RC SOW Roof membrane Replacement Restoration 01.03.2023.docx

Roof membrane Replacement Restoration, Maintenance, and Repair Services for Building 47 and Flat Roofs VA St. Petersburg Regional Office 9500 Bay Pines Blvd, St. Petersburg, FL 33744

1.0 SCOPE OF WORK

The general scope of this project is to replace existing roof membrane systems on Building 47 roof and replace or provide roof repair. Provide everything required to complete the work as listed on the Scope and specified herein. Where additional instruction is required, work shall be as directed by the Inspector. Work includes installation of membrane roofing, insulation board, sub flooring, flashing, scuppers, vents, connectors, and related materials. Contractor will provide skilled, trained, experienced and competent workers to complete the work as specified. All work shall be completed in accordance with state and local building codes and manufacturer’s instructions.

2.0 OBJECTIVE

The purpose of this statement of work is to define the requirements and procedures of a building roof membrane restoration, and leak repair management program for building 47 at the VA Regional Office. The Contractor is responsible to become familiar with the building 47 contract requirements and demonstrate the ability to assume the responsibility for the maintenance and repair of:

Approximately 15,000 square feet of roofing area.

In addition to the maintenance functions described within this SOW, the Contractor must demonstrate the ability to perform and accept responsibility as the design-build general contractor for task orders for roof replacements, restorations, and maintenance activities.

3.0 DESCRIPTION OF WORK

Except as otherwise expressly provided herein, Contractor shall supply all adequate and competent labor, supervision, tools, equipment, installed and consumable materials, services, testing devices, warehousing and each item of expense necessary for the supply, field erection, application, handling, hauling, unloading and receiving, installation, construction, demolition, assembly, evaluation, and quality assurance as applicable for the complete repairs of building 47.

The Work for Roof Repairs described in the Statement of Work shall include, but not be limited to, the following:

Mobilization, site preparation, removal of damaged roofing materials, installation of vents or valves to air-out damaged roof as required, installation of new Thermoplastic

Polyolefin Membrane (TPO) and liquid membrane roofing systems, loading of sanitary/industrial and Low-Level Waste (LLW) into containers, work area restoration, and demobilization.

Have on hand adequately sized waterproof tarps or covers to protect exposed roof in the event of inclement weather. Securely attach tarps or covers to prevent wind, rain, snow or other weather-related condition from dislodging coverings.

Membrane roofing shall be sixty (60) mil, black, Ethylene Propylene Diene Terpolymer (EPDM), fully adhered to the approved substrate.

Contractor shall be responsible for repairing at Contractor’s expense, any damage caused by Contractor’s failure to install, secure, and adequately maintain roof protection during construction period.

4.0 QUALITY STANDARDS

A. Provide skilled, trained, experienced and competent workers to complete the work as specified.

• Sufficient in number for the work and time schedule.

B. All work shall be completed in accordance with state and local building codes and manufacturer’s instructions.

C. Install waterproof roofing membrane per manufacturer’s instructions on low pitched roof less than 4” rise in 12’ of run.

· Scuppers shall be properly flashed to prevent water infiltration.

• Roof shall be pitched toward scupper(s) to allow for proper drainage.

• Scuppers shall be installed in sufficient quantity and sized to adequately drain water from roof.

5.0 DEFINITIONS

The following list provides definitions for terms found throughout this document.

100% Project Supervision: The Contractor shall provide a full-time employee present on site to documents and provide daily reports with photos.

20-Year Leak Free Performance: The NIH shifts all responsibility for the performance of the roof assembly to the manufacturer for the entire 20 (twenty) year warranty (including labor and materials) and shall provide the following at no additional cost to the Federal Government.

a. Project design, specifications, and drawings

b. Structured maintenance and repair program

c. Two (2) hour leak response program

d. Twenty-four (24) hour emergency call center Twice annual inspection, housekeeping, and preventative maintenance program

f. Documented leak tracking report

g. Yearly computer-generated condition assessment and analysis

Accountability: A responsibility through all facets of construction management and the execution of the project with all financial risk throughout the project and warranty period borne by the Contractor.

Annual: Once per calendar year.

Defect: Each instance of noncompliance with a contract requirement. A defect may be caused by either nonperformance or poor performance. Each defect is subject to reperformance or deductions as described hereinafter.

Government: Federal Government.

Government Representative: Any representative of the Government acting on behalf of the Government as assigned in various capacities including but not limited to the Contract Officer (CO), Contract Officer Representative (COR), Administrative Officer, Authority Having Jurisdiction, and persons performing other Government activities who are either Government employees or contracted employees not of this contract.

Hazardous Materials: The Code of Federal Regulations (CFR 49) identified hazardous materials as a substance or material that the Secretary of Transportation has determined to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce. This is expanded to include items of supply (substances or material) that, because of its quantity, concentration, physical, chemical, or infection characteristics, may either cause of significantly contribute to serious, irreversible, incapacitating illness or an increase in mortality. Hazardous materials may also pose an environmental threat when improperly treated, stored, transported, disposed of, or otherwise managed.

Manufacturers’ Recommendations and Standards: Procedures recommended by the manufacturer of an item of equipment or material, conformance with which shall provide the most effective maintenance or best use of the item, and which shall preserve warranty rights, if available.

Manufacturer’s Warranty: The warranty for the project must include material and labor. Responsibility for any roof system failure (due to either materials or installation workmanship) shall be borne by the manufacturer.

Performance Warranty: The warranty provides for a leak-free environment for the twenty (20) year warranty period as described in the SOW.

Contract Officer Representative: An individual designated and authorized in writing by the CO to perform specific technical or administrative functions. (see Contract Section G) Quality Assurance: The functions and associated actions performed by the Government to ensure that contract requirements are performed in accordance with specified standards and that an appropriate level of Contractor quality control activities are in place and operational.

Quality Assurance Surveillance Plan: The plan used by the Government to ensure compliance with the contract.

Quality Control: Internal Contractor management functions that include, but are not limited to, training, documented procedures, inspections, and tests (taken at the point of performance) to ensure that Contractor products and services conform to SOW requirements, specifications, and standards.

6.0 MAINTENANCE TASKS:

The Contractor shall provide and maintain a comprehensive Roof Analysis Report on the roofs' construction, conditions, recommendations, etc. in both color hard copy and electronic formats for use as a database management tool and historical mechanism for repair and replacement activities. The report shall include at least the following: roof construction, roof conditions (including flashings). The report shall also include the identification and detailed explanation of repairs and replacements performed to various roof levels at building 47.

7.0 PROTECTION OF FACILITIES

The Contractor shall be responsible for the full and adequate protection of the NIH facilities, existing roof systems, personnel, equipment, products and materials, as well as protection of its own employees and equipment.

Lawns, shrubbery, paved areas, and buildings shall be protected from damage. Repair of damages shall be performed at no extra cost to the NIH

8.0 DELIVERABLES

The Contractor shall create, update, distribute, file, maintain, reproduce, and allow NIH and inspector access to documents necessary or appropriate to the performance of work under this SOW. The Contractor, at no expense to NIH, must correct and re-submit improperly prepared records rejected by the COR.

The Contractor shall verify and document that all deliverables, including the Performance Verification Testing submittals of the test reports, has been received and that all requirements have been satisfied. Any nonconformance shall be just cause for rejection of the service provided and delayed payment until the supplier complies with the SOW.

9.0 ADDITIONAL INFORMATION

Security and Privacy It is therefore essential that the contractor complete section I of VA Form 0711 for all employees to included sub-contractor’s employees who will be working inside the building and provided the completed form to the COR within 5 days of being awarded the contract.

Once the COR receives the VA Form 0711 it will take approximately 2 Federal working days before a Non-PIV card can be prepared. The contractor will be notified by the COR when each employee is to report to room 238, PIV Office for photographs and issuance of a Non-PIV badge.

The employee must bring TWO (2) forms of identification when they report to room 238. The contractor is responsible for the cost of fingerprinting and background investigations (if required). The contractor should also include the time necessary to process Non-PIV badges in his/her schedule.

In addition, a VA Form 20-0334 must be completed by the Contractor, contractor employees, and sub-contractors and original copies turned in to the COR prior beginning construction.

The Contractor is required to enter and exit the St Petersburg VARO through the front entrance. Entering or exiting the building through any other door will require VARO approval and an escort will be required. Upon entering the building, the contractor and/or contractor employees will be required to show proof of identity (must have a valid photo ID) as well as pass through a security screening. Due to the sensitivity and personal information processed at the VARO the Contractor as well as the Contractors employees will be required to complete COR Led Privacy and Information Security Awareness and Rules of Behavior Presentation (VA 832914) training.

G. Products Criteria:

Standard Products: Material and equipment shall be the standard products of a manufacturer regularly engaged in the manufacture of the products for at least 3 years.

Defects: All items furnished shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components and overall assembly.

Code and Standards: The products and execution of work shall conform to the referenced codes and standards as required. Local, National and Federal codes shall be enforced. Where codes conflict the most stringent code shall apply. Any conflicts shall be brought to the attention of the Contracting Officers Representative (COR).

Manufacturer's Recommendations: Where installation procedures or any part thereof are required to be in accordance with the recommendations of the manufacturer of the material being installed, printed copies of these recommendations shall be furnished to the COR prior to installation. Installation of the item will not be allowed to proceed until the recommendations are received. Failure to furnish these recommendations can be cause for rejection of the material.

Execution (Installation, Construction) Quality:

Installation:

H. Recycling and Trash Removal

1. Unless otherwise approved by the COR as part of the Contractor’s recycling plan, the Contractor shall remove all packing material, debris, and cartons from the job site. The Contractor shall dispose of recyclables, trash, and packing materials from the installation site. For example, no recyclables, trash, or packing materials shall be disposed of or discarded in facility-provided recycling or trash containers or dumpsters.

2. Contractor shall provide VBA St. Petersburg SSD validation documentation of proper disposal of equipment ensuring disposal of radiological equipment meets both the state and federal disposal guidelines.

I. Safety and Health A. All work shall comply with the applicable requirements of 29CFR 1910/1926 and 40CFR 761. All work shall comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.

B. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work. The Contractor shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness or death.

C. The Contractor shall provide all necessary safety equipment and ensure that such equipment and all relevant safety procedures are adequate for the job being performed and are utilized properly.

D. All employees of general contractor or subcontractors shall have the 10-hour (for employees) or 30-hour (for superintendents) OSHA Construction Safety course and other relevant competency training, as determined by RE/COR acting as the Construction Safety Officer with input from the facility Construction Safety Committee.

E. Identification badges will be required for all contractor and subcontractor personnel access as needed and defined/coordinated with the COR for this project Status and Veteran-Relatives). VA Privacy and Health Insurance Portability and Accountability Act (HIPAA) training will be required for all contractors/subcontractors on this project.

No classified information will be required for this acquisition.

F. Period of Performance – The contract performance period for this project is estimated to be 180 calendar days after issuance of the “Notice to Proceed”. Consideration is given due to the hurricane season.

G. Environmental and Energy Conservation – Applicable FAR Part 23 environmental and energy conservation regulations will be followed by the contractor, as indicated in the specifications by product, to include hazardous materials, Energy Star products, biobased products, pollution prevention and recovered material.