Raynham On Call Carpentry IFB.pdf

Town of Raynham, Massachusetts

Invitation for Bids

On-Call Carpentry/Construction Services

October 15, 2026

BIDS DUE:

Thursday, November 5, 2026, at 2:00 PM

*Late bids will be rejected

Gregory Barnes Town Administrator

558 South Main St., Raynham, MA 02767 gbarnes@town.raynham.ma.us

(508) 824-2707 mailto:gbarnes@town.raynham.ma.us

PLEASE PRINT OR TYPE:

Name of Bidder:

Contact Individual: Phone:

Address:

Email: SSN/TIN:

Authorized Signature:

Date:

INVITATION FOR BIDS

ON-CALL CARPENTRY

COVER SHEET

Submissions:

Completed Cover Sheet

Bidder’s Checklist (this sheet)

Bid Form

Signed Certificate of Non-Collusion

Signed Tax Compliance Certification

Certificate as to Corporate Bidder

Reference Form

5% Bid Deposit

Prevailing Wage Certification

Debarment Certification

Labor Harmony and OSHA Certification

Contact Information Sheet

Copies of Applicable Licenses

Acknowledgement of Addenda: (if applicable)

(#s)

Minimum Requirements:

Yes No

A. Contractor must be licensed to perform construction work in Massachusetts. A copy of the license(s) must be provided with Contractor’s bid.

B. Contractor must furnish at least three references with this Invitation for Bids.

C. Contractor must have at least five (5) years of experience in the construction industry

D. Contractor must be able to respond to regular service calls within three hours and emergency calls within one hour.

INVITATION FOR BIDS

CHECKLIST

YEAR 1

LABOR

1. Normal Business Hours Rate: (Monday-Friday, 7:00 AM – 5:00 PM) Hourly Rate Estimated Hours Total

Construction Supervisor x 501

Subtotal 1

General Laborer

Apprentice

2. After Hours Rate: (Monday-Friday, 5:00 PM– 7:00 AM, Saturdays, Sundays and Holidays) Hourly Rate Estimated Hours x 502

Subtotal 2

MATERIALS

3. Markup

$5,000.003 x 1.

Estimated Materials Insert Percent Subtotal 3

1 This amount is for bid evaluation purposes and may not reflect actual hours of work.

2 This amount is for bid evaluation purposes and may not reflect actual hours of work.

3 This amount is for bid evaluation purposes and may not reflect actual cost of materials.

INVITATION FOR BIDS

BID FORM

YEAR 1 TOTAL

A. Subtotal 1

B. Subtotal 2

C. Subtotal 3

D. Grand Total

(In figures) (Written)

YEAR 2

x 504 x 505

$5,000.006

4 This amount is for bid evaluation purposes and may not reflect actual hours of work.

5 This amount is for bid evaluation purposes and may not reflect actual hours of work.

6 This amount is for bid evaluation purposes and may not reflect actual cost of materials.

YEAR 2 TOTAL

E. Subtotal 1

F. Subtotal 2

G. Subtotal 3

H. Grand Total

YEAR 3

x 507 x 508

$5,000.009

7 This amount is for bid evaluation purposes and may not reflect actual hours of work.

8 This amount is for bid evaluation purposes and may not reflect actual hours of work.

9 This amount is for bid evaluation purposes and may not reflect actual cost of materials.

YEAR 3 TOTAL

I. Subtotal 1

J. Subtotal 2

K. Subtotal 3

L. Grand Total

Signature of Authorized Representative

Bidder

Date

FORM A

NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

(Signature of authorized individual submitting proposal)

(Printed Name)

(Name of Proposer)

(Date)

CERTIFICATIONS

FORM B

TAX COMPLIANCE

Pursuant to M.G.L. c. 62C, §49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

(Federal Tax Identification or Social Security Number)

FORM C

CERTIFICATE OF CORPORATE AUTHORITY (if applicable):

I, certify that I am the of the corporation named as Bidder in the Bid included herein, that , who signed said Bid on behalf of the Bidder was then of said corporation, that I know his signature, that his signature thereon is genuine and that said Bid was duly signed, sealed and executed for and in behalf of said corporation by authority of its governing body.

(Corporate Seal)

(Secretary-Clerk)

FORM D

PREVAILING WAGES:

The undersigned bidder or quoter hereby certifies, under the pains and penalties of perjury, that the foregoing bid or quote is based upon the payment to laborers employed on the project of wages in an amount no less than the applicable prevailing wage rates established for the project by the Massachusetts Department of Labor and Workforce Development. The undersigned bidder or quoter agrees to indemnify the awarding authority for, from and against any loss, expenses, damages, action or claims, including any expense incurred in connection with any delay or stoppage of the project work, arising out of or as a result of (1) the failure of the said bid or quote to be based upon the payment of the said applicable prevailing wage rates, or (2) the failure of the bidder or quoter, if selected as the Contractor, to pay laborers employed on the project the said applicable prevailing wages.

FORM E

DEBARRMENT:

The undersigned further certifies under penalty of perjury that the said undersigned is not presently debarred from doing public construction work in the commonwealth under the provisions of section twenty-nine F of chapter twenty-nine, or any other applicable debarment provisions of any other chapter of the General Laws or any rule or regulation promulgated thereunder.

FORM F

LABOR HARMONY AND OSHA TRAINING:

The undersigned hereby certifies that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work; that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and that he will comply fully with all laws and regulations applicable to awards made subject to section 44A.

ON-CALL CARPENTRY

REFERENCE FORM

REFERENCE 1

Description of Services Provided:

REFERENCE 2

Description of Services Provided:

REFERENCE 3

Description of Services Provided:

Reference Name: Municipality/Company:

Phone Number: Email Address:

Contract Amount: Dates of Service:

REGULAR SERVICES CALLS (Monday-Friday 7:00 AM – 5:00 PM)

Primary Contact Person Name and Title: Telephone Number(s):

Email:

Secondary Contact Person Name and Title: Telephone Number(s):

Email:

AFTER HOURS/WEEKENDS/HOLDAYS

Primary Contact Person Name and Title: Telephone Number(s):

Email:

Secondary Contact Person Name and Title: Telephone Number(s):

Email:

CONTACT FORM

1.1 PROCUREMENT DESCRIPTION

The Town of Raynham is seeking bids from qualified contractors to provide “on call” carpentry/construction services at various locations in the Town. Any work done in School buildings is for repurposed school buildings only, as all active School buildings are part of a regional school system.

The term of this contract shall be for the period of one year, with the option to renew for up to two additional years in one-year increments. The initial term is expected to commence upon issuance of the Notice to Proceed. The options to renew may be exercised at the sole discretion of the Town.

The Town anticipates awarding up to three (3) contracts to the lowest responsive and responsible bidders.

Selection of a contractor for needed service(s) will be left to the sole discretion of the Department requiring the services. The Town anticipates awarding this contract to up to three qualified contractors therefore, it will not be guaranteed all contracts for services will be solely awarded to one particular contractor throughout the duration of the contract.

The Town reserves the right to employ other contractors when necessary for jobs that fall below the bidding threshold, and to bid separately for larger individual jobs.

1.2 APPLICABLE LAW

This procurement will be conducted pursuant to Massachusetts General Laws Chapter 149.

1.3 APPROVAL

Any contract(s) that may result from the procurement shall be subject to the approval of Select Board.

1.4 INCORPORATION BY REFERENCE

All requirements, specifications, terms and conditions described in this Invitation for Bids shall be incorporated by reference into any contract that may result.

1.5 TIME FOR AWARD

Any contract that may result from the procurement shall be awarded within thirty (30) days after the bid opening. The Contractor must agree to hold its bid prices firm for that period.

1.6 RIGHT TO CANCEL/REJECT

The Town reserves the right to cancel this Invitation for Bids or reject in whole or in part any and all bids if the Town determines that cancellation or rejection serves the best interests of the Town.

1.7 TAXATION

PART 1. GENERAL INFORMATION

Purchases made by the Town are exempt from the payment of Federal excise tax and the payment of Commonwealth of Massachusetts sales tax and any such taxes must not be included in the bid pricing.

Copies of the tax exempt paperwork shall be available upon request of the selected contractor(s).

1.8 OBTAINING THE INVITATION FOR BIDS

The Invitation for Bids will be available beginning October 15, 2026, and may be obtained by contacting:

Gregory Barnes Town Administrator

558 South Main St., Raynham, MA 02767 gbarnes@town.raynham.ma.us

(508) 824-2707

2.1 REQUIREMENTS AND SUBMISSIONS

Below please find a description of the requirements and submissions that must be included as part of a bid. Bids must be sealed and marked as noted.

2.1.1 BID PRICING FORM

Every bid must include a completed ‘Bid Pricing Form’. See attached. All material, equipment and labor is F.O.B. Town of Raynham.

2.1.2 NON-COLLUSION

Every bid must include a certification of good faith, certifying that the bid was made in good faith and without collusion or fraud. See ‘Non-Collusion Form’ attached.

2.1.3 TAX COMPLIANCE

Every bid must include a written certification that the bidder has complied with all state laws relating to taxes, reporting of employees and contractors, and child support. See ‘Tax Compliance Form’ attached.

2.1.4 CORPORATE BIDDER

If the bid is being submitted by a corporation, the bid must include a certification that the individual submitting the bid has been authorized to bind the corporation. See ‘Certificate of Corporate Authority’ attached.

2.1.5 REFERENCE FORM

Every bid must be accompanied by at least three (3) professional references.

2.1.6 BID DEPOSIT

Each bid must be accompanied by a deposit equal to five percent (5%) of the amount of the bid. The bid deposit may be in the form of a certified treasurer’s or cashier’s check payable to the Town of Burlington from a responsible bank or trust company; cash; or a bid bond. Bid deposits will be returned upon contract award.

2.1.7 PAYMENT BOND

In the event that an induvial task performed under this contract exceed $25,000, the selected contractor shall be required to furnish a Payment Bond in the amount of fifty percent (50%) of the contract price.

2.1.8 PREVAILING WAGE

Wages for this project are subject to the prevailing wage rates as set by the Department of Labor Standards. A copy of the prevailing wage rates for this project is included in the Invitation for Bids, along with a Payroll Record Form and Statement of Compliance.

PART 2. INSTRUCTIONS TO BIDDERS

In the event that the option to renew is exercised, an updated prevailing wage rate sheet will be sent to the Contractor along with the contract amendment letter.

Certified Weekly Payroll documents shall be sent to the Office of the Town Administrator, 558 South Main Street, Raynham, MA 02767. Payroll records must be sent three (3) business days after the closure of the previous work week. See ‘Certification Regarding Payment of Prevailing Wage Rates’ attached.

2.1.9 DEBARMENT

Every bid must include a certification regarding the contractor’s debarment status. A debarred contractor is not eligible or the award of public contracts during the period of its debarment. See ‘Certification Regarding Debarment’ attached.

2.1.10 LABOR HARMONY AND OSHA CERTIFICATION

Every bid must include a certification regarding labor harmony training approved by the U.S.

Occupation Safety and Health Administration completed by all employees to be employed at the worksite. See ‘Labor Harmony and OSHA Certification” attached.

2.2 BID DELIVERY

Below please find a description of the manner in which sealed bids must be submitted.

2.2.1 DUE DATE AND TIME

Bids shall be received by the Office of the School Business Manager on or before 2:00 PM on Thursday, November 5, 2026.

Any bid received after that time shall be rejected as non-responsive.

2.2.2 ADDRESS

Sealed bids shall be delivered to the Office of the Town Administrator, 558 South Main Street, Raynham, MA 02767.

2.2.3 HOURS OF OPERATION

Bids must be delivered during the normal hours of operation of the Town:

Monday - Thursday: 8:30 am to 4:30 pm Tuesday Evening 6:00 - 8:00 PM

Friday: 8:30 am to 12:00 pm

2.2.4 COPIES

Bidders must submit one (1) original and one (1) copy of the bid.

2.2.5 LABELING

The outside of the envelope containing the sealed bid must be labeled with 1) the bid number 2) the bid opening date and time and 3) the name of the bidder.

2.3 SIGNATURES

A bid must be signed as follows: 1) if the bidder is an individual, by her/him personally; 2) if the bidder is a partnership, by the name of the partnership, followed by the signature of each general partner; and 3) if the bidder is a corporation, by the authorized officer, whose signature must be attested to by the clerk/secretary of the corporation, and with the corporate seal affixed.

2.4 QUESTIONS, CHANGES, MODIFICATIONS AND WITHDRAWALS

2.4.1 QUESTIONS/REQUESTS FOR CLARIFICATION

Questions concerning this Invitation for Bids must be submitted in writing to: Gregory Barnes at gbarnes@town.raynham.ma.us at least five (5) days prior to the bid opening date. Written responses will be emailed to all bidders on record as having picked up the Invitation for Bids.

2.4.2 CHANGES

If any changes are made to this Invitation for Bids, addenda will be issued. Addenda will be posted in the Office of the Town Administrator, on the website and e-mailed to all bidders on record as having picked up the Invitation for Bids.

2.4.3 MODIFICATIONS AND WITHDRAWALS

A bidder may correct, modify, or withdraw a bid by written notice received by the Town prior to the time and date set for bid opening.

Modifications must be submitted in a sealed envelope clearly labeled "Modification No. " to the address listed in part one of this section. Each modification must be numbered in sequence, and must reference the Invitation for Bids.

After the bid opening a bidder may not change any provision of the bid in a manner prejudicial to the interests of the Town or fair competition. Minor informalities will be waived or the bidder will be allowed to correct them. If a mistake and the intended bid are clearly evident on the face of the bid document, the mistake will be corrected to reflect the intended correct bid, and the bidder will be notified in writing; the bidder may not withdraw the bid. A bidder may withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended correct bid is not similarly evident.

2.5 UNFORESEEN OFFICE CLOSURES

If, at the time of the scheduled bid opening, 558 South Main Street, 02767, is closed due to uncontrolled events such as fire, snow, ice, wind, or building evacuation, the bid opening will be postponed until 2:00 PM on the next normal business day. Bids will be accepted until that date and time.

2.6 BID OPENING PROCEDURE

At the time and place fixed for opening of bids, the Town will cause to be opened and publicly read aloud every bid received within the time set for receiving bids, irrespective of any irregularities therein. Bidders and other persons properly interested may be present, in person or by representativ

3.1 MINIMUM REQUIREMENTS

A. Contractor must be licensed to perform construction work in Massachusetts. A copy of the license(s) must be provided with Contractor’s bid.

B. Contractor must furnish at least three references with this Invitation for Bids.

C. Contractor must have at least five (5) years of experience in the construction field.

D. The Contractor must be able to respond to regular service calls within three (3) hours and emergency calls within one (1) hour.

3.2 RULE FOR AWARD

Contracts may be awarded to up to three of the lowest, responsible and eligible bidders. The low bidders will be determined by the amount entered in Part D of the ‘Bid Form.’

PART 4. EVALUATION AND SELECTION

5.1 TERM OF CONTRACT

The performance period for any contract that results from this Invitation for Bids shall commence upon issuance of the notice to proceed terminate one year from that date, with the option to renew for up to two additional years, in one-year increments, at the sole discretion of the Town.

5.2 ASSIGNMENTS AND SUBCONTRACTING

The selected vendor shall not assign, sell, subcontract or otherwise transfer any interest in this contract without the prior written consent of the Town. The successful bidder shall be fully responsible to the Town for the acts and omissions of his subcontractor, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of persons directly employed by him.

5.3 PAYMENT

The Town shall make every effort to furnish payment within thirty (30) days of receipt of a reasonably detailed invoice. Any invoice received must reference the contract number. Nothing contained in the contract shall create any contractual relation between any subcontractor and the Town of Raynham. The Successful Bidder shall cause appropriate provision to be inserted in all subcontracts relative to the work to require compliance by each subcontractor with the application provisions of the Contract for the improvements embraced in the site preparation.

Invoicing for all work must be done weekly and must be accompanied by copies of original bills for material used. Billing must separate labor and itemize materials

Weekly payroll record reporting forms (prevailing wage) and signed statement of compliance (form attached) must be submitted with all billing.

5.4 INSURANCE REQUIREMENTS

ARTICLE 10: INSURANCE:

The Contractor shall be responsible to the Town or any third party for any property damage or bodily injury caused by it, any of its subcontractors, employees or agents in the performance of, or as a result of, the work under this Agreement. The Contractor and any subcontractors used hereby certify that they are insured for workers’ compensation, property damage, personal and product liability. The Contractor and any subcontractor it uses shall purchase, furnish copies of, and maintain in full force and effect insurance policies in the amounts here indicated.

General Liability Per Occurrence:

$1,000,000

Per Project Aggregate: $2,000,000

Property Damage Liability

Automobile Liability

PART 5. TERMS AND CONDITIONS

Combined Single Limit Per Occurrence: $1,000,000

Workers’ Compensation Insurance

Coverage for all employees in accordance with Massachusetts General Laws Prior to commencement of any work under this Agreement, the contractor shall provide the Town with Certificates of Insurance which include the Town as an additional named insured and which include a thirty (30) day notice of cancellation to the Town.

5.5 CHANGE ORDERS AND ADJUSTMENTS

Any request for a change order or adjustment must be submitted in writing and contain, an explanation of the need for the change order, a statement of work including a cost breakdown of each addition, and a statement that the change order is in the best interest of the awarding authority.

The Town is not obligated to pay for change orders that are not approved in writing, by the original contract signatories. Three (3) copies of the change order shall be required.

5.6 INDEMNIFICATION

Unless otherwise provided by law, the Vendor will indemnify and hold harmless the Town against any and all liability, loss, damages, costs or expenses for personal injury or damage to real or tangible personal property which the Town may sustain, incur or be required to pay, arising out of or in connection with the performance of the Contract by reason of any negligent action/inaction or willful misconduct by the Contractor, its agents, servants or employees.

5.7 FEDERAL AND STATE LAW

The selected contractor shall comply with all applicable Federal, State and Local laws and ordinances.

5.8 STATEMENT OF WORK

Except as otherwise specifically stated in the bid and contract documents the selected contractor shall secure, at its own expense, all necessary permits and licenses and comply with all city and state codes and regulations. The selected contractor shall provide and pay for all materials, equipment, labor, tools, temporary construction of every nature, charges, levies, fees, or other expenses incurred and all other services and facilities of every nature whatsoever for his performance of the Contract within the specified time, and required for this project. The selected contractor must provide all materials and equipment free of any lien, claim or encumbrance.

5.9 SAMPLE CONTRACT

See ‘Sample Contract’ attached.

AGREEMENT FOR SERVICES

BY AND BETWEEN THE

TOWN OF RAYNHAM AND XXXXXX.

The following provisions shall constitute an Agreement between the Town of Raynham, hereinafter referred to as "Town" and XXXXXX with an address of XXXXXX hereinafter referred to as "Contractor", effective as of the XX of XXXXX , 2026 and continuing until

XXXXX. At its sole discretion, the Town shall have the option to renew for up to two additional years in one-year increments with no less than thirty (30) written notice of its intent to extend to the Contractor prior to the expiration of the then-current term. In consideration of the mutual covenants contained herein, the parties agree as follows:

ARTICLE 1: SCOPE OF WORK:

The Contractor shall provide XXXXXX, pursuant to the scope of services, terms and conditions described in the Invitation for Bids titled, “XXXXXXXXXXX.”

ARTICLE 2: COMPENSATION:

The Town shall pay amounts to the Contractor for the performance of the work outlined in the Bid Form.

ARTICLE 3: CONTRACT DOCUMENTS:

The following documents form the Contract and all are as fully a part of the Contract as if attached to this Agreement or repeated herein:

1. This Agreement.

2. Instructions to Bidders, Bid Form, General Conditions, Supplementary

General Conditions, General Specifications, Other Specifications included in Project Manual, Drawings, all Addenda issued during the bidding period and Contractor’s Response to the Invitation for Bids.

3. Amendments, or other changes mutually agreed upon between the parties.

In the event of conflicting provisions, those provisions most favorable to the Town shall govern.

EXHIBIT A-SAMPLE CONTRACT

ARTICLE 4: CONTRACT TERMINATION:

The Town may suspend or terminate this Agreement by providing the Contractor with fourteen (14) days written notice for the reasons outlined as follows:

1. Failure of the Contractor, for any reason, to fulfill in a timely and proper manner its obligations under this Agreement.

2. Violation of any of the provisions of this Agreement by the Contractor.

3. A determination by the Town that the Contractor has engaged in fraud, waste, mismanagement, misuse of funds, or criminal activity with any funds provided by this Agreement.

ARTICLE 5: INDEMNIFICATION:

The Contractor shall defend, indemnify and hold harmless the Town and its officers, agents, and all employees from and against claims arising directly or indirectly from the contract.

Contractor shall be solely responsible for all local taxes or contributions imposed or required under the Social Security, Workers' Compensation, and income tax laws. Further, the Contractor shall defend, indemnify and hold harmless the Town with respect to any damages, expenses, or claims arising from or in connection with any of the work performed or to be performed under this

Agreement. This shall not be construed as a limitation of the Contractor's liability under the

Agreement or as otherwise provided by law.

ARTICLE 6: AVAILABILITY OF FUNDS:

The compensation provided by this Agreement is subject to the availability and appropriation of funds.

ARTICLE 7: APPLICABLE LAW:

The Contractor agrees to comply with all applicable local, state and federal laws, regulations and orders relating to the completion of this Agreement. This Agreement shall be governed by and construed in accordance with the law of the Commonwealth of Massachusetts.

ARTICLE 8: ASSIGNMENT:

The Contractor shall not make any assignment of this Agreement without the prior written approval of the Town.

ARTICLE 9: AMENDMENTS:

All amendments or any changes to the provisions specified in this Contract can only occur when mutually agreed upon by the Town and Contractor. Further, such amendments or changes shall be in writing and signed by officials with authority to bind the Town. Additionally, all amendments and changes shall be approved by the Town Accountant prior to execution by the awarding authority. No amendment or change to the contract provisions shall be made until after the written execution of the amendment or change to the Contract by both parties.

ARTICLE 10: INSURANCE:

The Contractor shall be responsible to the Town or any third party for any property damage or bodily injury caused by it, any of its subcontractors, employees or agents in the performance of, or as a result of, the work under this Agreement. The Contractor and any subcontractors used hereby certify that they are insured for workers’ compensation, property damage, personal and product liability. The Contractor and any subcontractor it uses shall purchase, furnish copies of, and maintain in full force and effect insurance policies in the amounts here indicated.

General Liability Per Occurrence: $1,000,000

Per Project Aggregate: $2,000,000

Property Damage Liability

Automobile Liability Combined Single Limit Per Occurrence:

Workers’ Compensation Insurance

Coverage for all employees in accordance with Massachusetts General Laws

Prior to commencement of any work under this Agreement, the contractor shall provide the Town with Certificates of Insurance which include the Town as an additional named insured and which include a thirty (30) day notice of cancellation to the Town.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the day and year first above written.

CONTRACTOR TOWN OF RAYNHAM

by: by its Town Administrator, Printed Name and Title Gregory W. Barnes

Approved as to Availability of Funds:

Town Accountant