3. To file a complaint of discrimination, write USDA, Director, Office of

Adjudication at 1400 Independence Avenue, SW, Washington D.C.

20250‐9410 or call toll‐free (866) 632‐9992. USDA is an equal opportunity provider.

4. All Responders shall affirm that they do not discriminate with regard to the Code of Laws of the United States of America (USC) as it relates to discrimination and the Maryland Code, State Government

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§ 20-601 in employment practices by so stating in the response to the quote.

AE. TERMINATION

1. DEFAULT: CCPS may, by written notice of default to the contractor, terminate the whole or any part of the contract. If, after notice of termination of this contract under provision of this clause, it is determined for any reason that the Vendor/Contractor was not in default under the provisions of the clause, or that the default was excusable under the provisions of the contract, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to a termination for convenience.

2. CONVENIENCE: CCPS may terminate the performance of work under any resulting contract in whole or in part when it is determined to be in the best interest of CCPS, for any reason. Any such termination shall be effected by delivery to the Vendor/Contractor of a Notice of Termination specifying the extent to which performance of the work is terminated and the date upon which such termination becomes effective. All finished or unfinished supplies and services provided by the contractor shall at the option of CCPS, become the property of CCPS. CCPS shall pay the contractor fair and equitable compensation for satisfactory performance prior to receipt of Notice of Termination. Upon receipt of a Notice of Termination, the Vendor/Contractor shall submit to the Purchasing Office his Termination Claim.

3. NON-APPROPRIATION OF FUNDS: This Contract is conditioned upon an annual appropriation made by the CCPS Board of Education of Charles County Public Schools (Board) of funds sufficient to pay the compensation due the Vendor/Contractor under this Contract(s). If such an appropriation is not made in any fiscal year and the CCPS lacks funds from other sources to pay the compensation due under this Contract(s), the CCPS will be entitled to terminate this Contract(s) at the beginning of or during such fiscal year. In that event, the CCPS will not be obligated to make any payments under this Contract(s) beyond the amount properly appropriated for Contract(s) payments in the immediate prior fiscal year. The CCPS will provide the Vendor/Contractor written notice of termination of this Contract(s) due to the non-appropriation of funds at least fifteen (15) calendar days before the effective date of the termination. However, the CCPS’ failure to provide such notice will not extend this Contract into a fiscal year in which funds for Contract payments have not been appropriated.

AF. COMPLIANCE WITH LAWS

The Vendor/Contractor hereby represents and warrants that:

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1. It is qualified to do business in the State of Maryland and that it will take such action as, from time to time hereafter, may be necessary to remain so qualified;

2. It is not in arrears with respect to the payment of any monies due and owing the State of Maryland, or any department or unit thereof, including but not limited to the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of this contract;

3. It shall comply with all federal, state and local laws, regulations and ordinances applicable to its activities and obligations under this contract;

and

4. It shall obtain, at its expense, all licenses, permits, insurance and governmental approvals, if any, necessary to the performance of its obligations under this contract.

AG. REGISTERED SEX OFFENDERS HB 642/ SB 508 / HB 486 – Children- child

Care Facilities, Public Schools, and Nonpublic Schools- Contractors and Subcontractors

1. In accordance with the State of Maryland's Criminal Procedure Article, Section 11-722, House Bill 642, and Senate Bill 508, a person who enters into a contract with a local board of education may not knowingly employ or assign an individual to work at a school if the individual is a registered sex offender with a conviction of fourth- degree sexual offense and third- degree sexual offense. Offenses committed in another state that would constitute a third- or fourth- degree sexual offense if committed in this state apply. Therefore, in contract awards between Charles County Public School (CCPS) System and Vendors/Contractors and their Subcontractors at every tier, employing an individual registered sex offender to work at a school is strictly prohibited. This provision applies to all individuals that may be working on the School property, making deliveries or visiting the school property for business purposes.

2. The Bill also requires Vendors/Contractors and subcontractors in specified facilities who have direct, unsupervised, and uncontrolled access to children to submit a criminal history records check.

3. It shall be the responsibility of all Vendors/Contractors submitting a bid or offer to CCPS to comply with this provision. If a Vendor/Contractor is found to have violated this provision subsequent to an award by CCPS, the contract may be immediately terminated at CCPS’ sole option; and that Vendor/Contractor may be liable to CCPS for all re-procurement costs, including liquidated damages; and may be debarred from bidding future CCPS requirements.

4. In addition, effective July 1, 2019, Md. Code, Educ., 6-113.2 (concerning child sexual abuse and sexual misconduct) the following shall apply:

This law applies to entities that contract with a county board of education to provide a service to a school or the students of a school. The law requires that, prior to hiring an individual to work in a public school or with public school students, the contracting entity must request

October 2026 Charles County Public Schools Page 13 information from the individual and the individual’s previous employers using state-mandated forms as to whether the individual has ever been disciplined for allegations of “child sexual abuse” or “sexual misconduct” or “crime of violence.” Please contact the CCPS Procurement Manager at (301) 934-7340 for details, or visit the state’s web site at http://www.marylandpublicschools.org/about/Pages/DEE/index.aspx

V. Insurance Requirements

1 - General Insurance Requirements

1.1 - The Vendor/Contractor shall not commence any supply, delivery or installation of any products or materials purchased by the (CCPS) under this Contract until the Vendor/Contractor has obtained at the Vendor/Contractor’s own expense all of the insurance as required hereunder and such insurance has been approved by the CCPS; nor shall the Vendor/Contractor allow any subcontractor to commence work on any subcontract until all insurance required of the subcontractor has been so obtained and approved by the Vendor/Contractor. Approval of insurance required of the Vendor/Contractor will be granted only after submission to the CCPS Purchasing Department of original Certificates of Insurance signed by authorized representatives of the insurers or, at the CCPS Purchasing Department's request, certified copies of the required insurance polices. Upon award Vendors/Contractors must submit with the original certificates of certified policies, a Vendor/Contractor's Insurance Checklist form completed by the Vendor/Contractor and each of the Vendor/Contractor's Insurance Agents or Vendor/Contractor's Insurers (one form for each agent or insurer if multiple agents or insurers write the Vendor/Contractor's coverage's).

1.2 - Insurance as required hereunder shall be in force throughout the term of the Contract and, in accordance with 2.1.1.iii., for two years after final payment by CCPS under this Contract. Original certificates signed by authorized representatives of the insurers or, at CCPS request, certified copies of insurance policies, evidencing that the required insurance is in effect, shall be maintained with the Purchasing Department throughout the term of the Contract and for two years after final payment by CCPS under this Contract.

1.3 - The Vendor/Contractor shall require all subcontractors to maintain during the term of the Contract commercial general liability insurance, business auto liability insurance, and workers compensation and employers liability insurance to the same extent required of the Vendor/Contractor in 2.1.1, 2.1.2, and 2.1.3 unless any such requirement is expressly waived or amended by CCPS in writing. The Vendor/Contractor shall furnish subcontractors’ certificates of insurance to the CCPS immediately upon request.

1.4 - No acceptance and/or approval of any insurance by the CCPS shall be construed as relieving or excusing the Vendor/Contractor from any liability or obligation imposed upon the Vendor/Contractor by the provisions of this Contract.

1.5 - If the Vendor/Contractor does not meet the insurance requirements of this Contract, the Vendor/Contractor shall forward a written request to CCPS for a waiver in writing of the insurance requirement(s) not met or approval in writing of alternate insurance coverage, October 2026 Charles County Public Schools Page 14 self-insurance, or group self-insurance arrangements. If CCPS denies the request, the Vendor/Contractor must comply with the insurance requirements as specified in this Contract.

1.6 - All required insurance coverage's must be underwritten by insurers allowed to do business in the State of Maryland and acceptable to CCPS. The insurers must also have policyholders' rating of "A-" or better, and a financial size of "Class VII" or better in the latest evaluation by A. M. Best Company, unless CCPS grants specific approval for an exception. CCPS hereby grants specific approval for the acquisition of workers compensation and employers liability insurance from the Injured Workers Insurance Fund of Maryland.

1.7 - Any deductible or retention amounts elected by the Vendor/Contractor or imposed by the Vendor/Contractor's insurer(s) shall be the sole responsibility of the Vendor/Contractor.

1.8 - If the CCPS is damaged by the failure or neglect of the Vendor/Contractor to purchase and maintain insurance as described and required herein, without so notifying CCPS, then the Vendor/Contractor shall bear all reasonable costs properly attributable thereto.

2- Vendor/Contractor's Liability Insurance (Occurrence Basis)

2.1 - The Vendor/Contractor shall purchase and maintain the following insurance coverage's on an occurrence basis at not less than the limits specified below or required by law, whichever is greater:

2.1.1 - Commercial general liability insurance or its equivalent for bodily injury, personal injury and property damage including loss of use, with minimum limits of:

$1,000,000 each occurrence;

$1,000,000 personal and advertising injury;

$2,000,000 general aggregate; and $2,000,000 products/completed operations aggregate.

This insurance shall include coverage for all of the following:

i. Liability arising from premises and operations;

ii. Liability arising from the actions of independent contractors;

iii. Liability arising from products and completed operations with such coverage to be maintained for two years after final payment by the CCPS under this Contract; and

iv. Contractual liability including protection for the Vendor/Contractor from bodily injury and property damage claims arising out of liability assumed under this Contract.

2.1.2 - Business auto liability insurance or its equivalent with a minimum limit of $1,000,000 per accident; or The required level of financial responsibility (insurance or other acceptable security) for for-hire, interstate passenger transportation is determined by the highest seating capacity of your vehicles. Vehicles with a seating capacity of 15 or fewer passengers, including the driver, require $1,500,000 of coverage, and $5,000,000 is required for vehicles with a seating capacity of 16 or more passengers, including the driver, per

October 2026 Charles County Public Schools Page 15 the USDOT-Federal Motor Carriers Safety Administration (applies to coach buses only).

All auto liability insurances or their equivalents are per accident and must include coverage for all the following:

i. Liability arising out of the ownership, maintenance or use of any auto (if no owned autos, then hired and non-owned autos only); and

ii. Automobile contractual liability.

2.1.3 - Workers compensation insurance or its equivalent with statutory benefits as required by any state or Federal law, including standard "other states" coverage;

employers liability insurance or its equivalent with minimum limits of:

$100,000 each accident for bodily injury by accident;

$100,000 each employee for bodily injury by disease; and

$500,000 policy limit for bodily injury by disease.

2.1.4 - Umbrella excess liability or excess liability insurance or its equivalent with minimum limits of:

$1,000,000 per occurrence;

$1,000,000 aggregate for other than products/completed operations and auto liability; and $1,000,000 products/completed operations aggregate and including all of the following coverage on the applicable schedule of underlying insurance:

i. Commercial general liability;

ii. Business auto liability; and

iii. Employer’s liability.

2.1.5 - The CCPS and its elected and appointed officials, officers, employees and authorized volunteers shall be named as additional insured on the Vendor/Contractor's commercial general liability insurance and umbrella excess or excess liability insurance policies, if any, with respect to liability arising out of the products and/or materials, their installation or delivery, or related services provided under this Contract by Vendors/Contractors.

The Vendor/Contractor's commercial general liability insurance and the umbrella excess liability or excess liability policies, if required herein, must include the following manuscript additional insured language:

"This policy is amended to include as insured CCPS and its elected and appointed officials, officers, employees and authorized volunteers, but only for liability arising out of "your product" or "your work" for CCPS by or for you."

Special Note: ISO forms CG 2009 and CG 2010 entitled "Additional Insured – Owners, Lessees or Contractors - Scheduled Person or Organization" (previously Forms A and B respectively) are NOT ACCEPTABLE. A manuscript endorsement with the above wording is required.

2.1.6 - Insurance or self-insurance provided to the CCPS and its elected and appointed officials, officers, employees and authorized volunteers as specified herein shall be primary, and any other insurance, self-insurance, coverage or indemnity

October 2026 Charles County Public Schools Page 16 available to the CCPS and its elected and appointed officials, officers, employees and authorized volunteers shall be excess of and non-contributory with insurance of self-insurance provided to the CCPS and its elected and appointed officials, officers, employees and authorized volunteers as specified herein.

3-Waiver of Subrogation To the fullest extent permitted by law, the Vendor/Contractor and its invitees, employees, officials, volunteers, agents and representatives waive any right of recovery against CCPS for any and all claims, liability, loss, damage, costs or expense (including attorneys' fees) arising out of the supply, delivery or installation of any products or materials provided by Vendor/Contractor under this Contract. Vendor/Contractor specifically waives any right of recovery against CCPS and its elected and appointed officials, officers, volunteers, agents and employees for personal injury (and any resulting loss of income) suffered while working on behalf of CCPS as an independent contractor. Such waiver shall apply regardless of the cause of origin of the injury, loss or damage, including the negligence of CCPS and its elected and appointed officials, officers, volunteers, agents and employees.

The Vendor/Contractor shall advise its insurers of the foregoing.

4-Acknowledgment of Vendor/Contractor’s Independent Contractor Status and No Coverage for Vendor/Contractor under Board’s Workers Compensation Coverage Vendor/Contractor hereby acknowledges its status as an independent contractor while supplying, delivering or installing products or materials on behalf of the CCPS and that the CCPS’s workers compensation coverage or self-insurance is not intended to and will not respond to cover any medical or indemnity loss arising out of injury to the Vendor/Contractor or its employees during the Vendor/Contractor’s provision of goods or services to the CCPS. To the fullest extent permitted by law, the Vendor/Contractor specifically waives any right of recovery against the CCPS and its elected and appointed officials, officers, volunteers, agents and employees for personal injury (and any resulting loss of income) suffered during the Vendor/Contractor for the CCPS. Such waiver shall apply regardless of the cause of origin of the injury, loss or damage, including the negligence of the CCPS and its elected and appointed officials, officers, volunteers, agents, and employees. The Vendor/Contractor shall advise its insurers of the foregoing.

5-Damage to Property of the Vendor/Contractor and Its Invitees To the fullest extent permitted by law, the Vendor/Contractor shall be solely responsible for any loss or damage to property of the Vendor/Contractor or its invitees, employees, officials, volunteers, agents and representatives while such property is on, at or adjacent to the premises of CCPS.

VI. Preparation and Submission of Quotes Quotes must be received by e-mail: cgrier@ccboe.com, fax at 301-934-7247 or by CCPS

Purchasing Office, 5980 Radio Station Road, La Plata, Maryland at or before 3:00 P.M., ET October 27, 2026. Quotes received after that date and time will not be considered. The Vendor/Contractor must complete and submit one original and one copy of the attached Quote Submission Signature Page (Attachment I), Business Relationship Affidavit (Attachment II), Spec., Pricing and Delivery Sheet (Attachment III), References

October 2026 Charles County Public Schools Page 17

(Attachment IV), Attachment V-W-9 (Attachment V), and Addendums (if issued), and provide it as their official quote response. Original quote may be mailed to the address on the cover page of this RFQ.

VII. Evaluation of Quotes Quotes will be evaluated based on a complete response, which shall include all (1) Addendums (if any), signed and included with Quote; (2) Quote Submission Signature Page (Attachment I); (3) Business Relationship Affidavit (Attachment II), (4) the prices submitted for the list of items on the Spec., Pricing and Delivery Information Sheet (Attachment III);

(5) professional references (Attachment IV), and (6) Attachment V-W-9 (Attachment V).

Award(s) will be made to the lowest responsive and responsible vendor(s) complying with all terms and conditions contained herein.

October 2026 Charles County Public Schools Page 18

ATTACHMENT I

QUOTE SUBMISSION SIGNATURE PAGE

I/we understand that Charles County Public Schools reserves the right to reject any or all quotes and to award to other than the low responder, if deemed in the best interest of the School System.

I/we certify that this Quote is made without any previous understanding, agreement, or connection with any person, firm or corporation submitting a quote for the same services and is in all respects, fair and without any collusion or fraud.

I/we certify that our company, its officers, directors, partners, or any employees have not been convicted of bribery, attempted bribery, or conspiracy to bribe; and is not presently debarred, suspended, proposed for debarment or declared ineligible for the award of contracts by Federal, States or Local Governments.

In addition, that no member of the Board of Education of Charles County, Administrative or Supervisory personnel or other employees of the Charles County Public Schools has any interest in the contracting company except as follows:

Are there any deviations to this RFQ? If so, please attach. No Yes if yes, please list all deviations on a separate sheet of paper and attach to this page.

Name of Firm/Company: ________________________________

Address: _____________________________________________

Telephone No.: (______) __________________________

Mobile No.: (_____) __________________________

Fax No.: (______) __________________________

E-mail Address: _______________________________

Signature: ________________________________

Name and Title (Printed): _________________________________________________

Date: __________________

DUNS # _________________________________________

Minority Business Status, please check all that apply:

Certified MBE/DBE # ____________ Certified Woman Owned # __________ Minority Owned Business – Not Certified Woman Owned – Not Certified

October 2026 Charles County Public Schools Page 19

ATTACHMENT II

BUSINESS RELATIONSHIP AFFIDAVIT

RESPONDENT MUST SIGN THIS DOCUMENT AND RETURN TO CCPS WITH OTHER REQUIRED RFQ

INFORMATION IN THE MANNER DESIGNATED HEREIN.

I HEREBY CERTIFY THAT I am (Title): ______________________________________________ and the duly authorized representative of the firm: ________________________________________ whose address is ___________________________________________________________________________________ and that I possess the legal authority to make these testimonies on behalf of myself and the company/firm for which I am acting.

NON-COLLUSION CERTIFICATION

Neither I, nor to the best of my knowledge, information and belief, the above firm nor any of its other representatives I here represent have agreed, conspired, connived, or colluded to produce a deceptive show of competition in the compilation of the RFQ or offer being submitted herewith; not in any manner, directly, or indirectly, entered into any agreement, participated in any collusion to fix the RFQ price, or price proposal of the RFQ, or offer or herein, or any competitor, or otherwise taken any action in restraint of free competitive RFQ in connection with the Contract for which the within RFQ or offer is submitted.

ANTI-BRIBERY AFFIDAVIT

Neither I, nor to the best of my knowledge, the above firm, nor any of its officers, directors, or partners, or any of its employees directly involved in obtaining contracts with the State of any county, bi-county, of multi-county agency, or subdivision of the State have been convicted of, or have pleaded nolo contendere to a charge of, or have during the course of an official investigation or other proceeding admitted in writing or under oath acts or omissions committed after July 1, 1977 which constitute bribery, attempted bribery, or conspiracy to bribe under the provisions of Article 27 of the Annotated Code of Maryland or under the laws of any state or federal government.

REGISTERED SEX OFFENDERS HB 642/ SB 508 – CHILDREN- CHILD CARE FACILITIES, PUBLIC SCHOOLS, AND NONPUBLIC SCHOOLS- CONTRACTORS AND SUBCONTRACTORS

Neither I, nor to the best of my knowledge, the above firm, nor any of its other officers, directors, or partners, or any of its employees directly involved in obtaining contract with the State or any county, bi- county, of multi- county agency, or subdivision of the State have been convicted of, or have pleaded nolo contendere to a charge of fourth- degree sexual offense or third degree sexual offense. Refer to the Terms and Conditions of the RFQ for more details.

CIVIL RIGHTS COMPLIANCE

We fully comply with Title VI of the Civil Rights Act of 1964 (PL88-352).

In signing this document, I represent that I have personal knowledge of all the matters and facts herein stated, and do solemnly declare and affirm under the penalties of perjury that the contents of this document are true and correct.

NON-DISCRIMINATION

I/we affirm that our company/organization does not discriminate with regard to the Code of Laws of the United States of America as it relates to discrimination and the Maryland Code, State Government § 20-601 in employment practices by so stating in the response to the solicitation.

Signature Date

Printed or Typed Name and Title

October 2026 Charles County Public Schools Page 20

ATTACHMENT III

SPEC., PRICING AND DELIVERY INFORMATION SHEET

RFQ # RCBLG-2627

Instructions: Complete all sections of this Attachment III. The Vendor's proposed cargo body, liftgate, materials, equipment, and services shall comply with the requirements and specifications set forth in this RFQ. Any exceptions or deviations must be clearly identified in the space provided.

Vehicle Information

VIN: 1FDUF4GT3HEE65485

Vehicle Make/Model: Ford F-450 DRW Current Body Manufacturer: Dejana

Specifications

Cargo Body Requirements

Length: 16'6" to 17'

Width: 96" minimum

Height: 100" minimum

Aluminum construction

Plywood-lined interior

Galvanized side posts

1-1/8" laminated hardwood floor

Roll-up rear door

Cargo securement points

Handholds/grab handles

Corrosion protection

Etc.

Liftgate Requirements

Aluminum platform

Minimum 2,500 lb capacity

Suitable for palletized paper deliveries

Side/down rail controls when available

Commercial-duty design

Etc.

Lighting and Safety Requirements

October 2026 Charles County Public Schools Page 21

LED marker lights

LED tail lights

Interior LED lighting

Backup alarm

Backup camera integration (if compatible)

Required safety lighting

Proposed Equipment Vendors shall identify the manufacturer and model number of the proposed cargo body and liftgate and submit manufacturer specifications, brochures, or other documentation sufficient to demonstrate compliance with the requirements of this RFQ and Attachment III.

Cargo Body Manufacturer: _______________________

Model Number: _______________________

Warranty: _______________________

Liftgate

Manufacturer: _______________________

Model Number: _______________________

Warranty: _______________________

Exceptions to Specifications

List any specifications not met by the proposed equipment, If none, indicate “None.

Delivery and Installation Schedule

Estimated Lead Time: _______________________

Estimated Start Date: ________________

Estimated Installation Completion Date: _______________________

Installation Location: _______________________

October 2026 Charles County Public Schools Page 22

Item Description

Total Price

Removal and disposal of existing cargo body

Furnish replacement dry freight cargo body, including aluminum body construction, plywood lining, galvanized side posts, laminated hardwood floor, roll-up rear door, cargo securement points, and all required body components

Furnish heavy-duty aluminum liftgate, including all controls, lighting, safety equipment, and accessories

Installation of cargo body and liftgate, including mounting, wiring, electrical integration, testing, and adjustments

Freight, delivery, and transportation charges

TOTAL QUOTE PRICE $

The Total Quote Price shall include all labor, supervision, materials, equipment, transportation, freight, delivery, installation, disposal, permits (if applicable), testing, and all other costs necessary to provide a complete and fully operational installation in accordance with the requirements and specifications of this RFQ.

AUTHORIZED SIGNATURE AND TITLE DATE .

October 2026 Charles County Public Schools Page 23

ATTACHMENT IV

REFERENCES

1. ORGANIZATION NAME ________________________________________________

ADDRESS ________________________________________________

TELEPHONE NO. ____________________ FAX NO. __________________

CONTACT PERSON NAME & TITLE FOR WHOM WORK WAS PROVIDED:

EMAIL ADDRESS ________________________________________________

DESCRIPTION OF WORK ________________________________________________

2. ORGANIZATION NAME ________________________________________________

TELEPHONE NO. ____________________ FAX NO. __________________

EMAIL ADDRESS ________________________________________________

DESCRIPTION OF WORK ________________________________________________

3. ORGANIZATION NAME ________________________________________________

TELEPHONE NO. _______________________ FAX NO. _________________

EMAIL ADDRESS ________________________________________________

DESCRIPTION OF WORK ________________________________________________

October 2026 Charles County Public Schools Page 24

ATTACHMENT V