R6 Wraparound BPA SOW Zone 5-6-7 Porta toilets.docx

DEPARTMENT OF HOMELAND SECURITY (DHS)

Federal Emergency Management Agency (FEMA)

STATEMENT OF WORK (SOW) FOR

Incident Support Base and Federal Staging Areas Activation Wraparound Services Region Six

1.0 GENERAL

1.1 BACKGROUND

The Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) Region Six, consisting of Arkansas, Louisiana, Oklahoma, New Mexico and Texas, requires surge wraparound support upon activation of one or more incident support bases located in the regional area. FEMA Region 6 historically has had a multitude of natural disasters throughout the year which include but are not limited to hurricanes, winter storms, tornadoes, flooding and pandemics.

This request is to establish a contract that can quickly and efficiently provide the necessary line items to support FEMA personnel activating incident support bases and federal staging areas. These line items include standard portable toilets, ADA compliant portable toilets, portable toilets with changing stations, portable hand washing stations, mobile restroom trailers, services for each to maintain 24-hour support over the period of performance assigned for the disaster.

1.2 SCOPE

The Contractor(s) must be able to provide the requested support upon notification of activation within 24 hours of notification of award to specified location(s) within the states of Arkansas, Louisiana, Oklahoma, New Mexico and Texas. The Contractor(s) must be able to provide these items before and after disaster occurrence with the ability to navigate around and through possible limitations of lines of communications and damage due to the incident. The Contractor(s) will pick up items upon notification from Contracting Officer or Contracting Officer Representative within 24 hours, unless specified in writing for a specific date and time after the 24 hours of notification. This can be awarded per contract line item or state to multiple Contractor(s) if needed to support this BPA.

Restocking-Daily Emptying-Daily Maintenance-Daily Delivery Pick Up

Restocking-Daily Emptying-Daily Maintenance-Daily Delivery Pick Up

Restocking-Daily Emptying-Daily Maintenance-Daily Delivery Pick Up

Restocking-Daily Emptying-Daily Maintenance-Daily Delivery Pick Up

COVID Cleaning-Daily Restocking-Daily Emptying-Daily Maintenance-Daily Fueling-Daily as Required Water-Daily as Required Delivery Pick Up

1.3 OBJECTIVE

FEMA Region Six has determined a need to deploy resources quickly and efficiently to activated incident support bases and federal staging areas. Establishment of the BPA must include a streamlined process to fund and order required equipment and services from one or more Contractor(s).

1.4 COMPLIANCE DOCUMENTS

1.4.1 The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

· APPENDIX A

1.4.2 Reference Documents The following documents may be helpful to the Contractor in performing the work described in this document:

· APPENDIX A

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 TASK ONE-SAFETY

2.1.1 All line items provided will meet all Local, State and Federal guidelines and regulations for safe handling and operation.

2.2 TASK TWO-COVID CLEANING –

2.2.1 Professional sanitizing services for each identified line item.

· CLIN 0001 Standard Porta Toilets

· CLIN 0002 ADA Porta Toilets

· CLIN 0003 Handwashing stations

· CLIN 0004 Porta toilets with changing station

· CLIN 0005 Mobile Restroom Trailer

2.2.2 Cleaning encompasses disinfecting all surfaces and removal of waste.

2.2.3 Meet current CDC and Federal Guidelines : https://www.cdc.gov/coronavirus/2019-ncov/community/reopen-guidance.html

2.3 TASK THREE-FUELING

2.3.1 Fueling or refueling service for each identified line item that requires power and/or fuel to operate.

2.3.2 Meet current State and Federal EPA Guidelines including spill prevention, control, and countermeasures. Contractor(s) must keep on site spill cleanup materials with instructions for on-site personnel and communicate with the FEMA point of contact of the materials location.

2.4 TASK FOUR-MAINTENANCE

2.4.1 Properly maintain each identified line item in working order to allow consistent operation (up to 24-hours/day for POP) in a disaster environment.

2.4.2 Adhere to manufacture specifications and guidelines for the intended purpose of the equipment. Follow any Local, State or Federal Guidelines, including for disposal of liquids/waste.

2.4.3 If an issue happens outside of normal maintenance schedule and is deemed an essential service or piece of equipment, Contractor(s) must be on site within 2 hours addressing the issue unless other arrangements are made in writing.

2.4.4 All equipment must be set up to prevent leaks or spills onto the ground.

2.4.5 If leaks or spills occur the Contractor(s) must perform State and Federal EPA Guidelines legal clean up services within 24 hours of notification.

2.4.6 If a line item is inoperable it must be fixed or replaced within 24-hours of notification to Contractor(s).

2.5 TASK FIVE-SET UP

2.5.1 Properly set up and anchored to withstand routine severe weather without damage to existing asphalt or concrete. Contractor will be responsible for any damage and/or repairs due to the set-up of the line items.

2.6 TASK SIX-TEAR DOWN

2.6.1 Removal of the equipment without damage to existing asphalt or concrete. Contractor will be responsible for any damage and/or repairs due to the tear down of the line items.

2.7 TASK SEVEN-DELIVERY

2.7.1 Delivered to the specified location within 24 hours of award. Coordination of delivery with COR and FEMA location point of contact.

2.8 TASK EIGHT-PICK UP

2.8.1 Pick up within 24 hours of notification unless specified time and date is provided in writing. Coordination of pick up with COR and FEMA location point of contact.

2.9 TASK NINE-RELOCATION

2.9.1 Move equipment to another area at the same location. Coordination of relocation with COR and FEMA location point of contact.

2.10 TASK TEN-RESTOCKING

2.10.1 Providing necessary commodities to use the equipment as intended for 24-hour operations. To include but not limited to toilet paper, soap, paper towels, and trash bags.

2.11 TASK ELEVEN-DISASTER WEATHER PROCEDURES

2.11.1 -All items should be secured and or removed within 24-hours if notified by FEMA Point of Contact and/or COR of incoming severe weather, and then returned within 24-hours of notification of the all clear from the FEMA Point of Contact and/or COR.

3.0 CONTRACTOR(S) PERSONNEL

It is the responsibility of the Contractor(s) to provide qualified personnel to perform all requirements specified in the SOW.

3.1 QUALIFIED PERSONNEL

The Contractor(s) must provide qualified personnel that meet Federal, State and Local regulations to perform all requirements specified in this SOW.

3.2 CONTINUINTY OF SUPPORT

The Contractor(s) must ensure that the contractually required level of support for this requirement is always maintained.

3.3 CONTRACTOR(S) PERSONNEL SAFETY

3.3.1 Contractor(s) personnel must follow all Local, State and Federal guidelines.

3.3.2 Contractor(s) personnel on site must wear proper safety equipment for their services, as well as a reflective clothing/vest at all times.

3.3.3 Contractor(s) personnel must immediately report to the FEMA POC if any safety incidents occur while performing duties onsite on the day of occurrence before leaving the site.

3.4 KEY PERSONNEL

3.4.1 CONTRACTOR(S) PROJECT MANAGER

Contractor(s) will provide a company representative as a liaison to the onsite FEMA POC upon written request from COR or Contracting Officer to provide guidance and instructions for day to day operations of equipment provided. The FEMA POC’s contact information will be provided to the Contractor(s) by the COR.

3.5 CONTRACTOR(S) EMPLOYEE CONDUCT

3.5.1 Contractor(s) employees must comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms and possession of weapons) when visiting or working at Government facilities. The Contractor(s) must ensure Contractor employees always present a professional appearance and that their conduct must not reflect discredit on the United States or the Department of Homeland Security. The Contractor(s) Representative must ensure Contractor(s) employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.6 CONTRACTOR(S) EMPLOYEE IDENTIFICATION

3.6.1 Contractor(s) employees visiting Government facilities must wear an identification badge that, at a minimum, displays the Contractor company name, the employee’s photo name, and badge expiration date. Visiting Contractor(s) employees must comply with all Government escort rules and requirements. All Contractor(s) employees must identify themselves as Contractor when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times. All Contractor(s) employees must identify themselves as a Contractor when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.7 REMOVING CONTRACTOR(S) FOR MISCONDUCT OR SECUIRTY REASONS

The Government may, at its sole discretion (via the Contracting Officer), direct the Contractor(s) to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor(s) of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor(s) with a written explanation to support any request to remove an employee.

4.0 PERIOD OF PERFORMANCE

The period of performance for this contract is a two-year base period.

Base Period September 15, 2023 through September 14, 2025

4.1 PLACE OF PERFORMANCE

Region Six area of responsibility includes the states of Arkansas, Louisiana, Oklahoma, New Mexico and Texas. Pre-identified locations are listed below. Place of performance is not limited to listed locations as future disasters could dictate the need of other locations within the region.

Arkansas ISB/FSA Locations

Texas ISB/FSA Locations

Louisiana ISB/FSA Locations

Oklahoma ISB/FSA Locations

New Mexico ISB/FSA Locations

4.2 ADDITIONAL CONTRACT INFORMATION

Region Six will be separated into seven (7) geographic zones with awarded Contractor(s) operating within their zones. If a Contractor(s) cannot support all requests within their zone, awarded Contractor(s) from other zones can be called upon to help fulfill requests for that zone. Contractor(s) can be awarded multiple zones. **This contract is for Zones 5, 6, and 7 only, Contracts for zones 1, 2, 3, and 4 will be awarded by the end on 2022

Contract support is divided into (seven) geographical Zones:

**Zone 1

**Zone 2

**Zone 3

**Zone 4

Zone 5

Zone 6

Zone 7

**This contract is for Zones 5, 6, and 7 only, Contracts for zones 1, 2, 3, and 4 will be awarded by the end on 2022.

4.3 GENERAL REPORT REQUIREMENTS

The Contractor(s) must provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows 10 and Microsoft Office Applications).

Contractor(s) must adhere to delivery of all operation reports specified in task items Section 2. Contractor(s) must provide an initiation report to include the schedule of delivery upon notification of order to include point of origin and estimated timeline of delivery of all line items. Upon set up of all line items on the site, Contractor(s) will provide reports indicated in the specified task items within Section 2 of the SOW.

If a line item will be delayed past the 24-hour requirement of delivery, upon 1-hour of discovery, the Contractor(s) must notify the CO and COR in writing of the line item delayed and estimated time of delivery. Contractor(s) will be required to update the CO and COR every 8 hours in writing until the line item has met delivery requirements.

Contractor(s) must provide written acknowledgement to the CO and COR upon notification of site termination and to provide a detailed schedule of tearing down and picking up line items. Upon removal of all line items from the site, Contractor(s) will provide reports indicated in the specified task items within Section 2 of the SOW.

If a line item will be delayed past the 24-hour requirement of pickup, upon 1-hour of discovery, the Contractor(s) must notify the CO and COR in writing of the line item delayed and estimated time of pickup. Contractor(s) will be required to update the CO and COR every 8 hours in writing until the line item has met pickup requirements.

5.0 GOVERNMENT TERMS & DEFINITIONS

6.0 GOVERNMENT FURNISHED RESOURCE

The Government will not furnish any resources to the Contractor(s) in support of this contract.

7.0 CONTRACTOR(S) FURNISHED PROPERTY

The Contractor(s) must furnish all materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 6.0.

8.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables, supplies, services prior to acceptance and provide the Contractor(s) with an e-mail that provides documented reasons for non-acceptance. If the deliverable, supply and/or service is acceptable, the COR will send an e-mail to the Contractor(s) notifying it that the deliverable, supply and/or service has been accepted.

8.1 The CO will have the right to reject or require correction of any deficiencies found in the deliverable, supply and/or service that are contrary to the information contained in the Contractor(s)’s accepted proposal. In the event of a rejected deliverable, supply and/or service, the Contractor(s) will be notified in writing by the CO of the specific reasons for rejection. The Contractor(s) may have an opportunity to correct the rejected deliverable, supply and/or service and return it per delivery instructions.

8.2 The CO will have 48 hours to review deliverable, supply and/or service and make comments. The Contractor(s) must have 24 hours to make corrections and redeliver.

9.0 DELIVERABLES

9.1 DAILY CLEANING REPORT

9.1.1. Contractor(s) must provide a daily cleaning report to the FEMA point of contact at the site which includes summary of item/unit cleaned, personnel that accomplished the cleaning, with time and date.

9.2 DAILY FUEL REPORT

9.2.1. Provide FEMA Point of contact at the site a daily fueling log which provides item number, amount of fuel added and what kind of fuel.

9.3 DAILY MAINTENANCE REPORT

9.3.1. Provide FEMA point of contact at the site with a daily report and log which provides item number, actions taken, any issues and solutions. A report must be submitted every day even if to confirm there are no issues.

9.3.2. The status of repair or replacement must be provided in the maintenance daily report.

9.4 SET UP REPORT

9.4.1. Contractor(s) will provide written confirmation with pictures of each set up site for each line item, prior to set up and after set up, to be reviewed and signed by the Contractor(s), FEMA POC on site and COR

9.5 TEAR DOWN REPORT

9.5.1. Contractor(s) will provide written confirmation with pictures of each tear down site for each line item, prior to tear down and after tear down, to be reviewed and signed by the Contractor(s), FEMA POC on site and COR

9.6 DELIVERY REPORT

9.6.1. . Contractor(s) will provide written confirmation of delivery signed by the Contractor(s) and FEMA POC on site

9.7 PICK UP REPORT

9.7.1. Contractor(s) will provide written confirmation of pick up signed by the Contractor(s) and FEMA POC on site.

Appendix A: State and Federal Guidance

1. COVID CLEANING

a. Cleaning and Disinfecting: Best Practices During the COVID-19 Pandemic | Coronavirus (COVID-19) | US EPA

b. Disinfectants for Coronavirus (COVID-19) | Coronavirus (COVID-19) | US EPA

c. COVID Cleaning-Cleaning and Disinfecting Your Facility | CDC

d. OSHA 1910.1200 - Hazard Communication. 1910.1200 - Hazard Communication. | Occupational Safety and Health Administration (osha.gov)

e. PPE 1910.132 - General requirements. | Occupational Safety and Health Administration (osha.gov)

f. Cleaning and Disinfection for Non-emergency Transport Vehicles | CDC

2. FUEL

a. Arkansas Spill Reporting Hazardous Waste Enforcement | DEQ (state.ar.us)

b. Louisiana Spill Reporting File A Complaint / Report an Incident | Louisiana Department of Environmental Quality

c. New Mexico Spill Reporting New Mexico Environment Department General

d. Oklahoma Spill Reporting Spill Reporting - Oklahoma Department of Environmental Quality

e. Texas Spill Reporting Spills, Discharges, and Releases - Texas Commission on Environmental Quality - www.tceq.texas.gov

f. When are You Required to Report an Oil Spill and Hazardous Substance Release? | Emergency Response | US EPA

g. Diesel Fuel Standards | US EPA

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