R3 SOW_PUMPING.pdf

US Forest Service (USFS) Southwestern Region

Toilet Pumping and Wastewater Services BPA Contract

Statement of Work

Project General Information

1.0 Scope of Work

This contract is for a Blanket Purchase Agreement (BPA) for wastewater services to the Southwestern Region of the US Forest Service. The purpose of the BPA is to meet the varied US Forest Service wastewater servicing needs such as pumping/removal/proper disposal of wastewater from holding cells such as a vault toilet facilities, septic systems, or lagoons located at a variety recreation or administrative sites located within the States of Arizona, New Mexico, and parts of the Grasslands of Oklahoma and Texas.

The BPA consists of a base period of five years. Services will be required routinely, or as needed and will be paid for via a credit card. Task orders will be issued for each specific work solicited by the different forests or districts within the Southwestern Region of the Forest Service. Wastewater services may require service seasonally or year‐round pending use of the facility and the need for services. Typically, wastewater services will occur at the beginning of field season in April or May and at the end in October or November. A significant number of sites are open year‐round and do require more frequent service due to temperate weather in certain geographic locations.

2.0 Background

Holding cells (vaults or holding tanks) are typically used at sites where water is not readily available and human waste must be captured to prevent environmental damage to the surrounding area. Although septic systems are not holding cells, they do provide treatment of wastewater and do require maintenance and pumping/removal of sludge and within the tank. It is appropriate to include them in the similar scope of work.

Lagoon dredging is included as contractors of the same work may have knowledge and experience of pumping and removal of wastewater from lagoons and are also appropriate to include in this BPA. Inspections and cleaning services are included as specific task orders.

Tasks are organized as follows:

1.) wastewater pumping (for example, vault toilets, holding tanks, septic systems, lagoon dredging, 2.)

providing and servicing portable toilets and hand washing stations 3.) performing inspections and 4.) cleaning basic toilet buildings.

Contractor Requirements

3.0 Technical Requirements

The Contractor shall furnish all equipment, electricity, supplies, water, chemicals, incidentals, transportation, labor, and supervision necessary to pump, wash down, inspect, clean and disinfect bathroom buildings (interiors and exteriors), and legally haul and dispose of effluents and debris in accordance with State and

Federal regulations and the contract specifications contained herein. Sites are accessible by a variety of road types including paved, chip‐sealed, gravel and dirt and may include one lane mountanous roads. Although we anticipate pumping needs will be scheduled in the fall, spring, or summer months, weather may be variable throughout the year. The contractor is required to have service vehicles that can travel on mountainous terrain and with extreme weather conditions such as snow/ice/extreme heat(120 °F+).

All applicants must be certified by the appropriate state to handle and dispose of wastewater per State regulation. Below are the links to Arizona and New Mexico approved septage pumpers.

Arizona: https://static.azdeq.gov/wpd/solidwaste/septage_haulers.pdf

New Mexico: https://www-archive.env.nm.gov/liquid_waste/liquid-waste-professionals-2/

Oklahoma:

https://www.deq.ok.gov/environmental‐complaints‐division/on‐site‐sewage/licensed‐septage‐ haulers/septage‐pumpers‐and‐transporters‐list/

Texas: https://www2.tceq.texas.gov/lic_dpa/index.cfm

Operation of toilet pumping equipment shall be in a safe and sanitary manner to ensure the safety of the public in campgrounds, staging areas, rental sites or while traveling from site to site. Work shall be completed in a manner that does not damage the site including but not limited to roads, campgrounds, buildings, trees or vegetation, near or adjacent to the facility being serviced.

The number of locations, number of days and exact dates on which services will be required is not predetermined, although an approximate list of toilets shown by wastewater type, service requested, and geographic zone within the Southwestern Region of the US Forest Service is provided in attachments. This list is for general refence only and to help contractors bid on sites within each locality.

Each task order issued will include the location of work sites, specific services required, and information pertinent to each site. At times a task order may include service at multiple sites within proximity of one another. To the maximum extent feasible, the Government will group the ordering of services for efficiency.

Task orders for services located in a different zone will be permitted and may be issued. For those contractors interested in seeking work outside their designated zone shall submit a bid for other zones included in the Schedule of Items.

4.0 Tasks

Technical requirements for individual services that may be ordered are as follows:

1.) Pumping Services Wastewater pumping from facilities that utilize an enclosed vessel to capture wastewater. Vessels include septic tanks, vault, holding tank, or lagoon and are typically subsurface.

The method of extraction for all pumping services is the same.

2.) Portable Facilities ‐ providing and servicing portable toilets and hand washing stations at specific sites.

3.) Performing basic inspections 4.) Cleaning – maintenance and cleaning of toilet facilities.

Note: for all tasks listed below, assume water or electricity is NOT available for contractor use. Contractor must provide their own potable water and electricity to complete tasks.

All payments will be made via credit card.

4.1 Task 1‐ Pumping Services

1. This task order is for pumping services. Forest Service typically includes vaults, septic tanks, holding tanks, or lagoons however, this task order may also include systems where wastewater is captured and confined in a tank or vault type structure and requires pump removal of black water and disposal to an appropriate wastewater treatment plant or facility.

2. For purposes of describing the tank or vessel will be referred to as a “vault” in this contract.

3. Restroom facilities will be the primary facility requiring pumping services.

4. All content shall be removed from the vault, including all human waste and trash, and shall be properly disposed of into the appropriate wastewater treatment facility or state approved landfill.

5. All wastewater pumping, removal, and disposal shall be conducted in accordance with all Federal, State and local laws and ordinances. Disposal receipts shall be provided upon USFS request.

6. Pump all restroom facilities with an exterior access port through the exterior access port. A Forest

Service Yale key may be needed to unlock the hatch door. If so, transfer of the key will be arranged by the Contracting Officer. Only in the case where a vault toilet does not have exterior access portal, shall the vault be pumped be allowed to directly pump from the riser.

7. For pumping through the interior riser, take precautions to prevent damage to the riser and to prevent waste spillage onto the interior floor and wall surfaces.

8. For Lagoon dredging, care shall be taken to ensure that the lagoon liner is not torn or damaged during dredging operations. Appearance or pre‐existing damage of the lagoon liner shall be notified to the COR immediately.

9. Cover toilet paper with waterproof material or remove from bar prior to removal of debris and pumping.

10. Clean‐up all incidental spillage and disinfect floors and riser including the riser seat and any surface that was or may have been contaminated and now surrounding area shall be left with free standing water.

11. Using a pressure washer system, all interior walls of the vault shall be washed after removal of contents and before clinging debris has a chance to dry. Use the pressure washer to break up and dilute solids in the bottom and pump all remaining diluted waste and water.

12. Thoroughly clean and disinfect all contaminated areas resulting from the pumping process.

13. Some sites as specifically listed, will require water to remain in the vault after cleaning.

14. Trucks and /or pumping supplies shall not be rinsed or cleaned on National Forest land.

15. At no time shall wastewater or vault contents be disposed of on National Forest Land. Should any release of septic material occur on National Forest land, the contractor is responsible for immediately notifying the USFS Contracting Officer.

16. Upon completion of pumping services, also complete an inspection of the facility and vault.

Document findings in columns E and F of Attachment 11.4 USFS Template List and Attachment 11. 5 Basic Inspection Form. Submit forms to the USFS Contracting Officer Representative. One basic Inspection Form shall be completed for each facility. The inspection and documentation is incidental to this task item and will not be paid for as a separate line item.

17. Attachment 11.4 and 11.5 are included by reference in this statement of work.

18. Payment Method:

a. Payment method is included in the Schedule of Items.

b. Payment for services rendered will be paid after receipt of the task order form and applicable documentation. Copies of wastewater treatment plant receipts may be requested.

c. Vault sizes are described in the Schedule of Items.

d. Payment for pumping services will be for the total actual gallons pumped per restroom facility.

e. Align the total gallons pumped with the item description listed in the schedule of item for payment price.

4.2 Task 2‐ Portable facilities

1. This task is to for the weekly rental and service of portable toilets and portable hand‐washing stations at locations designated by the USFS.

2. This task includes the delivery, setup, one weekly service, and pickup, for the specific number and type of units specified in the task order.

3. Requested units may include single, accessible (double), and/or portable hand wash stations, or accessible hand wash stations, inclusive with associated supplies for a week, such as toilet paper, soap, paper towels, and water. Placement of accessible units must be in an accessible location, or at a location approved by the USFS Contracting Officer Representative. Contractor is not expected to create an accessible path or the like for portable units.

4. Handwashing stations: self‐contained foot pump operated are the preferred type.

5. Service of the portable units means, cleaning and sanitizing of each portable facility, pumping and removal of wastewater, replacement of toilet paper, deodorizer, and water restocked. All units shall be maintained and in good delivery order and repair by the Contractor.

6. Service frequency: All portable facilities are required to be serviced once a week. Cost for one weekly service shall be included in the weekly rental fee per unit.

7. Forests may request an additional weekly service. Price for additional service is included in the Schedule of Items.

8. To avoid disruption to the public and site users, all service dates and times will be included in the task order form as agreed upon by the USFS requesting unit and the contractor.

9. Payment Method:

a. Payment for portable facilities are listed in the Schedule of Items.

b. Rental fee for each portable facility is per week (7 days).

c. Payment will be made after receipt of services rendered.

4.3 Task 3 – Basic Inspections

1. This task order is specific to performing an inspection and documenting findings during an inspection performed by the contractor in Attachment 11.5 Basic Inspection Form and submitting the document to the USFS Contractor’s Representative.

2. Attachment 11.5 is included by reference in this statement of work.

3. Inspections shall include note all damage in the vault, around the vault, exterior and interior to the building, leach field, or applicable facility.

4. Exterior/Interior building inspection ‐ visually inspect both the interior and exterior of the restroom facility for any damage that requires repair and maintenance. Examples include but are not limited to cracks in the building, damage, vandalism, missing components such as toilet paper dispenser, toilet riser, toilet lids, graffiti, or gunshot holes to name a few.

5. Exterior vault ‐ visually inspect exterior vault access, manhole covers for damage and missing part(s) including locking mechanism, and/or operability issues. The hatch door must fit with an airtight seal for the toilet venting process. If the hatch door is damaged or cannot be made air‐tight, immediately notify the COR.

6. Interior vault ‐ visually inspect the interior of vault toilet building after pumping or as requested via task order, for cracks, missing or damaged components such as vent screen, baffles, inlets/outlets, and any components related to the holding tank component of the wastewater system.

7. Provide written inspection form along with photos to the COR as included in the Task Order Form and sign the certification of deliverables within the task order form.

8. The Government will be responsible for facility maintenance including replacement of broken or vandalized items identified by the contractor during the inspection.

9. Payment Method:

a. Payment for basic inspections is included in the Schedule of Items.

b. Payment will not be made without USFS receipt of Attachment 11.5 Basic Inspection Form.

4.4 Task 4 – Cleaning

1. This task is for the cleaning and disinfection of restroom facilities listed and requested by the USFS requesting unit.

2. Contractor is to disinfect, clean, and wipe down all high contact hard surfaces such as door handles, toilet paper dispenser, toilet seat, toilet riser, and safety bars using disinfecting solution approved by the Government.

3. Any toiletry replacement will be government furnished by the USFS unit requesting this service.

4. Interior of the building will be swept, and floor mopped using a cleaning solution approved by the

Government.

5. Noticeable dust, dirt, spiderwebs and other debris shall be swept off interior walls and ceilings and exterior walls and top of concrete building slab.

6. Contractor shall review and incorporate procedures contained in USDA “Cleaning Recreation Sites” manual #2300 – Recreation, December 1995, 9523, 1206‐SDTDC.

https://www.fs.fed.us/eng/pubs/html/95231206/95231206.htm

7. Report to COR if vault is found to be approximately ¾ full or more of its total capacity.

8. Payment Method: Payment for cleaning services is listed in the Schedule of Items.

5.0 Government Furnished

There are no government furnished materials or components for this contract. Specific USFS units requesting toilet paper refills will correspond with the contractor to furnish toilet paper.

6.0 Schedule

The task order form includes a schedule for anticipated services per this contract. Each task order will include a list of USFS contacts and contact information for each service zone for coordination of work including scheduling, vault access, and other necessary and required services per this contract including payment via credit card.

Task orders will be issued by the USFS designated Contracting Officer’s Representative (COR). Task order(s) will be issued by email, fax, or text to the contractor’s office. Within one (1) business day the contractor will confirm receipt with date and time and when work will start. Work schedule must be approved by the COR prior to commencement. All services shall be rendered within five (5) business days from issuance of each task order.

7.0 Submittals/Deliverables

Timely submission of deliverables is essential to successful completion of this requirement.

Documentation shall be completed and submitted to the COR within five (5) business days of the completed on‐site service. All deliverables shall be prepared and submitted according to the appropriate task description. Electronic submission of documentation is sufficient and preferred.

Payment will not be made until appropriate documentation has been submitted.

8.0 Travel

The Contractor shall furnish the mobilization of all equipment, cleaning products, fleet, and labor, to and from the national forest sites and to complete the associated tasks listed. Travel costs will not be reimbursed by the Government and are considered incidental to this contract. Bids on this contract opportunity shall include all such costs.

Contractor’s personnel and equipment are not permitted to remain on‐site overnight unless specifically requested in writing and approved by the COR.

Sites requiring service are primarily rural and remotely located within the National Forest boundaries.

Roadway travel access to the sites is mostly dirt and gravel roads along a paved road, highway, or freeway.

Travel to the sites may require several hours in one direction and in mountainous, city, rural towns and/or desert setting. Summer temperatures may reach over 120 degrees Fahrenheit. Winter conditions may include sub‐zero temperatures, freezing, and snowy conditions.

9.0 Contractor’s Key Personnel

The Contractor shall provide personnel who are qualified to use the Contractor’s equipment and whose appearance is clean and orderly. The Contractor shall provide personnel key to the successful performance of the contract, specifically these include:

licensed drivers for the class(es) of vehicle(s) each operates within the State of operation.

qualified and experienced technicians to operate equipment and incidentals required to pump vault toilets and septic tanks, knowledgeable employees able to visually inspect and document maintenance and repair needs for basic vault toilet buildings, and employees who can safely clean and disinfect restroom facilities within recreation areas following guidelines issued by the Centers for Disease Control and utilizing principles and methods contained in USDA “Cleaning Recreation Sites” manual #2300 – Recreation, December 1995, 9523, 1206‐SDTDC.

State certification for safe handling and disposal of wastewater. The New Mexico Environment department has a list of pre‐certified vendors on their website for reference.

10.0 Evaluation Factors

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Past Performance: All offerors must submit information regarding past performance and technical experience, as stated above. Failure to submit the information may result in disqualification.

Technical experience

Price

Note: Technical experience and past performance, when combined, are equal to cost/price in the award decision.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

11.0 Attachments

The following attachments are included as a part of this contract and statement of work:

11.1 MAPS

For bidding purposes, the Southwestern Region of the USFS has been divided into zones as follows:

Zone 1: Northern New Mexico Zone 2: Southern New Mexico Zone 3: Northern Arizona Zone 4: Southern Arizona Zone 5: Grasslands (Oklahoma and Texas)

Maps are included as attachments.

11.2 USFS Forest Toilet Summary

This attachment includes a list of the number of toilet facilities listed by Each Forest and District for information purposes only.

11.3 USFS Task Order Form

The Task Order Form is to be used for each USFS Requesting Unit and the Contractor to determine which tasks will be included in each task order issued.

11.4 USFS Template List

The USFS Template List is a template for each USFS Requesting Unit to provide information to the contractor.

11.5 Basic Inspections Form

This form is to be used with Task 1 and Task 3. This form is to be used as the documentation and submitted once completed to the USFS Contractor Representative.