Randolph_Co_DHR_Lawn_Service_Specifications_FY2027__no_WR_.docx

Randolph Co DHR Lawn Service Specifications FY2027 (no WR) Site Visit – Required: Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. This includes the current supplier. DHR County office shall turn in completed sign-in sheet to DHR Finance/Purchasing Office.

MANDATORY SITE VISIT: MONDAY, OCTOBER 26, 2026 8:30 AM – 3:30PM

Vendor shall perform all Lawn Service requirements per this specification:

Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 12/31/26. Price quotes are for Fiscal Year 2027 Prices are firm and fixed from date of valid quote through Sept 2027 PO period October 01, 2026 – September 30, 2027 Address:

Randolph Co DHR 865 Hillcrest Ave.

Wedowee, Al. 36278 POC: Angie Hill 256-357-3026 Kelly Prescott 256-357-3016 Main line 256-357-3000

Work scope:

Basic Lawn service includes the following:

Line 1: Grass Cutting Service

· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2026 – September 2027. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.

· Grass cutting: (15 cuts in growing season)

· During Spring and Summer season’ cuttings 2-3 times per month may be required.

Following tasks shall be performed with each grass cutting.

· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.

· Trim & spray around and below all fences, porches, and buildings.

· Edge grass line along the sidewalks, walkways, curbs, and parking lot.

· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.

· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.

· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.

· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.

· Remove trash, debris from under trees and from property to ensure clean area.

· Unit price is cost per cut. Unit price per cut must include service requirements listed above for lawn cutting.

· This Spec does not include replacing pine straw, nor spraying of the beds.

Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)

· Shrub trimmings are limited to two (2) times per year.

· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.

· Service to be performed in Spring and Fall (1trim per season).

· Coordinate shape and length of trim with DHR Co office POC.

· Unit price is cost per each trim job. Unit price must include service requirements for trimming.

· PO period: (October 01, 2025 – September 30, 2026).

INVOICING: Payment terms shall be net 30, paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.