R3 CWN LFW Solicitation R3-10-1010.pdf

R3 Call When Needed Light Fixed Wing Aircraft Services

OFFEROR‘S COPY

(Ref. 48 CFR 1)

This solicitation can be downloaded from the following Internet site: www.fbo.gov

Issuing Office:

USFS Southwest Regional Office 333 Broadway SE Albuquerque, NM 87102

Offers Are Solicited For:

Call-When-Needed Light Fixed Wing Aircraft Services

Solicitation No:

R3-10-1011

Issue Date:

December 15, 2009

IMPORTANT – NOTICE TO OFFEROR

Information and instructions for submission of offers are contained in the attached Solicitation as indicated below:

[X] SF-1449, Solicitation for Commercial Items

[X] Section E, Instructions to Offeror - Commercial Items (FAR 52.212-1) (Tailored/Addenda)

[X] Section E, Offeror Representations and Certifications - Commercial Items (FAR 52.212-3)

Before mailing your offer, please recheck the following:

Does your offer set forth full, accurate, and complete information as required by this solicitation including acknowledgement of any amendments that were issued?

Have you rechecked your figures, including calculations on your worksheet? (See Section B)

Have you completed the Offeror‘s Past Performance and Summary of Accidents? (See Section E)

Have you received your Data Universal Numbering System (DUNS) Number and complied with the Central Contractor

Registration requirements of FAR 52.212-1?

Have you completed annual Representations and Certifications via on-line Representations and Certifications Application

(ORCA) website at: http://orca.bpn.gov ?

Have you completed, signed, and enclosed all required documents?

Offerors may call Peggy Toya for information about this solicitation at (505) 842-3122 or Rance Irwin at (505) 842-3112 or Tom French at (505) 842-3357 for technical questions about the specifications in this solicitation.

―The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.‖ Persons believing they have been discriminated against in any Forest Service related activity should write to: Chief, Forest Service, USDA, P. O. Box 96090, Washington, DC 20090-6090.

Previous editions of this form are obsolete. FS-6300-44 (11/79) Yellow Copy http://orca.bpn.gov/

R3 Call-When-Needed Light Fixed Wing Aircraft Services

TABLE OF CONTENTS

i

SECTION A – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

Standard Form 1449

SECTION B – SUPPLIES OR SERVICES AND PRICES

B-1 Schedule of Items

B-2 Government Furnished Pilot

B-3 Principle Base of Operations

B-4 Fuel Price Basis

B-5 Maintenance Capability

B-6 Selected Additional Avionics Requirements

B-7 Additional Information to Be Submitted

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C-1 Scope of Contract

C-2 Certifications

C-3 Government Furnished Property

C-4 Aircraft Requirements

C-5 Aircraft Maintenance

C-6 Aircraft and Equipment Security

C-7 Avionics Requirements

C-8 Contractor Furnished Avionics Systems

C-9 Avionics Installation and Maintenance Standards

C-10 Operations

C-11 Personnel

C-12 Conduct and Replacement of Personnel

C-13 Suspension and Revocation of Personnel

C-14 Substitution or Replacement of Personnel, Aircraft, and Equipment

C-15 Relief Pilot

C-16 Flight Hour and Duty Limitations

C-17 Accident Prevention and Safety

C-18 Mishaps

C-19 Personal Protective Equipment

C-20 Inspection and Acceptance

C-21 Pre-Use Inspection Expenses

C-22 Re-Inspection Expenses

C-23 Inspections During Use

C-24 Contract Period and Renewal Options

C-25 Authorized Ordering Activities

R3 Call-When-Needed Light Fixed Wing Aircraft Services

TABLE OF CONTENTS

ii

C-26 Ordering Procedures

C-27 Point of Hire

C-28 Assigned Work Location(s)

C-29 Ordered Standby

C-30 Payment Procedures

C-31 Payment for Flight

C-32 Payment for Cancelled, Delayed or Short Duration Flight

C-33 Transportation of Relief Pilot(s)

C-34 Payment for Substitute or Replacement Aircraft

C-35 Additional Aircraft after Contract Award

C-36 Food and Drink

C-37 Miscellaneous Costs to the Contractor

C-38 Payment for Overnight Allowance

C-39 Definitions

C-40 Abbreviations

C-41 Wage Determination

C-42 Performance by Government-Furnished Pilot

SECTION D – CONTRACT CLAUSES

D-1 Contract Terms and Conditions and Conditions Required to Implement Statutes or Executive Orders (Commercial Items) (FAR 52.212-5)

D-2 Economic Price Adjustment Contract Flight Rates

D-3 Property and Personal Damage

D-4 Option to Extend the Term of the Contract (FAR 52.217-9)

D-5 Statement of Equivalent Rates for Federal Hires (FAR 52.222-42)

D-6 Federal Excise Tax

SECTION E – SOLICITATION PROVISIONS

E-1 Instructions to Offerors-Commercial Items (FAR 52.212-1) (Tailored/Addenda)

E-2 Evaluation – Commercial Items (FAR 52.212-2) (Tailored/Addenda)

E-3 Offeror Representations and Certifications – Commercial Items (FAR 52.212-3)

E-4 Past Performance Information

E-5 Summary of Accidents

SECTION A

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NO.

5. SOLICITATION NO.

R3-10-1011

6. SOLICITATION ISSUE

DATE

December 15, 2009

7. FOR SOLICITATION

INFORMATION CALL

a. NAME (Administrative) Peggy Toya (Technical) Rance Irwin or Thomas French

b. TELEPHONE NO. (No collect calls)

(505) 842-3122

(505) 842-3112/3357

8. OFFER DUE

DATE/LOCAL TIME

January 12, 2010

4:00 pm MST

9. ISSUED BY CODE

10. THIS

ACQUISITION

IS

11. DELIVERY FOR

FOB UNLESS BLOCK

12. DISCOUNT TERMS

USFS

Southwest Regional Office

333 Broadway SE

Albuquerque, NM 87102

UNRESTRICTED

SET ASIDE:

100% FOR

SMALL BUSINESS

IS MARKED

SEE SCHEDULE

HUBZONE 13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

8(A) 13b. RATING

NAICS: 481212

SIZE STD:

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

16. ADMINISTERED BY CODE

Same as Blk 9

17a. CONTRACTOR/CODE

OFFEROR

FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

FACSIMILE NO.

DUNS NO.

VIN NO.

USFS

Albuquerque Service Center Incident Business Branch/Contracts 101 B Sun Ave NE Albuquerque, NM 87109

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

SEE SECTION B (ATTACHED)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt.

Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

ADDENDA ARE ARE NOT ATTACHED. (See www.aquisition.gov for FAR Clauses in full text)

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN 1 COPIES TO ISSUING OFFICE. CONTRACTOR AGREES

TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO

THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE

______________ OFFER DATED _________________.

YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF

CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE

OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

(TYPE OR PRINT)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV 4/2002)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 http://www.aquisition.gov/

SECTION B

SUPPLIES OR SERVICES

B-1 Schedule of Items

This is a contract for fully operated and maintained light fixed wing aircraft services on a Call-When- Needed (CWN) basis. Aircraft shall meet the requirements of this schedule and the specifications included herein.

Awards will not be made for aircraft not considered suitable for the Government‘s need, or at costs determined to be unreasonable. Materially unbalanced offers/quotes between the base year and option years may be rejected.

Note: Aircraft exceeding 6,000 pounds certified takeoff weight shall not include Federal Excise Fuel Tax

AIRCRAFT HOURLY RATES

Item No.

N# Make, Model, Year of Aircraft

Mission Codes

/1

Flight Rate

Flight Rate

Flight Rate

Ordered Standby Rate

Ordered Standby Rate

Ordered Standby Rate

Add‘l Pilot Rate

1.

2.

3.

4.

5.

6.

7.

Note: List additional aircraft on separate sheet using same format

Quotes may reflect single or multiple mission codes

/1 Mission Codes

A. Point-to Point D. Resource Reconnaissance

B. Air Tactical E. Other (i.e., Mountain Remote)

C. Fire Reconnaissance

Offered Aircraft (Contractor to Complete this Chart)

Item No.

Empty Weight

HP Fuel (1) Fuel Type J = Jet A L= Low Lead

Maximum Certified Gross Weight

Equipment & Capacity Code (2)

1.

2.

3.

4.

5.

6.

(1) Fuel consumption expressed in gallons per hour at 65% power, at 5,000 feet MSL, at ISA, as stated in

Aircraft Flight Manual.

(2) Use Key Below

Equipment Capacity Codes

A. Single Engine – (# of seats: ____) Indicate on chart # of seats following the code.

(i.e., A 2 = single engine with 2 seats)

B. Multi Engine – (# of seats: ____) Indicate on chart # of seats following the code (i.e., B 4 = multi engine with 4 seats)

C. Large Cargo Doors

D. High Wing

E. Low Wing

F. Turbocharged

G. Turboprop

H. Jet

I. Pressurized

J. Non-Pressurized

K. Oxygen

L. Air Tactical Avionics Type 1

M. Air Tactical Avionics Type 2

N. Air Tactical Avionics Type 3

O. Air Tactical Avionics Type 4

P. Relief Pilot(s) Available

Q. Infrared

R. Automated Flight Following (AFF)

S. Aerial Photography

T. TCAS/TCAD

U. Floats: 1. Amphibious 2. Straight

V. Other

Note: In pressurized and non-pressurized aircraft, Pilots shall meet 14 CFR Part 135 Oxygen Requirements.

B-2 Government Furnished Pilot

Contractor will ( ) will not ( ) authorize performance of work under the contract by a Government Pilot.

Flight rate w/o Pilot: ______ _______ _______ 2010 2011 2012

B-3 Principle Base of Operations (base from which aircraft would normally be available)

Offeror shall enter the location of their Principle Base of Operations. The same aircraft number will not be awarded/administered under more than one Forest Service CWN contract.

Location (Physical Address) State

Note: Offers for furnishing services on a ―Call-When-Needed‖ Basis are being solicited from operators located and certificated in Region 3 of the US Forest Service.

B-4 Fuel Price Basis

The following stated fuel prices are the basis for economic price adjustment of the fuel portion of the flight rate, as stated in the Economic Price Adjustment clause (D-2) of this contract:

(1) $5.06/gallon for 100 LL Avgas

(2) $4.62/gallon for Jet A.

Prices for fuel are obtained from the following web site: http://www.airnav.com/fuel/

Note: Only aviation grade fuels are acceptable for aircraft under this contract.

B-5 Maintenance Capability

Offeror/Quoter shall provide the name and address of the Director of Maintenance and the primary repair facility intended to be used during the performance of this contract:

Director of Maintenance (Name) Business Address

Cell Phone No.

Phone No.

Fax No.

Primary Repair Facility Business Address

Phone No.

Fax No.

Note: The Government may inspect the offeror/quoter‘s operation and maintenance facilities prior to award.

http://www.airnav.com/fuel/

B-6 Selected Additional Avionics Requirements

The following additional items may be required to meet local needs. When the option block ( ) is checked, the operator shall install and maintain the checked equipment. If an item is checked and already is a required item, then the checked item is an additional requirement.

(X) A panel mounted GPS in lieu of a handheld GPS

(X) Panel mounted FM radio(s) in twin engine aircraft offered for air tactical use

B-7 Additional Information to be submitted by the Offeror/Quoter (See Section E)

SECTION C

DESCRIPTION/SPECIFICATIONS/EXHIBITS

C-1 Scope of Contract

A. The intent of this solicitation and any resultant Contract is to obtain services on a CWN basis of light fixed wing aircraft fully operated by qualified personnel and equipped to meet specifications for use in administration and protection of Public Lands.

B. The aircraft furnished may be used for fire support, project, law enforcement, and administrative flights.

If the Contractor agrees to perform law enforcement flights, such agreement shall be in writing.

C. The Government has Interagency and cooperative agreements with Federal and State Agencies and private landholders. Aircraft may be dispatched under this contract for such use.

C-2 General Certifications

A. Contractors shall hold a current Federal Aviation Administration (FAA) Air Carrier or Operating

Certificate. Aircraft offered shall be listed by make, model, series, and registration number on the Operators 135 Certificate.

B. Aircraft shall conform to its approved type design, be maintained and operated in accordance with the requirements of the 14 CFR 135 not withstanding the aviation regulations of the States in which the aircraft may operate except those requirements specifically waived by the CO.

C-3 Government Furnished Property

If Government Furnished Property (GFP) is provided, the Contractor shall be required to sign a property receipt document. Upon Government request, GFP shall be returned to the Government in accordance with FAR Clause 52.245-1, Government Property (Jun 2007).

C-4 Aircraft Requirements

A. Aircraft Performance Requirements.

1. Single engine airplanes shall have a power loading of not more than 13.5 pounds per horse power.

2. Multi engine airplanes shall be capable of at least 200 horse power; per engine; any engine developing less than 240 horse power shall be turbo/super charged.

3. Each takeoff shall meet aircraft climb performance requirements of 14 CFR.

B. Aircraft condition and equipment. The aircraft shall be in airworthy condition throughout the performance period. All equipment required for original certification shall be installed and operable or be deferrable by an FAA approved Minimum Equipment List (MEL).

1. All aircraft furnished under this contract shall be operable, free of damage, and in good working order. Aircraft systems and components shall be free of leaks, except within limitations specified by the manufacturer.

2. The aircraft interior shall be clean and neat. There shall be no un-repaired tears, rips, cracks, or other damage to the interior. All interior materials shall meet FAA standards.

3. The aircraft exterior finish, including the paint, shall be clean, neat, and in good condition (i.e., no severe fading or large areas of flaking or missing paint etc.) Military or other low visibility paint schemes are unacceptable. Any corrosion shall be within manufacturer or FAA acceptable limits.

4. All windows and windshields shall be clean and free of scratches, cracks, crazing, distortion, or repairs, which hinder visibility. Repairs such as safety wire lacing and stop drilling of cracks are not acceptable as permanent repairs. Prior to acceptance, all temporarily repaired windows and windshields shall have permanent repairs completed or shall be replaced.

5. Fire extinguishers, as required by 14 CFR 135.155, shall be hand-held bottle(s), with a minimum of 1.5 lbs capacity and 2-B:C rating. Fire Extinguishers shall be maintained in accordance with current NFPA 10 standards and mounted with a quick release attachment accessible to the flight crew while seated.

6. Each aircraft shall carry current copies of the following:

a. Contract and all modifications.

b. DOT Special Permit and the Interagency Aviation Transport of Hazardous Materials

Handbook/Guide (NFES 1068) (if required)

c. Current Aeronautical charts covering area of operation

d. Other (as requested)

7. Flight Hour Meter. Each aircraft shall be equipped with a flight hour meter, installed in a location observable by the pilot and front seat observer while seated. The meter shall measure actual flight time from takeoff to landing in hours and tenths.

8. Cargo Restraint. The Contractor shall furnish tie downs, net(s), or cargo straps meeting requirements of 14 CFR to restrain cargo while in flight.

9. Safety Belts. The aircraft furnished under this contract shall have safety belts for all occupants and shoulder harnesses for front seat occupants meeting requirements of 14 CFR. The shoulder strap and lap belt shall fasten with a metal to metal single point quick release mechanism. Military style harnesses are acceptable. All occupants shall meet the above requirements during takeoffs and landings, when flying within 1,000 feet of the ground, and at other times as specified by the Pilot.

Lap belt and shoulder harness condition. The following are NOT acceptable:

a. Webbing. Webbing that is frayed 5 percent or more, torn webbing, crushed webbing, swelled webbing that results in twice the thickness of original web, or if difficult to operate through hardware, creased webbing (no structural damage allowed), and sun deterioration if it results in severe fading, brittleness, discoloration, and stiffness.

b. Hardware. Buckle or other hardware is inoperable, nylon bushing at shoulder harness-to-lap belt connection missing or damaged, fabricated bushings or tie wraps used as bushings, rust/corrosion if not minor in nature, wear beyond normal use.

c. Stitches. Broken or missing stitches, severe fading or discoloring, inconsistent stitch pattern.

d. TSO Tags (see 14 CFR 21.607). Missing or illegible tags are unacceptable unless inspection can confirm the suitability of installed equipment.

e. Age. Belts/fabric over 10 years from date of manufacture require close inspection because of the elements they are exposed to, but do not have to be replaced if it can be determined they are in serviceable condition and not life limited.

10. First Aid Kit (Aeronautical). First aid kit shall be in a dust-proof and moisture-proof container.

The kit shall be readily accessible to the Pilot and passengers. At a minimum, the contents shall include the following items:

Item Description Quantity

Adhesive bandage strips (3 inches long) 8

Antiseptic or alcohol wipes (packets) 10

Bandage compresses, (4 inches) 4

Triangular bandage compresses, 40 inch (sling) 2

Roller bandage, 4 inch x 5 yards (gauze) 2

Adhesive tape, 1 inch x 5 yards (standard roll) 1

Bandage scissors 1

Body Fluids Barrier Kit: 1

2-pair of non-latex surgical gloves

1-face shield

1-mouth-to-mouth barrier

1-protective gown

2-antiseptic towelettes

1-biohazard disposal bag

Note: Splints are recommended if space permits.

11. Survival Kit. All aircraft shall have sufficient equipment to sustain personnel for a 24-hour period. As a minimum, the survival kit shall include the following:

Knife Signal Mirror

Aviation-type Signal Flares (6-each) Matches (2-small boxes in waterproof containers)

Space Blanket (1-per occupant) Water (1-quart per occupant – not required when operating over areas with adequate drinking water)

Food (2-days emergency rations per occupant)

Candles

Collapsible Water Bag Whistle

Magnesium Fire Starter Nylon Rope or Parachute Cord (50 feet)

Suggested additional survival kit items (appropriate to the geographic area.)

Container w/carrying Handle or Straps Individual First Aid Kit

Large Plastic Bags Signal Panels

Flashlight with Spare Batteries Hand Saw or Wire Saw

Collapsible Shovel Sleeping Bag (1-per two occupants)

Survival Manual Snowshoes

Insect Repellant Axe or Hatchet

Insect Head net (1-per occupant) Gill Net/Assorted Fishing Tackle

Personal ELT Sunscreen

Note: A hand-held 760 channel VHF transceiver radio or satellite phone is recommended. It should be located on a crewmember.

C-5 Aircraft Maintenance

A. All aircraft shall be maintained to 14 CFR Part 43, 91, and 135 standards. The Contractor shall provide or arrange for sufficient maintenance capability to keep the aircraft in airworthy condition.

B. The Contractor shall identify the maintenance facilities and/or maintenance personnel used to fulfill the requirements of this contract.

C. Aircraft operated with components and accessories on approved Time Between Overhaul (TBO) extension programs are acceptable, provided the Contractor who provides the aircraft is the holder of the approved extension authorization (not the owner if the aircraft is leased), and shall operate in accordance with the extension.

D. Compliance with applicable mandatory manufacturer's service bulletins, alert service bulletins, and safety of flight bulletins as required by FAA Operations Specifications; FAA Airworthiness Directives (AD), and the correction of maintenance deficiencies shall be accomplished prior to delivery and continue during contract period of performance.

E. All maintenance shall be accomplished in accordance with the standards established by 14 CFR Part

135; Advisory Circular (AC) 43.13, and the manufacturer's instructions and in accordance with those procedures established in the Contractor's maintenance program approved under 14 CFR Part 135 Operations Specifications.

F. A copy of the current maintenance record required by 14 CFR 91.417 shall be kept at the Principle

Base of Operations or maintenance facility.

G. A test flight shall be performed at the Contractor's expense following overhaul, repair, and replacement of any engine (installations of reciprocating engines that are new, rebuilt, or overhauled shall accumulate 3-hours of operation, including 2 hours in flight, prior to Government use), power train, or control equipment, and following any adjustment of the flight control systems before the aircraft resumes service under this contract. The result of any test flight shall be logged in the aircraft flight records by the Pilot. Results of test flights shall be reported to the U.S. Forest Service Aircraft Maintenance Inspector (AMI) before the aircraft is returned to contract availability.

H. When any non-scheduled maintenance or repairs are performed due to mechanical or equipment deficiencies, an AMI and the Contracting Officer (CO) shall be notified for "return to contract available‖ status, before the aircraft performs under the contract.

I. The Interagency Airplane Data Record Card or Point-to-Point Aircraft Data Card shall be posted inside the aircraft.

J. The aircraft‘s required weight and balance data shall be determined by actual weighing of the aircraft in accordance with the manufacturer‘s requirements and configured in accordance with the contract specifications, as proposed. Additional weighing criteria:

(1) The weighing shall be accomplished by the Contractor or their agent.

(2) All weighing of aircraft shall be performed on scales that have been certified as accurate within the previous one (1) year. The certifying entity may be any accredited weights and measures laboratory using standards traceable to the National institute of Standards and Technology (NIST). The scales shall be listed by make, model and calibration date in the aircraft‘s weight and balance documentation.

(3) Weighing shall be performed following any major repair or major alteration or change to the equipment list which significantly affects the center of gravity of the aircraft.

C-6 Aircraft and Equipment Security

A. The security of Contractor provided aircraft and equipment is the responsibility of the Contractor.

B. Aircraft shall be electrically and/or mechanically disabled by two independent security systems whenever the aircraft is unattended. Deactivating security systems shall be incorporated into preflight checklists to prevent accidental damage to the aircraft or interfere with safety of flight.

C. Examples of Unacceptable disabling systems are:

1. Locked door/windows; and/or

2. Fenced parking areas.

C-7 Avionics Requirements

Required avionics systems and Contractor offered avionics/communication equipment shall meet the performance specifications as specified in FS/AMD A-24 at: www.fs.fed.us/fire/niicd/documents.html

C-8 Furnished Avionics Systems

The following required avionics systems shall be furnished, installed, and maintained by the Contractor in accordance with the manufacturer‘s specifications and the installation and maintenance standards. Point-to-point flights require no additional avionics systems other than those required by 14 CFR Part 135. Aircraft operating to or from airfields or airstrips designated as Category 4 and are not otherwise conducting special use flights must meet the requirements of B. 5 and 6 below. Special Use flights require the following avionics systems dependent upon the type of mission flown (Resource Reconnaissance, Fire Reconnaissance, or Air Tactical) in addition to those requirements specified in 14 CFR Part 135.

A. Aircraft Avionics. The use of VHF-FM mobile (vehicle type) radios in aircraft is prohibited.

B. Resource Reconnaissance and Fire Reconnaissance Aircraft shall meet all of the following:

1. An ELT.

2. An aeronautical VHF-AM radio transceiver.

3. Instruments and lighting for 14 CFR Part 135 night VFR operations (135.159 & 135.161).

4. A GPS Unit.

5. An Automated Flight Following (AFF) system.

and

6. For Resource reconnaissance missions:

either One (minimum) VHF-FM Aeronautical Antenna. The Government (i.e., dispatching office) would furnish one portable VHF-FM radio with a female BNC to appropriate radio antenna adapter (Pomona 3837 (some marked POMONA4160) or equivalent).

or the following three (3) items.

a. An Audio Control System.

b. An aeronautical VHF-FM radio transceiver.

c. An Intercommunications System.

http://www.fs.fed.us/fire/niicd/documents.html

7. For Fire Reconnaissance missions:

either Two (minimum) VHF-FM Aeronautical Antennas. The Government (i.e., dispatching office) would furnish two (2) portable VHF-FM radios with female BNC to appropriate radio antenna adapters (Pomona 3837 (some marked POMONA4160) or equivalent). Fire Reconnaissance aircraft shall have a dedicated guard receiver. The first portable radio would be for tactical use while the second shall be solely used for Air Guard.

or the following three (3) items

a. An Audio Control System.

b. An aeronautical VHF-FM radio transceiver.

c. An Intercommunications System.

C. Air Tactical Aircraft. Air Tactical aircraft shall meet all the following (as required by Type):

1. All Air Tactical Types:

a. ELT.

b. Two aeronautical VHF-AM radio transceivers.

c. Instruments and lighting for 14 CFR Part 135 night VFR operations (135.159 &

135.161).

d. A Transponder, Altitude Encoder and Static Systems.

e. An Automated Flight Following (AFF) system.

Note: Regardless of available aircraft equipment or capabilities, Supplemental Air Attack Kit installations in any Type shall not elevate the aircraft’s capability beyond that Type for which the aircraft would normally be carded, if the supplemental radio kit were removed.

Note: If an approved TCAS/TCAD is furnished, the aircraft shall be identified as a “Type I with

TCAS/TCAD” or a “Type II with TCAS/TCAD”.

2. Type I:

a. A panel mounted GPS.

b. Separate audio control systems for the Pilot and Co-Pilot/ATGS.

c. A set of audio/mic jacks with PTT capability in the rear seat for an ATGS instructor connected to the Co-Pilot/ATGS‘s audio control system. A separate audio control system for the instructor is acceptable.

d. Two permanently installed aeronautical VHF-FM radio transceivers.

e.. An Intercommunication system and either

f. Provisions for an Auxiliary VHF-FM Portable Radio.

or

g. A third aeronautical VHF-FM radio transceiver.

3. Type II:

a. A panel mounted GPS.

b. Separate audio control systems for the Pilot and Co-Pilot/ATGS.

c. A set of audio/mic jacks with PTT capability in the rear seat for an ATGS instructor connected to the Co-Pilot/ATGS‘s audio control system. A separate audio control system for the instructor is acceptable.

d. One permanently installed aeronautical VHF-FM radio transceiver.

e. An Intercommunication system and either

f. Provisions for an Auxiliary VHF-FM Portable Radio.

or

g. A second aeronautical VHF-FM radio transceiver.

4. Type III:

a. A GPS unit.

b. An Audio Control System.

c. A permanently installed aeronautical VHF-FM radio transceiver.

d. An Intercommunications System.

5. Type IV:

a. A GPS unit.

b. An Audio Control System.

c. Two VHF-FM aeronautical antennas.

d. An Accessory Power Source.

e. The floor space between the Pilot and Co-Pilot/observer seats shall be free of all obstructions for Supplemental Air Attack kit installation.

Note: If the Contractor provides an approved Supplemental Air Attack Kit, the aircraft shall be identified as a “Type IV with Radio Kit”.

D. Specifications

All required avionics systems shall be furnished, installed, and maintained by the Contractor in accordance with the manufacturer‘s specifications and the installation and maintenance standards of this section.

1. Accessory Power Source. A power connector (MS3112E12-3S) protected by a 10 amp circuit breaker directly connected to the avionics or aircraft power buss. The connector shall be permanently mounted in a location convenient to the Co-Pilot/observer. Pin A shall be +24 VDC in 24 volt aircraft, Pin B shall be aircraft ground, and Pin C shall be +12 VDC in 12 VDC aircraft. NEVER apply power to both Pins A and C simultaneously. See FS/AMD-A16 available at: http://www.fs.fed.us/fire/niicd/documents.html

2. COMMUNICATION SYSTEMS

a. Emergency Locator Transmitter (ELT).

One automatic-portable/automatic-fixed or automatic-fixed ELT utilizing an external antenna and meeting the same requirements as those detailed for airplanes in 14 CFR

91.207 (excluding section f.), shall be installed per the manufacturer‘s installation manual, in a conspicuous or marked location. ELTs certified under TSO-91 are not acceptable.

Note: ELTs operating on 121.5 MHz, 406 MHz or both frequencies are acceptable.

b. VHF-AM Transceivers

One panel mounted VHF-AM aeronautical transceiver (VHF-1), operating in the frequency band of 118.000 to 136.975 MHz, with a minimum of 760-channels in no greater than 25 kHz increments, and a minimum of 5-watts carrier output power.

c. VHF-FM Transceivers

(1) One P25 Digital aeronautical VHF-FM radio transceiver (FM-1). The transceiver shall operate from 150 to 174 MHz, permit the operator to program any usable frequency within that band while in flight, provide operator selection of both wide-band (25 kHz bandwidth/5 kHz modulation) and narrow-band (12.5 kHz bandwidth/2.5 kHz modulation) in addition to P25 Digital operation by channel for MAIN and GUARD operation. Transceivers shall be set to operate in the narrowband mode (typically indicated with a lower case ―n‖) unless local conditions dictate otherwise. Approved P25 digital radios are listed at: www.fs.fed.us/fire/niicd/documents.html .

(2) Carrier output power shall be 6 - 10 watts nominal. The transceiver shall be capable of displaying receiver and transmitter operating frequency.

Transceivers shall provide both receiver and transmitter activation indicators for MAIN and GUARD. Simultaneous monitoring of both MAIN and GUARD (168.6250 MHz) is required. Scanning of AIR GUARD is not acceptable. AIR GUARD communications may only be used for: emergencies; initial call; recall;

and redirection.

(3) A CTCSS sub-audible tone encoder with a minimum of 32 standards selectable tones, meeting the current TIA/EIA-603 standard, shall interface with the above transceiver. The encoder shall encode a 110.9 Hz tone on all GUARD transmissions.

(4) The transceiver‘s operational controls shall be mounted in a location that is convenient to both Pilot and observer.

(5) Aircraft having two or more aeronautical VHF-FM radio transceivers need only have a GUARD receiver in the first transceiver (FM-1).

(6) The following multimode (P25) digital aeronautical VHF-FM transceivers are known to be acceptable.

Techniconic Industries TDFM-136 Northern Airborne Technology NPX 136D

(7) All VHF-FM transceivers (aeronautical, mobile, and portable) furnished to meet the requirements of this contract shall be multimode (P25) digital. Only P25 compliant transceivers will be acceptable. Multimode (P25) digital aeronautical VHF-FM transceivers shall meet FS/AMD A-19. The requirements can be found at: www.fs.fed.us/fire/niicd/documents.html .

(8) All P25 digital radios will operated with current software as listed on www.fs.fed.us/fire/niicd/Hotsheet/Hotsheet.html . Software versions identified on this website by October 1 st will be acceptable for the following year. The only exception is more up-to-date software versions as released by the manufacturer. P25 digital radios without a software version listing will be upgraded to the current version within six months of release by the manufacturer. As an example, Technisonic releases a new software version for their TDFM-136 radio on August 1 st . The above website lists this new software version on September 15 th . Therefore, all TDFM-136 radios must operate with this new software by January 1 st . However, if the website did not list this new software until October 10 th , the software would not be required until the end of the following year.

d. Provisions for auxiliary VHF-FM (AUX-FM) portable radio:

(1) The Contractor shall provide the necessary interface for installing and properly operating an auxiliary VHF-FM portable radio through the aircraft's audio control system(s). The interface shall consist of the appropriate wiring from the audio control system, terminate in an MS3112E12-10S type connector and utilizing the contact assignments as specified by drawing FS/AMD-17 ; AUX- FM RADIO INTERFACE, at the following website:

www.fs.fed.us/fire/niicd/documents.html

(2) One weatherproof, external, broadband antenna (Comant type CI-177 or equal) covering the 150-174 MHz band, with associated RG-58A/U (or equivalent) coaxial cable and connector, terminated in a bulkhead-mounted, female BNC connector adjacent to the 10-pin connector.

(3) Mounting facilities, in accordance with the specifications of FAA Advisory Circular AC 43.13-2A, for secure installation of the auxiliary VHF-FM portable radio in the cockpit shall be provided (Field Support Services (www.helifire.com) AUX-EPH-RB or equivalent). The location of the mounting facilities shall be such that, when connected with an 18-inch adapter cable, allows the Co-Pilot/observer full and unrestricted movement of the radio's controls.

(4) Positive-polarity microphone excitation voltage shall be provided to the AUX- FM system from the aircraft DC power system through a suitable resistor network. A blocking capacitor shall be provided to prevent the portable radio microphone excitation voltage from entering the system. Sidetone for the AUX- FM shall also be provided (NAT AA34, Premier PA-34, or equivalent).

(5) In lieu of the above AUX-FM requirements, the Contractor may substitute one aeronautical VHF-FM transceiver (FM-2) which meets the same requirements as FM-1 unless the second aeronautical VHF-FM radio transceiver (FM-2) is specifically required. When two aeronautical VHF-FM radio transceivers are required the AUX-FM is also required.

http://www.fs.fed.us/fire/niicd/Hotsheet/Hotsheet.html

e. Automated Flight Following (AFF)

(1) One Automated Flight Following (AFF) system compatible with the government‘s AFF tracking network (Webtracker) is required. Not all available

AFF systems are compatible with Webtracker nor meet Webtracker‘s requirements. The Contractor shall ensure that the AFF system offered is compatible with Webtracker. To view Webtracker‘s current compatibility requirements refer to https://www.aff.gov.

(2) The AFF system shall be powered by the aircraft‘s electrical system, installed per the manufacturer‘s installation manual, and operational in all phases of flight. AFF equipment shall utilize as a minimum: Satellite communications, an internally or externally mounted antenna, provide data to the Government‘s

Webtracker software, use aircraft power via a dedicated circuit breaker for power protection, and be mounted so as to not endanger any occupant from

AFF equipment during periods of turbulence. Antennas should be placed in order to allow the best view of the overhead sky as possible. Externally mounted antennas are recommended to improve system performance. Any

AFF manufacturer required pilot display(s) or control(s) shall be visible/selectable by the Pilot(s). Remote equipment having visual indicators should be mounted in such a manner as to allow visual indicators to be easily visible.

(3) AFF communications shall be fully operational in the lower 48 states.

Contractors accepting dispatches to the State of Alaska, Southern Canada, or

Western Canada shall have an AFF system capable of being tracked in these locations at all times. Not all manufacturers‘ AFF equipment communication links will operate effectively in all geographic areas.

(4) The Contractor shall maintain a subscription service through the AFF equipment provider allowing AFF position reporting for satellite tracking via

Webtracker. The position-reporting interval shall be every two minutes while the aircraft is in flight. The Contractor shall register their AFF equipment with the Fire Applications Help Desk (FAHD) providing: Complete tail number, manufacturer and serial number of the AFF transceiver; aircraft make and model; and Contractor contact information. If the Contractor relocates previously registered AFF equipment into another aircraft, then the Contractor shall contact the FAHD making the appropriate changes prior to aircraft use. In all cases, the Contractor shall ensure that the correct aircraft information is indicated within Webtracker. The Contractor shall contact the FAHD of system changes, scheduled maintenance, and planned service outages.

(5) Registration contact information, a web accessible feedback form, and additional information is available at: https://www.aff.gov. The FAHD can be reached at (800) 253-5559 or (208) 387-5290.

(6) Prior to the aircraft‘s annual Contract inspection, the Contractor shall ensure compliance with all AFF systems requirements. The Contractor shall additionally perform an operational check of the system. As a minimum, the operational check shall consist of confirming the aircraft being tested is displayed in Webtracker (indicating it is currently transmitting data to

Webtracker) and that all information displayed in Webtracker is current. A username and password is required to access Webtracker. Log on to the AFF website at https://www.aff.gov to request a username and password, or contact the FAHD.

(7) This clause incorporates Specification Section Supplement available at:

https://www.aff.gov/contract.asp with the same force and effect as if they were presented as full text herein.

f. VHF-FM Aeronautical Antenna. A broadband aeronautical antenna (Comant CI-177 or equivalent) operating from 150 to 174 MHz with coaxial cable (RG-58 A/U or better) terminated on a male BNC connector. The antenna cable in the cabin shall have the ability to connect to a unit mounted between the Pilot and Co-Pilot/observer's seats plus 4 feet (minimum). Antenna VSWR shall be better than 2.5 to 1.

g. Supplemental Air Attack Kits. See the appropriate Specification sections in this contract for specification requirements. Any supplemental Air Attack kit shall consist of all the following (as a minimum):

(1) One aeronautical VHF-FM radio transceiver.

(2) One Auxiliary VHF-FM (AUX-FM) portable radio interface. Provisions under the AUX-FM specifications for a VHF-FM antenna are not applicable.

(3) Separate audio control systems for the Pilot and Co-Pilot/ATGS. The first control position shall be for the aircraft's audio control system followed by the supplemental Air Attack kit's transceivers (i.e. A/C, FM1, FM2, AUX, etc.).

(4) A remote set of audio/mic (JJ-034/JJ-033) jacks with PTT capability and a volume adjustment in the rear of the kit for an ATGS instructor connected to the Co-Pilot/ATGS‘s audio control system. A separate audio control system for the instructor is acceptable.

(5) An intercommunication system supporting all required positions.

(6) A power cord terminated with an MS3116F12-3P connector wired to mate with an Accessory Power Source connector. The supplemental Air Attack kit shall be able to operate on both +12 VDC and +24 VDC, although not simultaneously.

(7) Audio (PJ-055) and Mic (PJ-068) type plugs for connection to an aircraft's audio system. The mic plug shall be capable of PTT operation.

(8) The Pilot and Co-Pilot/ATGS's mic jacks (JJ-033) shall have PTT capability.

(9) Bulkhead mounted female BNC connectors on the side of the kit for the VHF- FM aeronautical radio antenna connection(s).

https://www.aff.gov/ https://www.aff.gov/contract.asp

(10) Newly constructed supplemental radio kits shall meet applicable portions of 14 CFR 23.853 and 23.855 for interior and cargo compartment flame survivability.

(11) A means of securing the supplemental radio kit, while in flight, meeting FAA Advisory Circular AC 43.13-2A.

h. UHF aeronautical transceiver (UHF) operating in the frequency range of 406 to 512

MHz, which provides selection of either narrow-band (12.5 kHz) or wide-band (25.0 kHz) channel spacing operation on each channel. The transceiver shall meet applicable specifications provided in FS/AMD A-24; AVIONICS OPERATIONAL TEST STANDARDS. For a copy of FS/AMD A-24, visit

i. VHF Low Band aeronautical transceiver (LB) operating in the frequency range of 32 to 50 MHz, with channel spacing of 20 kHz. The transceiver shall meet applicable specifications provided in FS/AMD A-24; AVIONICS OPERATIONAL TEST STANDARDS. For a copy of FS/AMD A-24, visit

j. UHF Aeronautical Antenna. A broadband aeronautical antenna (Comant CI-275 or equivalent) operating from 406 to 512 MHz with coaxial cable (RG-58 A/U or better) terminated on a male BNC connector. The antenna cable in the cabin shall have the ability to connect to a unit mounted between the Pilot and Co-Pilot/observer's seats plus 4 feet (minimum). Antenna VSWR shall be better than 2.5 to 1.

k. Low Band Aeronautical Antenna. A broadband aeronautical antenna (Dayton-Granger 720061 or equivalent) operating from 32 to 50 MHz with coaxial cable (RG-58 A/U or better) terminated on a male BNC connector. The antenna cable in the cabin shall have the ability to connect to a unit mounted between the Pilot and Co-Pilot/observer's seats plus 4 feet (minimum). Antenna VSWR shall be better than 2.5 to 1.

3. NAVIGATION SYSTEMS

a. Global Positioning System (GPS).

One panel-mounted GPS shall be permanently installed in the aircraft. The GPS shall:

utilize WGS-84 datum; reference latitude and longitude coordinates in the DM (degrees/minutes/decimal minutes) mode; utilize an approved, fixed, external aircraft antenna; and be powered by the aircraft electrical system. The GPS unit shall have the ability for manual entry of waypoints in flight. The GPS shall have a data base (VFR and in route units not over one (1) year old and IFR approach units not over 28 days old) covering the continental United States and Alaska.

b. Transponder and Altitude Encoder.

An ATC transponder and altitude reporting system meeting the requirements of 14

CFR 91.215(a) and (b) and tested and inspected per 14 CFR 91.413.

c. Static Systems.

Although the aircraft to be provided may not be certified for IFR flight, the aircraft's static pressure system, altimeter instrument system, and automatic pressure altitude reporting system shall be maintained in accordance with the IFR requirements of 14 CFR 91.411 and inspected and tested every 24 calendar months as specified by 14 CFR Part 43, appendices E and F.

4. AUDIO CONTROL SYSTEM(S)

a. General.

The audio control system shall provide the specified operator(s) with controls for selection of receiver audio outputs and transmitter microphone/PTT audio inputs.

b. Transmitter selection and operation.

Transmitter selection controls shall be provided to the specified operator(s) for microphone/PTT inputs. Whenever a transmitter is selected, the companion receiver audio shall automatically be selected for the corresponding earphone. Transmitter sidetone audio shall be provided for the operator as well as for cross-monitoring via the corresponding receiver selection switch on other audio control systems (if required).

Multiple audio control systems shall be configured so that the operators may each simultaneously select and utilize a different transmitter (or PA system when installed) via their respective microphone/PTT.

c. Receiver selection and operation.

Reconnaissance aircraft shall have a receiver audio selector(s) for all required receivers. Air Tactical aircraft shall have separate receiver selection controls providing the required operator‘s audio from one or any combination of all required receivers.

Any passenger positions, if required, shall monitor the receiver(s) as selected by the Pilot (single system) or Co-Pilot/observer's (multiple systems) audio control panel. The instructor, if required, shall monitor the receiver‘s as selected by the Co-Pilot/observer's audio control panel unless the instructor's position has/requires a separate audio control panel. Performance specifications for receiver audio to all earphone connectors are specified in, FS/AMD A-24; AVIONICS OPERATIONAL TEST STANDARDS. See

d. Radios and Systems.

As a minimum, the audio control system(s) shall provide for selection of all installed radios and PA systems. The instructor's audio control, if required, does not have to receive NAV inputs.

e. Earphones and microphones.

The audio system shall be designed for operation with 600-ohm earphones and carbon-equivalent, noise-canceling boom-type microphones. All earphone jacks in the aircraft shall be JJ-034 type and all microphone jacks shall be JJ-033 type. Jack pairs shall not be separated by more than 4 inches.

f. Push-to-talk (PTT) operation.

(1) Separate transceiver PTT switches shall be provided for each required operator (i.e. Pilot, Co-Pilot/observer, and instructor). PTT switches for non- Pilots shall not be located on the flight controls.

(2) Desired item (not required): For Type I, II, and III Air Tactical aircraft, it is desired that, in addition to the above PTT switches, the ATGS/Co-Pilot position have PTT switches located on a coiled 3 foot handheld cord with large clip (Comm Innovations CIX016VG0K3-6P or equivalent) mounted adjacent to the ATGS/Co-Pilot earphone/microphone jacks. The coiled cord shall use a 6 pin MS3116A10-6P type connector with pin assignments of: Pin A-Audio Lo, pin B- Mic Hi, pin C-Mic Lo, pin D-Audio Hi, pin E-Transceiver PTT, pin F-ICS PTT In lieu of the above 3 foot cord, the Contractor may provide a remote controller with individual transceiver PTT & ICS PTT on a coiled cord.

(3) Aircraft requiring a supplemental radio kit shall have a JJ-033 type jack, located in the cockpit by the Pilot or Co-Pilot/observer, capable of remotely operating PTT on installed aircraft transceivers via the transmitter selector on the Pilot's audio control panel. The JJ-033 type jack shall not be separated by more than 4 inches from a JJ-034 jack operating through the same audio control panel.

5. INTERCOMMUNICATION SYSTEM (ICS)

Ability for all required positions to communicate using JJ-033 and JJ-34 type jacks for headsets.

Hot mic controlled via an activation switch or voice activation (VOX) shall be provided. ICS audio shall mix with, but not mute, selected receiver audio. An ICS audio level control shall be provided. ICS sidetone audio shall be provided for the earphones corresponding with the microphone in use. The Pilot shall have an ICS isolation capability. Performance specifications for the ICS system are specified in FS/AMD A-24; AVIONICS OPERATIONAL TEST STANDARDS. For a copy of FS/AMD A-24, visit http://www.fs.fed.us/fire/niicd/documents.html

C-9 AVIONICS INSTALLATION AND MAINTENANCE STANDARDS

A. All avionics systems used in or on the aircraft for this contract and their installation and maintenance shall comply with all manufacturers‘ specifications and applicable Federal Aviation Regulations contained within 14 CFR.

B. Strict adherence to the recommendations in FAA AC 43.13-1B Chapter 11, "Aircraft Electrical

Systems", and Chapter 12, "Aircraft Avionics Systems", as well as AC 43.13-2A Chapter 1, "Structural Data", Chapter 2, "Radio Installation", and Chapter 3, "Antenna Installation", is required.

C. Antennas shall be polarized as required by the avionics system and have a VSWR less than 2.5 to 1.

D. All avionics systems requiring an antenna shall be installed with a properly matched aircraft-certified, broadband antenna unless otherwise specified.

E. Required avionics systems and Contractor offered avionics/communication equipment shall meet the performance specifications as specified in FS/AMD A-24; AVIONICS OPERATIONAL TEST STANDARDS. For a copy of FS/AMD A-24, visit http://www.fs.fed.us/fire/niicd/documents.html

F. Labeling and marking of all avionics controls and equipment shall be clear, understandable, legible, and permanent. Electronic label maker marking is acceptable.

G. Avionics equipment mounting location and installation shall not interfere with crew or passenger safety, space, and comfort. Avionics equipment will not be mounted under seats designed for deformation during energy attenuation. In all instances, the designated areas for collapse shall be protected.

C-10 Operations

A. General

1. Regardless of any status as a public aircraft operation, the Contractor shall operate in accordance with their approved FAA Operations Specifications and all portions of 14 CFR 39, 43, 61, 91, 135 (including those portions applicable to civil aircraft) and each certification required under this Contract unless otherwise authorized by the CO.

2. A Government Representative, Aviation Manager or Flight Manager may inspect the Pilot‘s

Interagency Airplane Pilot Qualification Card for currency before any flight. The Flight Manager has mission control and can delay, terminate, or cancel a flight at any time.

B. Pilot Authority and Responsibilities

1. The Pilot-In-Command (PIC) is responsible for the safety of the aircraft, loading and unloading of occupants and cargo. The Pilot shall comply with the directions of the Government, except when in the Pilot's judgment compliance will be a violation of applicable federal or state regulations or contract provisions.