R6 FY20 AE IDIQ Contract-The Solicitation.pdf

Property of the United States Government For Official Use Only. Copying, Dissemination, Or Distribution Of These Plans or Specifications To Unauthorized Personnel, Is Prohibited. Do Not Remove This Notice. Properly Destroy Documents When No Longer Needed.

FAR 52.219-6 Notice of Total Small Business Set-Aside. (NOV 2011) (a) Definition. “Small business concern,” as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation. (b) Applicability. This clause applies only to- (1) Contracts that have been totally set aside or reserved for small business concerns; and (2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F). (c) General. (1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected. (2) Any award resulting from this solicitation will be made to a small business concern.

(d) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts. (End of clause)

PSC/FSC: C211

Size Standard: $8,000,000.00

NAICS: 541310 (Architectural Services) Solicitation: 47PG0220R0002 and Sioux City, Iowa City of St. Louis, Missouri; State of Nebraska, Including the cities of Council Bluffs

West of Columbia, Missouri; State of Missouri East of Columbia, Missouri, Including of Kansas City, Missouri, the City of Columbia, Missouri and the Area of Missouri

Primary Geographical Areas of the State of Iowa; State of Kansas, Including the City

Missouri, Nebraska, Kansas, and Iowa Indefinite Delivery/Indefinite Quantity (IDIQ) Contract For The States of

General Services Administration (GSA) Region 6 Architect/Engineer (A-E)

SOLICITATION

Property of the United States Government For Official Use Only. Copying, Dissemination, Or Distribution Of These Plans or Specifications To Unauthorized Personnel, Is Prohibited. Do Not Remove This Notice. Properly Destroy Documents When No Longer Needed.

Section A – Minimum Submission (Primary and Secondary Geographic Areas)

Section A – General Instructions to Offerors

Section A – Technical Evaluation Criteria

Section A – Technical Qualifications Submission Requirements

Section A – General Solicitation and Contract Information

PART I: THE SCHEDULE

TABLE OF CONTENTS

SOLICITATION

GSA/PBS Heartland Region 6: A-E IDIQ Contract for the States of Missouri, Nebraska, Kansas, and Iowa

SECTION A: SOLICITATION REQUIREMENTS 1

This solicitation is a Request for Qualifications and is not a Request for Proposal. The contract will be procured under the Selection of Architects and Engineers statute (Brooks Act) and FAR Part 36. This is not a request for fee proposal.

GENERAL SOLICITATION AND CONTRACT INFORMATION

1. Type of Contract

This procurement opportunity is 100% set-aside for small businesses only. GSA will award Indefinite Delivery/Indefinite Quantity (IDIQ) Architect and Engineering (A-E) Services Contracts in response to this solicitation. Region 6 encompasses the four (4) state region that includes the states of Iowa, Kansas, Missouri, and Nebraska. For this procurement, GSA will award Single Award and/or Multiple award contracts for the geographic regions of the States of Iowa, Kansas, Missouri, and Nebraska. Offerors wishing to respond to this solicitation that are interested in multiple geographic areas must provide information a proposal for each geographical region.

GSA reserves the right to award task orders under the base contracts in all 4 states and firms receiving an award may be asked to provide A-E services in all 4 states. Contractors responding to this solicitation are required to clearly specify which of the following geographical area(s) they wish to be considered for award:

A. Primary Geographical Area of The State of Kansas, including the City of Kansas City

Missouri, Columbia, Missouri and the area of Missouri west of Columbia, Missouri B. Primary Geographical Area of The State of Missouri East of Columbia, Missouri, including the city of St. Louis C. Primary Geographical Area of The State of Nebraska, including the cities of Council Bluffs, Iowa and Sioux City, Iowa D. Primary Geographical Area of State of Iowa Excluding Cities of Council Bluffs and Sioux City, Iowa

The Indefinite Delivery/Indefinite Quantity (IDIQ) contract for A-E services will be for a period of one (1) year with four (4) additional 1-year option periods. Prior to exercising each option, the Government will review the A-E firm's performance to date, and award options consistent with applicable portions of FAR Part 17. GSA will reserve the right to issue orders for services to be provided throughout the entire Region 6 (Iowa, Kansas, Missouri, and Nebraska). GSA also reserves the right to award a single contract in Iowa, Kansas, Missouri, and Nebraska or Multiple Awards for areas previously referenced, based on the Region 6 GSA needs at the time of award.

The North American Industry Classification System (NAICS) Code/Size Standard for this procurement is: 541310. The Small Business Size Standard is $8 Million.

One or more Firm-Fixed-Price (FFP) IDIQ contracts will result from this solicitation, to include negotiated profit, overhead and hourly rates for anticipated disciplines and for use in negotiating FFP task orders. When pricing design for task orders over the life of the contract, the Government will require fully documented compliance with the mandates prescribed in FAR 15.404-4(c)(4)(i)(B) regarding the 6% fee limitation. Pricing on task orders for the production and delivery of designs, plans, drawings, and specifications shall not exceed 6 % of the estimated cost of construction, including fees. A chart indicating A-E services that are included in the 6% fee limitation and A-E services that are excluded from the 6% fee limitation will be included in the contract.

A minimum guarantee amount of $1,000 is to be awarded for the base year only. If the minimum guarantee is not met during the base year, the government reserves the right to unilaterally issue a task order to satisfy this guarantee. If the contractor does not accept this task order, all claims to the minimum guarantee will be waived by the contractor. The annual estimated magnitude for all task orders in a one year period may range from $1,000 - $3,000,000.00. There is no yearly maximum. The sum of all task orders issued against the contract cannot exceed the maximum contract value of $25,000,000.00.

SECTION A: SOLICITATION REQUIREMENTS 2

2. General Description of Services Required

The services under this proposed contract include Architect Engineer Design and related A-E services in support of the GSA in Region 6. The major function of this contract will be professional services, including but not limited to, design and the preparation of construction documents for repair and alteration, and tenant finish projects for the General Services Administration and other government agencies in occupied federally owned or leased office buildings. Typical projects may include repair, improvement, remodeling of building interior space, and building systems and features, including but not limited to: interior and exterior finishes, landscaping, civil, mechanical, plumbing, electrical, structural, fire protection and life safety, occupational safety and health, elevators, environmental, and roofing components/systems. The majority of projects under this contract will have an estimated construction cost of $3,095,000 or less.

Services identified are consistent with the North American Industry Classification System (NAICS) Code 541310. Services to be provided include, but are not limited to:

Evaluation, Testing, and Design Services: Architectural, landscape design, civil, structural, mechanical, electrical, and cost estimating. Professional disciplines, registrants, and expertise for related services to be provided include: assisting GSA staff engaged in scope development, master planning, feasibility studies, interior design, design review, construction administration and inspection, elevator evaluation/design, roofing analysis and design, envelope system integrity analysis, commissioning of building systems, code compliance reviews, signage design, boundary and topographic surveying, space planning, and various technical studies including, but not limited to: Building Engineering Reports, Historic Building Preservation Plans, seismic and structural evaluations, energy studies for design of energy upgrades including investigations to capture energy rebates available through local utility rebate programs, basic engineering estimates of increases or decreases in building energy or water usage that would result from proposed project changes, roof evaluations, fire safety reviews/studies, vertical transportation, interior and exterior environmental (hazardous/toxic substance management), and architectural barriers act accessibility standard (ABAAS) compliance, code compliance, occupational safety and health (OSHA (including fall protection)).

Contract Administration, (CA), Services; Constructability reviews, construction shop drawing and submittal reviews, construction observations and inspections, forensic reports, pavement rehabilitation, design clarifications, scheduling, risk assessments, BIM specialists, use of recycled materials, LEED, Life cycle cost analysis, real estate market analysis, record drawings and other services not identified herein.

Additional Services and expertise may also include: acoustical design and analysis, security system design, blast resistance and progressive collapse engineering, geotechnical testing, surveying (boundary & topographical), quality control testing, asbestos sampling, air monitoring, hazard material assessment, abatement design, preparation of environmental impact assessments, as well as, identification of acceptable design based solutions available for regulated items such as asbestos, PCBs, CFCs, radon, lead-based paint, underground storage tanks, mold investigations, and other various types of testing, monitoring, and quality checks as required to support services provided under this contract. The Government will not indemnify the firm against liability involving asbestos or other hazardous materials, that is, no clause holding the firm harmless will be included in the contract.

TECHNICAL QUALIFICATIONS SUBMISSION REQUIREMENTS

1. Minimum Submission Requirements

Joint venture or firm/consultant arrangements will be considered and evaluated on a demonstrated interdependence of the members to provide a quality design effort. Compliance

SECTION A: SOLICITATION REQUIREMENTS 3

with Minimum Submission Requirements should be documented on the Minimum Submission Requirements Checklist provided. To be considered under this solicitation, firm/joint ventures must meet and show conformance to the following minimum requirements:

A. A completed, current Standard Form 330, "Architect-Engineer Qualifications", and a completed, current Standard Form 330 for each proposed consultant. Interested firms with more than one (1) office must indicate on their SF 330 the staffing composition of the office in which the work will be performed with consideration of the four (4) geographical areas described in section 1 of this document and GSAM 36.602-1 Selection Criteria. Indicate the solicitation number in block 3, on the SF 330. The completed SF 330 should indicate the specific personnel from the responding firm and all consultants expected to do the work on this contract, with resumes for each, professional registrations by state, and experience in this type of work over the past six (6) years. It is required that you include the Lead

Architectural and Engineering Designers and the Primary Point of Contact that would be responsible for managing this contract and assigning task orders. It is recommended that the Key Personnel directly responsible for work submitted in section F should also be included. The projects listed in Section F shall be at least “similar” to the projects required by section “Evaluation Criteria, 1) Past Performance and design, and b) Similar Projects” of this solicitation. Projects included in this section may be greater in construction dollar value.

B. Services shall be provided under the direction of a registered Architect or Engineer. The firm/joint venture must have Architects and/or Engineers that are currently registered in the state in which your firm has specified in your choice for geographical area. If the firm/joint venture has specified a geographic area that covers multiple states, current registration should be in all states covered under the geographical area. The firm must possess and clearly indicate the following minimum staffing requirements:

1. Two registered (2) Architects or Engineers (or a combination of both), and

2. Two (2) CAD/D/BIM Technicians (CAD/BIM Technicians do not have to be registered).

The minimum staffing to fulfill this requirement for the firm is 3 people. This minimum staffing requirement does not refer to and should not consist of sub-consultants. All construction documents, reports, construction cost estimates, etc. submitted under this contract will require the professional seal and signature of an Architect and/or Engineer.

Note: If your firm/joint venture has specified a geographic area that covers multiple states, registered architects/engineers do not have to be registered in both states if you have multiple architect/engineers that are registered in each state. However, if you have only one registered architect or engineer, he/she must be registered in each state covered under the geographical area.

C. The firm/joint venture and/or consulting firms, if any, must have at least one (1) registered

Professional in the state in which your firm has specified in your choice for geographical area, in each of the following disciplines: Structural, Mechanical, Civil, Electrical, and Fire Protection Engineering. The proposal must clearly state which person(s) is designated to fulfill this requirement. If the firm/joint venture has specified a geographic area that covers multiple states, current registration should be in all states covered under the geographical area. This minimum staffing requirement refers to, and should consist of, the firm/joint venture plus any proposed sub-consultants.

D. Demonstrate the ability to comply with the following requirements: Construction drawings shall be created and submitted in the current version of AutoCAD (2019) and Revit (2019), SECTION A: SOLICITATION REQUIREMENTS 4 which GSA updates every 2 years. Construction drawings created in other CAD programs and then translated into AutoCAD are NOT acceptable. Construction drawings must conform to the current GSA CAD/BIM standards. Construction specifications (Master Format), reports, databases, and similar items shall be submitted in the current version of MS Word format. The firm/joint venture shall update software versions at their own expense at the request of the Government.

E. Provide current certificate of errors and omissions insurance.

NOTE: All page count instructions throughout this document are maximum page limits. All page count instructions must be strictly adhered to. All pages that exceed the page count will not be made a part of the firm’s submission and will be discarded, not reviewed, nor considered by GSA Region 6.

TECHNICAL EVALUATION CRITERIA

1. Evaluation Factors And Their Relative Order Of Importance

The Government will make one or more awards to the responsible offerors whose offer conforms to the solicitation and is most technically qualified. Therefore, offerors will be requested to submit initial qualification packages to the Government on the most favorable terms from a technical standpoint. The Government reserves the right to conduct discussions/negotiations. The evaluation factors associated with the written submission are listed below in descending order of importance. The written and oral evaluation criteria are of equal importance; total of cumulative score considered.

2. Statement of the Evaluation Factors and their Relative Order of Importance

The Government will make award to the responsible offeror whose offer conforms to the solicitation and is most technically qualified. Therefore, offerors will be requested to submit initial qualification packages to the Government on the most favorable terms from a technical standpoint. The Government reserves the right to conduct discussions / negotiations. The evaluation factors associated with the written submission and oral presentation are listed with percentages as to their importance:

Criteria: Written Submission 70% 700/700 Points

1. Design Management and Philosophy 40% 280

Design Approach 50% 140 Design Management and

Philosophy 25%

Comprehensive Project 20% 56 Location (GSAM 536.602) 5% 14

2. Specialized Design Expertise 30% 210

Building Design Specialties 34% 71.4 Mechanical, civil, electrical, energy management system, and structural design, and life cycle costing

33% 69.3

Fire protection and life safety, occupational safety & health, and security systems design 33% 69.3

3. Construction Management and 20% 140

SECTION A: SOLICITATION REQUIREMENTS 5

Administration & 3 rd

Party Fire Protection Expertise

CMa Experience 20% 28 CMa Expertise 30% 42 3rd Party FPE Experience 20% 28 3rd Party FPE Expertise 30% 42

4. Past Performance on Design 10% 70

Design Approach 30% 21 Similar Projects 70% 49

Criteria: Oral Presentation 60 Minutes 30% 300/300 Points

1. Firm Presentation 15 Minutes 10% 300

2. Comprehensive

A/E Project Presentation

25 Minutes 70% 210

3. GSA Interview 15 Minutes 20% 60

4. Offeror Recap and Questions 5 Minutes 0% 0

3. Statement of the Evaluation Factors and their Relative Order of Importance

Government intends to award four (4), geographic region specific, Indefinite Delivery, Indefinite

Quantity (IDIQ) contracts to the responsible offerors whose offer conforms to the solicitation and is the most technically qualified. The evaluation process will consist of two (2) phases, the written qualification package evaluation phase and the oral presentation phase. Only the most highly qualified firms will be invited to participate in the oral presentation phase based upon the scores they receive in the written qualification package evaluation phase. The Government intends to enter into negotiations with the most highly qualified firms based upon a summation of their written qualification package evaluation and oral presentation scores.

A. Minimum Submission Requirements: The minimum submission requirements checklist is to be completed by the offeror and submitted with the qualification package. These requirements represent the minimum qualifications, staffing, and capabilities that are required under this contract. Only the firms that met the minimum qualifications, as evident in their initial submission, will advance to the written qualification package evaluation phase of the selection process.

B. Written Qualification Package Evaluation Phase: Written qualification packages shall be evaluated against the evaluation standards. Firms that submit a qualifications package and meet the minimum requirements will have their written qualification packages evaluated.

Only firms determined to be the most highly qualified will advance in the selection process and be given an opportunity to participate in the oral presentation of the selection process.

C. Oral Presentation Evaluation Phase: Oral presentation evaluations will only be conducted with the most highly qualified firms as determined by the written qualification package scores. The Oral presentation evaluation will be based on the offeror’s overall architectural knowledge, ability to assess, strategize and communicate efficiently, while creating innovative solutions to project challenges. Scores from the written evaluation will be added to the oral presentation scores for a final total score. Offerors who are invited to participate will have one (1) hour for the oral presentations phase.

SECTION A: SOLICITATION REQUIREMENTS 6

1. Offerors will have 15 minutes to present their firms to the interview panel.

2. Offerors will have 25 minutes to present their “Comprehensive A/E Project” and related design documents to the interview panel.

3. Offerors will have 15 minutes for standard questions to be asked of the interviewed firms

4. Offerors will have 5 minutes for questions posed to the GSA.

4. Elements of the Evaluation Process: Offerors must fully address their capability with regard to each of the stated minimum submission requirements and evaluation criteria.

A. Evaluation of Technical Proposals: Technical qualification packages and oral presentations / interviews must be evaluated against the evaluation factors listed in the combined synopsis / solicitation and the related standards and requirements outlined herein.

Evaluators must use their best judgment in rating each qualification package against the established standard for each factor. Evaluators must not evaluate one qualification package against other proposals.

B. Definitions: Evaluators are to utilize standard adjectives to rate the quality of the technical qualification packages.

1. Deficiency (FAR Subpart 15.001): A material failure of a qualification package to meet a Government requirement or a combination of significant weaknesses in a package that increases the risk of unsuccessful contract performance to an unacceptable level.

2. Weakness (FAR Subpart 15.001): A flaw in the qualification package that increases the risk of unsuccessful contract performance. A "significant weakness" in the qualification package is a flaw that appreciably increases the risk of unsuccessful contract performance.

3. Strength: An aspect of the proposal that increases the probability of successful contract performance.

C. Rating Documentation: Each evaluator will review each qualification package against each evaluation standard and document the results on the score sheets attached to this plan, documenting the basis for the score by identifying strengths, weaknesses and deficiencies in the package for each evaluation factor. For each deficiency identified, the evaluator must provide:

1. An explanation as to why one or more requirements outlined in the solicitation is not met;

2. An opinion, with supporting rationale, as to whether the deficiency can be remedied by the offeror;

3. And an opinion, with supporting rationale, as to whether remedying the deficiency

(assuming it is technically feasible to do so) would entail so substantial a revision of the package as to amount to allowing the submission of a second qualification package.

Any doubts about the propriety of excluding an offeror on the basis that a deficiency is not technically capable of being corrected or the necessary revisions would result in a virtually new qualification package should be resolved in favor of the Government. Any needed clarification or additional information will be obtained by the Contracting Officer.

D. Consensus. Written Qualification Package Consensus: Each panel member will independently evaluate all the technical aspects of the written qualification packages and assign a score to each package. After the individual members have separately evaluated the written qualification packages, including preparation of their narrative explanations, the panel, under the leadership of the chairperson, will meet and formulate a consensus score for each package. The written qualification packages will then be ranked highest to lowest scores based upon the consensus score. Note: Averaging the scores of individual SSEB team members shall not constitute consensus.

SECTION A: SOLICITATION REQUIREMENTS 7

E. Written Qualification Package Summary Conclusion: A summary conclusion will be developed following the evaluation of written qualification packages to determine the most highly qualified firms. The most highly qualified firms will be invited to participate in the oral presentation of the selection. The summary conclusion will include a narrative justification indicating sound rationale for the rating and the judgment applied. The summary will include the (a) the strengths and weaknesses of all the qualification packages, (b) the existence and seriousness of deficiencies in all the qualification packages, and (c) other matters on which the panel is to provide advice. The summary will include the SEB’s ranking of all the firms based upon the consensus score from of highest to lowest. The SA will make a determination as to which of the firms are considered the most highly qualified based upon natural breaks in the consensus scores. These firms will be invited to participate in the oral presentation/design solution phase of the selection process.

NOTE: Scores from the written evaluation and oral presentation will be added together for a final total score.

5. Written Technical Evaluation Factors: Offeror shall submit the qualification package exactly in the order as listed in this section.

A. Design Management and Philosophy: Offeror shall submit a two (2) page organization chart and a two (2) page narrative addressing the areas listed below.

1. Design Approach: Provide a two (2) page, single-sided, organization chart and resumes for key personnel.

Page Count: Organizational Chart 2 Pages, 1-Sided, 2 Pages Total Page Count: A/E Qualifications (SF330) Section E for Each Key Personnel

i. Technical Capabilities: Describe the nature and extent of technical capabilities:

a. Organizational Chart lists key personnel proposed. Key personnel proposed listed in Part I of the SF330 shall be the same as indicated on the organizational chart.

b. Resumes of key personnel are to be submitted on Section E of the SF330.

Resumes are to describe the background and qualifications of key personnel proposed.

2. Design Management and Philosophy: Provide a two (2) page, single-sided, narrative addressing areas listed below.

Page Count: Narrative 2 Pages, 1-Sided, 2 Pages Total

i. Methods: Indicate how project management, cost estimating, coordination, quality control, planning, scheduling, timeliness, problem resolution, and cost control measures are addressed by your firm / joint venture during design.

ii. Design philosophy, code compliance (Occupational Safety and Health

Administration, International Code Council, Architectural Barriers Act Accessibility Standard (ABAAS), Facilities Standards (P100)) energy consciousness, and low maintenance design features: Provide design philosophy information that illustrates how the firm responds to project challenges, application of design intent, realize actual constructed systems and operations, energy conservation measures and sustainable durable design features. This narrative should include verifiable information, objective details, facts, performance history and other information that can substantiate the architect and engineering firms’ design philosophies and approach to public architecture.

SECTION A: SOLICITATION REQUIREMENTS 8

3. Comprehensive A/E Project: Provide a two (2) page, single-sided, narrative addressing areas listed below. Offerors invited to participate in oral interviews will present the Comprehensive A/E Project to the GSA Panel. Additionally, Offerors participating in oral interviews will be required to submit one (1) full set of Construction Documents: (Specifications, Drawings, Construction Estimate, and Construction As-Built Drawings). Note: The Comprehensive A/E Project is not required to be one of the Past Performance on Design projects submitted.

Page Count: A/E Qualifications (SF330) Section F Comprehensive Project Page Count: Narrative 2 page, 1-Sided, Page total

i. Comprehensive A/E Project: Narrative should detail a project which required the A/E to apply its Design Management and Philosophy while considering the following aspects of executing design and related professional services. Note: The narrative does not need to address all of the considerations only those applicable to the Comprehensive A/E Project.:

a. Design: Delivering a construction estimate indicative of the requirement and the market place. Reconciling relevant design documents throughout solicitation process. Presenting an alternative design solution. Collectively, as a design and client group, paring down design approaches to efficiently meet the core requirement.

b. Quality Assurance: Ensuring local, state, federal, and client requirements are realized in the design solution. Utilizing required disciplines to ensure the design is complete.

c. Administration: Delivering required services and deliverables while managing other A/E projects which were concurrently active. Communicating the status of deliverables. Managing the phasing of a construction project which impact client operations. Utilizing client project management systems and documents to process necessary actions. Mitigating issues that would otherwise impact the project’s progression. Addressing unknown construction conditions in a timely manner.

d. Close Out: Providing construction closeout documentation in adherence to the A/E contracted period of performance.

4. Location: FAR Subpart 36.602-1 requires that agencies include “location in the general geographical area of the project and knowledge of locality of the project” as one of several selection criteria. A/E firm(s) must demonstrate that at least 35 percent of the architect-engineer contract services will be accomplished within the geographical boundaries established for the project. This will be demonstrated through the submission of a fully executed A/E Qualifications (SF330).

Design Approach: Standard is met when offeror provides a two (2) page, single-sided, organizational chart and a two (2) page, single-sided, narrative identifying their design management and philosophy.

Design Management and Philosophy: Standard is met when offeror provides a two (2) page, single-sided, organizational chart and a two (2) page, single-sided, narrative identifying their design management and philosophy.

Comprehensive Project: Standard is met when offeror provides the SF330 (Section F) and a two (2) page, single-sided, narrative completely detailing the Comprehensive A/E Project as required.

Location: Standard is met when offeror provides a fully executed A/E Qualifications (SF330) and a Minimum Requirements Submission document.

SECTION A: SOLICITATION REQUIREMENTS 9

The selection board shall score offerors based on their ability to demonstrate the effectiveness of project management in terms of the methods and design philosophy as indicated in the synopsis / solicitation.

B. Specialized Design Expertise: Offeror shall submit a two (2) page, single-sided, narrative to address:

Page Count: Narrative 2 Pages, 1-Sided, 2 Pages Total

1. Building Design Specialties: roof replacement, interior design, elevator, childcare, building system evaluation, historic preservation, landscaping, laboratory, sustainable, and accessible design

2. Mechanical, civil, electrical, energy management system, and structural design, and life cycle costing

3. Fire protection and life safety, occupational safety and health, and security systems design

Standard is met when offeror provides a two (2) page, single-sided, narrative outlining the strengths of their companies and the type of expertise that their firm possesses.

The selection board shall score offerors based on the following factors: roof replacement, interior design, elevator, childcare, building system evaluation, historic preservation, landscaping, laboratory, sustainable and accessible design, mechanical, civil, electrical, energy management system, structural design and life cycle costing, Fire protection and life safety, occupational safety and health, and security systems design.

C. Construction Management and Administration and 3

Party Fire Protection Engineer

(FPE) Expertise: Offeror shall submit a two (2) page, single sided, CMA and 3 rd

Party Fire Protection Engineer Experience and Expertise narrative for key personnel proposed. A maximum of two (2) personnel for the CMa and the 3 rd Party FPE are permitted to be submitted.

Page Count: Construction Management and Administration

2 Pages, 1-Sided, 2 Pages Total

Page Count: 3 rd

Party Fire Protection Engineer Expertise (FPE)

2 Pages, 1-Sided, 2 Pages Total

1. CMA Experience: Provide a one (1) page, single-sided, narrative that describes the following for a specific project that was completed with the past six (6) years:

i. Personnel Name and Title

ii. Construction Project Title

iii. Period of Performance (Calendar Days)

iv. Estimated Completion Date

v. Actual Completion Date

vi. Location (City, State)

vii. Award Amount

viii. Final Project Amount

ix. Provide a client / owner reference contact and general contractor reference contact for each project. Reference information should include name, title, e-mail address, street address, office phone number, and/or mobile phone number.

2. CMA Expertise:

i. Risk Mitigation: Provide one (1) page, single sided, narrative describing

SECTION A: SOLICITATION REQUIREMENTS 10

personnel’s past experience in mitigating issues during construction phase services of this project.

ii. Problem Resolution: Provide a narrative describing personnel’s past experience in resolving risks during construction phase services of this project.

3. 3

Party FPE Experience: Provide a one (1) page, single-sided, narrative that describes the following for a specific project that was completed with the past six (6) years:

i. Personnel Name and Title

ii. Project Title

iii. Estimated Completion Date of FPE Services

iv. Actual Completion Date of FPE Services

v. Location (City, State)

vi. Award Amount

vii. Inspection Deficiency Amount

viii. Final Project Amount

ix. Provide a concise narrative of the services rendered. If during the execution of the services deficiencies were discovered, explain how it impacted the project overall including the cost (See above Inspection Deficiency Amount). Do not include General Construction, A/E Prime, or A/E Sub-Consultant firm names in the description.

x. Provide a client / owner reference contact and general contractor reference contact for each project. Reference information should include name, title, e-mail address, street address, office, and/or mobile phone.

4. 3

Party FPE Expertise:

i. Description of 3 rd Party FPE Services Rendered: Provide one (1) page, single-sided, narrative describing what services personnel rendered on the project listed in section B.3 3rd Party FPE Experience. The narrative is to detail the how personnel utilized expertise to enforce code or standard requirements; approved equipment, materials, or an installation; and educated/informed others of fire safety procedures in accordance with local, state, and federal regulations (i.e.

International Code Council (ICC), National Fire Protection Association (NFPA), Facilities Standards (P100).

ii. Problem Resolution: Narrative is to describe how the personnel resolved a unique problem during the execution of FPE inspection services in each of the following areas: Fire-stopping, Smoke Control, Fire Sprinklers, Fire Alarm, Egress Reviews. Problems identified must have been resolved in projects listed in the personnel’s resume (SF330: Section E 19.a, 19.b, 19.c, 19.d, 19.e).

Standard is met when offeror provides a two (2) page, single-sided, to support the CMA and

3rd Party FPE Experience and Expertise submission. The submission is to be provided for each key personnel proposed addressing the areas outlined above.

SEB shall score offerors based on the following factors: Personnel’s CMA experience on similar projects and personnel’s ability to manage issues during the construction phase services of a project.

D. Past Performance on Design:

Page Count: Design Approach 2 Pages, 1-Sided, 2 Pages Total Page Count: A/E Qualifications (SF330) Section F and Section G Per Project

(Five (5) Similar Projects) Additional Page 1 Page, 1-sided, 1 Page Total

SECTION A: SOLICITATION REQUIREMENTS 11

1. Design Approach: Provide a two (2) page, single-sided, narrative detailing how the client’s program, function, image, mission, budget, schedule, and operational objectives were satisfied on past projects. In addition, the firm / joint venture shall detail its plan to employ those strategies on this contract.

2. Similar Projects: The firm / joint venture shall submit a SF330 Section F, narrative, graphics for five (5) similar projects of scope, size and / or complexity completed during the past six (6) years. Submittal of less than five (5) projects will result in a lower score.

Additional consideration will be given to projects that demonstrate the A/E’s understanding of the geographic region it is proposing to serve. This submission will demonstrate the A/E’s narrative to apply federal, state, local, and client requirements;

the A/E’s understanding of the construction marketplace in the geographic region; and the A/E’s knowledge of other unique characteristics relevant to the geographic region in which the resulting construction project took place.

1. Similar Project Cost Range: $2,500 to $3,000,000.

2. Project Complexity: The complexity of the project considers the degree of tenant and owner involvement in the design and any special phasing requirements:

Project Tier

Points *Points Applied to Each Project

Project Description

* Descriptions are not All-inclusive.

Suggestion Purposes Only.

Tier 1

Federal, State, Municipal courts space which house court, security, and prosecuting officials. Other Tier 1 submissions include hospitals and laboratory projects.

1.8 Additional

Points

Evidenced Applied Knowledge of Geographic Area and Construction Marketplace

9.8

Total Points for a Single Project if Applied Knowledge is Demonstrated.

Tier 2

7.2

Corporate, institutional, or governmental office space where various functions are executed. Other Tier 2 submissions include special phasing requirements necessary for continuity of services.

Points

Evidenced Applied Knowledge of

9.0

Tier 3

5.6 Tier 3 submission minimally impact client operations such as roof replacements, tuck-pointing, and parking lots.

Points

Evidenced Applied Knowledge of

7.4

SECTION A: SOLICITATION REQUIREMENTS 12

3. Project References: Provide a client / owner reference contact and general contractor reference contact for each project.

a. Reference information should include name, title, e-mail address, street address, and office phone, and mobile phone.

b. If applicable, include evidence such as certificates, awards, peer recognition, etc. demonstrating energy and resource efficiency, and sustainable design excellence.

Design Approach: Standard is met when offeror provides a one (2) page, single-sided, narrative on the design approach used to accomplish successful completion on past projects and how the firm / joint venture intends to apply it to this contract and its subsequent task orders

Similar Projects: Standard is met when offeror has submitted a completed Section F & G and a one (1) page, single-sided, narrative/graphics for five (5) separate projects that demonstrates how these projects are similar to this solicitation and has provided client / owner reference contacts for each project as outlined above.

The selection board shall score offerors based on the following factors: design approach with salient features for each project; and how the client’s program, function, image, mission, cost control, schedule, and operational objectives were satisfied by the overall design / planning solution.

6. Oral Presentation: Oral Presentation will be conducted with the most highly qualified A-E firm/joint venture, based on their written response to this announcement. Oral presentations shall be evaluated against the evaluation standards.

A. Oral Presentation: Offerors shall present information that is not included in the technical qualification package that is initially submitted in response to this solicitation.

1. Firm Presentation: Offerors should cite how they will offer unique “value added” contributions to GSA work. The firm presentation is to be given by the Principal in charge of the IDIQ contract. The presentation is to include an introduction of the entire team (firm/joint venture and subconsultants key personnel). Firm presentation topics may include:

i. Firm Philosophy and Design Approach

ii. Team Composition: Key personnel and roles/responsibilities

iii. IDIQ Management Plan: How will team handle multiple projects over long periods of time; plan to manage staffing, workload and resources

2. Comprehensive A/E Project Presentation: Offerors are to provide a thorough presentation overviewing the Comprehensive A/E Project. The presentation is to articulate how the A/E and its sub-consultants applied its Design Management and Philosophy, and other related design considerations, while rendering a viable design solution. The presentation is to overview the following:

i. One (1) full set of Construction Documents (Specifications, Drawings, Construction Estimate, and Construction As-Built Drawings).

ii. Design Services, Quality Assurance, Construction Management and

Administration, and A/E Contract Close Out.

3. GSA Interview: The offerors Principal, Project Manager, and other members of the proposed design team:

i. The offeror’s Principal and Project Manager will answer specific questions

SECTION A: SOLICITATION REQUIREMENTS 13

regarding the capacity of which each will support the proposed IDIQ contract. The Interview questions will address the respondents’ knowledge and vision regarding strategic planning, process improvement, accountability, quality control mechanisms, and risk mitigation. Offerors may return to a previously answered question if time permits.

ii. The entire design team will be asked specific questions about the Comprehensive A/E Project.

iii. The scores for the questions will be totaled to derive an overall team score.

Firm Presentation: The standard is met when offerors communicate how their philosophy and design approach, team composition, and IDIQ management plan will add value to GSA projects.

Comprehensive A/E Project Presentation: The standard is met when offerors thoroughly present its communicate how their philosophy and design approach, team composition, and IDIQ management plan will add value to GSA projects.

Interview Questions: The standard is met when offerors effectively communicate their architectural knowledge, ability to assess, strategize and communicate efficiently, while creating innovative solutions to project challenges. Offerors should explain the team composition, roles and responsibilities and the firm’s ability to effectively manage the staffing, workload, and multiple projects at once.

Note: The offerors may take notes during the interview. GSA will collect all notes at the end of the interview.

GENERAL INSTRUCTIONS TO OFFERORS

1. Offerors Questions: Questions concerning this announcement may be submitted in writing, via email by March 30 at 11:00 a.m. (CST) to the following:

Charla Wells Jason Taylor Keisha Reid charla.wells@gsa.gov jason.taylor@gsa.gov keisha.reid@gsa.gov

Contracting Officer Contract Specialist Contract Specialist

2. Teleconference Preproposal Meeting: A pre-proposal conference regarding this Solicitation is to be determined at a later date. Notification will be posted to www.SAM.BETA.gov. All answers to questions will be posted in an Amendment by April 8 th , 2020 to www.SAM.BETA.gov.

3. Receipt of Technical Qualifications: Electronic submission is mandatory. In order to be considered for award, offers conforming to the requirements of the Solicitation must be received via email no later than 11:00am, Central Time on April 21, 2020. Submit proposals to the following:

Charla Wells Jason Taylor Keisha Reid charla.wells@gsa.gov jason.taylor@gsa.gov keisha.reid@gsa.gov

Contracting Officer Contract Specialist Contract Specialist

The subject line should read: OFFERORS NAME - TECHNICAL QUALIFICATIONS SOLICITATION - 47PG0220R0002. To prevent proposals from going to GSA spam folders, submit them as compressed file attachments. Also, if a proposal exceeds the maximum file size of 25 MB, the contractor is advised to divide the proposal into smaller attachments. The contractor is advised to send the smaller attachments in as many e-mails as practicable. In such a case, the subject line of the e-mail must be numbered accordingly (e.g. E-Mail 1 of 3, E-Mail 2 of 3, etc.).

SECTION A: SOLICITATION REQUIREMENTS 14

END OF SECTION A: SOLICITION

the most highly qualified.

announcement shall be placed in this publication containing the list of the firms considered to be and Certifications in conjunction with required Entity accessed via www.sam.gov. A follow-up proposal in response to this announcement shall complete electronic Annual Representations Point of Entry (www.beta.sam.gov) for any changes and/or conditions. Offerors submitting a Additional Publicized Information: It is the vendor's responsibility to monitor the Government 5.

Other Required Technical QualificationsC.

Completed SF330 (Architect-Engineer Qualifications)B.

Minimum Submission Requirements (One Per Geographic Area)A.

of the following information that is clearly labeled:

Submission Requirements and Evaluation Criteria. Technical Qualifications Package shall consist technical proposal shall consist of the items in the order and format indicated under Minimum completed SF 330(s) and other pertinent information as required above. The contents of the proposals to 8 ½ x 11 size pages Firms/joint ventures wishing to be considered must submit One (1) electronic copy of the Technical Qualification submission. Limit all pages to technical Technical Qualification Submission Contents: Technical Qualifications Package shall include 4.

GSA/PBS Heartland Region 6: AE IDIQ for the States of Missouri, Nebraska, Kansas, and Iowa

R6 A/E IDIQ: Minimum Submission Requirements

Primary Geographic Region: Minimum Submission Requirements If the geographic region is within a 50 mile radius of the A/E firm’s production office, submit the Primary Geographic Region:

Minimum Submission Requirements document.

1. Contractor Information

Firm/Joint Venture Name

Tax Payer ID Number DUNS Number

2. Small Business Classification

The North American Industrial Classification System (NAICS) code for this potential procurement is 541310 (Architectural Services). The SBA small business size standard is $8.0 Million. Select all appropriate answers.

SBA Certified 8(a)

SBA Certified HUBZone

Service-Disabled Veteran-Owned SB

Woman-Owned SB Small Business

3. Primary Geographic Location (Within a 50 Mile Radius of Firm’s Primary Production Office)

a. Enter Location Does your firm have a Design/Production office located within the primary geographical area specified? (FAR Subpart 36.602-1 Selection criteria.) Select appropriate answer.

Yes No

b. If no, provide an estimated number of calendar days, from the date of contract award, it would take your firm to establish production capability within the primary geographical area specified above. Enter appropriate amount of days.

# Calendar Days

4. Primary: Architect-Engineer Qualifications (Standard Form 330)

Yes No Submission Comments

Completed SF330 for Prime A/E Firm/Joint Venture Completed SF330 for Sub-Consultants

5. Primary: Minimum Staffing A/E Firm or Joint Venture

- Minimum Staffing of the Firm / Joint Venture shall consist of a minimum of 3 people.

- The staff listed in this section must meet the registration requirements for Q6.

Staff Discipline Staff First, Last Name Discipline State(s) Registered

Architect/Engineer Architect/Engineer CAD/BIM Technician CAD/BIM Technician

6. Primary: Staff Registration Requirements

- This is registration requirements of the prime A/E or joint venture, including any sub-consultants that have been submitted with your proposal. Enter “x” for appropriate state registration requirements.

IA KS MO NE Staff Discipline Firm, Joint Venture, or Subconsultant Name Staff First, Last Name

Architect

Civil Engineer

Electrical Engineer (EE)

- Certified Safety EE

Fire Protection Engineer:

Design

Fire Protection Engineer:

Inspect

Mechanical Engineer (ME)

- Certified Safety ME

Structural Engineer (SE)

- Certified Safety SE

7. Current AUTOCAD/REVIT Software Capabilities

Yes No Submission Comments

2019 AUTOCAD Software Capabilities 2019 REVIT Software Capabilities

8. Proof of Current Certificate of Errors and Omissions

Current Certificate of Errors and Omissions

Secondary Geographic Region: Minimum Submission Requirements If the geographic region is outside of a 50 mile radius of the A/E firm’s production office, submit the Secondary Geographic Region:

Minimum Submission Requirements document.

1. Contractor Information

Firm/Joint Venture Name

Tax Payer ID Number DUNS Number

2. Small Business Classification

The North American Industrial Classification System (NAICS) code for this potential procurement is 541310 (Architectural Services). The SBA small business size standard is $8.0 Million. Select all appropriate answers.

SBA Certified 8(a)

SBA Certified HUBZone

Service-Disabled Veteran-Owned SB

Woman-Owned SB Small Business

3. Primary Geographic Location (Within a 50 Mile Radius of Firm’s Primary Production Office)

a. Enter Location Does your firm have a Design/Production office located within the primary geographical area specified? (FAR Subpart 36.602-1 Selection criteria.) Select appropriate answer.

Yes No

b. If no, provide an estimated number of calendar days, from the…