Rabun County Board of Education

Request for Proposals (RFP) for Construction Professional Services For

Rabun County Schools - Middle School Renovation Tiger, Georgia 30576

● Rabun County Middle School - Renovation

The Rabun County Board of Education is requesting submittals from interested and qualified Contractors (firms) to perform under the Construction Delivery Method of Construction Management at Risk, and to enter into a Guaranteed Maximum Price (GMP) contract for Construction Professional services for the above referenced projects. Documents for the preparation of qualification submittals shall be obtained from LS3P Architects, (Architect of Record) (aprilmundy@ls3p.com)

Selection Process: Selection of the CP will be a two-step process. The first step will be a qualification-based process and fee evaluation, which will result in the proposers being ranked. The second step will be an interview process with the top ranked firms, and fee negotiation process beginning with the top ranked firm. Rabun County Schools reserves the right to waive the second step if they feel sufficient information to make a selection is provided in the first step.

Proposal submittals must be received by Friday, December 19th, 2025 - 3:00 p.m. EST. After which time and date they will no longer be accepted. Late responses will be unopened and will not be considered. Oral or telegraphic (including FAX) responses are not acceptable. To be accepted, all responses must be submitted in a sealed package marked “Proposal for Construction Professional.” Six (5) hard copies and one(1) digital copy of each proposal should be forwarded or delivered to:

CPRFP-MS Renovation Attention: Mr. Jason Hogan

Rabun County School District 963 Tiger Connector Road

Tiger, Georgia 30576

(706) 212-4350 jhogan@rabuncountyschools.org

Schedule of Events:

a. Owner issues public/website advertisement of RFP 11/20/2025

b. Deadline for written questions/requests for clarification (see Section 7) 12 /5/2025

c. Deadline for submission of Statements of Qualifications 12/19/2025 @ 3:00 PM

d. Owner completes evaluation and issues notification to finalist firms 12/22/2025-12/23/2025

e. Committee interviews finalist firms (if deemed necessary) 1/6/2026-1/7/2026

f. Board recommendation/approval of CP selected (called meeting) TBD

The Owner reserves the right to reject any or all Proposals and to waive technicalities and formalities. No Proposal may be withdrawn for a period of ninety days subsequent to the opening of proposals without written consent approval of the Owner.

Request for Proposals (RFP) to provide

Construction Professional Services for

Rabun County Schools Middle School Renovation

Tiger, GEORGIA 30576

OWNER:

Rabun County Board of Education

963 Tiger Connector Road

Solicitation Issue Date: 11/20/2025

Qualifications Packages Due: 12/19/2025

TABLE OF CONTENTS

1. GENERAL PROJECT INFORMATION

2. CONSTRUCTION PROFESSIONAL SERVICES REQUIREMENTS

3. CONTRACT INFORMATION

4. SELECTION PROCESS

5. SCHEDULE OF EVENTS

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

7. SUBMITTAL REVIEW PROCESS

8. INSTRUCTIONS FOR PREPARING SUBMITTAL

9. SUBMITTAL OF FEE PROPOSALS

10. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS AND FEE PROPOSALS

11. STEP II: INTERVIEW AND FEE NEGOTIATION PROCESS (for Finalists only).

12. PRESENTATION/ INTERVIEW INFORMATION

13. FINAL EVALUATION AND SELECTION

14. ADDITIONAL TERMS AND CONDITIONS

15. EXHIBIT "A" – GENERAL SCOPE OF WORK

16. EXHIBIT "B" –ATTACHMENT ‘A' - I. PRECONSTRUCTION COSTS

AND EXPENSES BREAKDOWN ATTACHMENT ‘B' - II.

CONSTRUCTION COSTS OVERHEAD BREAKDOWN

REQUEST FOR PROPOSALS

Construction Professional (CP) Services for

Rabun County Schools - Middle School Renovation

The Rabun County Board of Education (RCBOE)(Owner), is soliciting statements of qualifications from Contractors/firms interested in providing Construction Professional (CP) services for the construction of

● Rabun County Middle School Renovation

This Request for Proposal (RFP) seeks to identify potential providers of the above mentioned services. All respondents to this RFP are subject to instructions communicated in this document and are cautioned to completely review the entire document and follow instructions carefully. The Owner reserves the right to reject any or all statements of qualifications or proposals, and to waive technicalities and informalities at their discretion.

1. GENERAL PROJECT INFORMATION

Project Description: Refer to Exhibit A for the "Project Description/Scope of Work".

Project Delivery Method The Delivery Method for the Project will be Construction Manager at Risk (CM at Risk) and, at a minimum, the Owner will also employ the services of a Design Professional in addition to the services of a Contractor.

During pre-construction, the Contractor will be responsible for pricing, value engineering, as well as maintainability and constructability issues.

Project Budget The preliminary Stated Cost of Limitation (SCL) shall be $5,000,000. As part of the CP services, evaluate the Scope of Work and determine a developmental budget for the project, and prioritize the needs. The final budget/SCL will be determined by the prioritization of the Work, and the available funding. The Scope of Work may be revised by the Owner due to programmatic requirements, funding availability, or other circumstances.

Project Schedule The selection of the Contractor is anticipated to be finalized in December of 2025. Preconstruction services are expected to begin immediately upon execution of the contract with the Contractor. Construction services are expected to begin upon contract execution. (All of the dates herein are estimates which are subject to change.)

Work described will be tentatively performed beginning in June of 2026 and completed during the month of July of 2026. The existing facility will not be occupied during construction and safety measures will be required.

2. CONSTRUCTION PROFESSIONAL SERVICES REQUIREMENTS

The Contractor will be expected to work collaboratively with the Design Professional to provide preconstruction services which may include, without limitation, technical review, cost verification, cost evaluation, value engineering, schedule development, and schedule evaluation, in addition to management of the construction. In addition, the Contractor will be responsible for methods of construction, safety, and the scheduling and coordination of the work of all construction and miscellaneous contracts required for completion of the project within its predetermined budget and schedule. The successful Contractor will be required to work collaboratively with the Owner's consultants.

3. CONTRACT INFORMATION

This is a Construction Manager at Risk Contract. The contract format will be an Actual Cost plus a Fixed Fee not to exceed the Guaranteed Maximum Price (GMP) Agreement. During Pre-Construction, the Contractor will be responsible for pricing, value engineering, and maintainability and constructability issues. Construction will commence with the release of distinct work packages based on the design documents. The Contractor shall select all construction subcontracts by competitive selection using cost and other factors, with Owner approval of each subcontractor. The contract may have liquidated damages.

Form of Agreement The agreement between the Owner and the Contractor shall be the "AIA Document A133-2019 - Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of Work Plus A Fee with a Guaranteed Maximum Price", along with the Owner's modifications. The General Conditions for the project shall be as described in "AIA Document A201-2017 - General Conditions of the Contract for Construction", along with the Owner's modifications and Supplementary Conditions. The General Requirements of the CM contract and general conditions are not open for negotiation. The construction services will be on an actual cost basis with all savings under the GMP, including unused contingency, returned to the Owner.

4. SELECTION PROCESS

Selection of the Contractor will be a qualification proposal evaluation process. Selection of the CP will be a two-step process. The first step will be a qualification-based process, which will result in the top firms being selected for the second step. The second step will be an interview and negotiation based process beginning with the top ranked firm. Fee schedules will be opened after the interview process and will be calculated on a second rubric. Interview 70% - Fee 30%.

5. SCHEDULE OF EVENTS

The following Schedule of Events represents the Owner's best estimate of the schedule that will be followed. All times indicated will be current standard time in Tiger, Georgia. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

RFQ/RFP Estimated Timeline:

a. Owner issues public/website advertisement of RFP 11/20/2025

b. Deadline for written questions/requests for clarification (see Section 7) 12/5/2025

c. Deadline for submission of Statements of Qualifications 12/19/2025 @ 3:00 PM

d. Owner completes evaluation and issues notification to finalist firms 12/22/2025-12/23/2025

e. Committee interviews finalist firms (if deemed necessary) 1/6/2026-1/7/2026

f. Board recommendation/approval of CP selected (called meeting) TBD

6. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFP, seek clarification in writing, and review its submittal for accuracy before submitting the document. Questions about any aspect of the RFP, or the project, shall be submitted in writing (e-mail only) to:

April Mundy AIA, LEED AP LS3P Architects

321 West Congress St, Suite 301 Savannah, Georgia 31401 e-mail: aprilmundy@ls3p.com phone: phone calls will not receive a response

The deadlines for submission of questions relating to the RFP are the times and dates shown in the (Schedule of Events- Section 5). All relevant questions and requests for clarification received by the Architect and the corresponding responses will be posted on the Owner's website and will be distributed by the Architect to those who requested Documents through RLR Architects, as an addendum to the original solicitation for services. From the issue date of this solicitation until a successful proposer is selected and the selection is announced, respondents are not allowed to communicate for any reason with any members or employees of the Owner except for submission of questions as instructed in the RFP, or during the proposer's conference (if applicable), or as provided by any existing work agreement(s). For violation of this provision, the Owner shall reserve the right to reject the proposal of

The offending proposer.

7. STEP 1: SUBMITTAL REVIEW PROCESS

Qualifications Review This RFP is issued for the purpose of acquiring Statements of Qualifications and Proposals from prospective Contractors. A selection will be made by a Selection Committee consisting of representatives of the Owner. The Selection Committee will receive, and review Statements of Qualifications and Proposals submitted in response to this RFP. To be deemed eligible for evaluation, firms must meet the following minimum qualifications:

Minimum Qualifications Required (evaluated on a pass/fail basis by the selection committee)

• The firm or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority.

• Firm must have sufficient bonding capacity for anticipated total cost of work. Provide a letter or other supporting documentation from a bonding company indicating the firm's capacity to bond the project.

• Firm must have a current Contractor's Public Liability Insurance policy and must be insurable in the following amounts: Bodily injury, including death- limits of $1,000,000 for each accident. Property damage- limits of $2,000,000 for each accident and $10,000,000 for the aggregate of operations. (The Owner reserves the right to require additional limits and/or coverage for actual contract.) Provide your current insurance certificate.

• Firms must have all necessary, valid and current licenses to do business in the State of Georgia. Provide a copy of your GC license, business license and Georgia Certificate of Existence.

• Firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current ratio (current assets/current liabilities) of 1.0 or Middleer.

• The firm must demonstrate a commitment to safety with regard to Worker's Compensation by having an Experience Modification Rate (EMR) over the past three years of 1.2 or less.

• The firm or its principals have not been terminated for cause or currently in default on any public works contract.

The firms must provide a sworn statement attesting to compliance with the minimum criteria listed above and provide supporting documentation as requested further in the process in accordance with deliverable (A) A-1 below in this RFP.

The Selection Committee will then evaluate the submittals which have met the above minimum qualifications.

Criteria for the evaluation are listed below:

Criteria for Evaluation of Submittal 15% Factor: Stability of the firm, including the firm's corporate history, resources, form of ownership, litigation history, financials, etc.

20% Factor: Firm's relevant project Experience and Qualifications, including the demonstrated ability of firm in effective management of construction of facilities in the desired delivery method and comparable in complexity and function, for public owners.

20% Factor: Firm's Suitability to provide services for project, including the firm's similar experience with the project type, delivery method, any unique qualifications for the project, current and projected workloads, describe your firms plan for competitively selecting subcontractors. Additional factors for a firm's suitability will include the construction manager's office location/proximity to the project, and current/recent project workload.

30% Factor: Proposed Project Team's Relevant Experience and Qualifications: Experience of the project manager and superintendent on completed projects of similar type, and complexity; Assigned team's experience with effective budget and schedule control plans for this project; Provide information regarding percentage of the primary team member's time will be committed to this project.

15% Factor: Quality of Proposed Management Plan: The firm's cost and schedule management plans; Firm's approach for managing changes within the stated cost and schedule limitations; Firm's approach for competitively administering and evaluating bid packages; The firm's subcontractor management plan; The firm's quality assurance program and plan; The firm's close-out plan; The firm's work force plan; The firm's safety plan and site logistics plan for proposed project.

2nd stage interview: Evaluation of the submitted Fee Proposal, as submitted on Exhibit B with attachments A &

B, attached herein.

8. INSTRUCTIONS FOR PREPARING SUBMITTAL

Each submittal shall be identical and include a transmittal letter. Submittals must be typed on standard (8- 1/2" x 11") paper. The pages must be numbered. A table of contents, with corresponding tabs, must be included to identify each section. Responses are limited to forty (40) double-sided pages or less using a minimum of an 11-point font. Any exhibits, affidavits or other enclosure information called for may be included in an appendix and will not count toward the limit. Tab sheets also do not count toward the limit. Each submittal shall be prepared simply and economically, providing straightforward, concise delineation of respondent's capabilities. Emphasis must be on completeness, relevance, and clarity to content.

To expedite the review of submittals, it is essential that respondents follow the format and instructions outlined below. The content of all Statement of Qualifications must be categorized and numbered as outlined below and be responsive to all requested information:

STATEMENT OF QUALIFICATIONS

A.Stability A1- Provide basic company information: Company name, address, name of primary contact, telephone number, fax number, e-mail address, and company website (if available). If the firm has multiple offices, include information about the parent company and branch office separately. Identify the office from which project will be managed and proximity to the project site. Provide form of ownership, including state of residency or incorporation, and number of years in business. For joint venture entities that have not undertaken at least two projects together, each firm should submit its qualifications separately. Joint submittals are Subject to the same submittal page limit.

A2- Briefly describe the history of your firm(s). Provide general information about the firm's establishment, personnel resources, including disciplines and numbers and classifications of employees, and locations and staffing of offices that will be directly involved with this Project.

A3- Please disclose whether or not the firm has been involved in any litigation with an Owner or Architects during the past five (5) years. List any active or pending litigation and provide a thorough explanation of its scope.

List any claims against your firm or against Owners where your firm is named.

A4- List the firm's annual average gross revenue for each of the past 5 years. Supply main financial and banking references.

A5- Please provide information as to whether or not your firm has ever been removed from a contract for cause OR failed to complete a contract as awarded?

A6- The firm, in order to be deemed eligible for further evaluation, will issue the following statement asserting that the firm meets the minimum qualifications required for this project (supporting information is requested and can be included as an Appendix in the Statement of Qualifications). The SIGNED statement shall read as follows:

a. We certify our firm, or its principals are not currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority.

b. We certify that our firm has sufficient bonding capacity for anticipated total cost of work. Provide a letter or other supporting documentation from a bonding company indicating the firm's capacity to bond the project.

c. We certify our firm has a current Contractor's Public Liability Insurance policy, and our firm is insurable in the following amounts: Bodily injury, including death limits of $1,000,000 for each accident. Property damage- limits of $2,000,000 for each accident and $10,000,000 for the aggregate of operations. (The Owner reserves the right to require additional limits and/or coverage for actual contract.) Provide your current insurance certificate.

d. We certify our firms has all necessary, valid and current licenses to do business in the State of

Georgia. Provide a copy of your GC license, business license and Georgia Certificate of Existence.

e. We certify we have sufficient cash flow to undertake the project as evidenced by a current ratio (current assets/current liabilities) of 1.0 or Middleer.

f. We certify a commitment to safety with regard to Worker's Compensation by having an Experience Modification Rate (EMR) over the past three years of 1.2 or less. Firm must provide a letter or other supporting documentation.

g. We certify the firm, or its principals have not been terminated for cause or are currently in default on any public works contract.

B.Experience and Qualifications B1- Provide information on the firm's experience on projects of similar function, and complexity (similar type of construction). Describe 3-5 projects, in order of most relevant to least relevant, which demonstrate the firm's capabilities to perform the project. For each project, provide the following information:

a. Project name, location and dates during which services were performed.

b. Brief description of project and physical description (delivery method, cost, square footage, number of stories, type of foundation, structural system, envelope, site area).

c. Services performed by your firm.

d. Provide any Owner-written letters of reference/recommendation about the firm's performance on the project.

e. Owner/Architect contact information.

f. Explanation as to how the Middlelighted project relates to the current Project being considered. If the firm has multiple offices, indicate the office responsible for each Middlelighted project

C.Statement of Suitability C1- Provide any information that may serve to differentiate your firm from other firms regarding suitability for the project. Suitability may include, but is not limited to, the firm's experience with similar project types and/or the needs of the Owner, any special or unique qualifications for the project, current and projected workloads, the proximity of main office to project location, and any techniques or methodologies offered by the firm that may be particularly suitable for this project type.

C2- Provide information on any special services, such as BIM capabilities, LEED Certification, and Georgia Peach

Green Certification, offered by the firm that may be relevant and available for this project.

D. Qualifications and Experience of Proposed Project Team D1- Describe your firm's proposed organization for the construction management team including, project executive, project director, project manager, superintendent, cost estimator, etc., who will manage the project. Please designate the specific individuals to fill the following key roles on your team:

a. Superintendent(s)

b. Project Manager

c. Project Executive / Project Director

d. Cost Estimator

e. Other (please describe, if applicable)

D2- Please provide, for each of the above personnel, current resume listing relevant project experience, percentage of the person's time to be committed to this project, current and projected workloads, and his/her office location in relation to project location.

D3- Please identify the individual who, from project start to finish, will be the leader of your construction team and the principal point of contact between your firm and the Owner, the Architect, and other consultants.

Provide detailed information on the qualifications of this individual and the direction, authority, and management tools that will be provided to the individual by the firm. Provide information on his/her current and projected workloads, and his/her office location in relation to project location. This individual's competence, his/her leadership, location, and his/her ability to achieve customer satisfaction will be heavily considered in the selection of a construction management firm.

D4- Provide an organizational chart showing the lines of responsibility and accountability for your team and proposed sub-consultants. If a joint-venture, identify responsibility relationships, where there may be past experience at such relationships, and levels of experience.

D5- Provide examples of your recent experience in the Construction Delivery Method CM at Risk in renovating facilities similar to this project, including the following information:

a. Provide photographs of similar projects your firm/team completed in the past five (5) years.

b. Provide a written reference from the Architect/Owner (with current contact information) familiar with your performance on each of the above projects. Provide a Program Manager reference (if applicable).

c. List the individuals who served as the Project Executive/Director, Project Manager, Superintendent, and Cost Estimator on the projects. Please note whether these individuals are still employed with your firm.

d. Indicate those projects where an architect, engineering consultant, and contractor served a corporate or public client as a team.

e. Provide information about the two most recent similar projects your firm has completed and your proposed team has worked on together. Include the total quantity of change orders and net total cost increase of change orders to the project. Summarize the actual schedule performance relative to the initial project schedule. For each project, provide the name of an Owner's representative (with a current phone number) who is most familiar with your performance on the project.

E. Management Plan E1- With regard to your firm's expected role in the project, please provide:

• a statement of your definition of the role,

• your anticipated level of management responsibility and accountability for project concerns.

E1.1 Describe your process for efficiently resolving issues and maintaining the project commitments while working collaboratively with the Architect, Owner, and other stakeholders as applicable.

E1.2 Describe your procedures for routine solving of complex project issues without compromising your team commitments.

E1.3 Provide your proposed methods and plans of communication.

E2- Describe your firm's approach to providing pre-construction services on this project.

E3- Provide your cost management plan for controlling costs on this project within the GMP during construction.

Describe your systems and procedures for controlling costs during construction.

E4- Provide your change order management plan for managing cost and schedule exposures within the stated limitations.

E5- Provide your procurement and workforce plan including details on your plan to assure local contractor opportunity. Describe how your firm intends to arrange the construction into bid packages in order to maintain The Owner's schedule and budget objectives.

E6- Provide your schedule management plan for this project during construction. Describe systems and procedures your firm uses to manage the project schedule. Describe alternatives that may be explored to shorten the schedule.

E7- Provide your subcontractor management plan including, contract document compliance procedures, project accounting procedures, issue resolution and compliance with Security and Immigration Compliance Act OCGA 13-10-91 – as it relates to subcontractor compliance with the requirements set forth therein ensuring compliance with the federal work authorization program.

E8- Provide your closeout management plan for this project. Describe your systems and procedures for your closeout plan.

E9- Provide your quality assurance plan for this project. Describe your firm's approach for validating compliance with the construction documents. Explain your process for ensuring quality workmanship

E10- Provide your safety and site logistics plan for this project. Describe your plan for working around existing operations and for site access. Provide your accident incident rate for the past three (3) years, using the following formula: Incident Rate = # of Injuries x (200,000) / # Total Man Hours

E-11- Provide your plan for applying any services not specifically mentioned herein. Explain the relevance of these services to this project and how they benefit the project.

9. SUBMITTAL OF FEE PROPOSALS

Fee Proposals must be submitted separately, in a sealed envelope, with the Statements of Qualifications. Firms must use the attached "CP Fee Proposal" forms (Exhibit B, attachment A, & B) for their fee proposal. Understand that this proposal constitutes a starting point for negotiation toward an eventual agreement on fees. The submitted fees will be evaluated concurrently with the Statement of Qualifications.

10. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS AND FEE PROPOSAL

All responses must be sealed in an opaque envelope or box, and reference to the

Rabun County Middle School Renovation on envelopes or boxes and addressed to the addresses below. Statements of Qualifications and Proposals must be physically received by the Owner prior to the deadline indicated in the Schedule of Events (Section 5 of RFQ/RFP) at the exact address below:

Proposers should deliver five (5) hard copies and one (1) electronic copy (.pdf format - usb drive) of their

Statement of Qualifications submittal, and the same of the separate sealed fee submittal to:

CPRFP-MS Renovation

Attention: Mr. Jason Hogan Rabun County School District

963 Tiger Connector Road Tiger, Georgia 30576

(706) 212-4350 jhogan@rabuncountyschools.org

It is the sole responsibility of the Proposers to assure delivery to the noted locations by the specified deadlines; the Owner cannot accept responsibility for incorrect delivery, regardless of reason. No Qualifications submittals will be accepted after the time stipulated above. Qualifications submittals will not be accepted via facsimile or e-mail.

It is the responsibility of the Proposers to examine the entire Request, seek clarification in writing, and review their qualifications for accuracy before submitting a response. Once the deadline has passed, all submittals will be final.

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals "proprietary" or "confidential" or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

11. STEP II: INTERVIEW AND FEE NEGOTIATION PROCESS (for Finalists only and only if deemed necessary by the school system).

Step II- CP Selection, will be initiated by invitation to the qualified finalists by the Selection Committee (determined in Step I from evaluation of Statements of Qualifications) for interviews to be conducted by the Owner. The successful CP will be determined from the interview evaluation and a successful fee negotiation process.

12. PRESENTATION/ INTERVIEW INFORMATION

Interview Format

Firms selected to make presentations shall be notified by the Invitation to Interview letter issued by the Selection Committee or Architect. The Invitation to Interview letter shall designate a place and time for the interview session.

The Invitation letter will specify the manner in which the presentations will be conducted.

Electronic presentations, such as PowerPoint presentations, are allowed but may not comprise more than 20 minutes of the 30 minute presentation. The Owner will have a screen available in the interview room.

Nevertheless, presenters must be prepared with their own projector and computer. The presentation may include flip charts, boards, or any other media the CM may need to communicate their abilities, along with the oral presentation.

Each interviewer will grade and judge the firms to determine the top ranked firm. Firms are encouraged to briefly describe their general company history and any other information that is relevant to the presentation. All key personnel should be present at the interview, including at a minimum, the project superintendent, project manager and project executive.

Interview Requirements The primary intent of the formal interview process is to provide the Board of Education with in-depth and clarifying information about the firm. Information provided should assist the Board of Education in making an informed decision as to the proposer best suited for the work.

Firms should focus their presentations on:

Describing their detailed plan for managing the construction, cost, schedule, and quality on the project; and Unique characteristics or services the firm offers; and, Firm's concepts or plans for the division of the project into separate packages for award.

13. FINAL EVALUATION AND SELECTION

Upon completion of the evaluation of RFP submittal, proposers will be ranked in descending order of recommendation. In the event a satisfactory fee cannot be reached with the highest-ranking firm, the Owner will formally terminate the negotiations in writing and begin negotiation with the second highest-ranking firm, and so on until a mutually agreed upon fee is established. Once the successful Contractor and the agreed upon fee have been determined, a CM services contract will be awarded by the Owner.

14. ADDITIONAL TERMS AND

CONDITIONS Deadlines

The deadline for submission of questions relative to the RFP is the time and date shown in the Schedule of Events (Section 5). All relevant and significant questions that have been submitted in writing prior to the deadline will be compiled and answered in writing and issued directly to all proposers via E-mail. Any proposer exceptions to the RFP requirements or requests for deadline extensions must also be communicated to the Owner by the deadline to be properly considered. Any requests for proposal deadline extensions must include the reason(s) for such a request. The Owner reserves the right to approve or reject such requests as the Owner deems necessary.

Confidentiality Labeling information provided in submittals "proprietary" or "confidential", or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

Award Conditions

• This request is not an offer to contract or a solicitation of bids. This request and any statement of qualifications or proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, is not binding upon the Owner and does not obligate the Owner to procure or contract for any services. Neither the Owner nor any party submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the Owner and a party containing such terms and conditions as are negotiated between those parties. The Owner reserves the right to waive non-compliance with any requirements of this Request for Proposal and to reject any or all proposals submitted in responses. Upon receipt and review of responses, the Owner will determine the party(s) and proposal that in the sole judgment of the Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein. The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached.

• Any contract awarded will include the required provision of O.C.G.A. 20-2-506. In addition, a termination for convenience provision will be included.

• The requirements of this RFP and proposal submitted in response, as agreed to by the Rabun County Board of Education, shall be incorporated into the contract for services.

• Respondents to this RFP agree to waive any claims they have or may have against the Owner, its employees, agents, members, representatives and legal counsel, arising out of or in connection with the:

(1) administration, evaluation, recommendation or selection of any proposal or qualifications; (2) waiver of any representations under the proposal or documents; (3) approval or rejection of any proposal or qualifications; and (4) award of a contract.

Reciprocal Preference Law Pursuant to O.C.G.A. 13-10-3, for the purpose of determining residency, a Georgia resident business shall include:

(1) Any business that regularly maintains a place from which business is physically conducted in Georgia for at least one year prior to any bid or proposal

(2) (or) a new business that is domiciled in Georgia which regularly maintains a place from which business is physically conducted in Georgia (provided) that a place of business shall not include a post office box, site trailer or temporary structure.

Whenever the state contracts for public works construction, materialmen, contractors, builders, architects, engineers and laborers resident in the State of Georgia are to be granted the same preference over materialmen, contractors, builders, architects, engineers and laborers resident in another state in the same manner, on the same basis, and to the same extent that preference is granted in awarding bids for the same goods or services by such other states.

Joint-Venture Proposals The Owner does not desire to enter into "joint-venture" agreements with multiple firms. In the event two or more firms desire to "team up" it is strongly recommended that one incorporated firm propose and maintain status as the contracted lead firm with the remaining firms participating as major consultants to the lead firm.

Immigration Reform Compliance Requirement.

The successful Proposer will be required to certify compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et.seq., by meeting or having complied with one of the (2) following provisions and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300-10-1-.01:

1) The Contractor warrants that Contractor has complied with the Immigration Reform and Control Act of 1986 and the Georgia Security and Immigration Compliance Act by registering at https://www.vis-dhs.com/EmployerRegistration and verifying information of all new employees;

2) The successful proposer shall comply with the stipulations cited in Security and Immigration Compliance Act OCGA 13-10-91. with respect to the proper federal authorizations regarding the right to work for subcontractors and contractors.

http://www.vis-dhs.com/EmployerRegistration

E-Verify: Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1) The successful Proposer will be required to submit an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the firm or corporation which is engaged in the performance of services on behalf of the Rabun County Board of Education has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the Contractor will continue to use the federal work authorization program throughout the contract period and will contract for the physical performance of services in satisfactory of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). The affidavit shall include the CP's Federal Work Authorization User Identification Number and date of authorization.

Statement of Agreement With submission of a proposal, the Proposer agrees that he/she has carefully examined the Request for Proposals (RFP), and the Proposer agrees that it is the Proposer's responsibility to request clarification on any issues in any section of the RFP with which the Proposer disagrees or needs clarified. The Proposer also understands that failure to mention these items in the proposal will be interpreted to mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements in the therein.

Exhibit A Project Description / Scope of Work*

Rabun County Middle School Project, Tiger, Georgia 30576

Project will include:

● Rabun County Middle School - Renovation

● Rabun County High School Media Center - Renovation

** Scope of work is subject to change, as the budget dictates.

EXHIBIT B

Rabun County Middle School - New Admin and Academic Building, Tiger, Georgia 30576

● Rabun County Middle School - New Admin and Academic Building

CM FEE PROPOSAL

1. CM’S FEE:

Basis of Fee. The CM’s fee is the amount, established by and agreed to by both parties, which is the full amount of compensation due to the CM as gross profit, and for any and all expenses of the Project not included and identified as a Cost of the Work, provided that the CM performs all the requirements of the Contract Documents within the time limits established.

A. PRECONSTRUCTION FEE:

Preconstruction Fee. For the preconstruction consulting services provided by CP/GC, the Owner shall pay to CM a Preconstruction Fee:

TOTAL

Preconstruction Fee (fixed fee)

B. CONSTRUCTION FEE:

Construction Fee. Representing the Gross profit for the construction services provided by CM, the Owner shall pay to CP/ a Construction Fee.

TOTAL

Construction Fee (fixed fee or percentage)

2. CM’S EXPENSES AND OVERHEAD COSTS (Preconstruction and Construction):

The CM’s Overhead Costs. The maximum amount for the CM’s Preconstruction Costs and Expenses and Construction Overhead Costs is inclusive of all direct and incidental expenses as described in Attachments A and Attachments B.

Maximum Preconstruction Costs and Expenses (From Attachment A. Do Not include the Pre-Construction Fee In this amount)

Maximum Construction Overhead Costs (From Attachment B. Do Not include the Pre-Construction Fee In this amount)

Total Maximum CM Overhead Cost Allowance (Sum of A and B)

CM Legal Name

By:

Signature of CM Officer

Title of CM Officer

EXHIBIT B - ATTACHMENT "A"

I. PRECONSTRUCTION COSTS AND EXPENSES BREAKDOWN

Description

Qty

Unit

Labor*

Mat'l**

Sub Labor

Subtotal Mat'l

Subtotal

Subtotal

Total

Notes

A. Preconstruction - Supervision & Management:

1 Senior Project Mgr. mos $0 $0 $0 $0 2 Project Mgr. mos $0 $0 $0 $0 3 Preconstruction Manager mos $0 $0 $0 $0 4 Project Supt. mos $0 $0 $0 $0 5 Cost Control mos $0 $0 $0 $0 6 Scheduling mos $0 $0 $0 $0 7 Secretary mos $0 $0 $0 $0 8 Consultant mos $0 $0 $0 $0 9 Other (Identify) mos $0 $0 $0 $0

Subtotal $0

B. Preconstruction - Miscellaneous 10 Office Supplies mos $0 $0 $0 $0 11 Postage & Shipping mos $0 $0 $0 $0 12 Blueprint/Photostat. ls $0 $0 $0 $0 13 Phone Charges mos $0 $0 $0 $0 14 Phone Charges-Long Dist. mos $0 $0 $0 $0 15 Courier Service mos $0 $0 $0 $0 16 Travel Expenses mos $0 $0 $0 $0 17 Other (Identify) mos $0 $0 $0 $0

TOTAL ALL PRECONSTRUCTION COST AND EXPENSES $0

EXHIBIT B - ATTACHMENT "B"

II. CONSTRUCTION OVERHEAD COST BREAKDOWN

Subtotal

Mat'l Subtotal

Site Supervision & Management:

1 Senior Project Mgr. mos $0 $0 $0 $0 2 Project Mgr. mos $0 $0 $0 $0 3 Project Supt. mos $0 $0 $0 $0 4 Project Supt. mos $0 $0 $0 $0 5 Area Supt. mos $0 $0 $0 $0 6 Secretary mos $0 $0 $0 $0 7 Project Engineer mos $0 $0 $0 $0 8 Project Engineer mos $0 $0 $0 $0 9 Office Engineer mos $0 $0 $0 $0

10 Engineer or Eng. Company mos $0 $0 $0 $0 11 Rodman mos $0 $0 $0 $0 12 Cost Control mos $0 $0 $0 $0 13 Safety Engineer mos $0 $0 $0 $0 14 Scheduling mos $0 $0 $0 $0 15 Purchasing mos $0 $0 $0 $0 16 Project Accountant mos $0 $0 $0 $0 17 Other (Identify) mos $0 $0 $0 $0 18 Other (Identify) mos $0 $0 $0 $0

Site Office Expense:

19 Job Office Trailer Rent mos $0 $0 $0 $0 20 Office Jobsite Build Out ls $0 $0 $0 $0 21 Office Jobsite Set-up ls $0 $0 $0 $0 22 Temp. Const. Trailer/Storage ea $0 $0 $0 $0 23 Office Furniture ls $0 $0 $0 $0 24 Office Machines/Equip. mos $0 $0 $0 $0 25 Copy Machines/Maintenance mos $0 $0 $0 $0 26 Office Supplies mos $0 $0 $0 $0 27 Janitor/San. Supplies mos $0 $0 $0 $0 28 Postage & Shipping mos $0 $0 $0 $0 29 First Aid/Med. Treat. mos $0 $0 $0 $0 30 Job Signs ea $0 $0 $0 $0 31 Progress Photos mos $0 $0 $0 $0 32 Extra Plans & Specs. allow $0 $0 $0 $0 33 Blueprint/Photostat. ls $0 $0 $0 $0 34 Telephone System ls $0 $0 $0 $0 35 Phone Installation ls $0 $0 $0 $0

Subtotal

Mat'l Subtotal

36 Phone Charges mos $0 $0 $0 $0 37 Phone Charges-Long Dist. mos $0 $0 $0 $0 38 Radio Communications ea $0 $0 $0 $0 39 Radio Maintenance ls $0 $0 $0 $0 40 Other (Identify) ls $0 $0 $0 $0

Safety & Security:

41 Safety Incentives ls $0 $0 $0 $0 42 Sidewalk Barricades ls $0 $0 $0 $0 43 Safety Railings lf $0 $0 $0 $0 44 Opening Closures lf $0 $0 $0 $0 45 Weather Protection mos $0 $0 $0 $0 46 Ladders & Stairs ea $0 $0 $0 $0 47 Watchman/Guard Ser. mos $0 $0 $0 $0 48 Fences & Gates ls $0 $0 $0 $0 49 Traffic Control wks $0 $0 $0 $0

Fire Protection, Extinguishers, Barrels ea

$0

51 Safety Equipment mos $0 $0 $0 $0 52 Rainwear/Hardhats, etc. ls $0 $0 $0 $0 53 Other (Identify) ls $0 $0 $0 $0

Cleaning:

54 Daily Cleaning mos $0 $0 $0 $0 55 Final Cleanup-Building sf $0 $0 $0 $0 56 Window/Skylight Cleaning sf $0 $0 $0 $0 57 Trash Bin Rent/Haul mos $0 $0 $0 $0 58 Trash Chutes/Hoppers ea $0 $0 $0 $0 59 Dump Fees/Hauling mos $0 $0 $0 $0 60 Dust Barricades sf $0 $0 $0 $0 61 Other (Identify) sf $0 $0 $0 $0

Temporary Utilities/Misc.

62 Temp. Electric-Office mos $0 $0 $0 $0 63 Security-Office mos $0 $0 $0 $0 64 Temp. Electric -Building mos $0 $0 $0 $0 65 Water - Field Office mos $0 $0 $0 $0

Subtotal

Mat'l Subtotal

66 Water - Coolers ls $0 $0 $0 $0 67 Water Barrels ls $0 $0 $0 $0 68 Ice Machine mos $0 $0 $0 $0 69 Ice and/or Cups mos $0 $0 $0 $0 70 Temporary Toilets Install ea $0 $0 $0 $0 71 Temporary Toilets mos $0 $0 $0 $0 72 Cold Weather Protection mos $0 $0 $0 $0 73 Temp. Heat for Bldg. mos $0 $0 $0 $0 74 Drug Testing ls $0 $0 $0 $0 75 Computer-PCS allow $0 $0 $0 $0 76 Computers ls $0 $0 $0 $0 77 Software ls $0 $0 $0 $0 78 MIS Charges ls $0 $0 $0 $0 79 Off-Site Parking ls $0 $0 $0 $0 80 Living Expenses mos $0 $0 $0 $0 81 Executive Travel ls $0 $0 $0 $0 82 Air Fare trips $0 $0 $0 $0 83 Car Rental trips $0 $0 $0 $0 84 Hotel trips $0 $0 $0 $0 85 Meals days $0 $0 $0 $0 86 Ceremony Expense ls $0 $0 $0 $0 87 Other (Identify) ls $0 $0 $0 $0

General Equipment:

88 Automobiles mos $0 $0 $0 $0 89 Pickup Trucks mos $0 $0 $0 $0 90 Temporary Parking mos $0 $0 $0 $0 91 Small Tools/Expendables ls $0 $0 $0 $0 92 Survey Equipment mos $0 $0 $0 $0 93 Hoist/Operator mos $0 $0 $0 $0 94 Hoist Service mos $0 $0 $0 $0 95 Erect/Dismantle Hoist ls $0 $0 $0 $0 96 Tower Crane Service ls $0 $0 $0 $0 97 Erect/Dismantle Crane ls $0 $0 $0 $0 98 Crane Rental/Operator mos $0 $0 $0 $0 99 Temp. Elev. & Operator mos $0 $0 $0 $0 100 Repair Cab/Temp. Elev. ls $0 $0 $0 $0 101 Protect Perm. Elevator ls $0 $0 $0 $0 102 Fuel/Oil/Grease mos $0 $0 $0 $0 103 Vehicle Repairs/Maintenance ls $0 $0 $0 $0 104 Other (Identify) ls $0 $0 $0 $0

Subtotal

Mat'l Subtotal

Bonds & Insurance:

105 Perform. & Payment Bonds ls $0 $0 $0 $0 106 Workers Comp. Insurance ls $0 $0 $0 $0 107 Builders Risk Insurance ls $0 $0 $0 $0 108 Liability Insurance ls $0 $0 $0 $0 109 Other (Identify) ls $0 $0 $0 $0

TOTAL ALL CONSTRUCTION OVERHEAD COSTS: $0

Rabun County Board of Education