Radio UPS RFQ.pdf

Request For Quote

UPS for Dispatch Radios

Lane County Sheriff's Office

OVERVIEW

Lane County Sheriff’s Office is seeking Quotes from qualified Quoters to provide Uninterruptable Power Supply (UPS). This request is for a quote for a Lithium based UPS system capable of extended run times. UPS will be used for backing up power supplies for emergency communication radios at a dispatch center.

EVALUATION AND SELECTION OF QUOTES

Quoters should be aware that the findings of County staff will result in a recommendation. The final decision of actual award of an Agreement rests with the County Administrator, as appropriate.

The award shall be to the Eligible Quoter(s) whose Quote is determined in writing to be the most advantageous to the County in overall value, considering both cost and qualifications. (LM 21.110)

DEADLINE

Please fill out Attachment A at the end of this document and return via email, to Debby Haller (see Contact Information) no later than 5:00 pm local time 9/7/2022.

ADDITIONAL TERMS

In evaluating the Quotes and selecting a Vendor, County reserves the following rights:

• To reject any Quote, and may for good cause, reject any or all Quotes when it is in the public interest to do so;

• To issue subsequent requests for Quotes, if desired;

• To negotiate with any Vendor to further amend, modify, refine, or delineate its Quote, and the

Agreement price as it is affected by such negotiation of scope of services, and specific Agreement terms;

• To request additional or more detailed information from any Quoter

CONTACT INFORMATION

All questions regarding this project and request should be directed to Debby Haller at the contact information below.

Thank you for participating.

CONTACT:

Debby Haller Fiscal Manager Lane County Sheriff's Office 125 E 8th Ave.

Eugene, OR 97401-2926 541-682-7409 debby.haller@lanecountyor.gov

ATTACHMENT A

INFORMATION TO BE PROVIDED WITH QUOTES

1. Company Name, product name, and contact information (email, office phone, cell phone if available) for Quote process.

2. Please provide a brief overview of your organization and length of supplying Lithium based UPS systems.

3. Please see bellow requirements for this unit/s:

o Minimum Specifications bellow:

o Lithium Iron Phosphate (LiFeo4) based batteries o Capable of 20kw total combined surge o Capable of 2.4kw total combined constant load for 12 hours

28.8kwhr total storage for constant load o Can be installed in small units across multiple racks or be centralized unit/s

4 racks each estimated constant 300-watt load (surge 2kw each) 2 racks estimated at 500-watt constant load (Surge 6kw each) o Power available for feeding UPS 120vac single phase at rack 208vac single phase at rack 208vac Y three phase into room at main panel o Power output from UPS feeding equipment needed is 120vac single phase o Remote monitoring/alarming

4. Is your firm able to do business in the State of Oregon?

5. Please provide your proposed fees for the goods described in this RFQ for 6 months. Your proposed fee should be a fixed price, including all anticipated travel related expenses and/or miscellaneous expenses.

6. Please indicate if there would be additional fees and describe in detail.